PWS (GHLN26-0346)_DRAFT.pdf

PERFORMANCE WORK STATEMENT

Replace 1,665 Fire Suppression Sprinkler Heads and Pendants at 15 MAFS

PROJECT No: GHLN 25-0346

Prepared By:

90 CES/CEM

Missile Engineering F.E. Warren Air Force Base, Wyoming

Alexander M. McGrew, PE Civil Engineer 10 Jan 2026

Service Contract

Table of Contents

SECTION 1: OVERVIEW

SECTION 2: SERVICE SUMMARY

SECTION 3: GOVERNMENT FURNISHED PROPERTY AND/ OR SERVICES

SECTION 4: GENERAL INFORMATION

SECTION 5: SECURITY REQUIREMENTS

SECTION 6: PRINCIPLE FEATURES OF WORK

CONTROLLED UNCLASSIFIED INFORMATION (CUI). .................... Error! Bookmark not defined.

EXISTING CONDITIONS ......................................................................... Error! Bookmark not defined.

CSI 01 – GENERAL REQUIREMENTS ................................................... Error! Bookmark not defined.

CSI 02 – EXISTING CONDITIONS

CSI 21-13-16 – FIRE PROTECTION DRY PIPE SPRINKLER SYSTEM

END OF PERFORMANCE WORK STATEMENT

ATTACHMENT 1 – MAFs Limit of Potential Ground Disturbance ATTACHMENT 2 – Contract Data Requirements List (CDRL)

APPENDIX 1 – GENERAL REFERENCES

Performance Work Statement

Replace 1,665 Fire Suppression Sprinkler Heads and Pendants at 15 MAFs

Project No: GHLN 25-0346

10 Jan 2026

SECTION 1: OVERVIEW

1. This project includes replacing 111 fire suppression sprinkler heads and pendants at each of the 15

Missile Alert Facilities (MAFs) and service fire suppression alarm system at 14 MAFs. The MAFs are a secure site and under the control of F.E. Warren Air Force Base, Wyoming.

2. Basic Services: The Contractor shall provide all labor, materials, equipment, and transportation necessary to replace 1,665 fire suppression sprinklers or pendants and service the fire suppression alarm system as specified in this Performance Work Statement, in strict compliance with the specifications, applicable drawings, attachments, and the Terms and Conditions of the Contract as well as all applicable local, state, and federal standards and practices in the industry. The Contractor shall conduct, perform, and document all work performed.

a. Materials for this project shall refer to sprinklers, pendants, all associated components thereof, and any other components of the Fire Suppression Replaced by the Contractor during this project.

b. The Contractor will supply materials, install a turnkey, fully functional final product, tested, and operational product meeting the performance requirements outlined by this PWS and the specifications.

c. The Contractor shall provide the following document during or at the conclusion of the project:

i. During project, as needed Contract Documents (CDRLs A0001 through A0019)

ii. Post-Project Report (PPR) (CDRL A0020)

d. The services are to include:

i. Replace 111 dry system fire suppression sprinkler heads or pendants, materials, at each MAF because they no longer meet fire code due to age. A project total of 1,665 sprinkler heads as a like in kind replacement.

Replace fifty-one (51) existing Victaulic Model V2704 sprinkler heads with fifty-one

(51) new Victaulic Model V2726 sprinkler heads or approved equivalent at each MAF for a project total of 765.

a. V2704 is no longer manufactured.

Replace seven (7) existing Victaulic Model V2710 sprinklers heads with seven (7) new

Victaulic Model V2710 sprinkler heads or approved equivalent at each MAF for a project total of 105.

Replace forty-three (43) existing Victaulic Model V3618 pendants with forty-three

(43) new Victaulic Model V3302 or approved equivalent at each MAF for a project total of 645.

a. The contractor will not charge the government additional expense due to incorrectly ordered models or equipment.

b. Contractor will submit pre-installation plan (CDRL A0017) with pendent lengths and locations for verification by CES/CEM 90 during installation.

Replace ten (10) existing Victaulic Model V3904 sprinkler heads with ten (10) new Victaulic Model V3102 or approved equivalent at each MAF for a project total of 150.

a. V3904 is no longer manufactured.

b. The two (2) V3904 sprinkler heads installed in the generator room must be brass, to match existing.

c. The other eight (8) V3904 sprinkler heads are to be with a white escutcheon.

The contractor will provide new models matching existing equipment in appearance, fit in walls, and fit in ceilings without gaps.

a. Note some existing V3618 do not have escutcheon plates these models will need to be replaced with new model with escutcheon plates.

All damage to walls, ceilings, or to any other MAF components due to this project activities shall be fixed or replaced at no additional cost to the government.

The contractor will conduct a Field Survey at each MAF (15 in Total) to determine the existing pendent length for the existing forty-three (43) V3618 prior to ordering replacement models.

a. During the Field Survey the contractor shall verify the location and model of all the existing materials in the fire suppression system to be replaced.

For biding purposes, the breakdown in pendent lengths is:

a. Ten (10) pendants in the eight inches (8”) to twenty-four inches

(24”) pendent length range.

b. Twenty-four pendants in the twenty-five inches (25”) to forty-two inches (42”) pendent length range.

c. Nine (9) pendants in the forty-three inches (43”) to forty-eight

(48”) pendent length range.

Contractor will submit purchase documents (CDRL A0015) including unit prices, quantities ordered, and lead times for materials to be delivered.

Before and after installing new materials, Contractor will perform a pneumatic pressure test of the system verifying no leaks in the fire suppression system and report the results (CDRLs A0017 & A0020).

a. The Pre-Install Pressure Leak Test will be performed by the Contractor to identify pressure leak locations in the fire suppression prior to material install and pressure leak locations will be fixed by 90 CES/CEM.

i. 90 CES/CEM will arrange for timely repair of pressure leak locations.

1. The PoP will not be adjusted if there are other MAF fire suppression systems ready for pressure test and/or material install based on passing Pre- Install Pressure Leak Test.

a. The PoP will only be adjusted under the following circumstances:

i. All available MAFs have installs complete and remaining MAFs are pending pressure leak location repairs.

2. The Contractor shall perform a subsequent Pre-install Pressure Leak test within 48-hours CO authorizing the additional test.

3. In the Contractor’s bid the Contractor shall bid only one Pre-Install Pressure Leak Test at each of the 15 MAFs; i.e. one per MAF.

ii. The contractor shall provide a unit cost for additional pressure tests after leaks are repaired by 90 CES/CEM.

1. The unit cost for additional pressure test shall be included in the contractor’s proposal.

b. After new materials are installed, the contractor will perform a Post Pressure Leak Test and fix all pressure leak locations found in the Post Pressure Leak Test in the fire suppression system prior to final inspection.

i. The Contractor will perform additional Post Pressure Leak Test until there are no pressure leak locations found prior to final inspection.

1. 90 CES/CEM will confirm test results with the Contractor prior to final inspections.

a. Final inspections shall not include a pressure test if 90 CES/CEM observed the final pressure test.

ii. Subsequent Post Pressure Leak Test shall be performed by the Contractor and leak locations repaired at no additional expense to the government.

ii. Service the existing fire suppression alarm controls in the below-grade tunnel junction, Launch Control Capsule (LCC), and Launch Control Equipment Building (LCEB) for 14 MAFs as outlined below.

a. NOTE: MAF H01 fire suppression alarm system has already been serviced and is excluded from this contract.

b. The existing FCAP is manufactured by Honeywell and model is Notifier.

Services will include the following:

a. Calibrate gas detectors for the existing fire alarm system in 14

MAFs.

i. Provide all SDS and calibration gas information (CDRLs

A0002 & A0013) used to calibrate the existing fire alarm system and SDS.

b. Replace the eight ampere-hours batteries in 14 MAFs

c. Test the fire suppression alarm system operability at the 14 MAFs.

d. Update software with manufacture’s current software version at time of contract award.

iii. The contractor will included all of the following in the PPR (CDRL A0020):

Pre-install Plan Sheet for each of the 15 MAFs including field survey measurements for existing V3618.

a. One MAF per sheet in pdf format, a minimum total of 15 sheets for the Pre-project Plan Sheets, with all data collected during the Field Survey.

b. The Contractor will document locations and dates of leaks found during the Pre-Install Pressure Test, to include all subsequent test dates and leak locations identified as needed, and date 90 CES/CEM notified the Contractor repairs were complete.

c. Written test reports.

Post Install Plan Sheet for each of the 15 MAFs with as built red lines and will include:

a. One MAF per sheet in pdf format, a minimum total of 15 sheets for the Post Project Plan Sheets, with all data collected during the Field Survey.

b. Actual length of V3302 ordered and installed as red lines as a post-project plan sheet for each MAF; both as callouts on MAF plan sheet and tables organized by MAFs and pendent number provided in contract drawings.

c. Date of each new material was installed for each location at each of the 15 MAFs and date the pendent or sprinkler passed 90CES/CEM inspection.

d. The Contractor will document locations and dates of leaks found during the Post Install Pressure Test, to include all subsequent test dates and leak locations identified as needed, and date the Contractor completed the leak location repairs.

e. Written test reports.

Provide AutoCAD files, without proprietary fonts or features, used to draw or develop

Pre-install Plan Sheets and Post Install Plan Sheet.

Report calibration corrections made to gas detectors organized by each MAF in an easy-to-understand format (CDRL A0021) for the CO and 90 CES/CEM.

Complete receipts including unit cost of materials, quantities ordered and installed in each MAF; if materials are on one receipt are for multiple MAFs the Contractor will note which MAFs on the receipt.

Note all calibration actions taken to calibrate gas detectors at 14 MAFs.

Note the expected length of life for batteries installed at the 14 MAFs.

The Contractor will revise the PPR as many times as needed until the CO and

90CES/CEM determine the PPR is satisfactory for 90 CES/CEM

e. Contractor Data Requirements List (CDRL) and Frequencies are identified in Attachment 2.

SECTION 2: SERVICE SUMMARY

1. The contractor service delivery requirements are summarized into performance objectives that relate directly to the standards of performance required to meet mission needs. For the Performance Objective to be met, service delivery shall be in substantial compliance with applicable performance standards.

The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel. However, inspection of any contract required is authorized.

PERFORANCE PWS

PARA. PERFORMANCE THRESHOLD METHOD OF

SURVEILLANCE

SS-1: Replace all V2704 with V2726

Sections 1 and 2

Zero Discrepancies Like in Kind Replacement of all existing V2704 with new V2726 at all 15 MAFs.

100 % Installation

Customer Feedback SS-2: Replace all V2710 with New

V2710

Sections 1 and 2

Zero Discrepancies Like in Kind Replacement of all existing V2710 with new V2710 at all 15 MAFs..

100 % Installation

Customer Feedback

SS-3- Replace all V3618 with V3302

Sections 1 and 2

Zero Discrepancies Like in Kind Replacement of all existing V3618 with new V3302 at all 15 MAFs..

100 % Installation

Customer Feedback

SS-4- Replace all V3904 with V3102

Sections 1 and 2

Zero Discrepancies Like in Kind Replacement of all existing V3904 with new V3102 at all 15 MAFs.

100 % Installation

Customer Feedback

SS-5- Service fire suppression alarm system

Sections 1 and 2

Zero Discrepancies Service the fire suppression alarm system at 14 MAFs;

calibrate gas detectors, replace batteries, and test alarm system.

100 % Service

Customer Feedback

SS-6- Provide all Requested

Documentation

Sections 1, 2, 5, and 6

Zero Discrepancies Send all required project documentation for this project in accordance with this PWS.

100% PDF File

Customer Feedback

SS-7: Provide Post Project Report

Sections 1, 2, 4, and 6

Zero Discrepancies Complete Post Project Report after all MAFs have passed final inspection.

100% PDF File

Customer Feedback

SECTION 3: GOVERNMENT FURNISHED PROPERTY AND/ OR SERVICES

1. This section is not applicable to this project.

a. None.

SECTION 4: GENERAL INFORMATION

1. Quality Control: The Contractor is required to control the quality-of-service delivery and offer the

Government for acceptance only services which conform to contract requirements. The overall control of quality shall meet the specified performance thresholds for each requirement in the Service Summary.

a. At a minimum contractor shall record which new materials were installed and location of installation for each day new material is being installed (CDRLs A0004 & A0020).

2. Quality Control Plan: The Contractor shall develop and maintain a quality control plan (QCP) to ensure the contract is continuous, cost-effective, and efficient when removing waste, transporting, and disposing of the debris removed for this contract. The Contractor shall develop and implement procedures to track, identify, prevent, remedy, and ensure non-recurrence of defective services. The Contractor’s QCP (CDRL A0004) shall be submitted to the CO within ten (10) working days after contract award. The plan shall be determined to be suitable by the CO and 90 CES/CEM or revisions requested and Contractor submitting all requested revisions to be completed 15 working days before starting work on the site.

a. QCP shall include a visual means to see what is existing and what is new, i.e. tape at new materials or a similar means.

b. QCP plan shall be subject to comment and modification based on CO and 90CES/CEM feedback until QCP is satisfactory as determined by the CO and 90CES/CEM.

3. Quality Assurance: The Government will evaluate the Contractor’s performance to ensure services are received based on Contractor documents (CDRLs A0001, A0004, A0005, A0006, A0014, A0016, A0017) and 90 CES/CEM QA approval of work based on DAF and FE Warren AFB Policies and Regulations. Additionally, the Government will evaluate the Contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed.

The Government will investigate complaints received from customers. The Government representative will make final determination of the Validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4. Project Scheduling: The Contractor shall submit Project and Work Schedule (CDRL A0001) to the CO with guidance from the 90 CES/CEM within fifteen (15) working days after award of the Contract.

The Contractor shall keep the CO and 90CES/CEM up to date with Contract Documents (CDRLs A0001, A0006, A0016)

a. Provide a means for contact after normal working hours for notification of emergency changes to the schedule. If work is not coordinated as stated, Air Force personnel may not be available, work may not be permitted, and the Government shall not incur any additional cost as a result.

b. For this performance of work, advance scheduling is required. Therefore, an AF Form 3064 Contract Progress Schedule and AF Form 3065 Contract Progress Report shall be submitted monthly (CDRLs A0001, A0005, and A0006, A0016).

c.

5. Location and Hours of Operation:

a. Location: The work shall be performed at the following MAFs located in Colorado, Nebraska, and Wyoming. The distances from F.E. Warren AFB are indicated in Table 1. Accomplish all work in accordance with the Service Contract Specifications.

Table 1

SITE COUNTY STATE DISTANCE (MILES)

A-01 Laramie WY 68 B-01 Banner NE 77 C-01 Banner NE 94 D-01 Kimball NE 76 E-01 Kimball NE 59 F-01 Kimball NE 86 G-01

Cheyenne NE 102 H-01 Cheyenne NE 128 I-01 Cheyenne NE 121 J-01

Logan CO 126 K-01 Kimball NE 84 L-01 Weld CO 81 M-01 Logan CO 127 N-01 Weld CO 123 O-01 Weld CO 73

b. Hours of Operation: The Contractor shall perform the services required under this contract during the hours listed for the location identified in Table 1. Working hours will be between the hours of 7:30 a.m. (start processing on site) and 4:00 p.m. (terminated work off site) excluding Saturdays, Sundays, and Federal Holidays. An Escort Official (e.g., 90 CES/CEM Inspector or other) will be provided during these hours.

i. Recognized Federal Holidays:

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

c. The Contractor shall coordinate all work with the CO and 90 CES/CEM to verify that work can be performed as scheduled before traveling to the work site.

i. Provide a minimum of ten (10) working days’ notice, in writing, before beginning work.

ii. Provide a means for contact after normal working hours for notification of emergency changes to the schedule.

5. Period of Performance (PoP): PoP this project is 120 calendar days.

a. In the case of the winter season that has a direct impact to performing the work outlined in this SOW, the Contractor shall notify the Government, they can no longer perform work. 90 CES/CEM will validate that the weather no longer allows work to be performed within the specifications. The contractor is responsible to update the Contractor Documents (CDRLs A0001, A0005, A0006, and A0016) and any other Contractor Documents as noted by 90

CES/CEM.

i. If the reason for stopping work is due to weather impacted material supplies, the Contractor shall provide a letter to support the winter suspension (CDRL A0018).

ii. The project will be placed into suspension and the remaining number of PoP days will be documented.

iii. When weather conditions become favorable for work, the CO will begin coordinating with the Contractor to establish a timeline for their return to work.

iv. When suspension is lifted, a new completion date will be established based on the remaining PoP days.

6. Utility Services: The Contractor shall provide all utilities, to include but not limited to portable generators, water (drinking and construction), and phone services for Contractor personnel, as needed.

a. When working at the MAFs/LFs, limited utilities are available.

i. At the MAFs, commercial power (120/208V), restrooms, and limited drinking water will be available for use by Contractor personnel.

ii. At the LFs, portable latrines are stationed and will be available for use by Contractor personnel.

b. The Contractor shall provide site facilities for lunch and break areas, as needed.

7. Environmental Controls: Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection to include Section 01 57 19.05 32

8. Environmental Protection from Unified Facilities Guide Specifications (UFGS), appendix 1. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO pursuant to notify requirements and negotiate a modification to the contract.

a. Notification of Environmental Spill: If the contractor spills or releases any substances constrained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept and Environmental. Contact numbers are listed under 4.7.6. The liability for the spill or release of such substance(s) rests solely with the contractor and its agent.

b. Hazardous Materials: If hazardous materials will be used in the execution of this contract, the contractor shall comply with all federal, state, and local regulations concerning the use, storage, and reporting of the hazardous material in accordance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention. The Contractor shall be required to obtain authorization per the Installation hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a hazard material onto F.E. Warren AFB property nor use a hazardous material until the contractor receives all required authorizations. This authorization process may take up to three weeks. The contractor shall provide the information listed in Attachment 1 of Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB or the missile field.

c. The Contractor shall coordinate all hazardous materials (HAZMAT), to include each compound or chemical intended to be utilized on the site, with 90 CES Environmental (307- 773-2594) for review and approval prior to delivery and use on the site.

i. A hazardous material is defined in Federal Standard, FED/STD-313F (Tables I and II).

The definition of materials presenting a health hazard or physical hazard is found in 29

CFR 1910.

ii. The HAZMAT approval documentation (CDRLs A0002 and A0013) shall be maintained on the site and all workers shall familiarize themselves with their contents.

iii. The Contractor shall be responsible for establishing a system, which tracks the procurement, delivery to site, installation, and disposal of all hazardous materials including proper disposal documents.

iv. The Contractor shall be held responsible for proper cleanup and disposal of any hazardous or toxic materials spilled while completing the work in this contract. All cleanups shall be accomplished in accordance with applicable Local, State, and Federal regulations.

v. No ozone depleting substances shall be used while completing the work in this contract.

vi. This includes the exterior/interior of adjacent buildings and parking lot/access road.

vii. The work site shall be returned to a like condition in which it was found prior to the start of work or to the satisfaction of 90 CES/CEM Escort/Inspector or 90 CES/CEM Chief Construction Engineer.

viii. Damage to Air Force property caused by Contractor vehicles, operations, equipment, or personnel shall be repaired at Contractor's expense with no additional cost to the Government. Skilled craftsmen in the trade shall repair such damage to the satisfaction of CO with guidance from the 90 CES/CEM.

ix. Any suspected damage to Air Force property shall be documented and submitted to 90 CES/CEM with a detailed description of the type and location of damage within seventy-two (72) hours of damage.

d. Green Procurement Program (GPP): In performance of this contract, the following requirements are to be adhered to as required Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non-VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

e. Staging/Storing: Materials and equipment not stored at Contractor’s facilities shall be stored on approved Air Force property or approved adjacent private or public properties.

i. Staging/Storing on Air Force Property.

ii. The Contractor shall obtain written approval prior to storing on Air Force Property.

iii. The Air Force will not supply a facility for stockpile storage or material storage.

Unkempt, insecure, or unsightly storage shall not be allowed.

iv. A storage plan may be required if storage containers are to be left near the site, for security considerations.

v. Staging/Storing on Adjacent Properties.

vi. The Contractors not storing on Air Force property shall store on adjacent private or public properties within the Limit of Potential Ground Disturbance as shown in Attachment 1.

vii. The Contractor shall obtain written consent (CDRL A0007) of the landowner or leaseholder, see PWS Section 5; Adjacent, Private, and / or Public Property, Landowners, Leaseholders.

viii. Upon identification, a map detailing the staging/storing area shall be submitted (CDRL A007).

f. Environmental Compliance:

i. Contractor is responsible for complying with the state environmental quality regulations, and the Environmental Protection Agency, depending on contract location, Region 7 or 8 Office in Kansas or Denver for any National Pollutant Discharge Elimination System (NPDES) Construction General Permits.

9. Safety Requirements: The Contractor is solely responsible for all safety on the project including, but not limited to traffic control, trenching, confined space entry, equipment and materials storage, and compliance by all employees with Base Regulations.

a. In performing work under this contract, the Contractor shall:

i. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

ii. Particular care shall be exercised in connection with the operation of vehicles and other equipment on the site.

iii. Project safety shall be coordinated with the Air Force prior to commencing service.

b. Notify the Air Force of all modifications to the Safety Plan.

c. Contractor shall comply with the rules, regulations, standards, and requirements of the

Department of Defense (DoD) AFI 32-7002, Environmental Compliance and Pollution Prevention, Section 1.3 for Statutes and Regulations (http://www.e-publishing.af.mil ), the Environmental Protection Agency (EPA 40 CFR Subchapter I, Part 260-268 and FED-STD- 313C, Tables I and II) and 20 CFR 1910), the Occupational Safety and Health Administration (OSHA www.osha.gov ), and all applicable Federal, State, and Local requirements regarding disturbing or removing hazardous materials.

d. The federal government is not exempt from compliance with environmental and labor regulations.

e. The Contractor shall notify the CO with guidance from the 90 CES/CEM of any emergency situation(s).

f. The Contractor shall educate each employee to ensure clear understanding of the following:

i. A review of hazards inherent in the work environment and the precautions required to reduce the hazard.

ii. The Contractor shall always maintain a complete first aid kit.

iii. Location of first aid and other emergency facilities shall be identified.

iv. Detailed description of what to do in case of injury, fire, or identification of a safety hazard.

v. Review of daily cleanup procedures, including location and review of company safety rules (either posted or handout).

vi. The Contractor shall provide all personal protective equipment (PPE) including, but not limited to, ear plugs, goggles, face shields, gloves, safety shoes, and hard-hats. Complete instructions on where and how to use all PPE shall be given by the Contractor.

vii. All personnel shall wear PPE when required by the Contractor or 90 CES/CEM.

viii. Hospitals near various sites are noted below for emergency purposes.

Cheyenne Regional

Medical Center Regional West Medical

Center Sterling Regional Medical

Center 214 E. 23rd St.

Cheyenne, WY 82001 307-634-2273

4021 Avenue B Scottsbluff, NE 69361

308-635-3711

615 Fairhurst St.

Sterling, CO 80751

970-522-0122

SECTION 5: SECURITY REQUIREMENTS

1. The Contractor and their personnel, to include employees and any subcontractors, shall comply with pertinent Air Force security regulations while working on the project. Special security clearances such as Confidential, Secret, etc., are not required of the Contractor or Contractor representatives for the performance of this project.

2. Real-ID Compliance Identification: IAW DodM 5200.08V2_DAFMAN31-101V3_DAFGM 2024- 01, Installation Perimeter Access Control.

a. Base access and Entry Authority Lists (EAL) requests will require Real ID-Compliant identification for base access and EAL creation.

b. Failure of the vendor to ensure personnel have Real ID-compliant identification will result in denial of base access and EAL requests.

c. Levels of Security: Individuals performing work under this contract shall comply with applicable program security requirements. Contractors will support the following levels of security: Unclassified and Unclassified But Sensitive.

http://www.e-publishing.af.mil/ http://www.osha.gov/

3. Base Access: The Contractor shall request access onto F.E. Warren AFB through the CO or authorized representative a minimum of three (3) working days prior to needed entry.

a. One form of ID, as a legible photocopy or electronically scanned valid driver’s license, state photo ID card, or official state/federal photo ID card shall be submitted for each employee requiring base access.

4. Missile Field Access/EALs: Access to MAFs is controlled by the U.S. Air Force. All Contractor personnel, vehicles, and equipment entering the site shall be listed on an effective Entry Authority List (EAL) (CDRL A0003), created by the Air Force.

a. The Contractor shall provide, via DoD SAFE, complete, valid, and legible data to be used to produce the initial EAL, prior to their initial commencement of work, and to maintain the EAL.

The standard processing time for all EAL actions is thirty (30) calendar days. Any request to create add to, modify, correct, or renew the EAL (CDRL 0003) shall be submitted at least thirty-one (31) calendar days before needing entry to site. The Contractor shall remain current on information that may change or expire (e.g., IDs or license plates) during the contract period and shall submit updates accordingly. Any delays caused by the submission of incomplete, invalid, or illegible data will be at no cost to the Government. 90 CES/CEM will provide the expiration date for each EAL (CDRL A0003), when the date is made effective, to the Contractor and the CO.

i. Identification cards that expire during the service period shall be updated and photocopies or scanned copies shall be sent to the CO or their authorized representative thirty-one (31) calendar days (CDRL A0003) prior to expiration or the person shall be dropped from the EAL thirty (30) calendar days before the expiration date.

b. The Contractor shall submit the following for each employee (to include prime, subcontractor, and delivery/testing services employees).

i. One form of ID, as a legible photocopy or electronically scanned valid driver’s license, state photo ID card, or official state/federal photo ID card. The same ID shall be shown for entrance onto site once the EAL is effective.

ii. Employers name and address with city and state.

c. The Contractor shall submit the following for each vehicle and piece of equipment, to include trailers. Standard hand-held equipment is not required to be on an EAL.

i. Vehicle Type

ii. Make/Model

iii. Year

iv. Color

v. License plate state

vi. License plate # or VIN #

d. The Contractor shall submit the following for each camera.

i. Make/Model

ii. Serial number

e. Additional pieces of equipment to be added to the EAL after the initial EAL has been submitted will add, at minimum, an additional twenty-one (21) working days for an EAL to become active.

5. Site Entry:

a. To gain entry onto site, Contractor personnel shall be

i. Listed on an effective EAL (CDRL A0003).

ii. Identified by Escort Official.

iii. Able to produce, for verification, the exact form of ID given for the EAL process.

iv. Submit to physical and electronic search of person and materials.

v. Physically escorted on-site by an authorized Escort Official and remain under constant escort surveillance while on site.

vi. Not in possession of any banned electronic devices.

vii. In possession of equipment/cameras listed on an effective EAL.

b. Upon arrival, the Escort Official will identify all Contractor personnel and verify identifications.

c. Contractor personnel not listed on the EAL or those who cannot provide proper identification shall not be permitted on site.

d. Processing onto and off the sites may require approximately thirty (30) minutes each and shall not considered delay time.

6. Vehicles/Equipment:

a. Contractor vehicles and equipment listed on an effective EAL (CDRL A0003) will be allowed to park inside the security fence to support the work under this contract and shall be searched by Security personnel prior to entry.

i. The Contractor shall obtain approval from 90 CES/CEM prior to leaving vehicles and equipment parked overnight.

The contractor shall not park mobile equipment in LF overnight inside the fence secured area at the MAFs will not be allowed.

ii. Contractor vehicles and equipment shall be placed so as not to interfere with gates, emergency escape routes, antenna, and other above ground structures.

b. The access road from the main road to site is controlled by the U.S. Air Force. The area adjacent to the access road is private, federal, state, or county property.

i. The Contractor shall obtain approval from 90 CES/CEM prior to parking vehicles and equipment on the access road.

Vehicles parked on the access road shall be clear of the perimeter fence or gate by a minimum of twenty-five feet (25’).

7. Contraband:

a. The Contractor shall ensure contraband items are not brought onto site by Contractor personnel.

The following items are considered contraband on MAFs sites.

i. Privately owned firearms to include rifles, shotguns, handguns, air/pellet guns, and sling shots.

ii. Privately owned ammunition or unauthorized ammunition.

iii. Knives less than four inches in length are permitted.

iv. Explosives, except for official use or storage.

v. Illegal drugs or controlled substances.

vi. Equipment/cameras not listed on an effective EAL (CDRL A0003).

b. Cellular phones are permitted in certain areas; however, the use of photographic capabilities is never permitted. The Escort Official and/or Security personnel will identify areas where cellular phones are/are not permitted and will confiscate improperly used cellular phones.

8. Anti-Terrorism:

a. Notifications: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (on-base)/Missile Security Control (MSC) at 307-773-2701 (off-base) and notify the CO and 90 CES/CEM that they contacted the BDOC and/or MSC.

b. Training: Contractor employees that require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within thirty (30) calendar days of requiring access and annually thereafter and send a copy of their employees’ training certificate(s) to the CO. Training is located at Joint Knowledge Online (JKO) website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

9. F.E. Warren AFB Communications: The majority of work will be at areas where commercial phone service is not available. The following phone numbers are provided for assistance in conducting on-base telephone communications.

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

OFFICE NUMBER

Emergency 911

Base Operator (307) 773-1110 Visitor Control Center (VCC) (307) 773-3694

Contracting Office (307) 773-3411/5751 Fire Department Tech Services (307) 773-5528 Civil Engineer Squadron (CES) (307) 773-3600

CES Missile Engineering (307) 773-2438 CES Customer Service (307) 773-3175

CES Environmental (307) 773-2594 Missile Wing Safety (307) 773-1842

Bioenvironmental Engineering (307) 773-3088

10. Interrupted Site Access: If existing access to the site is to be temporarily blocked, temporary access shall be properly provided by the Contractor. The Contractor shall notify the CO twenty-one (21) calendar days prior to any interruption of access to the site. The date, site(s) affected, length of time, and alternate entry method shall be submitted on a Site Interruption Plan (CDLRs A0004, A0005, A0006, A0016) in writing for approval.

11. Vacating The Work Area: During exercises, natural disaster, and national emergencies or for security reasons, the Contractor may be required to vacate a work area.

12. Staging/Storing: Materials and equipment not stored at Contractor’s facilities shall be stored on approved Air Force property or approved adjacent private or public properties.

a. Staging/Storing on Air Force Property:

i. The Contractor shall obtain approval from 90 CES/CEM prior to storing on Air Force property. Unkempt, insecure, or unsightly storage shall not be allowed.

The Contractor shall promptly address the issues when notified by the CO or

90CES/CEM.

There is limited facility storage space at the MAFs and immobile and large non-portable equipment, as defined by the CO and 90CES/CEM shall be allowed overnight storage on a case-by-case basis.

a. A review by security forces would take time and if review time causes lost time there shall not be an extension of the PoP.

There is no facility storage space at the LFs.

ii. A storage plan may be required if storage containers are to be left on or near the site, for security considerations.

b. Staging/Storing on Adjacent Properties:

i. Contractors not storing on Air Force property shall store on adjacent private or public properties within the Limit of Potential Ground Disturbance as shown in Attachment 1.

ii. The Contractor shall obtain written consent of the landowner or leaseholder (CDLRs A0006, A0007, A0016).

13. Adjacent, Private, &/or Public Property/Landowners/Leaseholders: Contractor shall obtain written agreements and lien releases (CDRL A0007) with adjacent private and public landowners and leaseholders when operations require use of these properties for storage or access to Air Force property.

Landowner Agreements will allow the use of property by Contractor and the lien releases shall release the Air Force from any damage to private property because of Contractor operations. Where leaseholders are present on the property, the signatures of both landowners and leaseholders are required. Copies of agreements and lien releases shall be supplied to the CO prior to the start of work on each site. The Contractor will not be allowed to start work on a site until agreements are in place.

14. Operational Security (OPSEC): The Contractor shall adhere to the following minimum requirements in support of this requirement:

a. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators shall comply with the Air Force-sponsored Operations Security (OPSEC) program.

b. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary’s behavior and actions by reducing the adversary’s ability to collect and exploit critical information and indicators about friendly activities.

c. Responsibilities:

i. The Contractor shall ensure employees receive OPSEC education that includes an overview of the OPSEC process; the definition of OPSEC; its purpose; what is critical information; the individual’s role in protecting critical information; and the general adversary threat to the AF’s critical information. Additionally, OPSEC education shall include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

ii. DoD Contractors with OPSEC requirements or those who have access to critical information and indictors shall complete initial and annually-recurring refresher training.

Accomplishment of initial OPSEC training shall not exceed ninety (90) calendar days from initial assignment to a contract with OPSEC requirements. Access to mission-critical information will not be allowed until OPSEC education has been completed and documented.

iii. OPSEC education is a continuous requirement. The host unit OPSEC coordinator shall track OPSEC training statics to include the personnel working on the contract, when each individual has received the required initial OPSEC training, and when refresher training is due and/or completed.

iv. The Contractor’s personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this SOW.

v. The Contractor shall not post to company websites, publications, newsletters, or any other media any images, data, or any other information that reveals sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, the company press release related to this contract should be coordinated through the COR or CO, as applicable.

vi. Prior to seeking approval through F.E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media to include electronic communication, shall be approved through an OPSEC review. All personnel shall promptly report OPSEC-related incidents, issues, and concerns to the host-unit OPSEC coordinator.

vii. The Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or any other government agencies and private individuals or organizations is prohibited unless authorized in writing.

viii. Because observation of events, operations, physical changes, etc. may reveal National Security Information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC§793. Therefore, the Contract Personnel shall not disclose to unauthorized third parties, post to unofficial sites to include Social Networking sites any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including but not limited to

Tactics, techniques, and procedures, production, work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decrease in work/deployment frequency or government personnel, vehicles, vessel, and/or aircraft movements; specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the COR or CO, as applicable.

Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas.

Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc., will be immediately reported to the COR, CO, and/or installation Security Office.

15. Controlled Unclassified Information (CUI):

a. Contractors shall follow CUI safeguarding and dissemination controls in accordance with Part

2002 of Title 32 CFR DoDI 5200.48, Controlled Unclassified Information; and DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information.

i. Unlike classified information, an individual or organization generally does not need to demonstrate a need-to-know to access CUI, unless required by a law, regulation, or government-wide policy, but shall have a lawful government purpose for such access.

b. Marking Requirements: Contractors shall follow CUI marking requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

c. Dissemination: Contractors shall follow CUI dissemination requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

d. Storage: Contractors shall follow CUI storage requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

i. During work hours, steps shall be taken to minimize the risk of access by unauthorized personnel, such as not reading, discussing, or leaving CUI information unattended where unauthorized personnel are present.

ii. After working hours, CUI information will be stored in unlocked containers, desks, or cabinets if the government or government-contract building provides security for continuous monitoring access. If the building security is not provided, the information shall be stored in locked desks, file cabinets, bookcases, locked rooms, or similarly secured areas.

e. Transmission: Contractors shall follow CUI transmission requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

i. DoD SAFE shall be the primary method of submitting information and documentation.

ii. CUI information and material may be transmitted via first class mail, parcel post, or, bulk shipments.

iii. When practical, CUI information may be transmitted electronically (e.g., data, website, or e-mail), via approved secure communications systems or systems utilizing other protective measures such as Public Key Infrastructure or transport layer security (e.g., https).

iv. The contractor shall avoid wireless telephone transmission of CUI when other options are available.

v. CUI transmission via facsimile machine is permitted:

The sender is responsible for determining whether appropriate protection will be available at the receiving location before transmission (e.g. facsimile machine attended by a person authorized to receive CUI facsimile machine located in a controlled government environment).

vi. Contractors will remain cognizant of aggregation and compilation of CUI based on the potential to generate classified information pursuant to security classification guidance.

f. Disposition: Contractors shall follow CUI disposition requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

i. Record and non-record copies of CUI documents will be disposed of in accordance with Chapter 33 of title 44, U.S.C. and the DoD Components’ records management directives.

When destroying CUI, including in an electronic form, agencies shall do so in a manner making it unreadable, indecipherable, and irrecoverable. If the law, regulation, or government-wide policy specifies a method of destruction, agencies shall use the method prescribed.

ii. Record and non-record copies of CUI documents may be destroyed by means approved for destroying classified information or by any other means making it unreadable, indecipherable, and irrecoverable the original information such as those identified in NIST SP 800-88 and in accordance with Section 2002.14 of Title 32, CFR.

g. Disclosure: Contractors shall follow CUI disclosure requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

i. Contractors shall follow CUI disclosure requirements in in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

ii. Contractor shall immediately notify the CO and servicing Information Protection Office of unauthorized disclosure of CUI.

SECTION 6: PRINCIPAL FEATURES OF WORK

NOTE: Refer to this Performance Work Statement, drawings, and attachments for complete details of work. This scope is a general overview of intended work.

1. For this performance of work, advance scheduling is required. Therefore, an AF Form 3064 Contract

Progress Schedule and AF Form 3065 Contract Progress Report shall be submitted monthly (CDRLs A0001, A0005, and A0006, A0016).

2. Submittals: Pre-approval proposed materials must be attained prior to material install. Thus, prior to starting any work and in accordance with AF Form 66 Schedule of Material Submittals (aka “Submittal Register”) (CDRL A0019), submit material and equipment lists to include camera information, shop drawings and/ or Pre-install Plan, certificates, test results, operation instructions, commercial product warranty or guarantee, manufacturer's brochures, catalog cuts, Safety Data Sheets (SDS), parts lists, and samples on AF Form 3000 Material Approval Submittal (CDRLs A0002 and A0013) to the CO for approval with guidance from the 90 CES/CEM. All submitted materials will be reviewed in accordance with the following requirements, listed specifications, and referenced specifications.

a. Must include outlines, dimensional, assembly and subassembly drawings, parts list and other data required to completely describe each item to be used.

b. When more than one model, series or design is illustrated on any one submittal sheet, the item of intended use shall be highlighted and clearly marked with an arrow or asterisk to eliminate confusion as to the product to be approved. Any materials and/or methods not in strict conformance with requirements of this contract shall also be submitted for review and approval.

c. Submittals shall be provided as one (1) searchable electronic copy via DoD SAFE.