PWS FY20 South CYS Camp.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

2020 Youth Resilience Camp, Southern Nevada

PART I: General Information

1 1 Introduction The Nevada National Guard has a requirement for a residential Youth Program Facility for a Youth Resilience Camp to be held for a 3-day period, 18-20 September 2020. The facility will accommodate meals, activities, and lodging for approximately 149 Nevada National Guard youth dependents, ages 2-high school senior with required adult to youth chaperone ratio. The COR shall provide a final number of attendees no less than seven (7) business days prior to the event.

1.1 Scope: The contractor shall provide all lodging, meals, personnel, facilities, equipment, tools, materials, supervision, and quality control necessary, to meet criteria defined in this Performance Work Statement (PWS) to perform a Youth Resilience Camp for approximately 149 children, youth, and adult chaperones.

1.2 Background:

The Nevada National Guard Child and Youth Program provides teambuilding, resiliency, and leadership opportunity for Military Dependents. The Program intends to provide a 3-day, 2-night overnight resilience-building, adventure camp experience for Nevada National Guard (NVNG) children and youth inclusive of lodging, six (6) meals, two (2) snacks, activities, and meeting space. The camp will gather military children, youth, and parent chaperones from southern Nevada to provide interactive child/youth activities in which to build resilient children/youth in support of resilient Service Members. In order to provide an opportunity for all NVNG children and youth to participate, regardless of age and ability, parents will attend as chaperones and be required to supervise their own children and youth in all activities, lodging, and meals. No child care will be provided. This Camp will facilitate youth leadership training that focuses on leadership training and life-skill building activities that prepare youth to cope with the challenges of being a military youth and reduce risk-taking behaviors. The Camp will target the youth population and challenge them to perform activities and events at a more advanced level. Youth are given the opportunity to participate in challenging group activities to focus on leadership, resilience, and teamwork skills, as well, as foster the development of life skills and avocations.

1.3 Period of Performance (PoP): Youth Resilience Camp shall take place for a three-day period to begin on Friday, 18 September 2020 and end on Sunday, 20 September 2020.

1.4 Place of Performance: Performance shall be at a self-contained camp that is located in southern Utah within 175 miles NE of the North Las Vegas Readiness Center, 6600 Range Road, Las Vegas, NV.

1.5 Hours of Operation: The contractor shall provide and manage a timeline for Youth Resilience Camp to begin at or around 6:00 pm Mountain Time on the first day and end at or around 1:00 pm Mountain Time on the third day.

PART II: GENERAL INFORMATION

2. This section describes general requirements for the 2020 Youth Resilience Camp, Southern Nevada.

2.1 The Contractor shall provide evidence of the following within their initial proposal.

2.1.2 Contractor shall show that, at the minimum, 1 member of the Contractor’s staff shall be CPR and First Aid certified by the American Red Cross or similar organization.

2.1.3 Contractor employees shall either carry proper identification or wear T-shirts or sweatshirts with venue logo which identifies them as staff for the program at all times.

2.1.4 The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience for all high-adventure and experiential learning activities. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.5 Contractor shall provide a clear standard operating procedure in case of medical emergency. This document is required to be submitted to the NVNG.

2.1.6 Contractor shall provide, at a minimum, 1 Camp Director/Coordinator, 1 full-time certified cook, and a single point of contact for the duration of the Camp.

2.1.7 Contractor shall provide meal service from an appropriately staffed and inspected kitchen with current food safety certification.

2.1.8 Contractor shall provide a large, covered facility that can hold all campers, staff, and volunteers to be used for a training room, meals, as well as available for activities during inclement weather and nighttime activities.

2.1.9 Contractor shall assume all direct and indirect safety liability.

2.1.10 Contractor shall provide the SFPD and LCYPC with pertinent camp registration documents (medical, camp liability, etc.) to be included with camper registration process no later than 30 June 2020.

2.1.11 Contractor shall refrain from sharing information or advertising who is in attendance during the weekend of the NVNG Youth Resilience Camp or who the customer is.

2.1.12 Contractor shall provide an overhead type site map/layout that includes all areas where Youth and Family Members will be present during Youth Resilience Camp.

2.1.13 Contractor shall provide an agenda covering each day of Youth Resilience Camp, broken down into segments not smaller than one hour no later than 2 weeks prior to Camp.

2.1.14 Contractor shall keep food service and eating areas clean, well-maintained, at all times; including but not limited to emptying trash cans frequently during meal times, washing tables and chairs before and after meals, mitigating flying insect issues, and sweeping and mopping meal area.

PART III: PERFORMANCE REQUIREMENTS

3.0 Specific Tasks and Work Requirements. The contractor shall perform the following tasks to deliver the required services. The contractor shall meet these specifications to demonstrate its technical, operational, and administrative expertise in support of the Nevada National Guard Child and Youth Program objectives.

3.1. Camp Setting

3.1.1 Contractor shall provide an event location that is conducive to youth safety, learning, and recreation.

3.1.2 Contractor shall be in a rural setting with access to a variety of natural features; fields, forests, mountains.

3.1.3 The contractor shall provide lodging with 8 cabin homes with

• a total of 41 family-size bedrooms each with attached full, private bathroom facilities (41 full baths)

• 7 homes sleeping between 15-35 individuals; 1 home sleeping 5 individuals

• each home with access to electricity, air conditioning, running potable water, and common areas

3.1.4 Contractor shall provide a large, covered facility that can hold all campers, staff, and volunteers to be used for a training room, meals, as well as available for activities during inclement weather and nighttime activities.

3.2 Activities

3.2.1 Activities should engage the youth and family members in physical activities focusing on leadership, collaboration and teamwork, resilience, development of life skills, emphasis on social-emotional learning, rock climbing, communication, problem-solving, goal-setting, self-awareness, adventure challenges, and time management which prepare youth to cope with challenges.

3.2.2 The Contractor shall work closely with the Child and Youth Program Coordinator to design trainings presented in a variety of dynamic teaching styles to reach/teach all learning styles.

3.2.3 Interactive activities which challenge youth and experiential learning activities involving parent chaperones, providing opportunity for encouragement and growth, connection, and relationship building.

3.2.4 Activities which are unique to the camping experience, including but not limited to, paintball/target practice, arts and crafts, swimming, camp fires, field games and sports, hiking, rock climbing, repelling, stargazing, etc.

3.3 Meals

3.3.1 Meals shall be provided by the contractor included in the full cost of the event. There shall be no separate cost for the catering of meals.

3.3.2 Meals shall be prepared by a certified cooks in an inspected kitchen and dining facility with current food safety certification.

3.3.3 Meal service shall be from appropriately training and certified food-service staff

3.3.4 Contractor shall provide a minimum of 6 meals and 2 snacks during Youth Resilience Camp. Day 1 includes dinner and snack. Day 2 includes breakfast, lunch, and dinner and snack. Day 3 includes breakfast and lunch.

3.3.5 Contractor shall ensure that there is enough meals and food for approximately 149 individuals, including children through adults, at all meals and snacks.

3.3.6 Contractor shall provide meal accommodations for individuals with food allergies and dietary requirements: vegan, gluten and dairy-free. Dietary restrictions will provided to the Contractor 1 week prior to the Youth Resilience Camp.

3.3.7 Coffee will be available from 0600-1000 hours each day of the Camp in the meal tent. Water will be available at all meals, refilled throughout the day and remain available in the meal tent.

Hot and cold beverages will be available at all meals, including coffee, tea, milk, juices, and beverage condiments.

3.3.8 Breakfast (Day 2 and 3) buffet to include: meat, eggs, cereal, yogurt, assorted breads and pastries, assorted fresh fruit. Beverages as indicated in 3.3.7

3.3.9 Lunch (Day 2) buffet to include: choice of main dish, 2 side dishes, salad, assorted breads, choice of dressings and condiments, baked good. Beverages as indicated in 3.3.7

3.3.10 Lunch to Go (Day 3) to include: assorted breads, assorted lunch meats, assorted cheeses, lettuce, tomatoes, pickle spears, sandwich condiments, assorted chips, assorted cookies, ziplock bags, lunch bags, napkins, bottled water, juice boxes, Gatorade-type drinks.

3.3.11 Dinner (Day 1 and 2) buffet to include: choice of main dish, 2 side dishes (potato or rice and vegetable), salad, assorted breads, choice of dressings and condiments, baked goods. Beverages as indicated in 3.3.7

3.3.12 Snacks (Day 1 and 2) snacks offered after dinner, will be coordinated with the Child & Youth Program Coordinator.

3.4 Camp Schedule Analysis

3.4.1 The contractor shall provide a full schedule, including camp site prints, camp schedule of activities, meal schedule layout, and facility capabilities upon proposal submission. This schedule will cover the duration of Youth Resilience Camp.

PART IV: SPECIAL REQUIREMENTS

4. This section describes other special requirements for the Youth Resilience Camp.

4.1. Food Handlers Permit. At a minimum, all food servers and kitchen staff must possess and maintain a current food handler’s permit, in accordance with their local regulations. Copies of these permits must be onsite and available for review during the duration of the Camp.

4.2 Food Service License. At a minimum, the contractor will hold and maintain a valid food service license, in accordance with their local regulations. Copies of these licenses must be onsite and available for review during the duration of the Camp.

4.3 Business license. At a minimum, the contractor will hold and maintain a valid business and operator’s license, in accordance with their local regulations. A copy of this license/s must be onsite and available for review during the duration of the Camp.

4.4 Compliance. The contractor shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance under this contract and shall be solely responsible for all costs associated with said compliance. Any and all licenses associated with the Contractor and the location must be available for the duration of the event and provided upon request of the SFPD/COR.

4.5 First Aid and CPR Certification. Contractor shall show that not less than 25% of the contractor employees are first aid and CPR certified by the American Red Cross or similar organization. At least one staff member on-site must have a valid Anaphylaxis and Epinephrine Auto-Injector certification.

This shall apply only to those staff who will participate directly with the contracted services and interact with the Military youth. Copies of these certificates must be onsite and available for review during the duration of the Camp.

4.6 Criminal History Background Check. All contractor employees shall have received an FBI and state criminal history background check, pursuant to the National Child Protection Act 1993 and the Volunteers for Children Act, in accordance with federal, state, and local regulations

4.7 Meal and Lodging Rates

Meals cannot exceed the local meals and incidental expenses (M&IE) Per Diem rate established by the General Services Administration and must be invoiced in accordance with the line items on the associated contract. Lodging rate shall not exceed the local max lodging Per Diem rate (excluding taxes) established by the General Services Administration for the duration of the event. The rate shall be tax exempt.

PART V: SAFETY AND SECURITY

5 This section describes the security and safety for the Youth Resilience Camp. The following sub-section provide details of various considerations for this event.

5.1 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP).

5.2 Equipment Safety and Certification.

Contractor and employees must be certified and safety qualified in all equipment used in the execution of training and activities associated with and used during the 2020 Youth Resilience Camp.

5.2.1 Contractor and employees are required to provide specific equipment and safety instruction to Nevada National Guard youth and volunteers in connection with all equipment and activities provided, performed, or administered at the 2020 Youth Resilience Camp.

5.3 Contractor will abide by the CDC guidelines and regulations for 2020 Youth Summers Camps. (See Attached Memo and 2020 CDC Guidelines for Youth Summers Camps)

410045

STEVE SISOLAK

Governor

STATE OF NEVADA OFFICE OF THE MILITARY

OFFICE OF THE ADJUTANT GENERAL

2460 FAIRVIEW DRIVE

CARSON CITY, NEVADA 89701

ONDRA BERRY

Brigadier General The Adjutant General

NVMD-G1-MFSS 24 July 2020

MEMORANDUM FOR RECORD

SUBJECT: COVID-19 Guidance for Military Youth Camps in the year 2020

1. In accordance with CDC Guidelines for Youth Programs and Youth Camps during the COVID-19 Pandemic in the event that the state and nation has not moved into phase III. The contractor personnel will follow the CDC Camp Operation Guide And adhere to the appropriate protective measures as found in the attached Field guide for camps on the implementation of CDC Guidance and protective measures.

2. Camp personnel will comply with CDC requirements as a minimum measure while working under COVID-19 condition. The COVID-19 conditions are listed on the attached Youth Program CDC Guidance and protective measures

3. If there are any questions or concerns for this purchase request, please contact the following: Catherine E Summers, 775-384-5820, Catherine.e.summers.civ@mail.mil.

SUMMERS.CATHERI Digitally signed by

NE.ELAINE.1144100 SUMMERS.CATHERINE.ELAINE.114

456 Date: 2020.06.26 11:02:04 -07'00'

CATHERINE SUMMERS

State Family Program Director

Digitally signed by

WOOMER.HAROLD.GERARD.JR.103

RARD.JR.1034611560 4611560

Date: 2020.06.26 11:04:09 -07'00'

HAROLD G. WOOMER

LTC, CH, NVARNG

Director, Military Family Support Services

Attachments

WOOMER.HAROLD.G

mailto:Catherine.e.summers.civ@mail.mil