PWS GREASE TRAP CLEANING (Draft).pdf

Performance Work Statement (PWS) Grease Trap Cleaning

8 Jan 26

Table of Contents

GENERAL INFORMATION

1.1 Overview

1.1.1 Workload Requirement

2.0 REQUIREMENTS

2.1 General

2.1.1 Period of Performance (PoP)

2.1.2 Hours of Operation

2.1.3 Recognized Government Holidays

2.1.4 Contract Administration and Management

2.1.5 Post-award Conference/Periodic Progress Meetings

2.1.6 Quality Control

2.1.7 Contracting Officer’s Representative (COR)

2.1.8 Contract Manager

2.1.9 Sub-contract Management

2.1.10 Identification of Contractor Employees

2.1.11 Standards of Conduct

2.2. SPECIAL REQUIREMENTS

2.2.1 Security

2.2.2 AT Level I Training

2.2.4 iWATCH Training

2.2.5 Key Control

2.2.6 Access and general protection/security policy and procedures

2.2.6.1 For contractors requiring Common Access Card (CAC)

2.2.6.2 Controlled Unclassified Information (CUI)

2.2.7 Safety

2.2.8 ENVIRONMENTAL REQUIREMENTS

2.2.8.1 Environmental Management System (EMS)

2.2.8.2. Sustainable Acquisition

2.2.8.3 Stormwater Training

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 Grease Traps

3.2 Used Cooking Oil (UCO)

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 DELIVERABLES

General Information.

1.1 Overview. The Contractor shall inspect, pump, clean and maintain grease traps/interceptors listed in Technical Exhibit (TE) 1. The contractor shall also collect and dispose of used cooking oil (UCO) from facilities listed in TE 1.

1.1.1 Workload Requirement. Joint Base Lewis-McChord (JBLM) is located in Pierce County, Washington State. JBLM has facilities that provide food services, such as Government operated dining facilities (DFAC), eating establishments (e.g. bowling alleys), and commercially operated restaurants (e.g. Aunt Annies). These facilities have either grease traps or grease interceptors in-stalled to capture waste grease. These facilities also generate UCO. Under this contract, the Con-tractor shall clean these grease traps and interceptors and dispose of the waste grease off base.

The contractor shall also collect the UCO and dispose of it off base. Note: new facilities or loca-tions may be added to the contract and others may be removed.

JBLM consists of Lewis-Main, Lewis-North, Lewis-McChord Field, and Yakima Training Cen-ter (YTC). For the purposes of this contract YTC is not part of this contract.

2.0 Requirements.

2.1 General. The Contractor shall perform grease trap cleaning services in accordance with the PWS and the Technical Exhibits (TE’s). The contractor shall also collect and dispose of UCO in accordance with the PWS and Technical Exhibits.

2.1.1 Period of Performance (PoP) The Period of Performance shall be for one (1) 12-month base period and up to four (4) 12-month option periods as follows:

Base Year 12 Months Option Year 1 12 Months Option Year 2 12 Months Option Year 3 12 Months Option Year 4 12 Months

2.1.2 Hours of Operation. The Contractor shall provide services between the hours of 7:00am – 4:00pm (PDT), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.1.3 Recognized Government Holidays. The following holidays are recognized by the Gov-ernment:

New Year’s Day Martin Luther King Jr.’s Birthday

President’s Day Memorial Day Juneteenth National Independence Day Labor Day

Columbus Day Veterans Day Thanksgiving Day Christmas Day

2.1.4 Contract Administration and Management.

2.1.5 Post-award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post-award conference convened by the contracting activity.

2.1.6 Quality Control. The Contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with this PWS. The Contractor shall de-velop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) must be reviewed and accepted by the COR prior to the performance start date.

2.1.7 Contracting Officer’s Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administra-tion. The COR is authorized to perform the following functions: assure that the Contractor per-forms the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor con-cerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Govern-ment furnished items; and provide site entry to Contractor personnel. A letter of designation is-sued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limita-tions of the COR, especially with regard to changes in cost or price, estimates, or changes in per-formance dates. The COR is not authorized to change any of the terms and conditions of the re-sulting contract.

2.1.8 Contract Manager. The Contractor shall provide a contract manager who shall be respon-sible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent or unavailable, shall be designated in writing to the KO. The contract manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager and/or alternate shall be available between 7:00am – 4:00pm (Pacific Time), Monday through Friday except Fed-eral holidays or when the Government facility is closed for administrative reasons.

2.1.9 Sub-contract Management. The primary Contractor is responsible for all sub-contractors performing work on this contract.

2.1.10 Identification of Contractor Employees. All Contractor personnel present during opera-tional hours shall wear either a badge and/or uniform that clearly delineates them as a Contractor employee.

2.1.11 Standards of Conduct. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

2.2. Special Requirements.

2.2.1 Security. Contractor and all associated sub-contractors’ employees shall comply with ap-plicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative).

2.2.2 AT Level I Training. All Contractor employees, to include sub-contractor employees, re-quiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor em-ployee to the COR within five (5) calendar days after completion of training by all employees and sub-contractor personnel. AT Level I awareness training is available at the following web-site: https://jkodirect.jten.mil

2.2.3 Level I OPSEC Awareness Training. Per AR 530-1 Operations Security, all Contractors, Contractor employees and subcontractor employees, requiring access to Army installations, facil-ities, and controlled access areas shall complete Level I OPSEC Awareness training within 30 calendar days after contract start date and annually thereafter. The Contractor shall submit certif-icates of completion for each affected employee, to the COR within seven (7) calendar days after completion of training by all employees and subcontractor personnel. New employees shall be trained within 30 calendar days of their hiring and annually thereafter. Level I OPSEC training is available at the following website: https://securityawareness.dcsa.mil/opsec/index.htm

2.2.4 iWATCH Training. The Contractor and all associated sub-contractors shall brief all em-ployees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award date and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after completion of training. The iWATCH Army information brief is available at the following website: https://www.dvidshub.net/video/583923/iwatch-2018

2.2.5 Key Control. N/A.

2.2.6 Access and general protection/security policy and procedures. This language is for con-tractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information re-quired for background checks to meet installation access requirements to be accomplished by in-stallation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐ 9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or lo-cal policy. In addition to the changes otherwise authorized by the changes clause of this contract, https://jkodirect.jten.mil/ https://securityawareness.dcsa.mil/opsec/index.htm https://www.dvidshub.net/video/583923/iwatch-2018 should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.2.6.1 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 background investi-gation, or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or

(3) physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fin-gerprint check and a successfully scheduled Tier 1 at the Office of Personnel Management.

2.2.6.2 Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE).

2.2.7 Safety. Notify the COR within two hours of any accident resulting in injury, damage to Government property, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the COR within 5 calendar days of each occurrence.

2.2.8 Environmental Requirements.

2.2.8.1 Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Re-quirements with guidance for use.

In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environ-mental policy and shall ensure that this information is considered and incorporated into this pro-ject. The installation policy can be found at https://home.army.mil/lewismcchord/index.php/my- Joint-Base-Lewis-Mcchord/all- services/public_worksenvironmental_division/environmental-management-system (click on JBLM Policy). Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253966-6470).

An environmental awareness training resource is available to the Contractor at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis- Mcchord/all-services/public_works-environmental_division/environmental-management-system

2.2.8.2. Sustainable Acquisition. In order to comply with federally mandated sustainable acqui-sition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, JBLM requires the purchase, supply, and use of environ-mentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement.

Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the “Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewismc-chord.army.mil/designstandards/index1.htm). The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the KO or their representative for further guidance.

Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB20225.pdf.

Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil.

2.2.8.3 Stormwater Training. The contractor must attend training for stormwater systems. The training will address the importance of protecting water quality, ways to perform their job activi-ties to prevent or minimize impacts to water quality; and procedures for reporting water quality concerns, including potential illicit discharges. The training is offered for free by the Pub-lic Works Environmental Division. Coordinate training with Cheryl Dunning (253-592-4288) for training.

3.0 Performance Requirements and Standards.

3.1 Grease Traps. The Contractor shall inspect, pump, clean, and maintain grease traps/inter-ceptors listed in TE 01. The Contractor shall inspect and clean the grease traps/interceptors once every two calendar months. Grease floating on the liquid surface shall be removed. Traps and interceptors shall be free of foreign material, residual grease, and debris. The Contractor shall re-move blockages from drain lines. Once cleaning is complete, lids shall be secured back in place.

The surrounding area shall be cleaned of all debris generated during cleaning. The Contractor shall provide an inspection report for each grease interceptor. Inspection report shall include the date, time, Fats, Oil and Grease (FOG) depth, sludge depth, and details of any repairs and any other records pertaining to the trap/interceptor. This record shall be submitted electronically to the COR after each cleaning NLT five (5) working days of the beginning of the month for the previous month’s collections..

3.2 Used Cooking Oil (UCO) The Contractor shall collect all UCO from the facilities/locations listed in TE 01 once every month to ensure that the levels of accumulated UCO does not over-flow. A report of the monthly collections for each facility/location shall be provided to the COR electronically NLT five (5) working days of the beginning of the month for the previous month’s collections.

https://www.jblmdesignstandards.army.mil/ https://www.jblmdesignstandards.army.mil/ https://www.jblmdesignstandards.army.mil/Portals/109/DocumentRepositoryForDSLinks/HJB%20225%20Sustainable%20Acquisition%20Exception.pdf

4.0 Performance Requirements Summary (PRS)

PRS

NO

PWS

PAR NO.

RE-

QUIRED

SER-

VICES

PERFORMANCE STAND-

ARD

AC-

CEPTA-

BLE

QUALITY

LEVEL

INCEN-

TIVE (POS-

ITIVE

AND/OR

NEGA-

TIVE)

1 3.1 Grease Trap/In-terceptor Cleaning

The Contractor shall inspect, pump, clean, and maintain grease traps/interceptors listed in TE 01. The Contractor shall inspect and clean the grease traps/interceptors once every two calendar months.

Grease floating on the liquid surface shall be removed.

Traps and interceptors shall be free of foreign material, re-sidual grease, and debris. The Contractor shall remove blockages from drain lines.

Once cleaning is complete, lids shall be secured back in place. The surrounding area shall be cleaned of all debris generated during cleaning.

95% of all scheduled work com-pleted on time.

All unfin-ished work must be com-pleted before payment.

2 3.2 UCO The Contractor shall collect all UCO from the facilities/lo-cations listed in TE 01 once every month to ensure that the levels of accumulated UCO does not over-flow.

95% of all scheduled work com-pleted on time.

All unfin-ished work must be com-pleted before payment.

3 3.1, 3.2 Reports The contractor shall provide reports for Grease traps/inter-ceptor cleaning and UCO col-lection electronically NLT five (5) working days of the beginning of the month for the previous month’s clean-ings and collections.

100% Contractor will not be paid until all reports are received.

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Quality Assurance Surveillance Plan (QASP). The Government has the right to inspect all services called for by the contract. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

4.2 Quality Control Plan (QCP). Quality Control (QC) is the responsibility of the Contractor.

The Contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall establish and maintain an effective QC system in compliance with the solic-itation and contract requirements. The Contractor's QCP shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract (refer to Paragraph 5 for deliverable requirements, information, and guidance). The Contractor shall develop and implement proce-dures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is the means by which the Contractor assures itself that its work complies with the re-quirements of the contract. The Contractor shall implement and maintain a documented QC sys-tem that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. The Contractor shall maintain records of all Contractor QC checks and corrective actions. These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the KO or COR upon request. The QCP shall include, but is not limited to, the following:

• The name of your cognizant QC point of contact (POC).

• An inspection system covering all the services listed on the Performance Requirements Sum-mary. The inspection plan shall specify the areas to be inspected on both a scheduled or unsched-uled basis, and the individual who will perform the inspection.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• On-site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

5.0 Deliverables.

Deliverable Frequency # of copies Format Distribution Monthly Reports Par. 3.1, 3.2.

Within ten (10) business days of contract award.

Thereafter, no later than five

(5) busi-ness days after each bi-monthly period.

1 Electronic copy

Electronic, MS Word, MS Ex-cel, or PDF

COR

QCP

Par. 4.2

Within ten (10) business days of contract award.

1 Electronic copy

Electronic, MS Word, MS Ex-cel, or PDF

COR

Training Certifi-cates.

Par. 2.2.2, 2.2.8.3

Within thirty (30) business days of contract award.

1 Electronic copy, for each employee

Electronic, MS Word, MS Ex-cel, or PDF

COR