PWS_GasChromatograph_DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY&IMF)

PREVENTATIVE MAINTENANCE and REPAIR of GAS CHROMATOGRAPHS – WASSON ECE

INSTRUMENTATION

1.0 Background: October 2016, the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) Laboratory Division acquired an Agilent 7890 GC system comprised of one (1 ea.) Agilent 7697A Headspace autosampler and one (1 ea.) OI Analytical XSD 5360 detector from Wasson ECE Instrumentation.

1.1 Gas chromatography (GC) is an advanced analytical tool used for separating chemicals in a mixture. Gas chromatographs pass samples through a column on which the various compounds separate as a function of chemical and physical properties that affect their interaction with the column matrix. Affinity for this matrix and the intensity of signal detected as a compound exits the column allows for qualitative and quantitative examination of chemicals present in trace amounts.

1.2 The complexity and sensitivity of these instruments require compatible, performance verified materials and technically competent service engineers to maintain optimum performance, preserve the Government’s investment, and ensure personnel safety. Services must be provided in a timely manner, as analytical downtime impacts the mission essential functions of U.S.

naval vessel and shore-based commands.

2.0 Scope/Objective: This scope/objective applies to the base contract and one (1) option year.

2.1 PHNSY & IMF requires contractor support services to perform the required annual preventive maintenance and repairs on the two Agilent 7890 GC system, including one (1 ea.) Agilent 7697A Headspace autosampler and one (1 ea.) OI Analytical XSDTM 5360 detector

2.1.1 Specific equipment under the scope of the PWS include the following:

2.1.2 Agilent 7890B Gas Chromatograph (GC), 1 ea. Systems, Serial No. .

2.1.3 Agilent 7697A Headspace autosampler, Serial No. 6HS

2.1.4 OI Analytical XSDTM 5360 detector, Serial No.

3.0 Performance Work Specification:

Contractor Qualifications and Requirements. The contractor shall be an authorized current Original Equipment Manufacturer (OEM) approved source capable of performance for Wasson ECE Instrumentation. Contractor personnel must be trained and certified to work on OEM equipment.

3.1. Preventive Maintenance (PM): The Contractor shall perform one (1), on-site Preventative Maintenance on Government-owned items listed in paragraph, “2. Scope/Objective” in accordance with current Original Equipment Manufacturer (OEM) guidelines.

3.1.1. Unless otherwise specified in the PWS, the Contractor shall provide all necessary resources in the course of performance, which includes, but is not limited to, engineering, cleaning, adjustments, replacement of OEM factory-certified consumables, functional/operational tests, technical support inquiries, basic consumables, and software updates.

3.1.2. Should the contractor, determine that additional parts and repairs services are necessary to restore the unit to full operational status, and beyond the scope of OEM preventive maintenance guidelines, the Contractor shall provide a detailed written report to the Technical Point of Contact (TPOC), identifying the problems, required parts, and necessary services to restore the unit to full operational status.

DRAFT

3.1.3. Travel: Any travel required by the Contractor during the course of performance shall be in accordance with the Joint Travel Regulations (JRT) and Federal Acquisition Regulations (FAR) 31.205-46.

3.2. Repairs:

3.2.1. The Contractor shall repair the unit if Preventive Maintenance does not restore to OEM design specifications.

3.2.2. Parts and supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.

3.2.3. All parts on the instrument that are not in the exclusion (paragraph 3.5) are covered.

3.2.4. When requested, the Contractor shall provide up to three (3) on demand on-site service visits per year with a maximum five business day response time.

3.3. Technical Support: The Contractor shall provide technical support through software updates, software notifications, and troubleshooting assistance.

3.4. Service Report: The Contractor shall provide a report no later than five (5) business days following service, detailing the nature of the work performed; any parts replaced and operational test results to ensure performance within OEM tolerances and specifications; any upgrades or modifications; and other pertinent information concerning the condition of the equipment to the COR.

3.5. Exclusion: Coverage excludes sampling systems, data collection systems, and OFID reactors. Mass spectrometer detector coverage, if any, includes one annual source cleaning with replacement of the filaments. Consumables are not covered.

3.7. Other Performance Work Specification Requirements.

3.7.1. The contractor shall support the shipyard’s work schedule such that services and deliverables of this contract are subservient to PHNSY&IMF mission operations and associated security requirements, while conducting work in and around the installation.

3.7.2. The contractor shall provide and is responsible for all labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, material, equipment, and transportation necessary to perform the requirements. The contractor shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements in this contract.

3.7.3. The contractor shall work in accordance with the PWS issued by the Contracting Officer (KO). Should the contractor be instructed by an individual other than the KO to perform work that it considers a change to the PWS, the contractor shall not perform such work and shall immediately notify the KO and/or Contracting Officer’s Representative (COR) in accordance with the notification of changes clause, FAR 52.243-1.

3.7.4. Contractors shall execute work in accordance with the PWS, Technical Work Documents (TWDs), including Task Group Instructions (TGIs), and other technical direction.

3.7.5. Contractor shall perform in accordance with all applicable Federal, State, Country, City, and local statutes and regulations.

4.0 Service Delivery Summary.

Performance Requirement

PWS

Paragraph

Performance Threshold

Performance Measurement

4.1 Performance

Preventive Maintenance

Paragraph 3.1 100% Delivery and Compliance

Assessment by the government representative

4.2 Perform Repairs Paragraph 3.2 100% Delivery and

Compliance

Assessment by the government representative

4.3 Provide Technical

Support

Paragraph 3.3 100% Delivery and Compliance

Assessment by the government representative

4.4 Service Report Paragraph 3.4 100% Delivery and

Compliance

Submission to the government representative within five (5) business days following service

4.5 Quality Control Plan Paragraph 5.0 100% Delivery and

Compliance

First day of contract performance

5.0 Quality Assurance.

5.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan (QCP) that identifies and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the government representative prior to contract performance.

5.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address contractor performance, and corrective actions, should the review(s) identify areas requiring remedial action.

5.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request.

6.0 Government Furnished Services. Electricity, water, and equipment required gases will be available in order to perform troubleshooting and performance testing.

7.0 Government-Furnished Equipment. None provided. The government will not provide any additional material, or government furnished equipment as part of this PWS.

8.0 Place of Performance. Items listed in, “2.0 Scope/Objectives” are located at PHNSY & IMF.

9.0 Hours of Operation. PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hours, Monday through Friday, and do not work on Federal holidays

10.0 Safety and Environmental. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

10.1. Contractor shall comply with, “Safety and Health Work Practices for Contractors Working with PHNSY &IMF,” Appendix I latest revision.

10.2. Contractor shall comply with, “Contractor Environmental Specification Guidelines” for PHNSY & IMF, Appendix II latest revision.

11.0. Security.

11.1. The contractor’s employees must be a U.S. citizen and registered with the Defense Biometric Identification System (DBIDS). Sufficient time shall be allowed by the contractor to obtain the necessary badges prior to work.

11.2. Prior to the start of work, the Contractor shall provide the COR on company letterhead a request for access. The request for access shall identify the personnel assigned to the contract, and the Contractor shall ensure that each employee completes the official SECNAV 5512/1 form. Bidders should note that the SECNAV 5512/1 form requires personnel to provide their full name, Social Security Number, date of birth, place of birth, and citizenship to the Navy Pass and ID Office for security vetting.

11.3. The contractor shall verify and certify the request for personnel access. Contractor shall have supporting records on file if required for examination.

11.4. The completed SECNAV 5512/1 form shall be word-processed (digitally typed), and all signatures and initials shall be executed in black ink.

11.5. Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas.

Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. The contractor shall follow the applicable requirements listed below in paragraph 12.0 Attachments and brief their personnel to ensure compliance. Non-compliance with applicable terms in Attachments is a material violation of the contract.

11.6. Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance, the contractor shall identify and immediately report suspicions to the COR.

11.7. This contract does not require a security clearance level and clearance granted by the Defense Security Service

(DSS).

11.8. Contractor shall comply with Security requirements specified in Appendix III latest revision.

11.9. Contractor personnel shall not provide any services determined to be inherently Governmental functions as identified under Federal Acquisition Regulation (FAR) Subpart 7.5. Furthermore, contractor personnel shall not provide personal services as identified under FAR 37.104. The Contractor shall provide notice to the COR immediately upon awareness of any services provided that are determined to be inherently governmental functions and/or personal services.

11.10. Contractor personnel shall not establish an employee-employer relationship with Government personnel.

11.11 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees. Contractor employees shall clearly identify themselves as a Contractor (e.g., company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist (except when safety or health reasons prevent such placement) as to who their employer is. Identification badges shall be worn at all times when performing work.

11.12. Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel shall not make any commitment to non-Government personnel, including foreign officials, which commit the expenditure of U.S. Government resources.

12.0 . Attachments

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH PEARL

HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF) (Revised March 2024)

APPENDIX II –ENVIRONMENTAL PROTECTION GUIDELINES for CONTRACTORS on FACILITES PROJECTS (Revised 16 Oct 2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY & IMF’S CONTROLLED INDUSTRIAL AREA, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR OTHER SENSITIVE AREAS (Rev May 2024)