PWS Game design tech (2023) V3.pdf

Performance Work Statement

Department of Strategic Wargaming Wargames and Exercises Design and Development Production Technician

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Wargames and Exercises Design and Development Production. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Wargames and Exercises Design and Development Production as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Department of Strategic Wargaming (DSW) will utilize the technical skills provided by a contracted design and development production technician to support the creation, modification, implementation, maintenance, and physical production of strategic level activities, such as, wargames, exercises and instructional courses.

1.3 Objectives: The Center for Strategic Leadership (CSL) serves as an educational center and high technology laboratory focused on the decision-making process at the strategic, interagency, and operational levels, and the strategic use of land power in joint and combined operations. Both objectives are examined and studied by CSL and its customers through the use of wargames, exercises, related events, and educational instruction.

1.4 Scope: The contractor shall serve as the primary technician for producing and replicating wargame and exercise components. With guidance from the government, the contractor will create game boards designs using government provided graphics software or mapping software. As necessary, the contractor will print, copy, collate, staple, cut, and laminate game components. The contractor will also, count, sort, and organize game pieces needed to produce or replicate games. The contractor will produce and assemble copies of games based on government designs and provided government developed examples of all game components and materials. Assembled games will be placed in government provided boxes. The contractor will be expected to cover boxes with government provided artwork.

The contractor is encouraged to provide recommendations for changes to product development that save time or resources without substantive changes to game design or mechanics. Change acceptance is at the discretion of the COR.

The contractor will also be the primary technician for maintaining and operating the principal tools used to create wargames materials. These tools include but are not limited to, 3D printers (e.g. Makerbot, and LulzBot) Cricut or Brother ScanNCut machines, large format plotters, laminating machines, and other cutting and printing tools.

• Common game components include game cards, three-dimensional objects such as game tokens or other game pieces, player and facilitator handbooks, game boards and maps, player and facilitator place cards and name tags, player references cards and rule sets. Additional game components, which the government will provide, include but are not limited to dice, various tokens, geometric objects, and other commercially available gaming objects.

• The contractor will use government provided equipment, software, and supplies and parts to perform all tasks associated with replicating wargame and exercise design components. The contractor will notify government presentative when supplies or parts need to be ordered or reordered to ensure adequate stockages.

The contractor is encouraged to provide recommendations for production equipment and apparatus that would increase quality or efficiency; however, the government has no obligation to fulfill these recommendations.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Qualify Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to provide services on the following federal holidays:

New Year’s Day Labor Day Juneteenth Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 and 1700, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Government facility (Collins Hall, Carlisle Barracks, PA), and also at the event location(s). Under rare circumstances, tele-work may be appropriate and desirable, as coordinated between the Contractor and the COR.

1.6.6 Type of Contract: The government will award a fixed price contract.

1.6.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.8 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9 Qualifications: The contractor shall submit a detailed resume or other evidence of meeting each qualification below with proposal.

• Have at least six months experience operating any 3D printing device.

• Have at least six months experience operating automated cutting machines such as any version of the Cricut, Brother ScanNCut, or like machine.

• Be proficient in using MS Office® 2013 (or newer) products, specifically MS Word and PowerPoint.

• Have at least one year of experience using Adobe Illustrator, or Photoshop, or InDesign or equivalent software.

• Have at least six months experience with using any map making software.

• High School Diploma or equivalent.

• Demonstrated ability within the last 2 years to accomplish project deliverables on time.

1.6.10 Contractor Travel: Travel is not anticipated as a requirement of this contract.

1.6.11 Training: The contractor shall complete the following Government furnished training: Cyber Awareness Challenge training, Security and TARP training, OPSEC training.

Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring CAC. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

iWATCH Training. The contractor and all associated subcontractors working within any Carlisle Barracks, facility, or area, will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: (Guard Info About Yourself and Your Job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information, destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and Report Unusual or Suspicious Behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.)

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 35 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the Army IA awareness training prior to access to the information system and then annually thereafter. Additionally, personnel must annually sign an acceptable use policy (AUP). The training is available online at https://ia.signal.army.mil/DoDIAA/. Personnel must also meet all personal security requirements IAW AR 25-2.

For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD Cyber Awareness Challenge training before issuance of network access and annually thereafter.

For Contracts That Require Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.”

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CSL Center for Strategic Leadership DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USAWC U.S. Army War College

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide within CSL the contractor with a workspace sufficient to accomplish tasks listed in the PWS.

3.4 Equipment: The Government will provide computers with design and business software, 3D printers, Cricut, laminator, plotter, and standard office equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for design and development production technician to support the creation, modification, implementation, maintenance, and physical production of strategic level activities, such as, wargames, exercises and instructional courses.

5.2. The contractor will produce and create copies of game components in sufficient quantity to assemble the required number of games.

5.2.1 Using the government provided three-dimensional printer, the contractor will make copies of specific game pieces.

5.2.2 The contractor will print, cut, assemble, and laminate game pieces as required.

5.2.3 The contractor will create game boards using government provide software based on government provided designs. The contractor may suggest improvements to game board designs.

5.2.4 The contractor will make copies of game boards using government provided printer, plotter, or by submitting a reproduction request to the USAWC graphics shop.

5.2.5 The contractor will produce copies of printed materials such as rule books and player instructions as well as other game aids and will cut, collate, organize, assemble, and laminate these items as appropriate.

5.3 The contractor will box games components in provided boxes or other storage containers.

5.3.1 The contractor will replicate an existing game by placing components and pieces in the appropriate quantities in provided boxes or other storage containers.

5.3.2 The contractor will make or submit a reproduction request to the USAWC graphics shop for copies of box art for every game and will cover the game box with the art.

5.4 The contractor will ensure adequate supplies of game pieces, components, and materials are on hand to complete the work.

5.4.1 The contractor will inventory, count, sort, organize and store game components, pieces and other supplies to ensure there is an adequate materials and number of pieces and components to create copies of games.

5.4.2 The contractor will notify the government representative at least two weeks in advance of the need for additional supplies so as to not delay the production and assembly of the games.

5.5 The contractor will be the primary technician for maintaining and operating the principal tools used to create wargames materials.

5.5.1 The contractor will operate and perform manufacture suggested operator-level maintenance on the Makerbot Replicator+, and LulzBot Taz 6 3D printers, or other government provided production equipment. As appropriate the contract will use the proprietary software associated with a given 3D printer.

5.5.2 The contractor will operate and perform manufacture suggested operator-level maintenance on the Cricut machine, or other government provided cutting equipment. As appropriate the contract will use the proprietary software associated with Cricut machine or like device.

5.5.3 The contractor will be expected to operate a large format plotter, one or more laminating machines, and other cutting and printing tools.

5.6 The contractor is encouraged to provide recommendations for changes to product development that save time or resources without substantive changes to game design or mechanics. Change acceptance is at the discretion of the COR.

5.7 The contractor is encouraged to provide recommendations for production equipment and apparatus that would increase quality or efficiency.

5.8 The contractor will respond to both iterative and incremental updates to the product throughout the production life cycle.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1. Attachment 1/Technical Exhibit 1 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Electronic media - artwork and designs

Within 10 working days of taskings

As identified by wargame project or event lead email wargame project or event lead

Three-dimensional designs

Within 10 working days of taskings

As identified by wargame project or event lead

Physical product wargame project or event lead

Printed material (two and three-dimensional)

Within 5 working days of government acceptance of electronic media

As identified by wargame project or event lead

Physical product wargame project or event lead

Printer material sent to USAWC multi-media center

Within 5 working days of government acceptance of electronic media

As identified by wargame project or event lead

Physical product wargame project or event lead

1 copy of a game or the game’s components (with 3D parts)

Within 5 working days of government request. Five additional days for each additional copy.

1 copy Physical product wargame project or event lead

Up to 5 copies of a game or a game’s components (with no 3D parts)

Within 5 working days of government request. Five additional days for each Five additional copies.

Up to 5 copies Physical product wargame project or event lead

Submit request for purchase of needed supplies or parts.

Within 3 days of identifying the need for the supplies or parts.

1 copy email wargame project or event lead

Deliverable Frequency # of Copies Medium/Format Submit To

Monthly Status Report

NLT the 10th working day of each month

1 copy email Mr. Dana C.

Hare, COR, dana.c.hare.civ @army.mil