PWS Grounds Maintenance 19Jan2023_Draft.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

19 JANUARY 2023

Prepared by

Hill Air Force Base, Utah

Contents

1 DESCRIPTION OF SERVICES

1.1 Maintain Improved Grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Irrigation

1.1.6 Remove Debris/Police Grounds

1.1.7 Leaf Removal

1.1.8 Lawn Conditioning

1.1.9 Pest Control

1.1.10 Lawn Renovation

1.1.11 Prune Shrub, Hedges and Other Plants

1.1.12 Cemeteries “Reserved”

1.1.13 Artificial Turf “Reserved”

1.2 Maintain Semi-Improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 Perimeter Fence Line “reserved”

1.3 Maintain Bird Area Strike Hazard (BASH)

1.3.1 Mow

1.3.2 Airfield Light Fixtures

1.3.3 Herbicides and Insecticides .…………………………………………………………………………………………..11

1.3.4 Airfield Coordination

1.3.5 Flight-Line Drivers

1.3.6 Airfield Tower Communications

1.4 Maintain Un-Improved Grounds “reserved”

1.5 Maintain Vegetative Beds, Inert Beds, Rock Beds and Related Areas

1.5.1 Vegetative Beds

1.5.2 Rock Beds

1.5.3 Flower Beds

1.6 Maintain Surface Drainage Ditches “reserved”

1.7 Perform Snow/Ice Removal

1.7.1 Basic Services

1.7.2 Ice Control

1.7.3 Sand Barrels “reserved”

1.8 Special Requirements

1.8.1 Trees

1.8.2 Emergency and Special Events Services

1.8.3 Xeriscaping and Urban Forest Services

1.8.4 Special Cuts

1.8.5 Planting Trees, Shrubs, and Vegetative Beds

2 SERVICE SUMMARY

2.1 Quality Control

2.2 Quality Assurance

3 Government furnished property and services

3.1 Facilities

3.1.1 Real Property

3.2 Utilities

3.3 Materials And Equipment

3.4 Security, Fire and Medical Services

3.4.1 Security

3.4.2 Fire and Emergency Services

3.4.3 Emergency Medical Services

3.5 Telephone

3.6 Solid Waste Collection and Disposal

4 General Information

4.1 Mission

4.2 Background

4.3 Damages to Government Buildings, Equipment or Vegetation

4.4 Environmental Requirements

4.4.1 Hazardous Materials

4.4.2 Spill Controls

4.4.3 Pesticides

4.5 Permits, Licenses and Certifications

4.6 Hours of Operation

4.7 Recognized Holidays

4.7.1 Base Closures

4.8 Security Requirements (Contractor employee base access)

4.8.1 Common Access Card (CAC)

4.8.2 Restricted Area Badges and Vindicated Gate Access

4.8.3 Flight Line Training

4.9 Performance of Service During Crisis or Heightened Security

4.10 Special Qualifications

4.10.1 Contractor’s On-Site Manager

4.10.2 Contractor Employees

4.11 Interfaces

4.12 Contracting Officer and Contracting Officer Representative

4.13 Work Clearance Requests

4.14 Safety Requirements and Reports

4.14.1 Contractor’s Safety and Health Plan

4.14.2 Slow Moving Vehicles and Equipment

4.15 Schedules

4.15.1 Schedule Changes

5 Appendices

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at

Hill Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Area maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints (CDRL

A002). Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Hill AFB is considered to be 1 April through 31 October. All damage caused by the Contractor or its employees to Government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government.

If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the Government and the Contractor.

Fence lines identified in Appendix’s A and B shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

The Contractor shall provide services identified below for all and improved grounds as identified in

Appendices A, B-1, B-2, B-3, B-4 and B-5. Mowing for special events shall not be included in this requirement (CDRL A002).

1.1.1 MOW

The Contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches for irrigated improved grounds and 3 and 6 inches for non-irrigated improved grounds as identified in Appendices A, B-1 and B-6, uniform in appearance, free of skips, gaps, rutting, or scalping. Grass height standards pertain to all vegetation to include weeds in non-irrigated improved areas. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The Contractor shall remove or mulch grass clippings when visible after mowing, before leaving the work area. The Contractor shall ensure that all mowing is accomplished in such a manner that debris is blown away from streets, sidewalks, vehicles, and personnel where possible. Additionally, when using power blowers, the Contractor shall not blow grass clippings or other debris onto streets, curbs, sidewalks or parking lots (CDRL A001).

1.1.1.1 OUTDOOR JOGGING TRAIL

The contractor shall maintain a width of 24 inches on both sides of the of the entire outdoor running trail at the irrigated improved grounds standard. This work shall include trimming around trail lighting and trail edges however does not include fertilizing or aerating in these areas. The contractor shall also maintain paved surfaces of the entire jogging trail to be free of vegetation by removing crack grass, weeds and controlling growth along trail edges.

1.1.2 EDGE

The Contractor shall edge sidewalks, driveways, street edges, curbs, gutters, and other hard surfaced areas located within improved grounds to include curbing located in and around turf areas so that grass height matches surrounding area grasses. This service will be performed on “irrigated” improved grounds as identified in Appendices A, B-1 and B-6. Grass, vegetation and weeds shall be cut back no more than 1/2” inch from the surface edged and to a depth at a minimum of two (2) inches, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, curbs and curb gutters bordering irrigated improved grounds, rock beds and vegetative and flower beds. The Contractor shall remove any visible debris after edging and before leaving the work area.

1.1.3 TRIM

The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and all other fixed and temporary obstacles on improved grounds as identified in Appendices A, B-1 and B-6. Trimming height shall match surrounding area grass height, be uniform in appearance and free of scalping, rutting, and uneven or rough cutting. All areas shall be trimmed concurrent with mowing. The Contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

In accordance with contract clause FAR 52.237-2, Protection of Government Buildings, Equipment and

Vegetation, in the event damage occurs to trees or shrubs during contractor operations and plants die or become unhealthy, the Contractor shall be responsible for replacement at no cost to the Government. The

Contractor shall replace damaged shrubs and trees within 15 days of COR identifying the damage or as otherwise agreed upon by the Government and the Contractor. Tree guards shall be installed on all replacement trees that are less than 6” caliper (measured on trunk at 6 inches above the ground).

Herbicides shall not be used for trimming on improved grounds.

1.1.4 WEED CONTROL

The contractor shall control weeds on irrigated improved grounds as identified in Appendices A and B-

1 through the execution of a well-defined weed control program appropriate for this area to maintain a professional appearance and ensure healthy turf growth. Weeds on Hill Air Force Base are a problem and thus a robust weed control program is necessary to control their emergence and growth. The most common weeds found on improved grounds are dandelion, morning glory, white clover, puncture vine and alfalfa. The contractor shall restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. improved, semi-improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para

4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The Contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and

Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40

CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General

Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management

Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel (CDRL A006).

1.1.5 IRRIGATION

The Contractor shall maintain, adjust, and repair existing lawn and drip irrigation systems during the growing season on irrigated improved grounds as identified in Appendices A, B-5 and F. The 75 CES

Water and Fuels Maintenance Shop is responsible for backflow prevention devices connected to irrigation systems on Hill AFB and Little Mountain Test Facility. The Contractor’s responsibility begins after the number two shut-off valve on the backflow preventer on culinary systems and after the booster pump on the secondary water system.

1.1.5.1 OPERATION OF IRRIGATION SYSTEMS

The Contractor shall be responsible for the day-to-day operation of base-wide automated and manual irrigation systems during the irrigation season which typically runs from 15 April to 15 October. The

Contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering. The Contractor shall ensure that plant life receives sufficient amounts of water as necessary to present a uniform and appropriate vegetation color without discoloration and barren areas resulting from the lack of water. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computers, clocks/timers, controllers, pumps, secondary irrigation filter, etc. The Contractor shall manually water areas identified in Appendix’s F that are not equipped with or have properly functioning automatic watering controllers. If hoses are used for manual watering, the Contractor shall position hoses, etc., for watering and then remove/store hoses, etc., between watering to ensure a neat and clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without authorization from the COR and the installation’s water privatization contractor, American Water. The Contractor shall practice water conservation measures whenever possible while maintaining the health of turf, plants and trees. The contractor shall position and/or adjust heads to avoid overspray onto pavements, sidewalks, roadways, etc. and adjust watering cycles as required to prevent ponding of water and excessive runoff. The

Contractor shall, upon notification by the COR, adjust watering schedules in support of events held at public gathering locations such as parks, athletic fields or other locations identified by the COR. The

Contractor shall also, upon notification by the COR, adjust watering schedules to support construction requirements.

1.1.5.2 MAINTENANCE OF IRRIGATION SYSTEMS

The Contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices, sprinkler heads, solenoids, wiring, piping and fittings, pressure reducing mechanisms, filters, automatic drain valves and control boxes and their covers. The Contractor shall also perform periodic and routine repairs to the secondary irrigation filter located at the secondary pump house, building 599. The contractor shall maintain equipment and systems to be efficient and in good operational working order. The irrigation systems to be maintained and related workload data is identified in Appendices A, B-5 and F.

The Contractor shall maintain positive control of all irrigation parts and materials reimbursed by the

Government. The Contractor shall also manage an adequate inventory of parts to effectively maintain all systems and make timely repairs. The Contractor shall maintain usage records and provide them to the COR and CO upon request. Replacement of pumps, controllers, clocks and timers is not included in routine maintenance of irrigation systems, replacement of these items will be on a case-by-case, reimbursable basis, with written approval from the COR. Reimbursable irrigation parts are Government property and shall stay in Government possession post contract completion. The Government is not responsible for reimbursement of damaged irrigation components damaged by the contractor.

1.1.5.3 WINTERIZATION OF IRRIGATION SYSTEMS

The Contractor shall winterize all irrigation systems at the end of the growing season of each year by closing off the primary irrigation control valve and utilizing compressed air or main drains to remove all water from the irrigation system. The Contractor shall be held responsible, at their own expense, for all irrigation systems damaged due to not properly winterizing the system in a timely manner. Repairs to irrigation equipment shall be accomplished prior to winterization. The Contractor shall coordinate with the COR and the 75 CES Water and Fuels Maintenance Shop during winterization and again during spring start-up to ensure backflow prevention devices have been prepared for the seasonal changeover.

1.1.5.4 IRRIGATION SYSTEM MARKING

The Contractor shall, upon request by the COR, identify by flagging or marking paint, irrigation heads, piping and controller wiring in support of excavation requests. This task may be required outside of the irrigation season. Marking paint and flags shall be considered a reimbursable irrigation expense.

1.1.5.5 WATER CONSERVATION

The Contractor shall coordinate with the COR and the 75 CES Water Privatization COR to ensure watering schedules do not interfere with base water requirements and conservation efforts while ensuring healthy lawns. At the direction of the COR or CO, the Contractor shall reduce irrigation frequency due to water conservation efforts for HAFB.

1.1.6 REMOVE DEBRIS/POLICE GROUNDS

The Contractor shall perform litter patrol on all grounds identified in Appendices A and B-2 as well as all fence lines, three (3) days per week. This includes streets, sidewalks and gutters bordering these areas as well as trash and natural debris along fence lines and attached to fence fabric and barbed wiring.

Contractor shall remove and dispose of all man-made trash and natural debris to include but not limited to tree limbs, tumble weeds, dry brush, etc., to maintain a neat and professional appearance.

Additionally, the contractor shall support semiannual base-wide clean-up events by disposing of natural debris gathered by base residents that are too large for refuge dumpsters. Debris will be disposed of in accordance with paragraph 3.6, “Solid Waste Collection and Disposal”.

1.1.6.1 DEAD ANIMALS “RESERVED”

1.1.7 LEAF REMOVAL

The Contractor shall mulch in place leaves in all areas identified in Appendices A and B-3, to maintain a neat and professional appearance. Areas that cannot be mulched in place shall be raked and removed.

This work shall include leaves, pine needles and pinecones from all trees and shrubs and includes said debris that collect in gutters and on sidewalks in areas identified on Appendix B-3. Leaves and debris will be disposed of in accordance with paragraph 3.6, “Solid Waste Collection and Disposal”. This task will be issued via a work order from the COR and will typically take place during the months of October, November, December, and March however the COR may issue work orders at any time necessary. The contractor shall have ten (10) working days from the date issued to complete each leaf removal work order.

1.1.8 LAWN CONDITIONING

1.1.8.1 FERTILIZATION

The Contractor shall fertilize irrigated improved grounds as indicated in Appendices A and B-1 upon issuance of a work order from the COR. The Contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer, lime and other soil amendments using procedures appropriate for the soil conditions found, type of grass, and season to bring soil condition to that suitable for the vegetation being treated (CDRL A006). The Contractor shall avoid paved areas, when spraying or applying granular fertilizer. Should any fertilizer be placed on paved areas, it shall be swept or blown off onto the lawn by the Contractor prior to leaving work site. The Contractor will have ten (10) working days from the date issued to complete each fertilization work order

1.1.8.2 AERATION

The Contractor shall aerate lawns on irrigated improved grounds as identified in Appendices A and B-1 once per year during the month of September. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 4 inches deep and 2-3 inches apart. Plugs will be left on the lawn to disintegrate.

1.1.9 PEST CONTROL

The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel as well as ensuring healthy turf. Insects such as Grubs are common on this installation and their abatement should be specifically addressed the IPM plan and used to determine the workload. The Contractor shall use only approved pesticides as stated in DoD Instruction

4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management

Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air

Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of

Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of

Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel (CDRL A0006).

1.1.10 LAWN RENOVATION

The Contractor shall renovate lawns on improved grounds as identified by the COR. This work will be issued as a separate work order issued by the COR on a case-by-case basis. Renovate deteriorated lawns to match surrounding areas. Sod and or seed repair shall be accomplished in accordance with industry standard practices and shall include removal, disposal and replacement of any contaminated soil that could prevent turf growth. The contractor shall provide sufficient watering of newly sodded and/or seeded areas to ensure a healthy establishment. Rates shall be negotiated prior to work order issuance.

1.1.11 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The Contractor shall prune/trim shrubs and other plants identified in Appendices A, B-4 and H to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, ground cover and vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the Government. All other plants and shrubs on the installation not identified in the appendixes above will be maintained by the facility owners.

1.1.12 CEMETERIES “RESERVED”

1.1.13 ARTIFICIAL TURF “RESERVED”

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendices A, B-1 and B-6 (CDRL A002).

1.2.1 MOW

The Contractor shall maintain grass and vegetation height between 4 and 10 inches as identified in

Appendix’s A, B-1 and B-6. The Contractor shall maintain a uniform appearance in all areas and where possible, maintain adjacent areas at or near the same grass heights. There are sections within the semi-improved grounds that have been designated as “No Mow” areas; the contractor shall be familiar with mowing maps to ensure these areas are not mowed. Additionally, there are numerous obstacles located in semi-improved grounds to include but not limited to street, directional and hazard signs, delineator posts, manholes, power pole cable bracing, etc. The Contractor shall be responsible for repairs and/or replacement of obstacles damaged by Contractor operations (CDRL A001).

1.2.1.1 MUNITION STORAGE AREAS (MSA)

Semi-improved grounds located within the MSA’s shall be maintained between 4 and 10 inches and includes all vegetation such as but not limited to grasses, weeds, tumbleweeds, sage brush, volunteer tree growth, etc. This work also includes all berms and elevated and low-lying areas within the MSA’s.

Vegetation on top and sides of bunkers will be cut in such a manor to prevent rutting and erosion. The contractor shall maintain vegetation within 5 feet from munition igloo/bunker/magazine vent stacks to the improved grounds standard of 2 to 4 inches in height. The use of herbicide on the tops and sides of bunkers is not authorized. Additionally, areas within 50 feet of designated Potential Explosive Sites

(PES) shall be maintained between 2 and 4 inches in height to minimize fire hazards. Sage brush on bunkers will be flush cut to prevent disturbing root systems and possible structural damage to bunkers.

The Contractor is authorized to use herbicides approved by the COR to eradicate vegetation growth near concrete fronts, pads and doors to bunkers, underneath above-ground steam lines and other fixed obstacles within the boundaries of the MSA’s (CDRL A001).

1.2.2 TRIM

The Contractor shall trim grass, weeds and other vegetation around trees, shrubs, buildings, fences, poles, signs, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles and objects on semi-improved grounds as identified in Appendix’s A, B-1 and B-6. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

The contractor shall obtain approval from the COR to use herbicides as a method of trimming on semi-improved grounds.

1.2.2.1 MSA’S, POL FUEL FARM AND LITTLE MOUNTAIN

The Contractor shall trim in accordance with paragraph 1.2.2 inside the MSA’s, POL Fuel Farm and

Little Mountain Test Facility.

1.2.2.2 ALL OTHER SEMI-IMPROVED GROUNDS

The Contractor shall trim in accordance with paragraph 1.2.2, Fifty (50) feet from road edges and along fence lines in all other semi-improved grounds outside of the areas listed in paragraph 1.2.2.1.

1.2.3 PERIMETER FENCE LINE “RESERVED”

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH areas are identified in Appendices A and B-1 (CDRL A002).

1.3.1 MOW

The Contractor shall maintain grass, weeds and other vegetation between 7 to 14 inches as identified in

Appendices A and B-1. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The Contractor shall begin mowing operations at the active runway paved surface and move away from active runway to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The Contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance are cleared off all taxiways, and aircraft parking aprons before leaving the work area (CDRL A001).

1.3.2 AIRFIELD LIGHT FIXTURES, OTHER OBSTACLES & BUILDINGS

The Contractor shall maintain a 10-foot-wide path between 4” and 6” in height around the perimeter of the airfield pavement surfaces. The Contractor shall also maintain vegetation between 4” and 6” in height around runway and taxiway lights, signs, other fixed/temporary obstacles and buildings. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3.3 HERBICIDES AND INSECTICIDES

The Contractor shall follow the BASH plan to minimize seeds and flowers that attract insects/birds. The

CO/COR to review and approval the timing and frequency of herbicide/insecticide products. The

Contractor shall use only approved products as stated in DoD Instruction 4150.07, DoD Pest

Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and

4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The

Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR)

1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health

Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide

Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The

Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides/insecticides prior to use (CDRL A0006).

1.3.4 AIRFIELD COORDINATION

The Contractor shall coordinate all activities on the airfield by contacting Airfield Management each day, prior to mowing. Work will be accomplished only after Airfield Management has approved scheduled times.

1.3.5 FLIGHT-LINE DRIVERS

Airfield drivers training must be completed prior to operating vehicles or mowers on the flight line. Initial training and annual refresher training through the 75th Civil Engineer Squadron Vehicle Control Officer is required for all flight-line drivers. All employees working on airfield grounds shall be required to have and maintain a valid AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The Contractor shall be responsible for ensuring all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.6 AIRFIELD TOWER COMMUNICATIONS

The Contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The Contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The

Government will provide all communication equipment required for this contract as listed on Appendix

J. The Contractor shall respond immediately to the directions of Air Traffic Control tower personnel.

1.4 MAINTAIN UN-IMPROVED GROUNDS “RESERVED”

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The Contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in

Appendices A, B4 and B6 to present a neat and professional appearance (CDRL A002).

1.5.1 VEGETATIVE BEDS

The Contractor shall maintain vegetative beds to present a neat and professional appearance.

Maintenance activities include but are not limited to fertilizing, watering, weed control, replacing and/or refreshing mulch, maintaining borders and edging, repairing or replacing damaged plants and shrubs and performing maintenance to plants and shrubs as identified in paragraph 1.1.11 and Appendices A, B-4 and I. When replacing plants, shrubs, and performing repairs, conform to good xeriscaping practices for the area.

1.5.1.1 MULCH

The contractor shall maintain and replenish (rake, redistribute, top off) mulch for vegetative beds identified in Appendices B-4 and I to ensure a neat and professional appearance. Natural mulch in vegetative beds identified in these appendices shall be topped off with fresh mulch bi-annually.

1.5.2 ROCK BEDS

The Contractor shall maintain rock beds identified in Appendices B-4 and B6 to be free of unwanted vegetative growth including but not limited to weeds, grass and wildflowers.

1.5.3 FLOWER BEDS

1.5.3.1 PURPLE HEART MEMORIAL

The Contractor shall plant purple Petunias inside the Purple Heart Memorial on the hospital grounds as identified in Appendices A and B-4, two (2) weeks prior to Memorial Day. Flowers shall be planted close and evenly spaced to completely fill the heart shaped area. This service also includes weed control, adding fresh topsoil as necessary, maintaining borders/edging, and replacing dead flowers as necessary.

Expired flowers shall be removed at the end of their normal life cycle and the bedded area cleaned and leveled.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES “RESERVED”

1.7 PERFORM SNOW/ICE REMOVAL

The Contractor shall remove snow and ice from common area sidewalks, pathways, stairs, steps, bus stops, ADA entrance ramps, crosswalk entrances, landings, walkways between parking areas and tunnel areas as identified in Appendices A, B-7, and G, 7 (seven) days a week to include holidays. The Contractor is not responsible for snow and ice removal on sidewalks and walkways within 75 feet of facilities unless otherwise noted on Appendixes noted above (CDRL A002).

1.7.1 BASIC SERVICES

The Contractor shall ensure a pathway of at least 4 feet wide, unless otherwise stated in the PWS, is kept free of snow accumulation, piles, or drifts by removing all snow and ice. The contractor shall also clear snow and/or ice from walking surfaces, ADA ramps and crosswalks that is pushed up by street plows in areas that are adjacent to roads. The contractor shall follow Appendix G, (Snow Removal Priority List) and Map B-7 when performing snow removal. Snow in Priority one (1) areas shall be removed when accumulations reach one (1) inch or within one (1) hour after snowfall stops if accumulations are less than one (1) inch. Snow in Priority two (2) areas shall be removed when accumulations reach three (3) inches or within two (2) hours after snowfall stops. Multiple snow and ice removals may be required each day and the contractor may be required to work holidays, extended hours and shift work to ensure areas are clear of snow and ice and are safe to walk on.

1.7.1.1 CHILD DEVELOPMENT CENTERS (CDC)

Snow and ice from entrances, exits, steps, walkways between parking areas, and evacuation routes shall be cleared no later than 0500 hours and playground surfaces no later than 0600 at both child development centers, Monday thru Friday and the second Saturday of each month. The contractor shall continue to maintain these areas as required while these facilities are open for business.

1.7.1.2 MEDICAL GROUP FACILITY GROUNDS

Snow and ice from entrances, exits, steps and walkways between parking areas on the Medical Group facility grounds, buildings 570, 545, 546, 547 and 249 shall be cleared no later than 0630 Monday thru

Friday. The contractor shall continue to maintain these areas as required while these facilities are open for business.

1.7.2 ICE CONTROL

The contractor shall apply environmentally safe ice melt on an as-needed basis to walking surfaces identified in the paragraphs above to help prevent and/or eliminate slippery conditions and provide secure footing for pedestrians. Contractor shall monitor pavement conditions and reapply ice melt as needed to ensure safe walking conditions. Contractor shall provide ice melt.

1.7.3 SAND BARRELS “RESERVED”

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the COR or a task order via the CO

(except for whereas, referring to, “the contractor shall identify ……”). The Contractor shall be responsible for removing all debris generated from all tree related operations. All non-emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections (CDRL A002).

1.8.1 TREES

The Contractor shall identify to the COR, trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Topping and de-horning are not permitted. Trimming or pruning of trees that touch, hang over or interfere with telephone, cable TV and/or other non-energized lines shall be performed by the Contractor. The electrical privatization contractor for Hill Air Force Base is responsible for trimming or pruning of trees that touch or hang over energized utility poles and/or power lines.

1.8.1.1 TREE CARE

The Contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The Contractor shall remove guy wires, cables, straps, and stakes from all trees when trees remain vertical (normally, after one growing season). The Contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined

Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

Emergency spot pruning/trimming will be issued via work order from the COR and typically includes removal of dead and/or broken limbs or removal of limbs for required safety clearances as noted in paragraph 1.8.1. The number of hours required per work order shall be negotiated between the

Contractor and the COR. The Contractor shall complete emergency spot pruning/trimming within one

(1) workday from the work order date unless otherwise noted on the work order for such reasons as work involving road closures, multi-tree work, or for general safety concerns.

1.8.1.4 TREE AND STUMP REMOVAL

The Contractor shall perform tree, stump and perimeter roots removal by completely removing (cutting and grinding) all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the removal date unless other arrangements have been agreed upon between the COR and the Contractor. Stump-grinding debris shall be removed the same day grinding is performed. The

Contractor shall backfill areas with fresh topsoil and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the newly sodded area until it is established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Extra Small, as based on their diameter. The diameter of the tree shall be determined by measuring

4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within ten (10) workdays from work order date.

• Medium Trees: Diameter 24” to less than 36”, remove within ten (10) workdays from work order date.

• Small Trees: Diameter 3” to less than 24”, remove within five (5) workdays from work order date.

• Extra Small: Diameter 3” and smaller, remove within two (2) workdays from work order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL

The following timeframe shall apply for emergency tree and stump removal by the Contractor:

• Large Trees: Remove within two (2) workdays from work order date

• Medium Trees: Remove within two (2) workdays from work order date

• Small Trees: Remove within one (1) workday from work order date

• Extra Small: Remove within one (1) workday from work order date

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and/or COR and initiate emergency services. Emergency grounds maintenance services include events such as erosion, clean-up of trees, limbs and debris in aftermath of storms. Upon receiving direction by the CO, Contractor shall begin emergency work within two (2) hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. Special events services may include but is not limited to policing of trash and debris and/or additional mowing/trimming in support of Air Shows or other special events. The CO will notify the Contractor as soon as a requirement is known but not less than 24 hours prior to the event.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES

The Contractor shall, upon notification by the contracting officer and/or the COR through the issuance of a task order or work order, perform Xeriscaping. Provide unit pricing for Xeriscaping and Urban

Forest activities as shown in Appendix A (CDRL A007).

1.8.4 SPECIAL CUTS.

The Contractor shall upon notification by the CO or COR through the issuance of a work order, perform special cuts.

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS.

The Contractor shall, upon notification by the CO or COR through the issuance of a task order or work order, perform planting of trees, shrubs, or vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability.

Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendices A.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control

Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and

Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

PERFORMANCE

OBJECTIVE

(PO)

PWS

Para(s)

PERFORMANCE

THREASHOLD

METHOD OF

SURVEILANCE

PO-1: Maintain

Improved Grounds

a. Mow, Trim, Edge

b. Weed Control

c. Debris/Litter Policing

d. Leaf Removal

e. Fertilization & Aeration

f. Prune shrubs

1.1.1 - 1.1.4;

1.1.6 - 1.1.7;

1.1.8; 1.1.11

Excellent: 0 defects month 100% Inspection

Periodic Validation

Customer Complaint Very Good: 1-3 defects month

Satisfactory: 4 defects per month

Marginal: 5 defects per month

Unsatisfactory: More than 5 defects per month

PO-2: Maintain Semi-

Improved Grounds

a. Mow, Trim

b. Debris/Litter Policing

1.2; 1.1.6 Excellent: 0 defects per month 100% Inspection

Periodic Validation

Customer Complaint Very Good: 1-3 defects per month

Satisfactory: 4 defects per month

Marginal: 5 defects per month

Unsatisfactory: More than 5 defects per month

PO-3: Maintain BASH

(Bird Strike Hazard Area)

a. Mow, Trim

1.3 Inclusive Excellent: 0 defects per month 100% Inspection

Customer Complaint

Very Good: 1 defect per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

PO-4: Irrigation Systems

a. Operation of Systems

b. Maintenance of Systems

c. Winterize Systems

1.1.5.1 – 1.5.1.3 Excellent: 0 defects per month 100% Inspection

Customer Complaint

Very Good: 1-2 defects per month

Satisfactory: 3 defects per month

Marginal: 4 defects per month

Unsatisfactory: More than 4 defects per month

PO-5: Maintain

Vegetative Beds, Flower, Inert Beds, Rock Beds and Related

Areas

1.5 Inclusive Excellent: 0 defects per month 100% Inspection

Periodic Validation

Customer Complaint Very Good: 1 defect per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

PO-6: Perform Snow

& Ice Removal

1.7 Inclusive Excellent: 0 defects per month 100% Inspection

Periodic Validation

Customer Complaint Very Good: 1 defect per month

Satisfactory: 2 defects per month

Marginal: 3 defects per month

Unsatisfactory: More than 3 defects per month

PO-7: Environmental &

Regulatory Requirements

a. Haz Materials/Mgmt.

b. Monthly Pesticide Rpts

c. Permits, Licenses, Certs

4.4.1; 4.4.1.1;

4.4.2; 4.4.3;

4.4.3.1; 4.4.3.2;

4.5

Excellent: 0 defects per month 100% Inspection

Periodic Validation Satisfactory: 1 defect per month

Unsatisfactory: More than 1 defect per month

2.1 QUALITY CONTROL

The Contractor shall provide a plan as part of the proposal and will be evaluated at the basic contract level. The approach shall be incorporated into the basic contract upon award and the Contractor shall comply with this plan. Updates to the plan shall be provided and incorporated into the contract whenever there is a change. The quality control plan shall include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree

Care Industry Association, American Society of Landscape Architects, the American National

Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, identify and resolve deficiencies as required.

2.2 QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a

Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within one (1) calendar day of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide the facilities identified below for Contractor use in support of the requirements of this contract. The facilities are provided “as is”. Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The Contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications.

Approximately 1,850 square feet of floor space is provided at Building 919 Patrick Way, Hill AFB. There is approximately 137,000 square feet of exterior space provided at Building 919 Patrick Way, Hill AFB with approximately 400 square feet of storage space.

The Contractor may utilize the predetermined location in the yard to place their own fuel storage tanks. All contractor fuel and hazardous waste storage tanks will be managed by the Contractor and be compliant with Air Force Instruction (AFI) 32-7044, Storage Tank Environmental Compliance and all other

Federal, State and Hill Air Force Base regulations and requirements. Additionally, the Contractor shall perform monthly fuel tank inspections and upload the results into the Storage Tank Assessment Report

(STAR) system.

3.1.1 REAL PROPERTY

The Government will provide maintenance and repair of real property. The Contractor shall establish and maintain a procedure for identifying and reporting real property repair and maintenance requirements to the COR. The Base Civil Engineering Entomology section will provide rodent and insect control service for Government provided facilities. Custodial services are not provided. Prior to any real property modifications performed by the Contractor, at the Contractor’s expense, the Contractor shall give the CO documentation describing in detail the modification requested. No alterations to the real property shall be made without an approved Civil Engineer work request, and specific written permission from the CO and Base Civil Engineering Office; however, in the case of alterations necessary for OSHA and AFOSH compliance, such permission shall not be unreasonably withheld.

Government furnished real property shall be used only for the performance of this contract.

3.2 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS AND EQUIPMENT

The Government will provide the items listed in Appendix J, “Government Furnished Equipment”.

3.4 SECURITY, FIRE AND MEDICAL SERVICES

The Government will provide the following emergency services.

3.4.1 SECURITY

The Government will provide general on-base security police service. Security police telephone numbers are 911 for emergencies (When dialing 911, specify you are on Hill AFB) and 777-3056 for the Law Enforcement Desk

3.4.2 FIRE AND EMERGENCY SERVICES

The Government will provide general on-base fire protection services. Fire extinguishers for facilities are purchased and maintained by the Contractor that occupies the space. The Contractor shall comply with fire prevention rules and regulations enforced by the Hill AFB Fire Prevention Branch. Dial 911 for emergencies and 777-3021 for non-emergency calls. Note: When dialing 911, specify you are on

Hill AFB.

3.4.3 EMERGENCY MEDICAL SERVICES

The Government will provide on-site emergency medical treatment for Contractor employees who are injured or…