PWS FY25 Replace and install polymer mixing units NFO 08192025.docx

USIBWC

Supply and Install of the three Polyblend PB 1000-8-A-X units, Supply one Spare Unit, and Supply three Rebuild Kits

International Boundary and Water Commission United States and Mexico United States Section

Performance Work Statement (PWS) Nogales International Wastewater Treatment Plant

SUPPLY AND REPLACE THREE POLYMER MIXING UNITS AND SUPPLY SPARE UNIT AND PARTS

Rio Rico, Arizona

Solicitation

AUG 2025

International Boundary and Water Commission United States and Mexico United States Section Operations and Maintenance Division

SECTION 1

PROJECT SPECIFIC INFORMATION

1.1 Project Overview

The United States Section of the International Boundary and Water Commission (USIBWC) requires supply and install of the three Polyblend PB 1000-8-A-X units, supply one spare unit, and supply three rebuild kits that include the following replacement parts:

Biosolids Polymer Injection system replacement project consists of the following:

· Providing Four (4) Mixing Chamber Assembly PB 1000-8-A-X Pb Series Polyblend

· Providing Three (3) Complete Polymer Chamber rebuild kits

· Installation of three Polyblend mixing units which includes removal of three (3) current units and installation of three (3) new units and ensure that they work properly. The existing three units are working currently.

These items match existing at the Nogales International Wastewater Treatment Plant (NIWTP), 865 E. Frontage Rd., Rio Rico, AZ, 85648.

1.2 General

This is a non-personnel services Contract for the Purchase AND Installation of the three Polyblend PB 1000-8-A-X units, supply one spare unit, and supply three rebuild kits. The Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Such Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.3 Description of Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the replacement of the three Polyblend PB 1000-8-A-X units, supply one spare unit, and supply three rebuild kits, to match existing at NIWTP as defined in this Performance Work Statement except for those items specified as government furnished property, equipment and services. The contractor shall perform to the standards in this contract.

1.4 Objective

A. To replace the three Polyblend PB 1000-8-A-X units, supply one spare unit, and supply three rebuild kits, to match existing and associated parts to meet the power plants operations, maintenance, and environmental control requirements. Contractor shall provide a price breakdown for the items listed and not listed below but submitted as necessary under this contract. Include a price breakdown for the removal and installation services.

All equipment shall be delivered to the NIWTP, and the contractor shall install all equipment and bring up to operational status. Electrical, water, drainage, and disposal containers are all available on-site.

1.5 Project Location

A. USIBWC Nogales International Wastewater Treatment Plant (NIWTP), located at 865 E. Frontage Rd., Rio Rico, AZ, 85648.

B. The work is located completely within the United States.

1.6 Period of Performance

A. The period of performance shall be for a maximum of (120) days after the contract has been awarded to the Contractor.

1.7 Investigation of Site Conditions

A. Contractors are encouraged to attend an agency organized site visit. Site visits may be scheduled by contacting Albert Flores at 520-281-1832 or cell 520-551-6564 or email Albert.Flores@ibwc.gov. While attending the site visit all contractors must adhere to personal protective equipment (PPE) steel toe footwear and hard hats. Contractors will not be permitted access to IBWC facilities without proper PPE.

Office hours are Monday through Friday, 7:30AM to 4PM, excluding Federal holidays.

Train tracks and Union Pacific switching station are sometimes occupied and blocking access/egress to the plant. Alternative dirt road access is available.

B. Submission of a quote shall be conclusive evidence that the Contractor has reviewed, investigated, and acknowledged all items below.

1. Conditions bearing upon transportation, disposal, handling, and storage of materials.

2. The availability of labor, water, electric power, and roads.

3. Uncertainties of weather and similar physical conditions at the site.

4. The conformation and conditions of the ground.

5. The character of equipment and facilities needed for the performance of the work.

C. Submission of a quote shall be conclusive evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quality, and work to be performed, and the quantities of materials to be furnished.

D. Submission of a quote constitutes agreement that Contractor has provided written notice of all conflicts, errors, ambiguities, and discrepancies discovered in PWS, that responses to these written notices are acceptable to Contractor, and that PWS is enough to indicate and convey understanding of all terms and conditions for performing and furnishing required work.

E. Contractor has the sole responsibility to make such independent investigation and examination as they deem necessary in order to satisfy themselves as to the conditions to be encountered in the performance of work and the quantities required to complete the work in accordance with the PWS.

F. The Government assumes no responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this Contract, unless that understanding, or representation is expressly stated in this Contract.

G. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

1.8 Duty to Inquire

A. Contractor shall review the full PWS.

B. If during review of these items, the Contractor finds discrepancies, omissions, conflicts, defects, errors, or ambiguities, they have a duty to inquire and shall notify the Contracting Officer prior to the question submission deadline as established in the solicitation. The Contractor shall also inquire about items that are unclear or open to interpretation.

C. The Contractor shall take no advantage of any item of which they have a duty to inquire.

1.9 Work Restrictions

A. The Contractor is responsible for conducting business between the hours of 7:00 AM thru 3:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

B. The Contractor may request different working hours and must do so in writing to the Contracting Officer Representative (COR). USIBWC will make final determination as to the approval of a different work schedule.

SECTION 2 PROJECT REQUIREMENTS

2.1 General

A. The Contractor shall completely remove and replace the old the three Polyblend PB 1000-8-A-X units, supply one spare unit, and supply three rebuild kits. Units removed will be left on site/at the plant.

B. The Contractor shall provide detailed cost breakdown to include all equipment, supplies, and service required to provide maintenance to the Drainage Sump Pump System.

C. The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by Power Plant Personnel.

D. Conduct a Safety Meeting with all the personnel involved in the project and Power Plant Personnel prior to start the project.

E. The Contractor shall conduct a Safety Meeting with all the personnel involved in the project and Power Plant Personnel prior to starting the project. In addition, daily safety meetings shall be conducted at the start of each workday.

F. As noted in Section 10:

INVOICE PROCESSING PLATFORM (IPP) is the electronic invoicing and payment method of invoicing

2.2 Clean-Up and Disposal of Waste Materials

A. The Contractor shall be responsible for the cleanup and disposal of waste materials and rubbish from the site, field office(s), and staging area(s). Used equipment will remain on site.

B. The disposal of waste materials and rubbish shall be in accordance with applicable Federal, state, and local laws and regulations and with the requirements in this Contract. Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply.

1. All waste unless otherwise noted in these specifications shall be disposed of at a licensed landfill or waste disposal facility.

2. Recyclables

a. The recyclable and reusable products, equipment and materials shall remain property of the Government.

b. Scrap metal shall remain property of the Government.

C. No excess materials shall be deposited within Government property, unless compliance confirmed by the Government.

D. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, and shall remove all temporary facilities, including, buildings, unused materials, concrete forms, and other like materials, which are not a part of the permanent work.

2.3 Testing and Training

The Contractor shall test the new system and provide training to power plant personnel at project completion prior to project acceptance. The functional testing shall be observed by the COR for verification and approval.

A. If require prior to Contract closeout, the Contractor shall provide a comprehensive project-specific Government personnel training program for the systems and equipment designed and installed under this Contract.

B. When operating procedures are not detailed in owner’s manuals, the Contractor shall write SOPs. These SOPs shall be available prior to the scheduled training provided below.

1. The Contractor shall furnish factory-trained representatives as required to conduct training sessions on the operation and maintenance of constructed works. The trainers shall be qualified in providing all required training and have expert knowledge of all aspects of the operation and maintenance of their systems and associated components.

2. The Contractor shall furnish all necessary training materials and furnish each student with a detailed and comprehensive manual covering all course subjects.

3. Training materials shall become the property of the Government after completion of the training.

4. Attendance at this training course will not exceed twelve (12) Government personnel. The training sessions shall be conducted at the Amistad Power Plant Office / worksite or at a Government provided classroom.

C. Training shall include the components listed below:

1. Basis of system design, operational requirements, and criteria.

2. Documentation and use of O&M Manuals.

3. Relevant health and safety issues.

4. Emergencies, including warnings, trouble indications, shutdown and special operating instructions.

5. Operations - Start-up, normal operation, shutdown, unoccupied operation, seasonal changeover, manual operation, controls set-up and programming, troubleshooting, and alarms.

6. Adjustments.

7. Troubleshooting.

8. Maintenance as well as special maintenance and replacement sources.

9. Repairs, including diagnostic instructions, disassembly, and instructions for identifying parts and components.

2.4 Warranty

A. The Contractor shall warrant that work performed under this PWS conforms to the Contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier for a period of at least one (1) year from project acceptance.

1. The Contractor is responsible for providing warranties on items when the manufacturer's warranty is less than the time indicated or when the manufacturer's warranty does not cover full repair and/or replacement as appropriate.

B. The Contractor shall obtain warranties from responsible subcontractors, suppliers, and manufacturers, within sixty (60) days after completion of the applicable item of work, but no later than the date of warranty commencement. The minimum warranty period for any item shall be one year from acceptance.

C. Starting date of warranty is date of Government acceptance of the work.

D. A warranty requires that if a warranted item fails to meet Contract requirements, it shall be repaired, replaced, or have other remedial actions taken to bring the item into compliance with the Contract requirements. Any item damaged due to failure or malfunction of item warranted under this Contract shall be repaired or replaced at no cost to the Government.

E. The Contractor shall supply the CO with a telephone number, mailing address, email address, and contact name for the point of contact for any required warranty work.

SECTION 3 EXISTING CONDITIONS

3.1 General

The existing equipment and system is operable but will be left on site for emergency use.

3.2 Government Furnished Utilities

A. The Government will not be furnishing any equipment, material, services or utilities for this project.

3.3 Use of Government Land

A. USIBWC property is available for use as the Contractor's staging and/or storage areas, subject to the approval of the COR.

B. Housing for Contractor personnel will not be permitted on Government land.

3.4 Hazardous Materials

A. No existing hazardous materials in this project.

SECTION 4 QUALITY REQUIREMENTS

4.1 Common Product Requirements

A. Materials Certification The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.

1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a - 10d).

B. Source Control

1. The Contractor shall use only materials that meet the Contract requirements.

2. Unless otherwise specified or compliance confirmed, the Contractor shall use new materials for the work. Material can be reused onsite upon written approval of COR.

3. All materials installed shall be free of defects.

4. The Contractor shall secure the Government’s compliance confirmation of the proposed source of materials to be used before their delivery.

C. Quality Control / Quality Assurance of Materials

1. Source Limitations To the greatest extent possible for each item of work, the Contractor shall provide materials of a singular generic kind from a single source.

2. Compatibility of Options Where more than one choice is available as options for Contractor's selection of a product, material, or equipment, the Contractor shall select an option which is compatible with other products, materials, or equipment. Compatibility is a basic general requirement of product, material, and equipment selections.

3. Field Measurements Verify field measurements, lines, grades, locations, and details at the jobsite prior to fabrication. It shall be the Contractor's responsibility to conform to and satisfy actual field conditions, for accuracy of dimensions, proper fit, and for adequacy of use intended.

4. The Contractor shall correct or remove materials that fail to meet Contract requirements or that do not produce satisfactory results. The Contractor shall reimburse the Government for cost incurred if additional quality assurance sampling and testing is required by a change of source.

5. Materials not meeting Contract requirements will be rejected, unless the Government approves corrective actions in writing. Upon rejection, the Contractor shall immediately remove and replace rejected materials. Should the Contractor fail to comply with the removal of rejected materials, the Government may remove and replace defective material, and the cost of testing, removal, and replacement will be deducted from the Contractor’s final payment.

D. Hazardous Materials The Contractor shall use materials that are free of hazardous materials. The Contractor shall notify the Government immediately when a visual observation or odor indicates that materials in required material sources or on sites owned or controlled by the Government may contain hazardous materials.

E. Surplus Materials

1. All surplus materials will be left on-site.

F. Storage and Protection

1. Designate receiving/storage areas for incoming products so that they are delivered according to installation schedule and placed convenient to work area to minimize waste due to excessive materials handling and misapplication.

2. Store and protect products in accordance with manufacturers' instructions.

3. Store with seals and labels intact and legible.

4. Prevent contact with material that may cause corrosion, discoloration, or staining.

5. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage.

6. The Contractor shall store and handle materials to preserve their quality and fitness for the work and shall store materials so that they can be easily inspected and retested. When required by the Government, the Contractor shall protect the material with cover, on wooden platforms, or on other hard, clean surfaces as necessary.

SECTION 5 DELIVERABLES

5.1 General

A. Deliverables include, but are not limited to:

1. Project Schedule

a. Project Schedule is to be delivered to COR within seven (7) Calendar Days of contract award.

2. Licenses and Certifications

a. The Contractor shall submit all Licenses and Certifications required to perform this project specified in this PWS.

3. System Design

a. All system designs shall be approved by the Treatment Plant Area Office Manager (AOM) prior to installation.

4. Installation Procedure Plan

a. The Contractor shall provide a procedure to perform this work without disturbing power plant daily operations.

5. Material and equipment certifications

6. Product submittals provided for equipment and materials.

7. Safety documents

8. Warranty

SECTION 6

PROJECT COORDINATION & ADMINISTRATION

6.1 General

A. The Contractor shall provide all materials, equipment, labor, and services required by this Performance Work Statement to perform the work for the Contract sum and within the Contract period of performance.

B. The Contractor shall be responsible for ensuring that all its suppliers, manufactures and subcontractors have reviewed all applicable documents relative to their work. The Contractor shall provide all labor, material, equipment, and services not provided by the Contractor’s suppliers, manufacturers, fabricators, and/or subcontractors.

6.2 Security

The Contractor is responsible for securing the work site, equipment, and materials from vandalism and theft.

6.3 Safety

A. The Contractor is solely responsible for worksite safety while performing work or inspections on Government property. The Contractor shall implement a safety program that protects the lives and health of personnel in the project area, prevents damage to property, and avoids work interruptions.

B. The Contractor is responsible for being cognizant of and ensuring compliance with the requirements set forth. Such responsibility shall apply to both the Contractor’s operations and those of the Contractor’s subcontractors.

C. The Contractor shall comply with all provisions of all applicable regulations of the Occupational Safety and Health Administration (OSHA), 29 CFR 1910, Occupational Safety and Health Standards, and 29 CFR 1926, Construction Standards.

1. The OSHA 29 CFR 1910 and 29 CFR 1926 can be accessed at http://www.osha.gov or http://www.gpo.gov/fdsys/.

D. The Contractor’s personnel shall be required to use appropriate personal protective equipment such as, but not limited to hard hats, safety goggles, welding shields, face shields, protective footwear, protective gloves, and hearing protection.

E. The Contractor shall perform and provide janitorial equipment and materials for the daily housekeeping.

F. The Government will not provide trash bags and dumpsters.

SECTION 7 PROJECT MEETINGS

7.1 General

A. The Contractor, the COR, or the CO may schedule project meetings at any time.

B. When USIBWC schedules a meeting, the COR shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The COR shall prepare the meeting agenda and distribute to all invited attendees.

C. When the Contractor schedules a meeting, the Contractor shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The Contractor shall prepare the meeting agenda and distribute to all invited attendees.

D. The following meetings are anticipated, and the Contractor shall identify them in the Schedule:

1. Kickoff Meeting

2. Progress Meetings

7.2 Kickoff Meeting

A. After award of the Contract, the COR will coordinate with the Contractor and schedule a Kickoff Meeting. The meeting shall take place prior to the beginning of any Contract work.

B. The purpose of the meeting is to introduce project personnel and to review responsibilities and procedures.

C. The Contractor shall reach an understanding with the Government regarding the project requirements as stated is this Performance Work Statement. This understanding shall be documented in writing and approved by the CO after the Kickoff Meeting.

D. Attendees include, but are not limited to:

1. Contractor's Project Manager

2. CO

3. COR

4. Nogales International Wastewater Treatment Plant Representative

5. It is recommended that Contractor's engineers, inspectors, subcontractors, suppliers, and other concerned parties also attend the conference. The Contractor may invite anyone they wish to this meeting.

6. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

E. Agenda Discussion of items of significance that could affect the work and project, including the following:

1. Introduction/designation of key personnel and their duties.

2. Review of the current phasing, critical work sequencing, and long-lead items.

3. Review of minimum project requirements.

4. Review of procedures for handling and processing modifications, RFIs, deliverables, and applications for payment.

5. Preparation of deliverable documents.

6. Use of site.

7. Work restrictions.

8. USIBWC and other's occupancy requirements.

9. Safety and first aid.

10. Security.

11. Maintenance of project site.

12. Working hours.

F. Meeting Minutes The Contractor and COR will record the discussions of the meeting and distribute the minutes to all attendees for review prior to finalizing.

7.3 Progress Meetings

A. If needed, the Contractor or COR will schedule progress meetings once the Contractor has mobilized onsite. The COR will conduct and issue minutes of the meetings. Meeting minutes will become official Contract correspondence.

B. The Government may call other meetings on an "as needed" basis.

C. The purpose of these meetings shall be to analyze the progress of the work, resolve conflicts, and in general coordinate the operation of all organizations active at the project site.

SECTION 8 PROJECT SCHEDULE

8.1 Description / Purpose

A. The Contractor shall prepare a project schedule which shall reflect completion of all work under this Performance Work Statement.

B. Project schedule submittal shall include an electronic pdf file.

1. All abbreviations shall be defined.

2. Each project schedule shall show a revision date.

C. Baseline Schedule Preparation Prepare a list of all activities required to complete the work. The baseline schedule shall include all planned work activities and sequences and show Contract completion within the number of calendar days specified in the Contract.

a. Activities Prepare a list of all activities required to complete the work. Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

b. Time Frame Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

SECTION 9 REGULATORY REQUIREMENTS

9.1 Contractor's Responsibility

A. It is the Contractor’s responsibility to perform work in compliance with all applicable requirements of federal, state, and local laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined in 9.4 below.

B. It shall be the responsibility of the Contractor to acquire copies of all applicable codes, regulations, and standards for ready reference.

C. In instances where requirements are in conflict, the stricter standard shall apply.

D. All inspections, observations, or tests required for code compliance are the responsibility of the Contractor.

9.2 Permits

A. Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities. The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on of this project.

B. The Contractor shall be responsible for and shall give and maintain all notices required by applicable regulations, laws, or permitting authorities pertaining to work on of this project.

9.3 Dates

A. For all related standards and regulatory requirements in this document, the version, edition, or year shown indicates the governing version.

B. All Public Laws, Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Executive Orders (EOs), Management Policies, Government Directives, Government Standards, refer to the original document as well as any subsequent amendments, corrections, and/or additions.

1. The latest amendments, corrections and additions are to be assumed applicable in the same way as the document itself.

2. The version in effect as of the issuing date of the Solicitation for this project governs unless the law, regulation, order, policy, directive, or standard is updated with a retroactive clause.

9.4 Summary of Regulatory Documents and Agencies

Regulatory requirements applicable to this project include, but is not limited to, the items listed below.

A. Institute of Electrical and Electronics Engineers (IEEE)

1. 2017 National Electrical Safety Code (NESC) B. National Fire Protection Association (NFPA)

1. NFPA 70-2017 Standard for Electrical Safety in the workplace (also known as the National Electrical Code [NEC]), with Errata through 70-17-4 and TIA through 17-4 C. Occupational Safety and Health Administration (OSHA)

1. Occupational Safety and Health Standards (29 CFR 1910)

a. https://www.osha.gov/law-regs.html

2. Construction Standards (29 CFR 1926)

a. https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS& p_toc_level=1&p_keyvalue=Construction D. Public Laws and Acts:

All Public Laws and Acts can be found at http://www.gpo.gov/fdsys/

1. Buy American Act [41 USC 10a - 10d]

2. National Environmental Policy Act (NEPA) [42 USC 4321-4347]

3. Resource Conservation and Recovery Act (RCRA)

4. Solid Waste Disposal Act

5. Toxic Substance Control Act E. State of Texas

1. Texas Engineering Practice Act and Rules Concerning the Practice of Engineering and Professional Engineering Licensure

a. http://www.tbpe.state.tx.us/downloads/law&rules.pdf

SECTION 10 MEASUREMENTS AND PAYMENTS

10.1 USIBWC Payment Processing

--End of Performance Work Statement--

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