PWS FY25 Fluid Cell Press Preventative Maintenance Service 5JUN.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Fluid Press Preventative Maintenance

PART 1

GENERAL INFORMATION

1.0 GENERAL: This is a non-personal services contract to provide an annual preventive maintenance service of the Fluid Cell Press. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, tools, materials, supervision, quality control, and other items and non-personal services necessary to perform annual preventive maintenance of the Fluid Cell Press as defined in this PWS, except for those items specified as government furnished. The Contractor shall perform to the standards of this contract.

1.2 Background: Equipment is located at the Corpus Christi Army Depot (CCAD), Corpus Christi, Texas in the Jigs & Fixtures Shop, Building 8.

1.3 Description of Services: Refer to para 5.1.

1.4 Period of Performance (POP): Reserved

1.5 General Information:

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary.

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

1.5.4 Hours of Operation: The Contractor shall provide services between the core hours of 0700 to1600 except US Holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The Contractor shall maintain at all times an adequate work force for the uninterrupted performance of all tasks defined within this PWS (SOW) when the Government facility/installation is not closed.

CCAD may schedule a “compressed work schedule” during various times of the year.

The Contracting Officer may authorize a “compressed work schedule” for Contractor operations during the planned CCAD “compressed work schedule.” The Contracting Officer will inform the Contractor of any planned CCAD “compressed work schedule” at least 7 calendar days prior to the change via email or memo.

1.5.5 Place of Performance: Performance for work under this contract shall be at the Jigs & Fixtures Shop at Corpus Christi Army Depot.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractors do not require CCAD network/computer access.

Contractors are not authorized to escort anyone on the installation or CCAD.

1.6.2 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or background investigations will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control processing requirements.

The Contractor shall return installation and CCAD passes to the issuing Security office when the contract is completed or when a Contractor employee no longer requires access.

The Contractor shall obtain a Base Access Pass through Navy Pass & Tag not to exceed contract expiration. The government Contracting Officer Representative (COR) will coordinate badging and briefing with Navy and CCAD Security. CCAD personnel will escort contractor at all times while onboard CCAD unless approved in advanced by CCAD Security. Contractors are not authorized to escort anyone on the installation or

CCAD.

1.6.3.1 Installation Pass Log: The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 3 business days after contract award Deliverable 7.2 Attachment 2. The log must at a minimum contain the following information Full Legal Name, type of access (e.g. CAC, DBIDS, base pass) and working hours. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

Deliverable 7.2 Attachment 2.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 working days.

Deliverable 7.2 Attachment 2.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 working days Deliverable 7.2 Attachment 2.

1.6.3.4 Common Access Cards (CAC) and CAC Log: The Contractor shall provide the following information: Full Legal Last, First and Middle Names, government issued personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) and any other necessary information required to obtain a CAC or installation access card, to the COR within 30 calendar days after award Deliverable 7.2 Attachment 2. The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under 1.22.5.

The Contractor shall provide a CAC log within the first 30 calendar days after contract award and within five (5) days after changes have been made Deliverable 7.2 Attachment 2. (unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting. Note - CACs are Government property and must be accounted for.

1.6.4 Background Checks: (Applicable to CONUS and OCONUS requirements, the RA shall consult with the responsible Security Office and Activity Manager applicable to location(s) associated with this PWS and identify the level of background check, supported by the applicable regulation(s).)

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. “At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.”) At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall clean PM site and dispose of used materials/parts daily from the work site and occupied office/on-site assigned premises. The Contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, and personal injury. The Contractor is responsible for the safekeeping or loss of PM parts and all contractor-owned equipment at the job sites during PMs. If the Contractor stores materials, tools and equipment at the work-site, it is at his own risk. The Contractor shall coordinate with the COR prior to this action.

The Government is not responsible for theft, damage, etc., of this property.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.6.7 Safeguarding Covered Defense Information: Contractors and subcontractors are required to safeguard covered defense information that resides in or transits through covered contractor information systems by applying specified network security requirements and reporting of cyber incidents in accordance with 48 CFR 204.73.

1.7 Required Training: The following provides information on training requirements.

1.7.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days as required on the AT/OPSEC Cover Sheet Deliverable 7.2 Attachment 2 after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion Deliverable 7.2 Attachment 2 for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within five (5) business days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil, (course JS-US007).

Contractor personnel shall complete refresher training Deliverable 7.2 Attachment 2 every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) business days after completion of the training Deliverable 7.2 Attachment 2.

1.7.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract Deliverable 7.2 Attachment 2. Verification of the training shall be provided to the COR within five business days after completion of the training Deliverable 7.2 Attachment 2.

OPSEC Level I training is available at https://securityawareness.usalearning.gov.

Contractor personnel must complete refresher training every 12 months Deliverable 7.2 Attachment 2. Verification of the training shall be provided to the COR within five (5) business days after completion of the training Deliverable 7.2 Attachment 2.

1.7.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within five (5) business days after new employees commence contract performance, with the results reported to the COR within five (5) business days after the contract is awarded and within thirty (30) calendar days} after new employees commence contract performance Deliverable 7.2 Attachment 2. Verification of the training shall be provided to the COR within five (5) business days after completion of the training Deliverable 7.2 Attachment 2.

1.7.4 DoD Cyber Awareness Training: N/A. Contractor will not have access to Government information systems.

1.7.5 Personally Identifiable Information (PII): N/A. Contractor will not have access to PII and Government

1.7.6 Controlled Unclassified Information (CUI): N/A. Contractor will not have access to Controlled Unclassified Information (CUI) including subcontractors, performing services under

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: N/A

3.2 Equipment: N/A

3.3 Materials: N/A

3.4 Services: N/A.

3.5 Utilities: The Government will provide all utilities available in the facility for the Contractor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: This specification establishes the exact requirements for a Maintenance Service Contract for the Fluid Cell Press:

5.1.1 One Preventative Maintenance (PM) visit per year will be performed on site, which will include, at minimum, the following procedures:

5.1.2 General: The Contractor shall check the log book for the press and interview maintenance personnel/operators in order to find out if there have been any recent problems with the press. The Contractor shall operate the press for several cycles and check the following:

(1) Unusual noise

(2) Leakage from press or hydraulic system

(3) Function of the electrical controls

(4) Tray and roll up drum movement

(5) Cycle time

(6) Oil temperature

5.1.3 Press and Tray Station:

5.1.3.1 The Contractor shall check the press for leaks from the Fluid Cell or the lifting cylinders in the side rails.

5.1.3.2 The Contractor shall check for any extrusion of Teflon from the filler pieces and the press plate.

5.1.3.3 The Contractor shall check for rotation of the cylinder.

5.1.3.4 The Contractor shall check the condition of the diaphragm corners.

5.1.3.5 The Contractor shall check the space between the tray and the sides rails facing the tray and the press plates and the tray and the bottom plates.

5.1.3.6 The Contractor shall check for damages to the edges of the side rails, the tray to make sure that the tray fillers and the tray enters in a correct way.

5.1.3.7 The Contractor shall check the tray position in the press and adjust as necessary.

5.1.3.8 The Contractor shall check all tray fillers and the tray for damages (visible surfaces only).

5.1.3.9 The Contractor shall check if the tray walls are straight and that all springs holding the tray walls are undamaged and check the condition of the tray bumpers.

5.1.3.10 The Contractor shall check the tension of the tray chains and the condition and position of the chain wheels and ensure that the wheels are on the track.

5.1.3.11 The Contractor shall check the coupling on the encoders for damage.

5.1.3.12 The Contractor shall check the stud bolts holding the upper and lower filler pieces for damages.

5.1.3.13 The Contractor shall check the bolts holding the press plate for damages.

5.1.3.14 The Contractor shall check all cylinders, suction cups, spring, etc. on the roll up drum for damage.

5.1.4 Hydraulic System:

5.1.4.1 The Contractor shall check the pressure in all measuring points and adjust as necessary.

5.1.4.2 The Contractor shall check the vacuum in the pre-filling line and compare with the computer reading.

5.1.4.3 The Contractor shall check all gauges for damage and if there is a need for calibration; and check the oil tank for air in the hydraulic system

5.1.5 Electrical System:

5.1.5.1 The Contractor shall check the computer reading for tray movement.

5.1.5.2 The Contractor shall inspect all control lamps in the control cubicle, control panel and switchboard and replace light bulbs where needed.

5.1.5.3 The Contractor shall inspect the electrical cabinet internally for any kind of damages.

5.2 Task/Requirement Heading: The Contractor shall provide a qualified field service engineer to perform services for annual preventive maintenance of the Fluid Cell Press per the submitted Preventive Maintenance Service. Inspection reports as well as detailed Preventive Maintenance reports will be provided at conclusion of each visit to indicate Industrial Certification. Equipment is located at the Corpus Christi Army Depot, Corpus Christi, Texas.

5.3 Overview: Contractor shall provide non-personal services, personnel, equipment, tools, materials, supervision, transportation, and other items necessary to perform a complete preventive maintenance of the Fluid Cell Press per the submitted Preventive Maintenance

5.4 Specific Tasks and Requirements: The Contractor shall provide the following Specific Tasks and Requirements:

5.4.1 On-Site Visits: The Contractor shall provide a qualified field service engineer to perform one (1) on-site PM visit per year with full labor and travel coverage and limited spare part coverage. Each service visit includes verifying the systems defined above perform to specifications and performing preventative maintenance intended to maintain the system reliability.

5.4.1.1 Contractor personnel shall inform COR at time of arrival and departure from job site on a daily basis.

5.4.2 Materials: Contractor shall provide up to one (1) Service/ Maintenance Kit per included asset (depending on instrument model) per option year including but not limited to:

• Filters

• Gaskets

• Belts

• Replacement Cable Kit

• Rubber bellows

• Seals / O-rings

• All parts consumed by inspection / service

• Damaged or missing hardware

5.4.3 Availability: Contractor shall provide Preferred Scheduling and be available for typical PM calls within two (2) weeks from request.

5.5 SUPPORT: Requests for service support will be returned the same day of receipt of call, provided the call is received during normal business hours. Service dispatch requirements will be determined during the support call. Remote diagnosis will initially be utilized to provide service support. If on-site service support, beyond the scope of this agreement is required, additional fees may apply.

5.6 ORIGINAL DESIGN OF EQUIPMENT: Original design of equipment or equipment system(s) shall not be changed or modified from their original size, design, and configuration without prior approval of the COR. The contractor shall furnish all labor, materials, necessary support equipment, and transportation required to PM the production equipment to OEM standards/ specifications. Replacement parts need to be (in order of preference) OEM parts, “brand name” or “equal quality.”

5.7 SOFTWARE: In the event that software upgrades/patches, etc. to the Fluid Cell Press are deemed necessary by the owning organization and the contracting officer (KO), additional fees may apply.

5.7.1 The Contractor shall provide software maintenance as it pertains to the application and source required to perform control and monitoring functions of the Fluid Cell Press per the OEM guidelines.

5.7.2 The Contractor shall make CCAD aware of application software upgrades as they become available and will install upgrades under this agreement only after coordinating said upgrades with proper CCAD departments. In the event of a necessary software upgrade or modification, the Contractor will inform CCAD information Technology Department, Quality Assurance and Quality for Process Control and Laboratory Automation of the scope of the changes. The contractor shall incorporate the necessary changes as agreed upon by Contractor and CCAD departments.

5.7.3 The Contractor shall provide archives of all application and source code to CCAD Quality Assurance in a format and method that is agreeable with CCAD and Contractor.

These archives will be performed on a regularly scheduled basis agreed upon by CCAD and the Contractors, as well as immediately following any modifications to source, configuration, or application software.

5.7.4 The Contractor is not responsible for operating system or applications requirements, or any configuration or programming that would require access beyond the network port provided for the automation system. However, the Contractor shall work with authorized CCAD employees to resolve any maintenance issues on the automation system that would require a higher-level access.

5.8 SPARE PARTS: The customer shall supply any required spare and wear parts from their own site stock and has the responsibility of maintaining that stock. In the event of a spare part not being available from the customer’s stock, Quintus will use its best endeavors to source the required parts upon receipt of a formal order.

5.8.1 Minimal parts needed for PM will be included in this contract. Existing spare parts on hand at CCAD will be utilized where possible. All parts will be approved by COR.

5.8.2 Parts that are not available locally shall be shipped by the most cost-effective method unless the government representative requests expedited freight. The Government will reimburse the Contractor for any additional charges.

5.8.3 Parts required during work performed under this Maintenance/ Service agreement will not exceed prices listed in the Contractor’s commercial price list. The Contractor shall furnish its current commercial price list with the Contractor’s proposal. Revised and/or updated price lists shall be furnished as changes occur. The Contractor shall be reimbursed for replacement parts based on the Contractor’s submitted invoice at the time of the maintenance or service work.

5.8.4 All replacement parts shall be restricted from containing or be exposed to during manufacture of any Asbestos, Mercury or Polychlorinated Biphenyl. (PCB)

5.8.5 CCAD has implemented a program that requires that only non- asbestos containing parts, materials, or equipment be purchased for use at our facility. If non-asbestos containing parts, materials, or equipment is not available, please provide CCAD with the percentage and type of asbestos materials used in the part, material, or equipment per 29 CFR 1910-1001, Asbestos Standard for CCAD approval.

5.9 WASTE DISPOSAL: The Contractor will be responsible for the removal from CCAD property and the proper disposal of used parts and consumables in accordance with all federal, state and local environmental regulations and after approval from COR.

5.10 WARRANTY: The Contractor shall warranty its PM work for parts, labor, etc. to the limit of the scope of the PM for a period of one year from the date of the completion of the PM work. The contract shall not be responsible for breakdowns of the equipment not related to its prior PM work.

5.11 TECHNICAL MANUALS: The Government will make available to the Contractor any and all books/manuals that are available for the Fluid Cell Press upon request. Books/ Manuals will not be removed from Government property without notification to the COR.

Books/ manuals required by the Contractor and not available from the Government will be obtained by the Contractor and will become Property of the U.S. Government

5.12 ACCEPTANCE/INSPECTION: The Contracting Officer’s Representative (COR) shall perform acceptance inspections for CCAD at the conclusion of each service call/visit. Final acceptance of the services, equipment, materials, documentation and procedures outlined in this PWS shall be performed by the Contracting Officer based upon the inspection and recommendation of the COR.

5.13 EQUIPMENT AVAILABILITY: CCAD agrees to make the property covered under this agreement available for service at the time of each mutually scheduled preventive maintenance. The Contractor Representative will contact COR to set a mutually agreeable date and time, in advance, for each preventive call.

5.14 EXCLUDED SERVICES: Contractor shall not be obligated to provide service under this Agreement for (a) damage to or destruction of property covered where such damage or destruction is a result of or caused by fire or explosion of any origin, riot, civil commotion, aircraft, war or any act of God including but not limited to lightning, windstorm, hail, flood, earthquake, or caused by CCAD misuse or abuse of such property; (b) moving or reinstallation of such property; (c) unauthorized equipment modifications, and (d) accessories not listed or included in agreement.

5.14.1 All special service requirements outside the scope of this agreement, including, but not limited to equipment modification, etc., shall be handled by separate quotation.

5.15 TERMINATION: Failure to comply with the requirement throughout this PWS shall grounds for rejection of any or all work accomplished under this contract. Failure to provide acceptable services, materials, equipment documentation, procedures and corrective actions within the scope of the rejected work shall be grounds for termination of the contract.

5.16 CONTRACT MANAGER: The Contractor shall provide a Contract Manager designated in writing to the Contracting Officer, to act as a Point of Contact and who shall be responsible for the performance of the work.

5.16.1 The Contract Point of Contact or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

5.16.2 The POC or alternates(s) shall be available during normal duty hours within 24 hours after notification and if necessary, meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas.

5.17 CONTRACT EMPLOYEES: Contractor personnel shall be easily recognized by wearing distinctive clothing and/or badges bearing the name of the company and employee name while in the work area. Wear and display a building pass at all times.

Include the company name in his or her e-mail display; and identify themselves as contractors when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official Government acts.

5.18 FIRE PROTECTION: All welding and burning operations shall be accomplished in strict compliance with the National Fire Codes and local safety regulations. Prior to welding, burning, and/or cutting operations, the contractor shall obtain a “burn permit” from the Navy Fire Department (361-961-3491) on a daily basis. These permits shall be retained at the project site until work is completed. These permits are the only acceptable authorization for brazing, soldering, welding, burning or cutting is being performed or as directed by fire inspector.

5.19 SAFETY: The contractor shall be responsible for providing and placing barricades, warning signs and safety devices during work performance. The contractor shall be responsible for obtaining confined space clearance and permits. The contractor shall be responsible in obtaining and wearing the appropriate safety personal items at all times while on the job site. This includes but is not limited to safety glasses/goggles, ear plugs and safety toed shoes. The contractor shall observe OSHA standards, rules, and regulations.

5.19.1 CORPUS CHRISTI ARMY DEPOT SAFETY REQUIREMENT 252.223-40 (20

OCT 2009): All work shall be conducted in a safe manner and in compliance with OSHA, EPA, State, Army, and Depot Safety and Environmental Office Regulations. If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer or COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor agrees that, no part of the time lost due to such stop work order shall be made the subject of a claim for extension of time or for excess costs or damage to the Contractor. If, during the term of this contract, hazardous conditions are discovered by the Contractor or made known to it by a Federal or State agency responsible for enforcing OSHA guidelines, or if a work area is determined to be inadequate by a Federal or State agency; then the Contractor shall report such conditions or determinations to the COR immediately. A written report shall be submitted to the COR within one workday describing the hazardous condition and the corrective action(s) taken or planned.

The Contractor shall operate in full compliance with Federal, State and local environmental laws, regulations, policies, and programs. The Contractor shall be solely responsible for any penalties levied for their noncompliance. Such fines and penalties shall not be reimbursed.

Contract radiation workers will use a contractor-supplied dosimeter while in performance of the service contract. Contract radiation workers will notify the CCAD RSO, Radiation Safety Office, within 24 hours of any incident that may have occurred during the performance of the service contract involving a potential radiation exposure of greater than 2 mR per hour.

Statement as per:

John R. Smith, Jr. (361) 961-6893 Safety Engineer, Safety and Occupational Health Division

5.20 FIELD SERVICE REPORT: The Contractor shall provide to the COR a Field Service Report at the completion of required services. The Field Service Report will give a description of the scope of work completed, any problems encountered, corrective actions taken, and a summary of the testing performed.

5.21 INVOICE: The Contractor shall provide a separate service invoice within thirty (30) days after completion of the services. The invoice shall list date/time of initial call out;

date/time of arrival at CCAD; identification and location of equipment; man-hours spend on repairs; itemized list of replacement parts and other material; description of problem(s); description of corrective action; date/time completed; list of individuals (s) performing the work; signature of Contractor’s employee; signature of Government COR. A copy of the invoice shall be sent to the COR and submitted in WAWF as an attachment.

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS: NONE

PART 7

ATTACHMENTS

7.0 Attachment List: (List all attachments that will be useful for the Contractor to submit an appropriate proposal).

7.1 Attachment 1: Performance Requirements Summary

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance

Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 through 5.21

PM

The Contractor shall perform PM within 98% of the cited clause description.

2% failure to perform PM and technical support per cited clauses each visit.

Periodic Inspection – COR will review monthly work order logs.

5.18 and 5.19

Adherence to CCAD regulations (Safety, security, fire and environmental).

The Contractor shall be in Adherence to CCAD regulations (Safety, security, fire and environmental) 100% of the time each visit

0% failure of adherence to CCAD regulations (Safety, security, fire and environmental) per cited clauses

100% Inspection COR will review on site and the monthly work order logs.

ATTACHMENT 2 / TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

Service report.

PWS

Paragraph 5.20

Upon completion of required services provided for

One

Paper (hard copy), email

COR.

Invoice for PM Service. PWS paragraph 5.21

Within thirty

(30) days of the completion of

One

Paper (hard copy), email

COR

Security Training Completion certificates (AT Level 1, iWATCH, OPSEC)

Paragraph 1.7.3

Within five days of award and annually thereafter provide training certificates

1 Hard copy or electronic)

COR

Marking / protection requirements for documents IAW DoD 5200.48

Each case 1 Copy provided to the COR (paper or electronic).

Electronic copies will be submitted via DoD SAFE.

COR

Initial Installation Pass Log Para.

1.6.3.1

Within 3 calendar days after contract award

1 Hard copy or electronic

Updated Installation Pass Log 1.6.3.1

Within five (5) days after any changes to the log

1 Hard copy or electronic

COR

Individual Termination or Expiration of Employment 1.6.3.2

Within 3 working days.

1 Hard copy or electronic

COR

Contract Termination or Cancellation 1.6.3.3

Within 3 working days

1 Hard copy or electronic

COR

Common Access Cards (CAC) and CAC Log 1.6.3.4

Within 30 calendar days after award

1 Hard copy or electronic

Part 8.0 Security CAO: April 2019

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS

CHRISTI ARMY DEPOT

Place these security requirements in all Statement of Works (SOW’s) and Performance Work Statements (PWS’s) for contracts performed at Corpus Christi Army Depot

(CCAD).

******************** This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs Program AR 380-5, Department of the Army Information Security Program

AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program

AR 380-67, Personnel Security (PERSEC); AR 530-1, Operations Security (OPSEC)

AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R 525-13, AMC Force Protection Program

DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution Statements on Technical Documents

DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation 5200.2 Personnel Security Program

DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1 October 2013

DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED

FACILITIES CRITERIA (UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

DoDD 5400.11, Department of Defense Privacy Program, October 29, 2014

DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI

5200.02 DoD Personnel Security Program

DoDM 5200.02 Procedures for the DoD Personnel Security Program

Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1.Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the NAS Commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts: if the Contractor enters into a Subcontractor arrangement with another Contractor, the prime Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor. The contracting officer must ensure any questions of adequacy of the Subcontractor are resolved to the mutual satisfaction of the prime Contractor, Subcontractor, security, and CCAD commander.

1.6. All prospective government and contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2.Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-M “Industrial Security Regulation”, AR 380-49 “Industrial Security Program”, AR 380-5 “Department of Army Information Security Program”, and AR25-2 “Information Assurance” and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3.Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance Work Statement (PWS) as prescribed in paragraph 4.1303, of the FAR:

Personal Identity Verification of Contractor Personnel (a)The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b)The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract.

The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1)When no longer needed for contract performance.

(2)Upon completion of the Contractor employee’s employment.

(3)Upon contract completion or termination.

(c)The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d)The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally controlled facility and/or routine access to a Federally controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

3.2. Subcontracts: if the Contractor enters into a Subcontractor arrangement with another Contractor, subcontractors must be clearly identified in the contract agreement.

3.3. Contractors must maintain the same level investigation or higher as their civilian counterparts. In the absence of a civilian counterpart, CCAD Security will determine the level of investigation based on a position sensitivity review. Close coordination with the COR and company are required. All documentation required for access to CCAD for classified contracts or IT Level I & II shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.4. Classified Contracts: An interim clearance must be in place prior to entering CCAD facilities. All documentation (i.e. SF 86, etc.) required for security clearance shall be processed through the Contractor Facility Security Office (FSO).

3.4.1. For all contracts involving employees who require a security clearance for performance of their duties or access to classified material, the Contractor must possess or obtain a facility security clearance prior to performing contract work. If the Contractor does not possess a facility clearance, the Government (Contracting Office) may request one from the Defense Security Service (DSS).

3.4.2. Contractor employees without a clearance level or background check properly indicated in the Joint Personnel Adjudication System (JPAS) or its successor, will not be assigned to this task directly or indirectly. Contractor employee(s) will not be authorized access, regardless of personal clearance, without the facility first being cleared to the appropriate level by Defense Security Service (DSS).

3.4.3. The Contractor shall request security clearances for personnel requiring access to classified information or IT Level I or II within 15 days after receiving a facility clearance. If the Contractor is already cleared, they shall request security clearances for the personnel within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor employee security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

3.4.4. IT Level I position; Contractor employees shall have one of the following prior to commencing work: A current, valid Tier 5 investigation or equivalent or “Interim” Top Secret eligibility by Defense Industrial Security Clearance Office (DISCO) indicated in

JPAS.

3.4.5. IT Level II positions; Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.4.6. IT Level III positions: Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.5. Unclassified Contracts requiring IT access: All documentation (i.e. SF 85*, etc.)

required for their initial security appointment for unclassified contracts to IT Level III shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.6. IT Level III positions; Contractor employees requiring access to CCAD Local Area Network (LAN) shall have background investigation processed through CCAD Personnel Security Office. If the Contractor employee does not possess the proper investigation, the Government (Contracting Officer Representative) will request one.

The Government assumes costs and initiates non-clearance investigation by submitting the appropriate Personnel Security Investigation request to the Army Center of Excellence. Minimum requirements for CAC issuance and access to the LAN is an initiated investigation with favorable FBI fingerprint check. Due to costs and the inherent delays involved with security investigations, requests for Contractor LAN access shall be kept to an absolute minimum necessary to perform contract requirements.

3.6.1. Fitness Issues: CCAD Security will be notify the Contracting Officer Representative (COR) when discovery of adverse information indicates potentially actionable issues that may disqualify the Contractor employee from access.

3.6.2. OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 provides government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to employees and contractor personnel.

3.6.3. Whether or not to grant access is the sole discretion of the Government. The decision not to grant access will not be grounds for contract modification and shall not constitute an excuse for Contractor performance failure.

3.7. System Authorization Access Request (SAAR): Prior to system access, a SAAR, DD Form 2875, shall be completed by the Contractor employee. The Contractor employee shall complete Part I, the COR shall complete Part II, and CCAD Personnel Security shall complete Part III.

3.8.…