PWS- Fuel Farm Pumps and Motor Replacement.pdf

PERFORMANCE WORK STATEMENT (PWS)

AASF Fuel Farm Repairs

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to replace an existing F-24 aviation fuel pump and motor skid assembly along with the mechanical register section of the fuel metering system All operations shall conform to UFC 3-460-01 (Design:

Petroleum Fuel Facilities), API standards, NFPA 30/407, and installation environmental regulations. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, specialized tools, and materials necessary to remove and replace an existing F-24 aviation fuel pump and motor skid assembly, along with the mechanical register section of the fuel metering system. All operations shall conform to UFC 3-460- 01 (Design: Petroleum Fuel Facilities), API standards, NFPA 30/407, and installation environmental regulations.

Scope Domain Operational Requirement Performance Outcome

System Application

Bulk transfer and issue system for F-24 turbine fuel

Ensure uninterrupted, leak-free aviation fuel delivery

Contractor Responsibility

Turnkey execution: procurement, rigging, installation, alignment, and testing

Fully integrated, code-compliant pump and metering system

Safety & Environmental

Strict compliance with Class I, Division 1/2 hazardous locations and spill control

Zero environmental releases and zero safety incidents

1.2. Period of Performance: The period of performance shall be approximately two days beginning within 30 days of contract award.

1.3. General Information

1.3.1. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is how the contractor assures that the work complies with the requirement of the contract. The contractor will deliver the QCP with the contractor’s proposal. The contractor shall submit a copy of a comprehensive written QCP to the KO and COR within five working days when changes are made thereafter. After acceptance of the quality control plan, the KO will send an acceptance, in writing, to the contractor of any proposed changes to the QC system.

1.3.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.2.1. Performance shall be evaluated by the Government against the standards outlined in the QASP framework below.

Inspection Area Acceptable Quality Level

(AQL)

Surveillance Method Mandatory Corrective Action

Shaft Laser Alignment

Parallel and angular misalignment within OEM tolerance (typically < 0.002 in)

Government witness of live laser readouts and submittal of digital alignment report

Contractor must re-shim and re-align until within tolerance

Fluid Containment & Leaks

Zero leakage across all gaskets, pipe flanges, and mechanical pump seals

100% visual inspection during static and pressurized run-testing

Immediately isolate and repair/re-torque connection

Meter Register Operation

100% ticket print legibility and error-free mechanical counter registration

Functional test over multiple batch deliveries

Re-adjust or replace register module

Electrical Safety Motor amp draw within nameplate Service Factor (SF); explosion-proof seals intact

Multimeter electrical load verification and visual seal inspection

Rewire or adjust electrical connections

Worksite Housekeeping

Worksite returned to FOD-free, clean condition with zero residual fuel stains

Joint final facility walkthrough with COR

Immediate remedial cleaning prior to site sign-off

1.3.2.2. Common Pitfalls to Watch Out For.

Risk Category High-Risk Factor Mitigation Requirement

Mechanical Piping

Excessive pipe strain causing casing distortion and premature seal failure

Verify piping alignment independently before tightening skid flange bolts.

Hazardous Area Wiring

Breached explosion-proof seal fittings (EYS) or incorrect conduit packing

Inspect potting compound and ensure conduit seals meet NEC Class I, Div 1 codes.

Fuel Elastomer Using non-compatible gasket Require Viton (FKM) or PTFE

Compatibility material with F-24 additives seals compatible with FSII-additive aviation fuel.

1.3.3. Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day - January 1 Martin Luther King’s Birthday - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth National Independence Day - June 19 Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans’ Day - November 11 Thanksgiving Day - 4th Thursday in November Christmas Day - December 25

1.3.4. Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.3.5. Place of Performance: The work to be performed under this contract will be performed at The Nevada Army National Guard AASF, 20000 Army Aviation Dr. Reno, NV 89506.

1.3.6. Type of Contract: The government will award a Firm-Fixed-Price contract.

1.3.7. Security Requirements: Contractor personnel performing work under this contract must present a REAL ID-compliant state driver's license or identification card, or an approved alternative federal ID. Standard, non-compliant state IDs (which often feature markings like "Federal Limits Apply" or "Not for Federal Identification") are no longer accepted on their own. The security classification for this contract is unclassified.

1.3.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use At the close of each work period, government facilities, equipment, and materials shall be secured.

1.3.7.2. Key Control: N/A.

1.3.7.3. Lock Combinations: N/A.

1.3.8. Special Qualifications The contractor is responsible for ensuring all employees possess and maintain current appropriate training and professional certification during the execution of this contract.

1.3.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.3.10. Contracting Officer Representative (COR): although an official COR will not be assigned for this contract, a unit representative will be identified by separate letter. The unit representative monitors all technical aspects of the contract and assists in contract administration The unit representative is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The unit representative is not authorized to change any of the terms and conditions of the resulting order.

1.3.11. Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during the hour of operation listed in paragraph 1.3.4, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.3.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear badges in the performance of this service.

1.3.13. Contractor Travel: Any required travel to execute these services will be at the expense of the contractor.

1.3.14. Other Direct Costs: N/A

1.3.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.3.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in RFO FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.3.17. PHASE IN /PHASE OUT PERIOD: N/ A

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AASF - Army Aviation Support Facility ACOR - Alternate Contracting Officer's Representative AFARS - Army Federal Acquisition Regulation Supplement AR- Army Regulation CCE - Contracting Center of Excellence CFR - Code of Federal Regulations CONUS - Continental United States (excludes Alaska and Hawaii) COR - Contracting Officer Representative COTR - Contracting Officer's Technical Representative COTS - Commercial-Off-the-Shelf DA - Department of the Army DD250 - Department of Defense Form 250 (Receiving Report) DD254 - Department of Defense Contract Security Requirement List DFARS - Defense Federal Acquisition Regulation Supplement DMDC - Defense Manpower Data Center DOD - Department of Defense FAR - Federal Acquisition Regulation HIPAA - Health Insurance Portability and Accountability Act of 1996 KO - Contracting Officer OCI - Organizational Conflict of Interest OCONUS - Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO - Phase In/Phase Out POC - Point of Contact PRS - Performance Requirements Summary PWS - Performance Work Statement QA - Quality Assurance QAP - Quality Assurance Program QASP - Quality Assurance Surveillance Plan QC - Quality Control

QCP - Quality Control Program RFO - Revolutionary FAR Overhaul TE - Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will not furnish services.

3.2. Facilities. The Government will not furnish facilities other than the fuel farm area itself.

3.3. Utilities. The Government will furnish ground power access upon request. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Materials. The Government will not furnish materials, i.e., the physical substances, matter, or ingredients used to create objects, structures, or products, to meet the requirements of this PWS.

3.5. Supplies. The Government will not furnish supplies, i.e., expendable, everyday items that are consumed during daily routines or business operations, to meet the requirements of this PWS.

3.6. Equipment. The Government will not furnish equipment, i.e., the tangible set of tools, machines, or hardware required to perform a specific job, activity, or task, e.g., tractors, lighting and sound, containers, etc. to meet the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance. N/A

4.3. Materials. The Contractor shall furnish any materials required to meet the requirements under this PWS. All materials provided by the Contractor shall be brand-new direct replacements that match or exceed original equipment manufacturer (OEM) design criteria for mechanical mounting, hydraulic parameters, and electrical ratings.

The following materials are expected to need replacement:

Component Target Item / Existing Tag

Mandatory Technical Specification

Centrifugal Pump

Direct replacement of #1566199

4" x 3" Gorman-Rupp Roto-Prime centrifugal pump with an 8.125" impeller

Electric Motor Drive unit 40 HP, 3600 RPM, 3-Phase, 60 Hz, 460V, Explosion-Proof Fan-Cooled (XPFC)

Skid Mounting Base

Structural base OEC Stainless Steel Rolled Base, dimensions approx. 54" x 18" x 3" x 3/8"

Shaft Coupling Pump-to-motor connection

Precision onsite laser alignment to OEM tolerances post-installation

Meter Register Metering readout & ticket unit

Veeder-Root mechanical printer register section, Model 789000-001

4.4. Supplies. The Contractor shall furnish any supplies required to meet the requirements under this PWS.

4.5. Equipment. The Contractor shall furnish any equipment required to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services to remove and replace an existing F-24 aviation fuel pump and motor skid assembly, along with the mechanical register section of the fuel metering system.

5.2. F-24 Pump Skid Replacement & Laser Alignment. Technical Requirements:

Execute Lockout/Tagout (LOTO) and close isolation valves; safely drain and recover residual fuel from the pump casing and manifold; unbolt, rig, and remove the existing #1566199 pump assembly; position, level, and anchor the new OEC stainless steel rolled base; mount the Gorman-Rupp 4"x3" pump and 40 HP XPFC motor;

conduct precision onsite laser alignment between pump and motor shafts to eliminate angular and parallel offset; torque mechanical piping flanges to manufacturer specifications without introducing pipe strain; reconnect Class I, Division 1 explosion-proof electrical terminations.

5.3. Meter Register Section Replacement. Technical Requirements: Isolate the fuel metering unit; disassemble the existing register housing; install the new Veeder-Root printer register section (Model 789000-001); verify proper gear train engagement with the meter drive shaft; validate ticket printer receipt feeds, zero-reset mechanisms, and totalizer advancement.

5.4. Leak Inspection & Initial System Clean-Up. Technical Requirements: Re-introduce F-24 fuel into the isolated circuit under static pressure to vent air and perform initial seam checks; inspect all mechanical seals, casing gaskets, and flanged connections; deploy approved hydrocarbon containment to clean and decontaminate all residual fuel drips, oil, or debris from secondary containment basins, curbing, and equipment surfaces.

5.5. Functional System Testing & Verification. Technical Requirements: Bump-test motor to confirm correct directional rotation; energize system under operational load to monitor running amperage, operating voltage, and bearing temperature; verify steady-state suction and discharge pressures; confirm that the Veeder-Root register records flow accurately without slippage or mechanical jamming across full delivery cycles.

5.6. Site Clean-Up & Final Demobilization. Technical Requirements: Remove all Contractor rigging, tools, testing gear, and temporary staging; containerize, manifest, and remove all fuel-contaminated rags, filters, and absorbent materials per hazardous waste guidelines; remove or turn over scrap components as directed by the COR;

perform a final joint inspection and demobilize.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The unit representative will furnish relevant publications needed to complete the service requirements of this PWS.

6.1. The contractor must abide by the current operations manual for the Fuel Farm and all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data: N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide services to replace all materials listed in sections 5.2

- 5.6.

The contractor provided services shall follow standard business practices for this type of mechanical work.

Zero deviation from standard.

The unit representative will monitor the contractor’s performance.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This technical exhibit lists any reports, documentation, materials, supplies, and equipment that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To

QCP - paragraph 1.3.1.

Once 1 PDF Email to the Contract Specialist and Unit Representative.

Centrifugal Pump

- paragraph 4.3.

Once 1 OEM or equivalent replacement part

Unit Representative

Contract Manager and alternate

Once 1 Email Contract Specialist and Unit Representative

Electric Motor -paragraph 4.3.

Once 1 OEM or equivalent replacement part

Unit Representative

Skid Mounting Base - paragraph 4.3.

Once 1 OEM or equivalent replacement part

Unit Representative

Shaft Coupling -paragraph 4.3.

Once 1 OEM or equivalent replacement part

Unit Representative

Meter Register -paragraph 4.3.

Once 1 OEM or equivalent replacement part

Unit Representative

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

This technical exhibit lists the historical workload data, i.e., the hours previously performed under the PWS by labor category.

ITEM NAME ESTIMATED QUANTITY

1 N/A

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST: