PWS_FY22_WFL HAER.pdf

PERFORMANCE WORK STATEMENT

WILLAMETTE FALLS LOCKS

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers, Portland District (Corps) has executed a Memorandum of Agreement (MOA) resolving adverse effects resulting from the closure of the Willamette Falls Locks pursuant to Section 106 of the

National Historic Preservation Act and implementing regulations 36 CFR 800. The Willamette Falls Locks are located on the Willamette River in West Linn, Clackamas County, Oregon and are owned and managed by the

Corps. The property was listed in the National Register of Historic Places (NRHP) in 1974 (nomination updated in

2011) and Historic American Engineering Record (HAER) documentation of Lock Chamber No. 1 was completed in 1980 (https://www.loc.gov/pictures/collection/hh/item/or0002/). One of the mitigation stipulations in the executed MOA includes HAER documentation for the Willamette Falls Locks that incorporates and expands upon the 1980 documentation.

This firm-fixed price contract will complete updated HAER documentation for the Willamette Falls Locks. The

Corps consulted with the National Park Service (NPS) to determine the requirements for this updated HAER documentation. Documentation will include a HAER narrative overview report for the Willamette Falls Locks and eight sub-reports for the principal historic components of the property as defined in the 2011 NRHP nomination update. The eight resources, based on the NRHP nomination, are: Lock No. 1, Lock No. 2, Lock No. 3, Lock No. 4, Canal Basin, Guard Lock (Gates 6 and 7), Historic Lockmaster’s Office, and Basalt Stairs. Specific documentation requirements are outlined in Task 5.5.

2.0 DEFINITIONS:

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0.

The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective.

The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): The Government procedures to verify that Contractor services were performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should be in compliance with the PWS. Once approved by the COR, the plan becomes a part of the QASP.

https://www.loc.gov/pictures/collection/hh/item/or0002/

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

3.0 GOVERNMENT FURNISHED MATERIALS:

The Government will provide any applicable reports, nominations, photographs, plans, site forms, agreement documents, and documentation applicable to the tasks described in Section 5.0. The Government will provide the materials within 14 days of notice to proceed (NTP).

4.0 CONTRACTOR FURNISHED MATERIALS & REQUIREMENTS:

The Contractor will provide all labor, equipment, permits, and materials necessary to perform required services under this contract and comply with all local, state, and federal regulations through the duration of this contract. The

Contractor shall furnish all “standard-to-the-industry” equipment, materials, and supplies necessary to perform the work, including, but not limited to:

• Any and all vehicles and materials necessary for the successful completion of the tasks in Section 5.0.

• All computer hardware, software, and office supplies required for recording, mapping, drafting, transcribing, and delivery of assigned task products.

• Any specific requirements for formatting and camera technology from the NPS Heritage Documentation

Program.

The Contractor will have an in-house Principal Investigator (PI) and Project Manager (PM) that meets the Secretary of Interior’s “Standards and Guidelines for Professional Qualifications,” for History or Architectural History found at 36 CFR Part 61 (https://www.nps.gov/articles/sec-standards-prof-quals.htm). The Contractor will provide resumes of the PI, PM, and all technical staff, to demonstrate their abilities to successfully complete all tasks in Section 5.0.

If key personnel change during the period of performance, vitae for all new supervisory and technical staff must be submitted to the COR for review. The COR will be notified of changes to personnel assigned to this contract in writing (email correspondence preferred). Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the Contract’s performance obligations. The Contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under this contract and will select individuals who are able to perform the obligations of this contract.

The Contractor will provide project management and coordination for all tasks. The Contractor will assign a PM to serve as the primary point of contact (POC). The PM will be responsible for the coordination of work developed under this Contract. The following professional standards will also be adhered to by the Contractor:

• Secretary of Interior’s Standards and Guidelines. The Contractor will follow the Secretary of the Interior

Guidelines for Archaeology and Historic Preservation (https://www.nps.gov/history/local-law/arch_stnds_0.htm) and the Secretary of the Interior’s Standards and Guidelines for Architectural and

Engineering Documentation (https://www.nps.gov/hdp/standards/index.htm).

• HAER Guidelines: The Contractor shall utilize all appropriate NPS guidelines on HAER documentation available at https://www.nps.gov/hdp/standards/haerguidelines.htm, https://www.nps.gov/hdp/standards/HAER/HAERHistoryGuidelines.pdf, and/or https://www.nps.gov/hdp/standards/Transmittal.pdf.

• Photos and Images. The Contractor will follow the HABS/HAER/HALS guidelines for preparing photography

(including the negatives and prints) to ensure they are archivally stable and meet HABS photographic standards

(https://www.nps.gov/hdp/standards/PhotoGuidelines.pdf).

5.0 TASKS:

The Contractor will complete HAER documentation for the Willamette Falls Locks. As described in Section 4.0, the Contractor will provide all personnel, equipment, tools, materials, and supervision necessary to conduct fieldwork, documentation, and report writing. The Contractor will also use all appropriate NPS guidelines and standards. This task will require fieldwork, travel to archival repositories, report writing, photograph reproduction, report preparation, and submittal. Associated deliverables and schedule are in Section 0.

5.1: Pre-Work Meeting and Work Plan. Within 21 days of NTP, the Contractor shall arrange a mutual date and time for a pre-work meeting with the COR to discuss tasks and methods, set a schedule, and identify and minimize issues/problems that might arise over the course of the task order. Prior to the pre-work meeting, the

Contractor will provide the COR with a Work Plan. Comments will be provided to the Contractor by the COR https://www.nps.gov/articles/sec-standards-prof-quals.htm https://www.nps.gov/history/local-law/arch_stnds_0.htm https://www.nps.gov/history/local-law/arch_stnds_0.htm https://www.nps.gov/hdp/standards/index.htm https://www.nps.gov/hdp/standards/haerguidelines.htm https://www.nps.gov/hdp/standards/HAER/HAERHistoryGuidelines.pdf https://www.nps.gov/hdp/standards/Transmittal.pdf https://www.nps.gov/hdp/standards/PhotoGuidelines.pdf

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

during the pre-work meeting. The Work Plan will include, at minimum, the following:

• A proposal outlining how all aspects of the tasks will be completed, including fieldwork and coordinating access with Portland General Electric (PGE).

• Matrix of all contractor and subcontractor personnel, including review personnel, on this project with their roles and responsibilities.

• Project schedule based on completion date requirements (Section 6.0). The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including responding to comments, and all coordination activities.

5.2: Monthly Progress Reports. The Contractor shall submit a monthly progress report via email to the COR by the 10th of each month. The monthly progress report will include the following information:

• Status of services performed since the previous reporting period.

• Discussion of issues or concerns.

• Confirmation that services performed to date are within scope and negotiated budget.

5.3 Literature Review and Background Research. Within 90 days of NTP, the Contractor will conduct a review of previous cultural resource studies and reports that might have relevant information regarding the

Willamette Falls Locks. This should include both primary and secondary sources to assist with the preparation of the narrative overview report. The Contractor will also identify applicable historic maps, photographs, aerial images, construction plans/drawings, etc. to orient themselves with the Willamette Falls Locks and the character-defining features that will need to be documented during fieldwork. This may require reviewing resources located at local, state, federal, and tribal repositories. The Contractor will submit a draft bibliography to the COR within 90 days of NTP. The Corps will have 30 days to provide comments and additional sources.

The results of this review will be included in Tasks 5.5 and 5.6 as appropriate.

5.4: Fieldwork: The Contractor will conduct a site visit to the Willamette Falls Locks within 150 days of NTP.

The Contractor must coordinate with the COR and PGE at least 21 business days prior to fieldwork to ensure access and appropriate security clearance. If feasible, the Contractor should aim to complete a portion of the fieldwork during the in-water work window and when the Locks will be dewatered (July 1 to October 31;

December 1 to January 31). If this is not feasible, fieldwork should target lower water levels to ensure construction and design details of the Locks walls and gates are visible for photography. The PI shall maintain daily handwritten notes that include information about what was observed and a photo log and key for all photographs taken that can be used to prepare the documentation requirements in Task 5.5.

5.5: Draft HAER Documentation. The Contractor shall produce draft HAER documentation based on the results of

Tasks 5.3 and 5.4 and incorporating all the requirements outlined below within 210 days of NTP. Documentation will consist of a HAER narrative overview report for the Willamette Falls Locks and eight sub-reports for the principal historic components of the property as defined in the 2011 NRHP nomination update. The eight resources are: Lock No. 1, Lock No. 2, Lock No. 3, Lock No. 4, Canal Basin, Guard Lock (Gates 6 and 7), Historic

Lockmaster’s Office, and Basalt Stairs. The reports will consist of written historical and descriptive data and photographic documentation, including scanned or black and white photographic reproductions of existing construction plans. All documentation must be completed in accordance with HAER standards and guidelines available at https://www.nps.gov/hdp/standards/index.htm.

The narrative overview report and all sub-reports will follow the outline format for engineering structures available at https://www.nps.gov/hdp/standards/HAER/HAERHistoryGuidelines.pdf. Headings in the outline format may be deleted or expanded as appropriate depending on the nature of the resource and available research.

Specific elements and requirements include:

• Narrative Overview Report: The narrative overview report will be based on both primary and secondary sources. It will include a detailed description of the character of the Locks and the history of their development, both in terms of its physical history and historical context. The overview will identify primary historic structures and buildings that comprise the Locks and will describe the overall spatial organization of the property as it relates to its historic function. It will also identify any non-historic https://www.nps.gov/hdp/standards/index.htm https://www.nps.gov/hdp/standards/HAER/HAERHistoryGuidelines.pdf

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

resources on the site and provide descriptions of any additional historic structures and landscape elements not covered in the sub-reports. Sub-reports will be referenced in the overview report under the “Project

Information” heading.

• Sub-Reports (eight total): Sub-reports will provide descriptions of the history, physical character, and function of each of the structures/buildings but do not need to repeat the general history and context included in the narrative overview report. Pertinent general history can be briefly summarized with reference to the narrative overview report. Research will confirm the primary and secondary names of each of the individual resources (primary name will be the historic name and secondary names will be included in parentheses in the title blocks for each report). The eight resources are:

o Lock No. 1 – previously documented, see specific requirements o Lock No. 2 o Lock No. 3 o Lock No. 4 o Canal Basin o Guard Lock (Gates 6 and 7) o Historic Lockmaster’s Office o Basalt Stairs – There are basalt stairs on each side of the Locks, and they should be documented together in one sub-report.

• Maps and Site Plans: A location map and site plan will be included as figures at the end of the narrative overview report. Also include site plans as figures at the end each sub-report that show the locations of the individual resources.

• Narrative Report Photography: For the narrative overview report, provide approximately five (5) to ten

(10) large-format 4”x5”, 5”x7”, or 8”x10” black and white archival photographs showing the setting, overall character, and spatial organization of the Locks, as well as any ancillary structures or landscape features. If vantage points for taking contextual photos are limited or inaccessible, the set can include large-format black and white photographic reproductions of existing images, including aerials that provide a broader overview of the property as a whole. All historic images (plans, photos, etc.) reproduced in

HABS/HAER/HALS surveys must be in the public domain or released into the public domain via the NPS copyright release form. The Contractor will work with the COR to ensure proper release and Corps OPSEC review.

• Sub-Report Photography: For each sub-report, provide large-format 4”x5”, 5”x7”, or 8”x10” black and white archival photographs that show the resources in context and any significant construction or design features. Include photos taken at lower water levels to ensure construction and design details of the Locks walls and gates are visible. The photos should include images of smaller scale features such as the notches that the lock gates fit into when opened and the vents for admitting and releasing water. All images reproduced in HABS/HAER/HALS surveys must be in the public domain or released into the public domain via the NPS copyright release form. The Contractor will work with the COR to ensure proper release and Corps OPSEC review. Specific quantities and considerations include:

o Lock No. 1 – Given the past documentation, include select new photos showing any character-defining features not depicted in the original set as well as any alterations since initial documentation (1980).

o Lock No. 2 – Provide between ten (10) to fifteen (15) photos.

o Lock No. 3 – Provide between ten (10) to fifteen (15) photos.

o Lock No. 4 – Provide between ten (10) to fifteen (15) photos.

o Canal Basin – Provide between ten (10) to fifteen (15) photos.

o Guard Lock (Gates 6 and 7) – Provide between ten (10) to fifteen (15) photos.

o Historic Lockmaster’s Office – Provide views of the building in context, each elevation (oblique views are acceptable), and any character-defining exterior and interior design details.

o Basalt Stairs – Provide between four (4) to six (6) images of the basalt stairs showing their locations and any significant design or construction details.

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

• Additional Historic Images and Plans: Select historic images showing the locks in use or that demonstrate features that have been altered since the historic period should also be included with the documentation. These can be photographically reproduced and included with the other black and white photographs or (with the exception of contextual overviews or aerials included with the narrative overview report set) scanned and included as figures at the end of the written reports.

Include reproductions of existing construction plans and drawings with the overview report and each of the sub-reports, as applicable. These can be photographically reproduced and submitted with the other black and white photographs or scanned and included as figures at the end of the written report if they are high quality and legible at a scale of 8.5”x11”. All historic images (plans, photos, etc.) reproduced in

HABS/HAER/HALS surveys must be in the public domain or released into the public domain via the NPS copyright release form. The Contractor will work with the COR to ensure proper release and OPSEC review.

• Photo Key and Negatives: For each report, include a photo key with the “Index to Photographs” showing the resources and locations of the photos. The Contractor will follow the HABS/HAER/HALS guidelines for preparing the negatives and prints to ensure they are archivally stable and meet HABS photographic standards (available at https://www.nps.gov/hdp/standards/PhotoGuidelines.pdf).

Draft reports must be submitted electronically in Word format. The draft documentation should include all the requirements above and outlined in the HABS/HAER/HALS transmittal guidelines (available at https://www.nps.gov/hdp/standards/Transmittal.pdf). Copies or scans of the large format photographs must also be submitted so NPS can assign HABS numbers. The Government, NPS, and other parties identified in the Closure

MOA will have 60 days to provide comments.

5.6: Final HAER Documentation. The Contractor shall address all comments and submit a Final Report and

GIS data in both hard copy and digital media format within 30 calendar days of receipt of Government comments. Three sets of photographs and hardcopy reports are required for the final submission.

6.0 PERFORMANCE STANDARDS, GUIDELINE REQUIREMENTS & SCHEDULE:

Contract Schedule: The period of performance for this task is 365 calendar days from the award of the contract.

Task Deliverable Description Due Date Delivery Method

5.1 Work Plan Pre-work meeting and work plan: Attend

meeting with COR and PM, submit work plan for comment.

Award + 21 calendar days

In person or by phone

5.2 Monthly

Progress

Reports

Reports updating COR on progress of the contract.

By the 10th of each month after award

Email

5.3 Draft

Bibliography

Literature review and background research.

Government will provide comments within

30 days.

Award + 90 calendar days

Include in Draft/Final

Report

5.4 N/A Fieldwork: Notify COR 21 business days

prior to starting fieldwork, and once fieldwork is complete.

Award + 150 calendar days

Email or phone;

Described in Draft/Final

Report

5.5 Draft HAER

Documentation

Draft HAER documentation (written reports, photographs, plans, images, etc.) as described in Task 5.5. Draft documentation shall be in Word format with copies or scans of the large format photographs.

Government will provide comments within

45 days.

Award + 210 calendar days

One CD if sent via mail.

Or one electronic copy if sent via email/ DoD

SAFE.

https://www.nps.gov/hdp/standards/PhotoGuidelines.pdf https://www.nps.gov/hdp/standards/Transmittal.pdf

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

Task Deliverable Description Due Date Delivery Method

5.6 Final HAER

Documentation

Three hard copies per HAER standards and guidelines.

One (1) electronic copy of the report in MS

Word and PDF formats, including all scans and digital images. The PDF shall have all graphics, maps, and appendices included in the file.

Negatives and photographs as required.

Award + 300 calendar days Mail and email

TASK / EVENT CALENDAR DAYS AFTER RECEIPT OF NTP

Notice to Proceed (Date of Contract Award) 0

Government Furnished Materials 14

Pre-Work Meeting & Work Plan 21

Literature Review & Background Research Bibliography 90

Government Comments 120

Fieldwork 150

Draft HAER Documentation 210

Government Comments 270

Final HAER Documentation 300

End of Period of Performance 365

To ensure the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

PRS Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality

Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Required

Services

(Tasks)

Performance

Standards Acceptable Quality Levels Surveillance

Validated

Complaints

Pre-work

Meeting and

Work Plan

(Task 1)

Contractor and COR hold meeting within 21 days of contract award as describes in Task 5.1.

Contractor attendance at the meeting.

Direct

Observation and email.

1 per contract

Monthly

Progress Reports

(Task 2)

Contractor submits monthly reports, as described in Task 5.2.

Government in receipt of monthly reports by 10th of each month.

Government review.

1 per contract

Literature

Review and

Background

Research

(Task 3)

The Contractor reviews all applicable resources as described in Task

5.3.

Contractor documents the results of the literature review in a draft bibliography and the

Draft and Final Report.

Government review.

1 per contract

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

Unacceptable Performance. When performance is determined unacceptable, as defined in the PRS, the COR will inform the Contractor that performance is unacceptable and provide written documentation by use of the

Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The COR will notify the KO of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

• Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

• Reduce the contract price to reflect the reduced value of the services performed.

If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service;

Issue Cure Notice;

Terminate the contract for Government convenience; and / or

Terminate the contract for Cause.

Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7.0 SECURITY, SAFETY, & ENVIRONMENTAL REQUIREMENTS:

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT

Level I awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html; or it

Fieldwork

(Task 4)

Contractor completes fieldwork as described in Task 5.4.

Contractor documents results of fieldwork in Draft and Final

Report.

Government review.

1 per contract

Draft HAER

Documentation

(Task 5)

Contractor submits draft

HAER documentation as described in Task

5.5.

Report is mostly complete.

Contains all appropriate sections, and 90% free of errors

(typos, grammar).

Government review.

1 per contract

Final HAER documentation

(Task 6)

Contractor submits final

HAER documentation as described in Task

5.6.

Government is in receipt of deliverable. Report is 98% free of errors (typos, grammar).

Government review.

1 per contract https://jko.jten.mil/courses/atl1/launch.html

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

can be provided by the RA ATO in presentation form which will be documented via memorandum

Access and General Protection/Security Policy and Procedures. All Contractor and all associated Subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (to be provided by a Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the

Government may require changes in Contractor security matters or processes.

All contract employees, including Subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Safety Regulations and Guidelines. The Contractor shall comply with EM 385-1-1 (Safety and Health

Requirements), including interim changes, in effect on the date of solicitation. EM 385-1-1 and its changes are available at http://www.usace.armymil/CESO/Pages/Home.aspx. EM 385-1-1 states, “Contractors shall comply with the latest version of EM 385-1-1 (including interim changes) that are in effect on the date of solicitation.”

Travel. The Contractor shall be responsible to provide transportation necessary for Contractor employees to perform all tasks outlined in this PWS.

Codes and Standards. Work under this purchase order shall comply with the latest codes, standards, and regulations applicable to the work requested including USACE Engineering Regulations and Manuals, and

Industry.

Workflow Management. The Contractor shall provide product management and coordination for work tasks during production of the report. The Contractor shall assign a PM to act as a primary POC. The PM shall be responsible for the coordination of work developed under this Contract. The Contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under this contract, and will select individuals who will be able to perform the obligations under the contract. Changes to personnel assigned to this contract shall not occur without prior notification to the COR, in writing (email correspondence is acceptable). Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under the contract.

8.0 GENERAL:

Contract Changes. Only the KO can only authorize changes in scope, time, or deliverables. The Contractor shall notify the KO immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

Points of Contact.

• Contracting Officer’s Representative: Tracy Schwartz, (503) 808-4463 Tracy.E.Schwartz@usace.army.mil

• Invoicing POC:

• USACE Finance Center: CEFC-G2invoices@usace.army.mil

Invoice Submittals. The Contractor shall prepare invoice(s) in accordance with FAR clause 52.212-4(g) and submit them electronically via email to the COR and the USACE Finance Center: CEFC-

G2invoices@usace.army.mil. All invoices will be submitted no later than the 10th of the month.

Please ensure the firm’s name and address shown on the invoice mirror’s the information in the System for Award

Management (SAM) located at https://beta.sam.gov/. In addition, ensure the invoice has a period of performance

(e.g., 2 Jan 23 to 06 Jun 23), and that the period of performance does not fall after the date the invoice is signed.

Any errors identified on the invoice will be cause for rejection. The Invoices POC can provide assistance with the mailto:Tracy.E.Schwartz@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil https://beta.sam.gov/

HISTORIC AMERICAN ENGINEERING RECORD DOCUMENTATION

preparation of your invoice. For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

Release of Information. Reports and information generated under this contract become the property of the

Government and distribution by the Contractor to any source, at any time, without the written consent of the

Contracting Officer is prohibited.

Final Invoice. The Contractor shall mark the last invoice as “Final.”

Additional Services. The Contractor shall not perform any services under this purchase order that are considered by the Contractor to be a change in work or services required by this agreement without the written approval of the KO.

Use of Information. The information developed, gathered, assembled, and reproduced by the Contractor or its

Subcontractors, or their associates, in fulfillment of the purchase order requirements as defined in or related to this performance work statement, will become the complete property of the Government. Therefore, the

Contractor shall not use the information for any purposes at any time without the written consent of the KO.

Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract

Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following

DOL website: http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each location’s needs.

Work Scheduling. The Contractor is not required to perform services on the following recognized Federal holidays: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving

Day, Independence Day, Christmas Day, Memorial Day, Veteran’s Day, and Juneteenth.

9.0 FORMS:

Contractor Discrepancy Form: http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf