PWS FY20 North CYS Camp.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

2020 Youth Resilience Camp, Northern Nevada

PART I: GENERAL INFORMATION

1 Introduction The Nevada National Guard has a requirement for a residential Youth Program Facility for a Youth Resilience Camp to be held for a 3-day period, 28-30 August 2020. The facility will accommodate meals, activities, and lodging for approximately 112 Nevada National Guard youth dependents, ages 4-high school senior with required adult to youth chaperone ratio. The COR shall provide a final number of attendees no less than seven (7) business days prior to the event.

1.1 Scope

The contractor shall provide all lodging, meals, personnel, facilities, equipment, tools, materials, supervision, and quality control necessary to meet criteria defined in this Performance Work Statement (PWS) to hold a Youth Resilience Camp for approximately 112 youth and chaperones.

1.2 Background

The Nevada National Guard Child and Youth Program provides teambuilding, resiliency, and leadership opportunity for Military Dependents. This Camp will facilitate youth leadership training that focuses on leadership training and life-skill building activities that prepare youth to cope with the challenges of being a military youth and reduce risk-taking behaviors. The Camp will target the youth population and challenge them to perform activities and events at a more advanced level. Youth are given the opportunity to participate in challenging group activities to focus on leadership, resilience, and teamwork skills, as well, as foster the development of life skills and avocations.

1.3 Period of Performance (PoP)

The Camp shall take place for a three-day period to begin on Friday, 28 August 2020 and end on Sunday, 30 August 2020.

1.4 Place of Performance

Performance shall be at a self-contained, adventure facility that is located not more than 60 miles/1.5 hours W of 685 E Plumb Lane, Reno, NV.

1.5 Hours of Operation

The contractor shall provide and manage a timeline for the Camp to begin at or around 5:00 pm Pacific Time on Friday, 28 August 2020 and end at or around 1:00 pm Pacific Time Sunday, 30 August 2020.

PART II: GENERAL REQUIREMENTS

2. This section describes general requirements for the 2020 Youth Resilience Camp, Northern Nevada.

2.1 The Contractor shall provide evidence of the following with their initial proposal.

2.1.2 Contractor shall show that, at the minimum, 1 member of the Contractor’s staff shall be CPR and First Aid certified by the American Red Cross or similar organization.

2.1.3 Contractor employees must be 18 years of age or older. Employees shall either carry proper identification or wear T-shirts or sweatshirts with venue logo which identifies them as staff for the program at all times.

2.1.4 All contractor employees must have curriculum implementation experience. Employees will have specified knowledge in working with youth and provide programming as specified in 3.2 Activities.

2.1.5 The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contractor.

2.1.6 Contractor shall provide a clear standard operating procedure in case of medical emergency. This document is required to be submitted to the Nevada National Guard.

2.1.7 Contractor shall provide an overhead type site map/layout that includes all areas where Youth will be present during the Camp.

PART III: PERFORMANCE REQUIREMENTS

3.0 Specific Tasks and Work Requirements

The contractor shall perform the following tasks to deliver the required services. The contractor shall meet these specifications to demonstrate its technical, operational, and administrative expertise in support of the Nevada National Guard Child and Youth Program objectives.

3.1. Camp Setting

3.1.1 Contractor shall provide an event location that is conducive to youth safety, learning, and recreation.

3.1.2 Location shall be in a rural setting with access to a variety of natural features; fields, forests, mountains.

3.1.3 Location shall be not more than 60 miles/1.5 hours W from 685 E Plumb Lane, Reno, NV, and in close proximity of a hospital or emergency room.

3.1.4 The contractor shall provide all lodging and training area locations. All costs, deposits, or fees required to access training and lodging locations shall be included in the purchase price.

3.1.5 The contractor shall provide lodging in a permanent building that will adequately house up to 112 youth and chaperones in weatherized and heated facilities that are cabin or dormitory style and allow for the separation of youth and chaperones by gender.

3.1.6 The contractor shall provide lodging with access to safe electricity, air conditioning/indoor heat, running water, indoor restrooms and showers, bathroom with flush toilet, garage receptacles, and means to store medications requiring refrigeration.

3.1.7 Floor area shall include space within the occupied structure to accommodate the bed, storage for personal belongs, aisles and exit ways.

3.1.8 Natural ventilation shall be provided through operable windows or other exterior openings. Sleeping quarters shall be within 50 feet of the toilets and showers.

3.1.9 Toilets, Showers, and Privies

Natural ventilation shall be provided through operable windows or other exterior openings, artificial in lieu of natural lighting and mechanical ventilation may be provided in toilet rooms and assembly space.

Must have separate boys and girls bathrooms and shower areas. Toilets to be supplied with toilet paper, hand soap, and paper towels, at all times.

3.2 Activities

3.2.1 Activities should engage the youth in indoor/outdoor physical activities focusing on leadership, collaboration and teamwork, resilience, development of life skills, emphasis on social-emotional learning, rock climbing, experiential wellness and mindfulness-based practice opportunities, strengthening intrapersonal and interpersonal relationships, communication, self-awareness, adventure challenges, and time management.

3.2.2 The contractor shall work closely with the Child and Youth Program Coordinator to design trainings presented in a variety of dynamic teaching styles to reach/teach all learning styles.

3.2.3 The contractor shall supply the staff to run each activity for the duration of the Camp. These staff members are responsible for assisting in each activity, providing instructions to the participants on each activity, and making sure the activity is safe for all involved.

3.2.4 40 ft. high rock wall climbing area with trained/certified staff on site during the event for course management; vender must execute up to 12 Military Child and Youth per scheduled climbing event every 2 ½ hours.

3.2.5 Vender must provide AMGA (American Mountain Guide Association) certified staff.

3.2.6 Hiking Trails – unlimited use for duration of camp with a medium level of difficulty up to 5 miles round trip.

3.3 Meals

3.3.1 Meals shall be provided by the contractor and included in the full cost of the event. There shall be no separate cost for the catering of meals.

3.3.2 A minimum of 6 meals and 3 healthy snacks. Hot and cold beverages during meals. Water available for drinking at every activity location and in the common areas through the duration of the Camp. Meals will be catered towards youth ages 13-high school. Adults will eat the same meals. Friday, 28 August 2020 includes dinner and an evening snack. Saturday, 29 August 2020 includes breakfast, lunch, afternoon snack, dinner and evening snack. Sunday, 30 August 2020 includes breakfast and lunch.

Contractor shall ensure that there is enough meals and food for approximately 112 youth and chaperones.

Accommodations must be available for Youth with food allergies and dietary requirements: vegetarian, gluten and dairy-free.

3.3.3 Beverages. Water will be available 24 hours a day for the duration of the Camp. This includes water at all activities. Milk, juice, coffee, hot water/tea, and hot chocolate will be provided at meal times.

Coffee will be available from 0600-1000 hours each day of the Camp.

3.3.4 Snacks will be offered to participants each afternoon and evening. Evening snacks at approximately 7:30 pm on Friday, 28 August 2020 and Saturday, 29 August 2020. Afternoon snack at approximately 2:30 pm on Saturday. Snack option suggestions: fresh fruit, veggies and dip, cookies and milk, chips and salsa, popcorn, granola bars, cheese and crackers, and fruit snacks.

3.4 Schedule Analysis

3.4.1 The contractor shall provide a full schedule, including location site prints, schedule of trainings and activities, meal and snack schedule layout, and facility capabilities upon proposal submission. This schedule will cover the duration of the Camp.

PART IV: SPECIAL REQUIREMENTS

4. This section describes other special requirements for the Youth Resilience Camp.

4.1. Food Handlers Permit. At a minimum, all food servers and kitchen staff must possess and maintain a current food handler’s permit, in accordance with their local regulations. Copies of these permits must be onsite and available for review during the duration of the Camp.

4.2 Food Service License. At a minimum, the contractor will hold and maintain a valid food service license, in accordance with their local regulations. Copies of these licenses must be onsite and available for review during the duration of the Camp.

4.3 Business license. At a minimum, the contractor will hold and maintain a valid business and operator’s license, in accordance with their local regulations. A copy of this license/s must be onsite and available for review during the duration of the Camp.

4.4 Compliance. The contractor shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance under this contract and shall be solely responsible for all costs associated with said compliance. Any and all licenses associated with the Contractor and the location must be available for the duration of the event and provided upon request of the SFPD/COR.

4.5 First Aid and CPR Certification. Contractor shall show that not less than 25% of the contractor employees are first aid and CPR certified by the American Red Cross or similar organization. At least one staff member on-site must have a valid Anaphylaxis and Epinephrine Auto-Injector certification.

This shall apply only to those staff who will participate directly with the contracted services and interact with the Military youth. Copies of these certificates must be onsite and available for review during the duration of the Camp.

4.6 Criminal History Background Check. All contractor employees shall have received an FBI and state criminal history background check, pursuant to the National Child Protection Act 1993 and the Volunteers for Children Act, in accordance with federal, state, and local regulations

4.7 Meal and Lodging Rates

Meals cannot exceed the local meals and incidental expenses (M&IE) Per Diem rate established by the General Services Administration and must be invoiced in accordance with the line items on the associated contract. Lodging rate shall not exceed the local max lodging Per Diem rate (excluding taxes) established by the General Services Administration for the duration of the event. The rate shall be tax exempt.

PART V: SAFETY AND SECURITY

5 This section describes the security and safety for the Youth Resilience Camp. The following sub-section provide details of various considerations for this event.

5.1 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP).

5.2 Equipment Safety and Certification.

Contractor and employees must be certified and safety qualified in all equipment used in the execution of training and activities associated with and used during the 2020 Youth Resilience Camp, Northern Nevada.

5.2.1 Contractor and employees are required to provide specific equipment and safety instruction to Nevada National Guard youth and volunteers in connection with all equipment and activities provided, performed, or administered at the 2020 State Youth Symposium.

5.3 Contractor will abide by the CDC guidelines and regulations for 2020 Youth Summers Camps. (See

Attached Memo and 2020 CDC Guidelines for Youth Summers Camps)

410045

STEVE SISOLAK

Governor

STATE OF NEVADA OFFICE OF THE MILITARY

OFFICE OF THE ADJUTANT GENERAL

2460 FAIRVIEW DRIVE

CARSON CITY, NEVADA 89701

ONDRA BERRY

Brigadier General The Adjutant General

NVMD-G1-MFSS 24 July 2020

MEMORANDUM FOR RECORD

SUBJECT: COVID-19 Guidance for Military Youth Camps in the year 2020

1. In accordance with CDC Guidelines for Youth Programs and Youth Camps during the COVID-19 Pandemic in the event that the state and nation has not moved into phase III. The contractor personnel will follow the CDC Camp Operation Guide And adhere to the appropriate protective measures as found in the attached Field guide for camps on the implementation of CDC Guidance and protective measures.

2. Camp personnel will comply with CDC requirements as a minimum measure while working under COVID-19 condition. The COVID-19 conditions are listed on the attached Youth Program CDC Guidance and protective measures

3. If there are any questions or concerns for this purchase request, please contact the following: Catherine E Summers, 775-384-5820, Catherine.e.summers.civ@mail.mil.

SUMMERS.CATHERI Digitally signed by

NE.ELAINE.1144100 SUMMERS.CATHERINE.ELAINE.114

456 Date: 2020.06.26 11:02:04 -07'00'

CATHERINE SUMMERS

State Family Program Director

Digitally signed by

WOOMER.HAROLD.GERARD.JR.103

RARD.JR.1034611560 4611560

Date: 2020.06.26 11:04:09 -07'00'

HAROLD G. WOOMER

LTC, CH, NVARNG

Director, Military Family Support Services

Attachments

WOOMER.HAROLD.G

mailto:Catherine.e.summers.civ@mail.mil