PWS_Hazardous Waste-Materials Services Support 20240322.pdf

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PERFORMANCE WORK STATEMENT

Hazardous Waste Technician US Coast Guard Base Kodiak

Kodiak, Alaska

1.00 GENERAL

USCG Base Kodiak is located on the east side of Kodiak Island, approximately 8 miles south of the City of Kodiak (population 6,457 as of 2012). The base covers approximately 25,000 acres with 190 buildings. Approximately 1200 active-duty Coast Guard personnel are assigned to the base, with over 460 dependents. Over 200 civilians work on base each day. Various Coast Guard tenants occupy the site: Air Station Kodiak, Communications Station, one buoy tender, two cutters, as well as visiting vessels. In addition, 17 federal, state, and local organizations maintain a physical presence and operations at the Base.

1.01 POSITION SUMMARY:

The contractor shall provide Hazardous Waste and Hazardous Material Management Support to Base Kodiak, AK. The prime Contractor will receive individual tasking from the work listed below from the Contracting Officer’s Representative.

The Contractor shall assist with management of the hazardous waste accumulation, storage, and disposal program at Base Kodiak. This includes waste generated by the Base Operating and Support Services (BOSS) Contractor and the Government. Furthermore, the Contractor shall assist with the management of the hazardous material inventory, storage, and minimization program at Base Kodiak. Base Kodiak is regulated as a Large Quantity Generator (LQG) by hazardous waste regulations and operates an EPA permitted Treatment, Storage, and Disposal Facility (TSDF) (commonly referred to as the Hazardous Waste Storage Building – HWSB).

The contractor shall have experience managing hazardous waste and meet the requirements outlined in Base Kodiak’s Resource Conservation and Recovery Act (RCRA) permit (enclosed).

1.02 MAJOR DUTIES & SERVICES:

The contractor shall provide Hazardous Waste and Hazardous Material Management Support to Base Kodiak which are outlined in Base Kodiak’s RCRA Permit and include:

Initiating the transport of the Base’s waste to HWSB to comply with 40 CFR 262 and Base Kodiak’s RCRA Permit.

Collecting and Transporting of Hazardous Waste/Regulated Waste to the HWSB. These transportation events occur at locations throughout the base properties. Pickups occur prior to the end of the next normal working day after the request has been received. Transport of regulated waste (RW) must be in compliance with 49 CFR Subchapter A, B, and C – DOT Hazardous Materials Shipping Regulations. RW transported only within the main Base Kodiak complex (within the main gate and surrounding fence line or security perimeter) is not considered

Page 2 of 8 Hazardous Waste Technician transportation in commerce and is therefore not subject to the Department of Transportation’s (DOT) hazardous materials shipping paper, labeling, marking, packaging, or placarding requirements. However, RW must always be handled and transported in a manner that prevents spillage. Government and third party contractor-generated RW collection and transportation events will be initiated by a COR. Completion time frames will be directed by the COR. These events are most commonly required to be completed within three days but occasionally circumstances require the containers to be moved within three hours.

Coordinating and scheduling pick-up with customers.

Obtaining and maintaining a Forklift Operator’s License and operating a forklift.

Verifying the accuracy and completeness of DD1149 documents as well as signing the DD1149 upon receipt of waste.

Maintaining appropriate transport documents (1149).

Replacing and collecting WAA container accumulation log sheets (Government and Contractor WAA sites) when applicable.

Consolidating, packaging, and reorganization of regulated waste at the HWSB, Inspecting the HWSB areas for evidence of spills while performing tasks.

Reporting evidence of spills to HWSB operations manager and clean up spills, leaks, and stains.

Housekeeping and maintaining clean and orderly storage areas, waste processing areas, and containment sumps. The Contractor shall sweep floors weekly, mop floors monthly, and remove rain or snow melt water from containment sumps.

Assisting with Waste Disposal and Recycling

Organizing Defense Logistics Agency Disposition Services (DLA DS) waste containers and forklift to tail gate of transport vehicle.

Emptying drum recycling. This includes picking up empty drums, rinsing drums, decommissioning empty drums or rendering drums unusable, and delivering to a recycling facility.

Sampling and analysis of regulated waste which includes instances where turnaround time requirements are expedited from the standard identified

Maintaining equipment inventory including containers and sampling kits.

Collecting and transporting hazardous material (HAZMAT) shipments from Base Kodiak’s Shipping and Receiving building to the Hazardous Materials (HAZMIN) Center and other storage areas.

Receiving HAZMAT shipments into the HAZMIN Center’s inventory.

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Inventorying and restocking the HAZMIN Center and storage areas. These inventory and restocking events must be completed routinely to ensure customers are minimally impacted by low stock while concurrently minimizing the base’s HAZMAT and HW footprint.

Coordinating, scheduling, and delivering orders to customers.

Verifying the accuracy and completeness of, and maintaining order forms, issuance forms, delivery paperwork, Safety Data Sheets (SDS), and transport documents (1149s).

Consolidating, unpacking, and organizing HAZMAT stock.

Inspecting HAZMIN storage areas for evidence of spills while performing tasks.

Reporting evidence of spills to HAZMIN manager and cleaning up spills, leaks, and stains. Maintaining clean and orderly inventory storage areas, order processing areas, and containment sumps.

HAZMIN Center: The Contractor shall sweep floors twice monthly, mop floors monthly, and perform general housekeeping and remove accumulation from containment sumps as needed.

All Other HAZMIN Storage Areas: The Contractor shall perform general housekeeping and remove accumulation from containment sumps as needed.

Delivering and picking-up compressed gas cylinders from vendors.

1.03 SCHEDULE:

Duration of assignment: 91 days Base Period: 01 April 2024 Thru 30 June 2024 Work: 40 hours per week

1.04 NON-PERSONAL SERVICE STATEMENT:

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

Contractor personnel may NOT represent the U.S. Coast Guard in any manner, including before any government or private panel, board, or association.

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1.05 DELIVERABLES:

Provide monthly report with list of completed tasks. Submit within seven days of the start of each month. Include copy of report with monthly invoice to COR for final approval by Contracting Officer (KO).

1.06 LOCATION:

USCG Base Kodiak Kodiak, AK 99615

1.07 LIAISON:

The US Coast Guard (USCG) technical point of contact (POC), who will serve as the Contracting Officer’s Representative (COR), is:

Jennifer Nutt Jennifer.N. Nutt@uscg,mil w (907) 487-5320 X 6698

2.00 EXECUTION

The period of performance for this requirement is 1 Apr 2024 – 30 Jun 2024.

2.01 WORK ENVIRONMENT: The work requires the ability to operate a forklift and the ability to move containers such as 55 gallons drums.

2.02 OPERATIONAL HOURS: Work to be performed 40 hours per week, during normal core business hours, ranging from 7:30 AM to 6:00 PM, Monday through Friday, excluding Federal Holidays. Work hours are negotiable and flexible and will be mutually agreed to by the contractor and the Government.

FEDERAL HOLIDAYS:

• New Year's Day (January 1).

•Birthday of Martin Luther King, Jr. (Third Monday in January).

•Washington's Birthday (Third Monday in February).

•Memorial Day (Last Monday in May).

•Juneteenth (June 19).

• Independence Day (July 4).

• Labor Day (First Monday in September).

•Columbus Day (Second Monday in October).

•Veterans Day (November 11).

•Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

2.03 SECURITY CLEARANCE:

Security Risk and Background Investigation Form

Requirements The requirements office anticipates the

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Check Applicabl e Box

Tier Investigatio n

Risk Form

X

1 Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing)

SF85

2 Moderate Risk, Public Trust SF85P 3 Non-Critical Sensitive, L, Confidential and

Secret Information

SF86

4 High Risk, Public Trust SF85P 5 Q, Top Secret, Compartmented Information, Critical Sensitive, Special Sensitive

SF86

Contractor access to classified information is not currently required under this PWS. Contractor access to sensitive but unclassified information may be required under this PWS. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

2.04 GOVERNMENT FURNISHED EQUIPMENT AND/OR FACILITIES:

FACILITY AND COMPUTER ACCESS

Trusted Associate Sponsorship System (TASS)

(a) "Contractor employee" means an employee of a firm, or an individual, under contract or subcontract to the Coast Guard to provide services who also requires one or more of the following:

• Physical access to multiple Coast Guard facilities or multiple federally controlled facilities on behalf of the Coast Guard on a recurring basis

(b) Homeland Security Presidential Directive (HSPD)-12 mandates a Federal standard for secure and reliable forms of identification for Federal employees and contractor employees. The Common Access Card (CAC) is a personal identification card for the Department of Defense/Uniformed Services and complies with HSPD-12. The Coast Guard has instituted the CAC as its HSPD-12 compliant personal identification card for contractor and subcontractor employees who are required to access a Coast Guard, Department of Defense (DOD), or other federally-controlled computer information system and/or facility, or need public key infrastructure (PKI) authentication to perform their contractual duties. The Trusted Associate Sponsorship System (TASS) is the automated application process for obtaining a CAC.

(c) Contractor and subcontractor employees working pursuant to this contract who are required to access a Coast Guard, DOD, or other federally-controlled computer information system and/or facility, or need PKI authentication to perform their contractual duties shall use TASS to obtain a

CAC.

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(d) The Contracting Officer Representative (COR) or Assisting Contracting Officer Representative (ACOR) is the TASS Trusted Agent (TA) and initiates contractor accounts in the TASS, approving, returning, or rejecting CAC applications (as applicable); re-verifying assigned contractors every six months; revoking contractor and employee eligibility for a CAC.

(e) The TA ensures that contractor personnel satisfy the security requirements for CAC issuance prior to creating the CAC application in TASS. Current investigative requirements shall be verified according to Commandant Instruction COMDTINST 5500.18, Coast Guard Trusted Associate Sponsorship System. The initial CAC issuance requires a favorably adjudicated Tier 1 investigation (equivalent or higher) or a Tier 1 background investigation (BI) (equivalent or higher) package that has been successfully scheduled with the investigative service provider (ISP) and a FBI fingerprint check with favorable results. The TA and Sponsor or other appropriate Federal Government representative must coordinate with the unit BI Verifier (Command Security Officer /Trusted Agent Security Manager) or the U.S. Coast Guard Security (SECCEN) to confirm the appropriate investigation has been favorably adjudicated or scheduled at the ISP with favorable FBI fingerprint results.

(f) The COR or Contracting Officer provides such forms to, or requests such information from, contractor employees that may be necessary for obtaining a CAC via the TASS. The Contractor submits completed forms and information as directed by the COR or Contracting Officer. Contractors are responsible for the accuracy and completeness of the information submitted and for any liability resulting from the Government's reliance on inaccurate or incomplete information.

(g) Contractor employees who are declined via the TASS are ineligible to perform work under this contract.

(h) When an employee with a CAC is no longer performing work under this contract, the employee must return the CAC to the COR/TA or Contracting Officer on the same day the employee stops working.

(i) The contractor shall insert this clause in all subcontracts when a subcontractor's employee is required to access a Coast Guard, DOD, or other federally-controlled computer information system and/or facility, or need PKI authentication to perform contractual duties.

(End of Clause)

2.05 OTHER DIRECT COSTS, MISCELLANEOUS EQUIPMENT AND SUPPLIES:

The Government will provide a government-furnished vehicle, forklift, containers.

A Not-to-Exceed (NTE) line item will be established for ancillary items for the duration of this requirement. This encompasses items not provided by the Government including publications, specialty software license renewals after the initial acquirement at award, and miscellaneous items (office equipment, field equipment, reference materials, etc.) necessary to support engineering services.

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The Contractor shall submit invoices no more often than once per month. A format will be provided at time of award. All documents submitted for payment shall contain the contract number. Submit time sheets and invoices for Other Direct Costs and Travel Costs as supporting information with the monthly invoice.

2.06 TRAINING:

The Government will provide the contractor employees with general and administrative training regarding information management systems, project management data bases, and workplace topics. Training includes, but shall not be limited to cyber-security awareness, ethics, basic federal contracting regulations, as well as internal USCG policies related to administration, local design practices and/or environmental requirements. The contractor is responsible for ensuring that personnel have completed and fulfilled all technical, educational, and licensing training and requirements prior to the start of performance.

Table 1 outlines the training requirements and expertise the contract must possess and maintain.

The government will provide the RCRA site-specific safety and emergency response training within 45 days of contract award.

2.07 RECORDS:

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The contractor shall ensure they maintain a copy of hazardous waste technicians and occasional workers training record at the HWSB and update after the completion of training.

2.08 REPLACEMENT PERSONNEL:

In the event of employee turnover, an equally qualified/experienced replacement shall be recommended, and their resume shall be submitted for evaluation and approval to the Contracting Officer’s Representative no later than 5 business days after notice to the USCG of the employee’s departure. Once the USCG approves the replacement, the new personnel shall be available on-site as early as the first day after the former contract employee’s departure and no later than 25 days after USCG approval of the replacement.

2.09 CONTINUITY OF SERVICE:

Contractor shall establish a preparedness plan to protect the health and well-being of contractor personnel in response to an emergency event such as an epidemic, quarantine restrictions and unusual, severe weather. Contractor performance preparedness plan may include working from an alternate work site, working from a Contractor owned facility or teleworking.

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