PWS FY22 FSS and AC for ATV w updated POP 050322.pdf

Performance Work Statement (PWS) Fire Suppression System (FSS) Repair and Air Conditioner (AC) Service Capability for Armored

Tactical Vehicles

PART 1

GENERAL INFORMATION

1. General: This is a service contract to provide Fire Suppression System (FSS) and Air Conditioner (AC) maintenance and repair services on armored tactical wheeled and tracked vehicles with a FSS and AC System at Marine Air Ground Task Force Training Command (MAGTFTC), Twentynine Palms, California. The Government shall not exercise supervision or control over the Contractor Employees and the Contractor shall be accountable for the maintenance, repair, refilling of FSS/AC systems to the Government.

1.1 Introduction: The contractor as an independent contractor and not as an agent of the Government shall provide qualified personnel, transportation, tools, and supervision, and other items and non-personal services necessary to perform FSS/AC repair as defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this PWS.

1.2 Background: The original FSS/AC mission was established to meet a critical FSS/AC need at MAGTFTC, Twentynine Palms, CA. The readiness of the tactical vehicles platforms were below goal due to the inability to properly service FSS/AC systems. The Joint Project Office (JPO) established static repair facilities and provided qualified personnel to operate Government-Furnished Equipment (GFE), apply repair parts, special tools and test equipment, fire suppression agents and gases, and refrigerant gases, staffing static repair and refill stations for tactical vehicles FSS/AC Systems at MAGTFTC. The existing tactical vehicles infrastructure and remains a critical enduring requirement for current missions at MAGTFTC, Exercise Support Division (ESD), Twentynine Palms, California. ESD is the point at which vehicles are checked-out for exercises, and then returned. Upon return of these vehicles, these systems require maintenance and repair services.

1.3 Objectives: To maintain and repair FSS/AC systems for tactical vehicles. Services to be provided include recovery, refill, recharge, and repair of FSS bottles and system. The overall systematic check and services for the FSS/AC systems.

1.4 Scope: Services include FSS system repair, FSS component repair, FSS component refill, FSS new component exchange, FSS inspection, AC system repair, AC system refill, and AC system inspection. The contractor shall perform these services to provide a fully mission capable tactical vehicle prior to any mission requirements that require FSS/AC maintenance or repair prior to troop training.

1.5 Period of Performance (POP): Tentative dates

Base Year: September 2022 thru August 2023 Option Year 1: September 2023 thru August 2024 Option Year 2: September 2024 thru August 2025 Option Year 3: September 2025 thru August 2026 Option Year 4: September 2026 thru August 2027

6 mth ext September 2027 thru March 2028

1.6 General Information:

Acronyms:

ACOR: Alternate Contracting Officer’s Representative CFR: Code of Federal Regulations CONUS: Continental United States (excludes Alaska and Hawaii) COR: Contracting Officer’s Representative COTR: Contracting Officer’s Technical Representative COTS: Commercial-off-the-shelf DON: Department of the Navy DFARS: Defense Federal Acquisition Regulation Supplement DOD: Department of Defense

ESD: Exercise Support Division FAR: Federal Acquisition Regulation KO/CO: Contracting Officer OCI: Organizational Conflict of Interest OCONUS: Outside of Continental U.S. (includes Alaska and Hawaii) ODC: Other Direct Costs OEM: Original equipment Manufacturer PIPO: Phase In/Phase Out POC: Point of Contact PRS: Performance Requirements Summary PWS: Performance Work Statement QA: Quality Assurance QAP: Quality Assurance Program QASP: Quality Assurance Surveillance Plan QC: Quality Control QCP: Quality Control Plan SOWM: Start of Work Meeting TE: Technical Exhibit

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS and Performance Standards. The contractor shall develop and implement procedures to identify and prevent non-recurrence of defective services. The contractor shall at a minimum provide the Contracting Officers Representative (COR) and Contracting Officer (KO) with a written plan outlining the method of inspection at the Start of Work Meeting (SOWM), including methods for identifying and preventing defects in the quality of services performed. The contractor shall develop and include procedure covering key control, if applicable, which shall be included in the Quality Control Plan (QCP). The approved plan shall become incorporated as part of the contract.

Rework of work performed under this contract and as a result of the Government acceptance inspection, will be completed at no cost to the Government.

The contractor QC Program shall explain the manner in which the contractor will ensure all contract requirements are being accomplished in accordance with the specifications of this contract. A sustaining focus throughout the QC Program shall be the attainment of continuous quality improvement. The contractors QC Program shall emphasize deficiency prevention over deficiency detection.

The QC Program shall address, at a minimum the following: inspection program, deficiency identification (verbal corrective action log or a written corrective action log), deficiency correction, surveillance methods and a customer complaint program.

The contractor shall develop and maintain a QCP describing the QC Program. The narrative shall be provided to indicate any changes or deviations that will be made for the site. The Contractor shall submit the final QC Plan within 14 days after award for review and approval. The contractor’s QCP shall be subject to review and approval by the Government throughout the contract period of performance (POP).

An updated copy of the contractor’s QCP shall be provided to the COR and KO at least five work days prior to implementation of any changes. The QCP shall be the basis of the contractor’s QC program and shall address all quality requirements.

1.6.2 Government Quality Assurance: The Government will conduct Quality Assurance in accordance with a Quality Assurance surveillance Plan (QASP), which does describe how government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the Contractor after award.

1.6.3 Hours of Operation: The contractor is responsible for conducting business except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing. The contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. The stability and continuity of the workforce are essential.

The Contractor is expected to provide services to the Government Monday through Friday, eight (8) hours a day. Contract does not include a CLIN for overtime and no overtime will be paid to the Contractor.

The Government will not be billed for lunch breaks of the contactor work force. The Government will occasionally require the Contractor to provide service on a flexible work schedule (Monday thru Saturday) that would not exceed a 40 hour work week.

1.6.4 Place of Performance: The work to be performed under this contract shall be performed at ESD, MAGTFTC, Twentynine Palms, California.

1.6.5 Type of Contract: The Government intends to award a Firm Fixed Priced Contract.

1.6.6 Security Requirements: All contractor employees with access to a Government information system (IS) must be able to obtain and sustain a Secret Clearance through the DOD systems and all contract employees must be registered in the _DEERS SYSTEM_ at commencement of services and must successfully complete the DOD Information Awareness Training prior to access to the IS and then annually after that

All contractor employees must complete the DoD information Assurance (IA) awareness training before issuance of network access and annually thereafter. All contractor employees working IA/Information Technology (IT) functions must comply with DOD and Marine Corps training requirements in DoD Directive 8570.01, DoD 8570.01-M within six months of employment.

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all Government facilities, equipment, materials, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. In addition, the contractor shall secure the Government facilities, equipment, materials, information and property at the close of each business day and work period.

1.6.6.2 Badge/Key Control: The contractor shall establish and implement methods of making sure all keys, and badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued key by the personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys, or badges to the

KO.

1.6.6.3 In the event keys, other than master keys, are lost or duplicated, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.6.4 The contractor shall prohibit the use of Government issued keys, or badges by any persons other than its employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of person other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.6.5 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations, if used, are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combination no longer have a need to know such combinations. These procedures shall be included in the contractor QCP.

1.6.6.6 Contractor Personnel: The personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any personnel or loss of personnel to other programs, or contracts, the contractor shall submit a comprehensive plan to the COR and KO outlining how the personnel will be replaced to prevent a degrade in level of service. The contractor shall only use replacement personnel with equal or better qualifications than the individual(s) being replaced.

1.6.6.7 Post-Award Conference/Periodic Progress Meetings: The contractor shall attend any post-award conference convened by the Marine Corps in accordance with Federal Acquisitions Regulations (FAR) subpart 42.5 Post-Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, which may be impromptu, the contracting officer will apprise the contractor of how the Government views the contractor’s performance and the contractor will apprise the Government of problems on parts or repair procedures, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.6.8 Contracting Officer Representative (COR): The COR will monitor all technical aspects of the contract and monitor contractor performance. The COR is authorized to perform the following functions:

-Assure the contractor performs the technical requirement of the contract;

-Perform inspections necessary in connection with contractor performance; and -Maintain written and oral communications with the contractor concerning technical aspects

1.6.7 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where its contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials. All contractor personnel must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. When on Government sites, contractor personnel shall be required to obtain and wear badges in the performance of this service.

1.6.8 Organizational Conflict of Interest (OCI): Once the contractor becomes aware of a possible OCI, the contractor agrees to:

(i) Immediately notify the contracting officer, in writing, of the relevant details, explaining how the potential OCI arises, specifying the nature of the potential OCI, and detailing how the contractor proposes to negate or mitigate the potential OCI with respect to its remaining work on this contract; and

(ii) Enter into discussions with the contracting officer to arrange for an effective strategy to negate or mitigate the OCI. Such strategy shall be incorporated into this contract by subsequent modification.

1.6.9 Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall be on board for a phase out period as follows:

Phase-out Requirements: Sixty calendar days prior to the completion of this contract; an observation period shall occur, at which time management personnel of the incoming workforce may observe operations and performance methods of the incumbent contractor. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of service. The contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding personnel. The contractor shall fully cooperate with the succeeding personnel so as not to interfere with their work or duties.

Phase-Out Plan: The contractor shall establish and implement plans for an orderly phase-out evaluation.

The contractor’s phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business. The contractor shall provide the COR with copies of changes and revisions for review and approval prior to implementation.

The plan shall fully describe how the contractor shall, at a minimum, approach the following issues:

a. Employee notification; turn-over of work-in-progress, inventories, and Government property; removal of contractor property; data and information transfer; and any other actions require ensuring continuity of operations.

b. Inventory by the incumbent and the Government before conduct of a joint inventory between the incumbent and the successor.

c. Reconciliation of all property accounts, requisitions, and work-in-progress; turn-in of excess property.

d. Clean-up of contractor work areas; provision for training of the successor’s personnel on Government-furnished automated information systems (AIS) used in performance of this contract, specialized equipment, utilities systems, and ongoing work that the successor would be required to complete.

Phase-out – Transfer of Property Accountability

a. COR Inventory Meeting: The contractor shall attend a phase-out Government Furnished Property (GFP) transfer and inventory meeting with the COR. The Government will schedule the meeting approximately 45 calendar days prior to contractor completion or termination date.

b. Final Inventory: One month prior to expiration or termination of the contract, an inventory of all GFP shall be conducted by the contractor and observed by the Government. The contractor shall prepare, certify, and submit a detailed final inventory report (jointly approved by the Government and the successor). The inventory shall include the same data as required for the initial inventory. During the final inventory, all GFE shall be jointly inspected. All valid discrepancies shall be noted and shall be corrected as determined by a Government representative. At the completion of the contract, the contractor shall return the Government property inclusive of all addition and minus transfers or dispositions. Government property shall be in the same condition as when originally furnished less fair wear and tear.

After Action Report: The contractor shall submit an After Action Report 14 days prior to the conclusion of the contract. This report should list all open items that are anticipated to not be concluded or resolved at the end of contract performance to include open work orders (service orders and individual job orders).

Start of Work Meeting: The start of work meeting shall be coordinated with the COR and contracting officer on a mutually agreed upon date to occur within five days after award. The meeting may be held as a teleconference and last no more than one, eight-hour day.

The contractor shall supply an agenda to the COR and contracting officer three days prior to the scheduled start of work meeting for Government review and comment. A final agenda shall be submitted to the COR and contracting officer no later than 1 day prior to the start of work meeting. The contractor shall prepare and submit to the COR and contracting officer summary/minutes of the start of work meeting within seven days after the start of work meeting.

1.6.10 In-Process Review (IPR): The contractor shall conduct an In-Process review (IPR) via teleconference, to begin no later than 60 days after award and monthly thereafter. This meeting shall be coordinated with the COR and Contracting Officer for mutually agreed upon date(s) and time (s). The contractor shall prepare and submit to the COR and contracting officer a summary/minutes of the IPR within seven (7) days after the review.

1.6.11 Government Incentives/Remedies:

Incentives: The COR performing surveillance will document performance and level of quality of that performance (e.g. timely delivery of data, accuracy and quality content of reports and services) and ensure this record of performance becomes a part of the contractors past performance record for this contract.

Remedies: Timely submission of all deliverables addressing all required content in a quality manner is paramount; therefore, contractor failure in this task may result in (1) withholding of payments until the Government can determine the ramifications of the below standard performance; (2) contractor correction at no additional cost to the Government; and (3) documentation of negative past performance. If the contractor believes that there are excusable circumstances, the contractor shall inform the KO. Excusable circumstances may result in adjustment of the consequences mentioned in this paragraph.

1.6.12 Requirements to be Met by Contractor Personnel: The Contractor’s assigned personnel must be able to read, write, and speak English, must be US Citizens, and must have a favorably Adjudicated National Agency Check with Inquiries (ANACI) to meet the suitability requirement. The Contractor’s assigned personnel who will be accessing US Government databases or networks must obtain a CAC card, and must treat that card as the valuable ID. The Contractor’s personnel must obtain all necessary ID badge and vehicle stickers and comply with base security and safety regulations.

1.6.13 Inherently Governmental Functions: The contractor shall certify, at the Start of Work Meeting, that all employees (to include all subcontractors) working under this contract has read and will comply with the requirements of FAR 7.5. This can be accomplished by any manner of the contractors choosing.

1.6.14 Safety: The following procedures and policies will apply providing they meet or exceed installation minimum guidance:

-No Smoking in Maintenance Areas. Smoking is allowed in designated smoking areas only.

-No equipment will be left unattended while power is on.

-Fire lanes will be kept clear of equipment.

-Used waste, rags and other combustible material shall be deposited in covered metal containers and not on equipment.

-Oil, grease and fuel spills will be immediately cleaned or covered with absorbent material.

-Do not use fuel as a solvent.

-Riders are not permitted on equipment.

-Exercise extreme caution while working on operating equipment. Stay clear of fans, tailpipes, etc.

-All parts and tools will be accounted for upon completion of work. Any parts or tools used on equipment must be accounted for and removed before work is completed and signed off.

-Be familiar with basic firefighting use of C02 soda acid foam or dry chemicals, etc.

-Only qualified and licensed drivers shall be permitted to operate equipment.

-The contractor shall be familiar with and comply with all local post safety and fire prevention regulation. The contractor will be subject to the same inspection/evaluation process as any other maintenance operation on the installation.

-Smoking, naked lights, cigarette lighters, matches or igniters of any kind will not be permitted within 50 feet of a painting operation.

-Fumes from paint shall be avoided. If adequate ventilation is not present, approved respirators shall be used.

- Containers of solvent or flammable material shall be properly covered and promptly returned to an approved storage cabinet after use.

1.6.15 Accident Reporting and Responsibilities:

1.6.15.1 Accident investigation and reporting will remain with the Marine Corps at the host installation.

The contractor shall be required to comply with all local safety requirements and will be subject to review and evaluation by the installation safety officer.

1.6.15.2 The contractor shall report promptly (within one hour) to the COR all available facts relating to each instance of damage to Government property/material or injury to contract personnel.

1.6.15.3 The contractor shall immediately secure the accident area and wreckage until released by the accident investigation authority (host installation). Notification of release of equipment by the investigating authority will be furnished through the COR.

1.6.15.4 If the Government conducts an investigation of the accident, the contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

1.6.16 Hazardous Materials:

1.6.16.1 The contractor will comply with all federal, state and local laws and regulations pertaining to the handling and disposal of hazardous materials.

1.6.16.2 Any person who imports foreign generated material that has not been classified as hazardous waste prior to entry into any of the states, but subsequently is determined to be hazardous waste must immediately notify the installation environmental office.

1.6.16.3 Any person who imports foreign generated material that has not been classified as hazardous waste prior to entry into any of the states, but subsequently is determined to be hazardous must, within seven business days:

1.6.16.3.1 File in writing an un-manifested waste report with the installation environmental office that shall include:

The facility name and location The port of entry of the hazardous waste The date of entry of the hazardous waste

Clarification of existence or non-existence of an Importation of Hazardous Waste Notification Form (HW-2) The name of the transporter from port of entry to the destination facility

The vehicle number of the transporters The date of transport

Prepare a manifest and file a copy of the completed manifest for the unmanifested waste with the installation environmental office. Note: This information promulgated by the Department of Environmental Quality, Office of Solid and Hazardous Waste, Hazardous Waste Division.

1.6.17 Monthly Contractor Progress, Status and Management Reports: The report shall be a synopsis of contractor personnel activity for the previous month, including monthly accomplishments and discussion of anticipated activities for the following month. The contractor shall deliver the monthly status report by the 15th of each month to the COR and contracting officer.

PART 2

SPECIFIC TASKS

2. Specific Tasks:

2.1 Basic Service: At each static FSS/AC Station the contractor shall provide maintenance and repair services, to include refilling, in support of ESD. The contractor shall provide qualified personnel, and shall make use of GFE, spare and repair parts, special tools, and chemicals to provide FSS/AC services for all tactical vehicle platforms.

Labor Category and Required Qualifications:

Heavy Equipment Supervisor – Performs complex troubleshooting, diagnosis and repair on complex tactical and combat weapons platforms. Utilizes technical materials to determine operational parameters configuration requirements and characteristics. Researches technical issues in support of field operations personnel. Maintains configuration databases. Identifies and classifies weapon systems components. Acts in the capacity of quality control and performs team leader functions such as assigning work load, production reports.

Heavy Equipment Mechanic – Performs complex troubleshooting, diagnosis and repair on tactical and combat weapons platforms. Utilizes hand tools, test equipment and technical materials to determine operational parameters configuration requirements and characteristics. Install, service and repair environmental-control systems using knowledge of refrigeration theory. Tests, maintains and construct mechanical equipment, machinery and components. Identify parts/components that need to be repaired/replaced. The contractor shall enter the required parts into the Global Combat Service Support – Marine Corps (GCSS-MC) to request parts, then the material requirements will be routed to one of ESD’s approvers to validate the requested parts and place the actual parts order. The obligation occurs when the ESD’s approver approves the requested parts in the system. The contractor will not have the ability to obligate the Government.

Minimum Qualifications:

Heavy Equipment Supervisor – High School diploma or 6 years general experience with maintenance functions + 3 years of relevant experience with Heavy Wheeled Tactical Vehicles/Heavy equipment; 4 years’ experience with FSS maintenance to include bottle refill and repair, 1 year experience with tactical vehicles.

Heavy Equipment Mechanic – High School diploma or 4 years general experience with logistics and machinery + 2 years’ experience with refrigeration theory, diagnosis, and repair; 4 years’ experience with FSS maintenance to include bottle refill and repair; ASE Refrigerant Recovery & Recycling Certification.

2.1.1 The contractor shall provide services for fire suppression maintenance and repair as follows:

2.1.1.1 The contractor shall use the most current version original equipment manufacturer (OEM) manuals (see part 6 of the PWS) and Technical Bulletins for the tactical vehicle FSSs being serviced with the most recent OEM manuals versions and Technical Bulletins that can be provided by the COR.

2.1.1.2 The contractor shall identify materials and supplies requisite to make each FSS Repair and Refill station fully capable of servicing all tactical vehicles variant FSS systems.

2.1.1.3 Repairs and maintenance shall be performed to the Field-Level Maintenance level, the appropriate OEM Manuals, and Technical Bulletins. The Field-Level Maintenance level consists of troubleshooting, diagnosis, and repair or maintenance of the entire FSS system and subsystems, down to the Line Replaceable Unit (LRU) level.

2.1.1.4 The contractor shall retrograde unserviceable LRUs encountered during performance to Theater Sustainment Maintenance level organizations supporting units at the location of the FSS Repair and Refill Station (if applicable).

2.1.1.5 In addition to maintaining and servicing tactical vehicle platform fire suppression systems, the contractor shall identify and apply chemicals and gases required to refill tactical vehicle FSS extinguisher bottles for engine, tire, fuel tank, and crew compartments of all tactical vehicle platforms.

2.1.1.5.1 These chemicals and gases include: sodium bicarbonate, dry nitrogen, FM200, HFC227, Black Widow dry powder (or Government approved generic equivalent), and potassium acetate (Purple-K).

2.1.1.5.2 Black Widow dry powder usage in FSS refilling requires the utilization of a clean room. In these cases, the contractor shall make use of the existing clean rooms at MAGTFTC, Twentynine Palms, CA.

2.1.1.6 The FSS Repair and Refill Stations staffed and operated by the contractor shall be capable of repairing and refilling all tactical vehicle FSS configurations, to include BAE RG33 (all models), BAE Caiman (all models), Force Protection (all models and variants), General Dynamics RG31 (all models), Navistar (all models and variants), and MATV (all models and variants). Upon arrival of each tactical vehicle, or tactical FSS bottle, at the FSS station, the contractor shall inspect, analyze, troubleshoot, and where necessary repair or replace tactical vehicle FSS cables, fire extinguisher bottles, wiring harness assemblies, sensor assemblies, and FSS associated connectors and fittings, based on a determination of the required maintenance or corrective actions (s) per the technical documentation.

2.1.1.7 The contractor shall repair or replace all defective FSS parts and refill discharged or partially discharged fire extinguisher bottle.

2.1.1.8 The contractor shall perform system level tests and quality assurance in accordance with the OEM Manuals, following all repairs to verify FSS system operational capability on all vehicles and FSS equipment serviced.

2.1.1.9 Upon completion and final system level check, the contractor shall record and report metrics information for reporting. This report shall be delivered to the COR.

2.1.1.10 At each fixed FSS station, the contractor shall maintain 60 Day of Supply (DOS) with respect to FSS repair parts and chemicals/materials to enable each station to timely address the known and anticipated volume of FSS work. The DOS shall include all materials and common bench stock hardware (expendable and consumable) required to perform FSS refill and repair services. The contractor shall use the Marine Corps Supply System to replenish parts, supplies of all FSS hardware, materials and chemicals, including:

Dry Nitrogen, HFC127, FM200, Purple K, Black Widow (or Government approved generic equivalent), Sodium bicarbonate, Rupture Discs, Diaphragms, Piping Kits and Fitting, Allen Screws, and common bench stock hardware.

2.1.1.11 Based on Unit requests, contractor shall provide training event support for FSS/AC operation.

This shall include demonstrating and providing training to Units/Marines on maintenance and repair of FSS/AC units.

2.2 Basic Service: At each static FSS/AC station the contractor shall provide maintenance and repair services, to include refilling, in support of ESD. The contractor shall provide qualified personnel, and shall make use of Government-furnished equipment, spare and repair parts, special tools, and chemicals to provide FSS/AC services for all tactical vehicle platforms.

2.2.1 The contractor shall provide services for air conditioner maintenance and repair as follows:

2.2.1.1 The AC Repair and Refill Stations operated hereunder shall be capable of repairing and refilling all tactical vehicle AC configurations, to include BAE RG33 (all models), BAE Caiman (all models), Force Protection (All models and variants), General Dynamics RG31 (all models), Navistar (all models and variants), and MATV (all models and variants). Upon arrival of each tactical vehicle, FSS bottle, at the AC station, the contractor shall inspect, analyze, troubleshoot, and repair or replace tactical vehicle AC cables, fire extinguisher bottles, wiring harness assemblies, sensor assemblies, and AC associated connectors and fittings, based on a determination of the required maintenance or corrective action(s) in accordance with the OEM manuals.

2.2.1.2 The contractor shall use the most current version of the OEM manuals (see Part 6), and Technical Bulletins for the tactical vehicles A/C systems being serviced. These most recent OEM Manuals versions and Technical Bulletins can be provided by the COR.

2.2.1.3 The contractor shall identify materials and supplies requisite to make each AC Repair and Refill station fully capable of servicing all tactical vehicle platform AC systems, as identified in paragraph 5.1.2.1 above.

2.2.1.4 The contractor shall retrograde unserviceable LRUs encountered during performance to the designated Theater Sustainment Maintenance level organizations supporting units at the location of the FSS Repair and Refill Station (if required).

2.2.1.5 In addition to maintaining and servicing of the tactical vehicle AC systems, the contractor shall identify and install chemicals and gases in accordance with the OEM Manuals to refill or recharge AC systems for all tactical vehicle platforms.

2.2.1.6 Upon arrival of each vehicle at the AC Repair and Refill station, the contractor shall inspect, analyze, and troubleshoot all AC components to determine the required corrective or maintenance action, if any.

2.2.1.7 The contractor shall repair or replace all defective parts and recover, refill, and recharge each depleted or partially depleted AC system.

2.2.1.8 The contractor shall perform system level tests and quality assurance in accordance with the OEM Manuals to verify all AC systems are fully operationally capable on all vehicles serviced.

2.2.1.9 Upon completion and final system level check, the contractor shall record and report metrics information for reporting. This report shall be delivered to the COR on a weekly basis.

2.2.1.10 At each fixed FSS/AC station, the contractor shall maintain 60 DOS with respect to AC repair parts and refill chemicals to enable each station to timely address the known and anticipated volume of AC work. The DOS shall include all materials and common bench stock hardware (expendable and consumable) required performing A/C repair, maintenance, and refill. Common hardware includes nuts, bolts, washers, fasteners, O-rings, and valve seals.

2.2.1.11 The contractor shall use the Marine Corps Supply System to replenish supplies of all AC hardware, refrigerant gases and materials required to service and/or recharge all variants of the tactical vehicles air conditioning systems.

2.2.1.12 Based on Unit requests, contractor shall provide training event support for FSS/AC systems.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, INFORMATION SERVICES

3. Government-Furnished Items and Services:

3.1 Services: The Government will provide the contractor the following services: Access to Government subject matter experts to resolve maintenance and repair technical issues required to complete performance of this PWS.

3.2 Facilities: The Government will provide the contractor access to the following places of performance:

MCAGCC, Twentynine Palms, California. The Government will furnish the following property: One-20 Foot Expandable Container, Two-20 Foot ISO Containers, One-Safe, and One-Hazmat Locker.

3.3 Utilities: The Government will provide utilities in the Government facilities for the contractors use in performance of duties outlined in this PWS. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment and turning off lights when possible.

3.4 Equipment: The Government will provide the contractor the following equipment: The contractor will be performing at existing static repair facilities and a full inventory of the site will be provided at the start of work meeting. Once the inventory is validated by both the contractor and the Government, the inventory will be incorporated as an update.

3.5 Materials/Information: The contractor shall utilize existing OEM manuals listed in Part 6 for all the tactical vehicle platforms. The contractor shall requisition all parts and materials in accordance with these manuals through the Marine Corps Supply System. The contractor shall enter the required parts into the GCSS-MC to request parts, then the material requirements will be routed to one of ESD’s approvers to validate the requested parts and place the actual parts order. The obligation occurs when the ESD’s approver approves the requested parts in the system. The contractor will not have the ability to obligate the Government.

3.6 The contractor shall return to the Government all GFE and Government Furnished Material (GFM) and Government Furnished Information (GFI), as defined above, furnished to the contractor for performance of this contract at the end of the POP.

PART 4

CONTRACTOR ACQUIRED ITEMS AND SERVICE

4. Contractor Acquired Items and Responsibilities:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

DEFINITIONS AND ACROYNYMS

5. Definitions and Acronyms:

5.1 Definitions:

5.1.1 Clean Room: The clean room is a sterile environment that is separate from the day to day Fire Suppression System (FSS) working area. It is required to perform work on the Black Widow FSS bottles for the fleet.

5.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

5.1.3 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

5.1.4 Contracting Officers Representative (COR): An employee of the U. S. Government, appointed by the Contracting Officer to monitor the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as the direction is within the scope of the contract, does NOT constitute a change, and has NO funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.5 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

5.1.6 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

5.1.7 Key Personnel: Contractor personnel that are evaluated in a best value trade-off process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

5.1.8 Physical Security: Action that prevent the loss or damage of Government property.

5.1.9 Quality Assurance: The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

5.1.10 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

5.1.11 Quality Control: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

5.1.12 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

5.2 Acronyms:

ACOR: Alternate Contracting Officer’s Representative CFR: Code of Federal Regulations CONUS: Continental United States (excludes Alaska and Hawaii) COR: Contracting Officer’s Representative COTR: Contracting Officer’s Technical Representative COTS: Commercial-off-the-shelf DON: Department of the Navy DFARS: Defense Federal Acquisition Regulation Supplement DOD: Department of Defense ESD: Exercise Support Division FAR: Federal Acquisition Regulation KO/CO: Contracting Officer OCI: Organizational Conflict of Interest OCONUS: Outside of Continental U.S. (includes Alaska and Hawaii) ODC: Other Direct Costs OEM: Original equipment Manufacturer PIPO: Phase In/Phase Out POC: Point of Contact PRS: Performance Requirements Summary PWS: Performance Work Statement QA: Quality Assurance QAP: Quality Assurance Program QASP: Quality Assurance Surveillance Plan QC: Quality Control QCP: Quality Control Plan SOWM: Start of Work Meeting TE: Technical Exhibit

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

OEM Manuals Manufacturer Kidde Manufacturer LeHavot Manufacturer Spectrex Manufacturer Amerex Manufacturer FireTrace

Technical Bulletins The most recent OEM Manuals versions and Technical Bulletins can be provided by the COR at the SOWM. Any revisions or updated editions will be provided by the COR.

PART 7

DELIVERABLES

7. Deliverables:

7.1 Contractor shall maintain operational readiness of 92% or greater of the FSS and AC systems on the Armored Tactical Vehicles. The fleet consists of approx. 1600 Armored Tactical Vehicles.

7.2 Contractor shall provide to the COR and KO a Weekly Production Report, due each Friday at COB.

7.3 Contractor shall provide to the COR and KO a Monthly Status Report, due on the 15th of each month.

7.4 Contractor shall provide to the COR and KO the Final QC Plan within 14 days after award for the review and approval.

7.5 Contractor shall provide to the COR and KO a list of parts, replacement parts, and expendable supplies that need to be ordered through the Marine Corps Supply System, due each Friday at COB.

7.6 Contractor shall provide an After Action Report 14 days prior to the conclusion of the contract.

7.7 Agenda for SOW MTG

7.8 Final System Level Check Report

7.9 IPR Report