PWS - Funeral and Clergy Vehicle_ 20250624.pdf

PERFORMANCE WORK STATEMENT (PWS) TEMPLATE

State and DOD Funeral Service Hearse and Clergy Vehicles

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide State and DOD Funeral Service

Hearse and Clergy Vehicles. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government. The

Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform funeral related services as defined in this Performance Work

Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards outlined in accordance with this PWS.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform State and DOD Funeral Service Hearse and Clergy

Vehicles as defined in this performance work statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: State Funerals are traditionally conducted to honor former Presidents of the United States (POTUS) and occasionally for persons designated by the sitting POTUS. As such, State Funerals are very high profile events that are broadcast to an international audience.

It is critical that the Contractor selected to perform these services has expert knowledge of State

Funerals, is capable of meeting the requirement and is able to do so at multiple locations throughout the continental United States on very short notice.

1.3 Scope: The Contractor shall provide all necessary personnel, equipment, tools, labor, transportation, supervision and any parts of services for a State Funeral and must participate in periodic State Funeral training and rehearsals.

Period of Performance: The BPA will consist of a Five-Year ordering period as follows:

Ordering Period One: 01 December 2025 through 30 November 2026

Ordering Period Two: 01 December 2026 through 30 November 2027

Ordering Period Three: 01 December 2027 through 30 November 2028

Ordering Period Four: 01 December 2028 through 30 November 2029

Ordering Period Five: 01 December 2029 through 30 November 2030

1.6 General Information

1.4 Quality Control: Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements).

The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government its quality control documentation. QCP shall be delivered within 30 days after contract award or with the contractor’s proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the contracting officer (KO) and contracting officer representative (COR) within five (5) working days when changes are made thereafter.] After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.4.3 Federal Government Holidays: The contractor is required to perform his duties regardless of scheduled holidays and or feeral days off.

New Year’s Day 1st day of January

Martin Luther King Jr. Day 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth Day 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.4.4. Hours of Operation: The Contractor shall be available to perform services on all days of the year to include weekends and Holidays. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5. Place of Performance: State Funerals may last up to 10 days. Rehearsals are often held late at night or very early in the morning with the majority of the ceremonies taking place during the day. In addition to the funeral services provided in the National Capital Region, the

Contractor shall simultaneously provide funeral services at up to two (2) other locations. For this reason, the Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.6. Support will be required throughout the continental United States, Alaska and Hawaii.

Funeral services will be executed primarily but not exclusively in and around the following cities/metropolitan areas: District of Columbia; Atlanta, GA; Columbus, GA; Little Rock, AR;

Chicago, IL; Dallas, TX; Honolulu, HI; and New York, NY; Northern New Jersey; Palm

Beach/Miami FL. Support will be required in two (2) to three (3) areas simultaneously. Details regarding reporting times and locations will be provided upon execution of the purchase agreement.

1.4.7. Support will be required in the National Capital Region during quarterly exercises to maintain readiness. Support may be required in other cities/metropolitan areas where demise and

/or interment may occur (IAW the list above) or military bases in or near those cities/metropolitan areas (within 50 miles) on an annual basis. Details regarding reporting times and locations for quarterly and annual exercises will be provided upon execution of the purchase agreement.

1.4.8. Type of Contract: The government will award a firm Fixed Price

1.4.9. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a Secret Service Level security at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD Form 254, Department of Defense

Contract Security Classification Specification. The point of contact for that clearence is Mr.

Jame P. Boone in PMO

1.4.10. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5. Special Considerations: Contractor personnel performing work under this contract shall sign a confidentiality agreement with Joint Force Headquarters-National Capital Region (JFHQ-NCR) and must be able to pass a background check conducted by US Secret Service (USSS). These measures must be met at the time of the proposal submission and must be maintained for the life of the contract.

1.5.1. The Contractor shall be responsible for safeguarding all government equipment, Information, and property provided for Contractor use.

1.5.2. Contractor personnel and property shall be subject to search and seizure upon entering all military bases and government facilities/grounds (e.g. US Capitol grounds) and upon leaving the confines of those bases, facilities, and grounds. Contractor personnel shall be properly credentialed and drivers must possess a valid driver’s license and proof of insurance. The

Contractor shall be responsible for ensuring that all contractor personnel authorized to perform work under this contract obtain access to all funeral venues and exercise locations.

1.5.3. Credentialing badges will be issued by JFHQ-NCR prior to movement to the venue requiring credentials (e.g. US Capital grounds) and in accordance with the instructions provided by the JFHQ-NCR Provost Marshal’s office.

1.5.4. The Contractor is responsible for ensuring that all contractor personnel that require licenses or certification to perform their assigned duties possess and maintain current certifications and licenses during the execution of this contract.

1.5.5. The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest.

1.5.6. Contractor and sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the KO may elect to use other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.7. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.8. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.9. Key Personnel: The follow personnel are considered key personnel by the government:

Roles and responsibilities of all Government personnel such as the Contracting Officer (KO) –

Ms Gwendolyn Bridges and Contracting Officer Representative (COR) – Ms Shelia Jenkins shall be designated in writing. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 24 hours a day, Monday through Friday to include federal holidays and when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.5.10. Consultants and Drivers.

1.5.11. All personnel involved in supporting this contract shall sign a confidentiality agreement and must be able to pass a background check conducted by US Secret Service. Any and all information overheard during the operation is to be considered sensitive/privileged and should not be shared.

1.5.12. At least three (3) qualified consultants shall be available as team leaders for the execution of this project. Qualified consultants shall have experience working with US Secret

Service and military ceremonial personnel.

1.5.13. Deliviables.

1.5.14. When all the services or tasks are complete, submit After Action Review (AAR) input to

Mr. Thomas S. Hinds using the AAR format provided by JFHQ-NCR.

1.5.15 Contractor shall register with Wide Area Work Flow (WAWF). Wide Area Work Flow

(WAWF) is a Paperless Contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting lifecycle. WAWF instructions can be found at http://www.dfas.mil/ecommerce/wawf/info.html.

1.6. Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.1. Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract.

Such employees shall be accountable solely to the contractor, not the government. The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.6.2. Contractor Travel: The contractor shall be required to travel CONUS and within the

National Capital Region (NCR) during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractors shall attend all training at their own expense. The contractor will not be authorized travel expenses or compensation from the United States Government

1.6.3 Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government.

These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.4 Organizational Conflict of Interest:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant

Conflicts of Interest, concerning organizational conflicts of interest govern this contract.

Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-

4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime

Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the

Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property.

The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished.

The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or

(b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the

Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the bsolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S.

Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the

Government with written non-disclosure agreements or statements of no conflict of interest.

With regard to any proposal submitted by the Contractor in response to a Request for Task or

Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting

Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

1.7. COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.9.1. IAW FAR 39.2, (Applicable to IT services only): HQIIS shall be compliant with Section

508, an amendment to the United States Workforce Rehabilitation Act of 1973. The Contractor shall ensure all HQIIS applications are accessible to people with disabilities and that current and future requirements to maintain compliance with Section 508 are met.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Item and Services:

3.1. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 2 of this PWS.

3.2 Rehearsal Facilities: The Government will provide the appropriate space and lighting (as needed) to facilitate the rehearsals that are conducted prior to ceremonies.

3.3 Meals. The government will provide access to military or government-controlled dining facilities when access to commercial dining establishments is unavailable. The government will provide meals when access to commercial dining establishments is unavailable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a secret facility clearance from the Defense Security Service. The contractor’s employees, performing work in support of this contract shall have been granted a secret security clearance from the Defense

Industrial Security Clearance Office. The DD Form 254, Contract Security Claffication

Specification, is provided as attachment.

4.3. Materials: The Contractor shall provide up to six (6) black hearses with drivers, twelve

(12) black extra-large luxury SUVs with drivers, and Vehicles and drivers will be required at multiple locations. A typical package will be two (2) black hearses with drivers, four (4) black extra-large luxury SUVs with drivers, and three (3) black luxury sedans with drivers. They be required at each funeral service location simultaneously.

4.4. Equipment: The Contractor shall provide up to six (6) collapsible, wheeled church trucks with blackvelvet draping/skirting; up to two (2) catafalques; up to two (2) non-collapsible, pneumatic wheeled church trucks capped by a six inch high flat-topped platform, with matte blackdraping/skirting; and up to six (6) variably weighted practice caskets with handle style to be specified at the time of the call. Two (2) collapsible, wheeled church trucks with black velvet draping/skirting are required for use within the National Capital Region. The remaining equipment will be distributed between one (1) or two (2) designated locations to be named later within the United States.

4.5. The Contractor shall provide up to three (3) qualified funeral consultants who shall be available as team leaders for the execution of this project. Qualified consultants shall have experience working with US Secret Service (USSS) and military ceremonial personnel. After award of the contract, designated funeral consultants must participate in quarterly and annual exercises as identified in the post-award coordination meeting to maintain readiness to execute these sensitive, no-notice missions.

4.6 During execution of a State Funeral, vehicle exteriors shall be washed daily, and interiors shall be cleaned daily. All vehicles shall be fully fueled and ready to the execution of the State

Funeral or State Funeral training exercise. The Contractor shall not include their support of these projects in any future marketing mechanisms. The Contractor shall not sell nor profit from the sale of the hearse as a collector's item or celebrity vehicle.

4.6.1. Consultants and Drivers.

4.6.2. All personnel involved in supporting this contract shall sign a confidentiality agreement and must be able to pass a background check conducted by US Secret Service. Any and all information overheard during the operation is to be considered sensitive/privileged and should not be shared.

4.6.3. At least three (3) qualified consultants shall be available as team leaders for the execution of this project. Qualified consultants shall have experience working with US Secret

Service and military ceremonial personnel.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.0. SERVICES CONTRACT MANPOWER REPORTING REQUIREMENT. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report all Contractor manpower

(including sub-Contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all information in the format using the following address https://Contractormanpower.army.pentagon,mil. The required information includes: (1)

Contracting Office, KO, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by the reporting period; (4) Contractor name, address, phone number, e-mail address, identity of

Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where the Contractor and sub-Contractors perform the work

(Specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on the web site); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-

Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by

31 October of each calendar year. Contractors may use the direct XL data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

5.1. Basic Services. The contractor shall provide services for hearse and clergy vehicles

5.1.1. The Contractor shall provide up to six (6) black hearses (with drivers).

5.1.2. The Contractor shall provide nine (9) black luxury sedans (with drivers).

5.1.3. The Contractor shall provide twelve (12) black extra-large luxury SUVs (with drivers).

5.1.4. Vehicle Requirements:

5.1.5. Each black extra-large luxury SUV must be largest class capacity. Standard SUVs are not acceptable"

5.1.6. All vehicles must be black and no more than four (4) years old.

5.1.7. All vehicles must be in excellent operating condition with no visible damage inside or out.

5.1.8. All vehicles must have air-conditioning.

5.1.9. Vehicles shall not have any company identification on or in them.

5.2. Other Equipment:

5.2.1 The Contractor shall provide up to six (6) collapsible wheeled church trucks.

5.2.2 The Contractor shall provide up to two (2) catafalques.

5.2.3. The Contractor shall provide up to two (2) non-collapsible pneumatic-wheeled church trucks.

5.2.4. The Contractor shall provide up to six (6) variably weighted practice caskets.

5.3. Personnel.

5.3.1. Drivers. The contractor shall provide qualified drivers for each vehicle, up to fifty-seven

(57) total drivers.

5.3.2. Consultants and drivers supporting this contract will be available for all meetings, walkthroughs, rehearsals, and ceremonies as directed by the COR or Designated Government

Representative.

5.3.3. Drivers must have valid driver’s licenses and must wear black suit, white shirt, solid conservative necktie, black shoes, black belt, and appropriate cold/wet weather gear (black overcoat/raincoat, scarf, gloves, shoe covers, etc.). If the driver is female and a skirt is worn as part of the black suit, the skirt must be below the knees.

5.3.4. Drivers must have radios with earpieces and microphones to enable contact during practices and movements.

5.3.5. A military escort officer or federal law enforcement official provided by the Government may accompany some or all of the vehicles and drivers throughout the event.

5.3.6. Consultants. The Contractor shall provide up to three (3) qualified funeral consultants.

5.3.7. The Contractor shall provide a Project Manager / or Team Lead, who shall be responsible for the performance of the provided service or work. The Project Manager / or Team Lead and alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager / or Team Lead and alternate shall be designated in writing to the KO within 24 hours after contract award. The Contractor shall provide to the COR the phone number(s) to be reached at all times or the phone number of the

Project Manager / or Team Lead in the event of an emergency.

5.4. Service Contract Report (SCR): (If applicable) The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The

Contractor is required to complete all required data in the System for Award Management

(SAM) using the following web address: http://www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. As part of its submission, the

Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select

View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract

Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information: • Total

Amount Invoiced: Total dollar amount invoiced for services performed during the previous

Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor

FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract

Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. Publications and forms applicable to this Performance Work Statement are listed below in paragraph http://www.sam.gov/

6.1.1. The publications and forms have been coded as mandatory or advisory. The

Contractor is obligated to follow those publications and use those coded as mandatory to the extent specified in the PWS. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the PWS. The

Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.2.

Army Regulation 500-25 – Salutes, Honors, and Visits of Courtesy – Advisory

Homeland Security Presidential Directive 7 – Advisory

18 U.S.C. 3056 – Powers, Authorities, and Duties of United States Secret Service – Advisory

JFHQ-NCR AAR Template – Advisory