PWS_Gray_Water_Disposal (Main) Rev.pdf

PERFORMANCE WORK STATEMENT (PWS)

US Army Medical Center of Excellence (MEDCoE)

Septic and Sewage Holding Tank Pumping Services

PART 1 – GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Septic and sewage holding tank pumping services in support of the U.S. Army Medical Center of Excellence, located at

Joint Base San Antonio, Texas, Camp Bullis training site. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, to complete the non-personal services to empty the septic and holding tank located at 22519 Marne Rd. Camp Bullis. The tank is located outside of the compound at an easily accessible corner of the compound with access via gravel road that leads to the septic tank with plenty of room to navigate with a large vehicle.

1.2. Scope: Sewage septic and holding tanks at JBSA Fort Sam Houston, Camp Bullis, TX support training for the Basic Combat Casualty Care Course and has a holding capacity of approximately 3,000 gallons.

1.3. Pumping and related services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4. Objectives: Provide pumping services for the single tank twelve times per year on a monthly basis. Details on intervals can be found on Attachment 1.

1.5. Basic Work For Septic Tanks - The contractor shall provide pump out service for one (1) septic tanks specified in this contract at the locations and frequency specified in the frequency table. All services will be charged on a volume pumped, not system volume.

1.6. Provide Pumping Services - The contractor shall provide scheduled pumping services to tanks. The contractor shall make sure that all pumped waste is contained and that the immediate area around the tank is free from any pumped waste. In the event of a spill, the contractor shall immediately clean the spill area and contact the QAR.

1.7. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (4) 12- month option years. The Period of Performance reads as follows:

Base Year 15 July 2025 to 14 July 2026

Option Year 1: 15 July 2026 to 14 July 2027

Option Year 2: 15 July 2027 to 14 July 2028

Option Year 3: 15 July 2028 to 14 July 2029

Option Year 4: 15 July 2029 to 14 July 2030

1.8. General Information

1.8.1. Environmental Protections – This paragraph prescribes actions required for the prevention of environmental pollution during and as the result of operations under this contract.

For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements, or other agents which adversely affect human health or welfare, unfavorably alter ecological balances, affect other species, or degrade the utility of the environment for aesthetic and recreational purposes. In order to prevent and to provide for abatement and control of any environmental pollution arising from activities in performance of this contract, the Contractor shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement.

1.8.2. Disposal of Waste Materials – The Contractor shall remove, transport and properly dispose of all materials, wastes, effluents, chemicals, etc., in accordance with all applicable

Federal, State and local regulations. If any waste material is released to the environment, including ground, air or water, the Contractor will remove, transport and properly dispose of the material and restore the area to its original condition.

1.8.3. Vehicles and Equipment – All vehicles and equipment must be equipped and operated in compliance with all applicable State laws governing safety, pollution control, licensing and operation.

1.8.4. Spillage on Roads – Spillage of foreign material on project, State, or County roads from

Contractor vehicles shall not be permitted.

1.8.5. Disposal of Cleaning Water – At no time shall the Contractor dispose of waste water by dumping it on the ground anywhere within the contract area. Cleaning water shall be properly managed and disposed as waste materials as described in section 1.6.1.2.

1.9. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. In the quality control program the contractor shall provide a record sheet with the time and date of cleaning services for each unit.

The record sheet shall be turned into the QAR after each service, or monthly is multiple services occur in a single month. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.9.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.10. Recognized Holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

1.10.1. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00am and 5:00 pm Monday through Thursday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.11. Place of Performance: The work to be performed under this contract will be performed at

22519 Marne Rd. JBSA Camp Bullis, Texas.

1.12. Type of Contract: The government will award a Firm Fixed Price service contract.

1.13. Security Requirements: The Contractor shall comply with all requirements and procedures in accordance with AFFAR 5352.242-9000, Contractor Access to Air Force Installations, and local clause, Security Requirements. Contractor employees shall comply with JBSA, 502nd

MSG, Fort Sam Houston security requirements imposed by the Installation Commander at all times while on premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The Contractor is responsible for accountability of all such media, which shall be surrendered to the issuing office or sponsoring organization upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The sponsoring organization will immediately notify the Security Forces, Pass & Registration section if an update in Defense Biometric Identification

System (DBIDS) is required for a contractor refusing to return issued media. The Contractor or sponsoring organization must immediately report a lost or stolen access credential to the local SF and issuance office. If all identification is not provided, a portion of the final payment (to be determined by the CO) will be withheld pending its submission. The Contractor shall comply with all JBSA, 502nd MSG, Fort Sam Houston policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior Government authorization.

Requirements. Contractor employees performing work within designated security areas are subject to restrictions on entry and movement of personnel and equipment. All contractor personnel are subject to meeting the requirements of this clause.

1.13.1. AT Level 1 Training: No

1.13.2. Access and general protection policy and procedures: Yes

1.13.3. For contractor not eligible for CAC but requires access to a DoD facility or installation:

Yes

1.13.4. Locally developed iWATCH Army Training: No

1.13.5. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.13.6. Key Control: N/A

1.13.7. Special Qualifications: N/A

1.14. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Quality

Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15. Quality Assurance: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of

Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16. Key Personnel: The follow personnel are considered key personnel by the government:

Contract manager, alternate contract manager, and employees pumping tanks. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between Monday through

Thursday except Federal holidays or when the government facility is closed for administrative reasons.

1.16.1. Identification of Contractor Employees: All vehicles that will be used for pumping services shall be marked with the company name.

1.16.2. Contractor Travel: Any travel required for this contract will be at no cost to the government.

1.17. Government Key Personnel: The following personnel are considered key personnel by the government:

Joseph Mccormick – BCT3 POC joseph.w.mccormick4.civ@mail.mil

Sergio Medellin, G4/9 Project Manager sergio.c.medellin.civ@mail.mil

Michael E. Martinez: Contracting Officer’s Representative frederick.l.gates.civ@mail.mil

1.18. Data Rights: Any requests made by the government for a copy of records or documents that are related to this service contract will be made available at no cost to the government.

PART 2 DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.1 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.2 QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CJD Chief Joseph Dam

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other

Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QAR Quality Assurance Representative

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WIC Worker in Charge

PART 3 - GOVERNMENT FURNISHED PROPERTY

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide a USACE employee to unlock all of the hatches to vault toilets prior to or concurrent with contractor pumping services. Contractor should contact

QAR the day before pumping these vault toilets so that a USACE employee can be made available to open hatches.

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor shall provide all materials and water necessary to pump septic tanks, vault toilets and portable toilets. Contractor shall provide all materials necessary to pump and supply government owned portable toilets. Contractor shall provide all supplies necessary to supply contractor owned portable toilets.

4.4 Equipment: The Contractor shall provide all equipment necessary to pump out septic tanks, vault toilets, government and contractor owned portable toilets.

PART 5 SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services for Camp Bullis BCT3 Holding Tank - The contractor shall provide pump out service for the BCT3 holding tank as specified in this contract at the frequency specified in the frequency table. The tank does not require a specific connector.

5.2 Provide Emergency Pumping Services – The contractor shall provide emergency pumping services in the unforeseen event of any form of emergency. This should be on call basis and only exercised in the event a tank on project must be pumped outside of the intended schedule or in a shorter lead time window expressed earlier.

PART 6 APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.0 Attachment/Technical Exhibit List:

7.1. Attachment 1– Frequency Table/Estimated Use Table

ATTACHMENT 1

Frequency Table/Estimated Use Table

Description Service Location Estimated number of units

Frequency

3,000 gallon (x2 1500-

Gallon Tanks connected)

22519 Marne Rd, Camp Bullis Tx

3,000 gallons Monthly (12 times per year)