PWS Heavy Equipment Rental- Custer State Park 23 (draft).pdf

PERFORMANCE WORK STATEMENT

HEAVY EQUIPMENT RENTAL

ISO IRT CUSTER STATE PARK, SD

SECTION 1 - GENERAL INFORMATION

1.1 SCOPE OF WORK. The Custer State Park IRT Project will need to rent heavy equipment in order to complete required work for a community partnership project.

1.2 CONTRACTOR POINT OF CONTACT. The contractor shall provide at least one (1) point of contact that will be available 24 hours/ 7 days per week, in case of any contingency. This POC will be on site at the time the equipment is delivered to conduct the initial inspection. The Contracting Officer Representative (COR) will communicate all issues concerning rental equipment with the contractor’s POC throughout the Period of Performance (see section 6 Period of Performance).

1.3 Contracting Officer Representative (COR) will be identified will be identified at award of the contract. All terms and conditions of the contract are only approved by the Contracting Officer. The COR has no authority to change terms and conditions of the contract.

SECTION 2 - DEFINITIONS

2.1 TECHNICAL DEFINITIONS PECULIAR TO THIS PWS.

2.1.1 Acceptance inspection - An inspection shall be performed on all vehicles and equipment before placing them in service at the time the equipment is delivered. This inspection shows the overall condition of the vehicle.

Discrepancies must be fixed before putting the vehicle in service, if use of the vehicle would aggravate the problem or if the discrepancy creates a safety hazard. The contractor shall provide the inspection sheets in accordance with the contractor’s standard procedures.

2.1.2 Accident repairs - Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit.

2.1.3 Criminal act - A violation of a civil law.

2.1.4 Disabled vehicle - A damaged, worn out, or malfunctioning vehicle.

2.1.5 Fair wear and tear - The deterioration of items attributed to normal usage.

2.1.6 Scheduled maintenance - Periodic prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours-of-operation basis.

2.1.7 Unscheduled maintenance - Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

2.1.8 Heavy Duty Equipment (HDE)- heavy-duty vehicles, specially designed for executing construction tasks, most frequently ones involving earthwork operations. The term vehicles throughout the SOW imply HDE.

2.1.9 Tractor Trailer (TT) – Contractor provided transportation to move HDE between project locations within 24 hours of notification from the COR

2.1.9 Contracting Officer Representative (COR)- is the Government’s Point of Contact assigned as a COR by the Contracting Officer to oversee and report the contractor’s performance. The COR is NOT authorized to make any changes to this contract. Only a warranted Contracting Officer (CO) is authorized to make changes to this contract.

In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

SECTION 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Keys will be removed from equipment and cabs locked at the end of each work day. Equipment will be staged on county owned property or county secured lots.

SECTION 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 GENERAL. Contractor shall provide specified vehicles under Task 2 and all services required under Task 1 to keep the vehicles in a safe, operational condition. Vehicles will be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein.

4.1.1 Insurance. The contractor will carry insurance to cover the cost for replacement or repair of vehicles lost, stolen or damaged through criminal acts, natural acts (commonly called acts of God), or hostile acts. This is to preclude the government from being held liable for claims generating from any of the above.

4.1.2 Records. The contractor should maintain records of transactions with the US Government and, upon request, make such records available to properly designated contract representatives within a reasonable period of time.

4.1.3 Rental Equipment condition. The following minimum criteria shall be met at the time of the acceptance inspection:

4.2.1 Condition. Both the exterior and the interior of the vehicles must be free of excessive soil, rust, and damage.

4.2.2 Safety Items. Each vehicle must meet all safety and manufacture requirements and have, as a minimum, the following safety features: seatbelts, rear view mirrors, windshield wipers, parking brake, fire extinguishers and horn.

4.2.3 Heating and Air Conditioning. Contractor shall ensure that Air Conditioning systems in vehicles remain in working condition for the duration of the period of performance. If the Air Conditioning system in a vehicle fails during the period of performance, the contractor shall repair it, or replace the vehicle at the contractor’s option, within 8 hours. If contractor chooses to replace the vehicle, the new vehicle must meet the same standards as the vehicle being replaced. Vehicle replacement shall not result in additional costs.

SECTION 5- TASKS

5.1 TASK 1 MAINTENANCE SERVICES. The contractor shall provide the following services:

5.1.1 Maintenance. The contractor shall perform both scheduled and unscheduled maintenance at a facility the COR designates or on site. The contractor will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants, oil changes, oil filter, etc. The Government has provided the equipment operational tempo under section 6 of this PWS in order to assist the contractor in the planning any maintenance that may be needed, schedule or unscheduled.

5.1.1.1 Initial inspection: if a vehicle fails the initial inspection due to any maintenance issues, acceptance of the equipment will not be made unless the discrepancies are corrected within 24 hours. Failure to pass the initial acceptance inspection in the timeframe specified may result in a monetary loss to the contractor, as the period of performance for that vehicle/equipment will not start until the vehicle/equipment passes the initial inspection and it is deemed 100% operational.

5.1.2 Contingency support. Contingency support includes repairs that are vital to the function of the equipment.

Diagnosed and repairs to all damaged vehicles shall be conducted in a 24 hour period after malfunction has been identified. Replacements shall be provided for all vehicles that are out of commission within the timeframe of 24 hours. If replacement vehicle cannot be provided within specified amount of time, contractor may be found in non-compliance.

5.1.3 Recovery. Upon proper notification, the contractor will recover disabled vehicles. This service should be available 24 hours a day. If the recovery service is not available 24 hours a day, alternatives shall be presented to the COR and decided on by the Contracting Officer.

5.1.4 Accidents. Contractor shall provide an emergency contact sheet in each vehicle that the driver can hand out in the event of a motor vehicle accident which lists the contractor’s contact information and procedures for handling the situation.

5.2 TASK 2: RENTAL SERVICES. The contractor shall provide the equipment that is listed below in accordance with the salient characteristics. BRAND NAME OR EQUAL IS ACCEPTED. Salient characteristics follow:

5.2.1 CLIN: 0001 Compact Track Loader / Skidsteer with Skidsteer Bucket : Quantity of two (2)

Brand Name Equivalent: ____Caterpillar 299D3 Skidsteer____ Measurements approximately: length: 154.7” w/ bucket width: 76” height: 83.6” weight: 11464 lbs Shall include a high flow hydraulic coupler to run attachments Government will provide fuel Contractor will provide Diesel Exhaust Fluid (DEF) if required Shall have tracks and not tires

Brand Name Equivalent: Skidsteer Bucket - Caterpillar 1730MM (68”), Bolt on Cutting Edge____ Measurements approximately: length: 27.9”, width: 68.1”; height: 16.8”; weight: 551.2 lbs Shall have a bucket capacity at least : 0.52 cy Shall be compatible with Caterpillar 299D3 Skidsteer

Delivery/ Pickup: 6 July 2023 until 4 August 2023

5.2.2 CLIN: 0002 Skidsteer Grapple Bucket: Quantity of two (2)

Brand Name Equivalent: Caterpillar 1730MM (68”), Bolt on Cutting Edge____

Measurements approximately: length: 29.5”, width: 68.1”; height: 20.7”; weight: 1111.1 lbs Shall be compatible with CLIN : 0001

5.2.3 CLIN: 0003 Skidsteer Forks: Quantity of two (2)

Brand Name Equivalent: Caterpillar 1438MM (57”), Heavy Duty Fork Carriage____

Measurements approximately: length: 10.9”, width: 56.6”; height: 35.8”; weight: 319.7 lbs

5.2.4 CLIN: 0004 Skidsteer Auger Bit: Quantity of two (2)

Brand Name Equivalent: Caterpillar 610 mm (24 IN)___

Measurements approximately: length: 50.3”, weight: 101.4 lbs Shall be compatible with CLIN : 0005

5.2.5 CLIN: 0005 Skidsteer Auger: Quantity of two (2)

Brand Name Equivalent: Caterpillar A23

Measurements approximately: length: 23.5”, width: 45”; height: 40.2”; weight: 423.3 lbs

5.2.6 CLIN: 0006 84” Smooth Drum Compactor/Roller: Quantity of one (1)

Brand Name Equivalent: Caterpillar CS68B

Government will provide fuel Contractor will provide Diesel Exhaust Fluid (DEF) if required Shall have an 84” smooth drum roller

5.2.7 CLIN: 0007 84” Padfoot Drum Compactor/Roller: Quantity of one (1)

Brand Name Equivalent: Caterpillar CP68B

Shall have an 84” padfoot drum roller

Contractor will provide Diesel Exhaust Fluid (DEF) if required

Delivery/ Pickup: 6 July 2023 until 4 August 2023

5.2.8 CLIN: 0008 Telehandler: Quantity of one (1)

Brand Name Equivalent: Caterpillar TL1055

Shall have a rated load capacity of at least 10,000 lbs

5.2.9 CLIN: 0009 Wheeled Loader: Quantity of two (2)

Brand Name Equivalent: Caterpillar 926M

Shall come equipped with bucket having at least 2.5 cubic yard (CY) capacity Shall have a clamshell style bucket

5.2.10 CLIN: 0010 Wheeled Loader Forks: Quantity of one (1)

Brand Name Equivalent: Caterpillar Construction Forks 1524 mm (60 in)

Shall be compatible with CLIN 0009 Measurements approximately: 52” height, 98.3” width, 1172.9 lbs

5.2.11 CLIN: 0011 Backhoe Loader: Quantity of one (1)

Brand Name Equivalent: Caterpillar 420 XE

5.2.12 CLIN: 0012 Mini-Excavator: Quantity of two (2)

Brand Name Equivalent: Caterpillar 305 CR

Shall be equipped with thumb attachment Measurements approximately: Shipping length: 210.2”, Shipping Height: 100.4”, GVW: 12688 lb

5.2.13 CLIN: 0013 Dump Truck, 5 cubic yard: Quantity of three (3)

Brand Name Equivalent: Peterbilt

Shall have automatic transmission

5.2.14 CLIN: 0014 Water Truck 4000 Gallon: Quantity of three (3)

Brand Name Equivalent: WT4000; Peterbilt

Fuel Type: Diesel DEF capacity: 5 gal Contractor will provide Diesel Exhaust Fluid (DEF) if required Shall have automatic transmission

5.2.15 CLIN: 0015 30kW Trailer Mounted Generator: Quantity of three (3)

Brand Name Equivalent: Caterpillar XQ35 Tier 4 Final

5.2.16 CLIN: 0016 Floodlight set/Light tower: Quantity of two (2)

Brand Name Equivalent: Generac MLT4200

Shall be at least 15 kW performance Shall run on diesel fuel Shall be trailer mounted

5.2.17 CLIN: 0017 Fuel trailer (250 gallon): Quantity of two (2)

Brand Name Equivalent: No specific brand

Shall be compatible with diesel fuel storage Shall be bumper pull/ball hitch compatible Shall be no more than 550 gallons

5.2.18 CLIN: 0018 4-seat UTV, 4WD, Diesel Powered, Rollover Protection: Quantity of four (4)

Brand Name Equivalent: Kawasaki Mule Diesel

Shall be 4WD Shall be diesel compatible Shall hold 4 people

5.2.19 CLIN: 0019 Fuel trailer (250 gallon capacity): Quantity of two (2)

Brand Name Equivalent: No specific brand

Shall be compatible with gasoline storage Shall be bumper pull/ball hitch compatible Shall be no more than 550 gallon capacity

5.2.20 CLIN: 0020 Motor Grader w/ scarifier: Quantity of three (3)

Brand Name Equivalent: Caterpillar 120M

Shall have a blade length at least 12’ Government will provide fuel Contractor will provide Diesel Exhaust Fluid (DEF) if required Shall have scarifier attachment

Delivery/ Pickup: 6 July 2023 until 4 August 2023

5.2.21 CLIN: 0021 Bulldozer: Quantity of two (2)

Brand Name Equivalent: Caterpillar D4K

Government will provide fuel Contractor will provide Diesel Exhaust Fluid (DEF) if required Shall have 6 way positional blade Shall have ripper attachment

Delivery/ Pickup: 6 July 2023 until 4 August 2023

5.2.22 CLIN: 0022 Delivery Charge

5.2.23 CLIN: 0023 Pickup Charge

SECTION 6- PERIOD OF PERFORMANCE

6.1 Period of Performance will start on 6 July 2023 and will end on 4 August 2023. The total rental period is for

4.5 weeks (30 days).

6.2 Vehicle Operational Tempo. The vehicles will be operated for 10 hour work days, 6 days per week

6.3 Delivery and Pickup. The company will be responsible for providing drivers who will pick-up and drop off the vehicles. Operator will off-load and on-load the HDE and conduct a final inspection prior to turning the equipment over to the Contracting Officer Representative. See para 2.1.1 Acceptance inspection for reference.

6.3 Delivery location will be in the vicinity of 13479 Wildlife Loop Road, Custer, SD 57730. Delivery POC phone number is TBD.

6.4 Transportation Cost. Transportation cost is the responsibility of the contractor to and from the delivery location.

6.5 Movement between sites. Tracked equipment will be required at multiple project sites with a 30-mile radius of equipment delivery location during the project lifespan. As a project is nearing completion and within 24 hours of being notified by COR the rental company shall transport equipment to follow on job sites.

6.6 Fire Extinguishers. Due to dry, seasonal conditions during the exercise it is vital that all pieces of equipment are equipped with fire extinguishers in order to mitigate the possibility of accidental fires spreading into the surrounding vegetation.

SECTION 7- POINTS OF CONTACT

7.1. GENERAL. This section identifies the points of contact of this contract.

7.1.1. Contracting Officer: SSgt Robles, L. N.

7.1.2. Contracting Officer Representative: TBD

SECTION 8- PERFORMANCE MEASUREMENT

8.1 PERFORMANCE REQUIREMENTS SUMMARY

Task or Deliverable Performance Standard Acceptable Quality Level (AQL)

Surveillance Method Performance Measure

PWS Paragraph 5.1 Equipment Maintenance Services

Adherence to full requirements of paragraph

5.1 of the PWS

98% Compliance -Government Representative check.

-Operators complaints

- Engine light checks

100% of vehicles operational. No more than 2 operator complaints regarding equipment maintenance.

PWS para 5.1.2 Contingency support

Adhere to full requirements of paragraph

5.1.2 of the PWS

98% Compliance Government Representative inspection.

Diagnosis and repairs must be conducted within 24 hours or provide replacement equipment within 24 hours.

PWS para. 5.1.3 Recovery of disabled vehicles.

Adherence to full requirements of paragraph

5.1.3 of the PWS.

98 % Compliance Government Representative routine check.

Recovery of unserviceable vehicles within 24 hours.

PWS Paragraph 5.2 Rental equipment list

Provide all vehicles that adhere to the salient characteristics, in the exact quantities as stated in Para 5.2 List of rental equipment

98% Compliance Initial Inspection and acceptance conducted by the Contracting Officer Representative.

Timely delivery of all the equipment listed on para 5.2 in accordance with section 6, Period of performance.