PWS for VTE Completed SS_DRAFT 1 May.pdf

FA3020-23-Q-0025

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

December 2022

Sheppard Air Force Base (SAFB)

Original: 26 August 2023

Revised: 1 May 2023

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Service provider shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Sheppard Air Force Base (SAFB), Texas located in

Wichita County, in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2.0 below). The VTE and their locations will be listed in Appendix A. NOTE: The term “VTE” in this Performance Work

Statement (PWS) includes all equipment listed in Appendix A: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Service provider assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 4.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical

Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service), Safety Code for

Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2014, Guide for Inspection of

Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2015, Safety Code for

Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association

Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for

Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Service provider of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes, or low-quality power 120v/240v 60hz +/- a certain percentage) are not included in the contract.

2.3. Items such as debris in elevator car or hall door sill tracks and foreign objects (such as carpet tacks, small rocks and coins) caught or wedged under car or hall doors shall not be considered vandalism and are considered part of the full maintenance service arrangement.

2.4. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, Hostway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the

VTE, air conditioners, and heaters.

2.5. Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

2.6. Payment, Cost Tracking and Approvals. Expenditures for over and above services shall be funded through Contract Line-Item Number (CLIN) 0002 and shall be tracked in a manner that gives a clear and concise report (MS Excel is acceptable). The contractor shall submit a report detailing the expenditures against CLIN 0002. The quote shall include the reason for repair and itemized costs of labor and materials. The contractor shall not start any repair work until receiving approval and authorization from the CO/COR. Under NO circumstance shall charges against the CLINs exceed the current balance of the (25,000) amount.

2.7. If the Service provider encounters an item of work included in paragraph 2.1 through 2.4, the

Service provider will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Service provider determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours).

NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Service provider’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair, and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above

Contract Line Item, or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See

ASME A17.1 for requirements.

3.3 Data Requirements. Provide the data as indicated below to the COR. All reports, submittals, logs, and information provided to the government will be electronic and compatible with

Microsoft Office (latest Version), such as Excel, Word and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document: See Appendix

C.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Service provider with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days after contract award.

The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Service provider to replace the missing items, accomplish the repair, and reimburse the Service provider in accordance with the contract. The

CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Service provider and the CO/COR shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 The Service provider shall develop and submit to the CO/COR an annual written Maintenance

Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Service provider shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Service provider shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Fire Service Inspections/Checks. The Service provider shall be required to perform fire service inspections/checks IAW ASME certifying reliable and continuous and safe operation.

4.5. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.6. The Service provider shall perform necessary inspections and tests as required under ASME

A17.1 using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three- (3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6.1. Elevator Certification. The Service provider shall be required to post an elevator certification certificate in a permanently affixed frame or holder provided by Service provider inside the cab of each elevator no later than 30 days from date of annual/3-year/5-year testing. The certification at a minimum must state date inspection performed, annotate date next inspection due, certifying company, signature of qualified inspector, and Government point of contact and phone number for passengers to contact for any questions, concerns, or need of repair.

4.7. The Government may perform inspections of the VTE at no cost to the Service provider for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Service provider will be notified in writing of any determination and may be responsible for the corrective actions.

4.8. The Service provider shall prepare and submit a written report within two (2) business days of all work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE. Submit full month report before submitting invoice for validation by CO/COR.

4.9. The Service provider shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. Service provider shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices ASME A17.1. Service provider shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21

00. 00 20 Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS

14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call. Calls will be case by case with determination by the COR.

5.1.1. The Service provider will be notified by the COR regarding any VTE nonoperational and bldg.

location. Service provider shall provide a 24-hour 7-day/week telephone number to receive notification.

5.1.2. The Service provider shall respond to the VTE and begin work on routine service calls at no additional cost to the Government within 24-hours after receipt of the call on regular scheduled workdays/hours.

5.1.3. The Service provider shall report to the work location, survey the repair, and provide the

CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Service provider shall commence repair work after notification from the CO/COR. The Service provider shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.1.4. The Service provider shall notify the CO/COR when a repair exceeds $2,000. Upon notification, the CO shall decide if the Davis-Bacon Act (DBA) is applicable to this repair. If the DBA applies, the

Service provider is required to adhere to the DBA and the wages that apply to the repair.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. Calls will be case by case with determination by the COR.

5.2.1. The Service provider will be notified by the COR regarding any VTE in need of emergency service and building location. Service provider shall provide a 24-hour 7-day/week telephone number to receive notification.

5.2.2. The Service provider shall respond to the VTE and begin work on emergency service calls within 4-hours after receipt of the call.

5.2.3. The Service provider shall report to the work location, survey the repair, and provide

CO/COR an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Service provider shall commence repair work after notification from the CO/COR. The Service provider shall prepare and submit to the CO/COR a written report within two business days after the emergency repair.

The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2.4. The Service provider shall notify the CO/COR when a repair exceeds $2,000. Upon notification, the CO shall decide if the Davis-Bacon Act (DBA) is applicable to this repair. If the DBA applies, the

Service provider is required to adhere to the DBA and the wages that apply to the repair.

6. SERVICE SUMMARY (SS) (Figure 1.1). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Service provider’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of Service provider performance and the expected method of Government validation and confirmation of services provided.

SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold Method of Assessment

1. Written Maintenance Control Program (MCP) for each VTE equipment.

MCP identifies all maintenance intervals to include safety inspections. Delivered to CO/COR in accordance with ASME A17.1 delivered to CO/COR in 30 calendar days after contract awarded

1.2 and 4.1 Zero (0) Discrepancies CO / Cor Review

2. VTE Service Availability 1.2, 4.0 VTE availability is 95%.

Calculation = ((sum of all

VTE * # days in service during the selected month for each VTE) / (# VTE *

# days in the selected

Month.

Periodic Surveillance

/Customer Complaint

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified and customers are to be informed of expected repair time.

5.0, 5.1, and 5.1.3

Only one (1) call back of the same problem (same instance) each month.

Periodic Surveillance/

Customer Complaint

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.1.2

5.0, 5.2, and

5.2.3

Zero (0) discrepancies per month

5. Service Call Repairs – Repair Quality.

VTE 100% repair .

5.0, 5.2 Only two (2) call backs of the same problem (same instance) each month.

Periodic Surveillance/

Customer Complaint

6. Inspection – MCP Adherence – Annual Testing/3-

Year Testing/5-Year Testing

4.0 Inspection to MCP 100% Periodic Surveillance/

7. Preventative Maintenance - MCP Adherence

VTE inspection and maintenance adhere with

MCP.

4.3,4.7,5.1.3, and 5.2.3

Preventative maintenance performed to MCP 100% of time.

8. Reporting

Timely report submission. Submit reports within two (2) business days after each incident.

4.2, 4.7, 5.1.3, 5.2.3, 5.2.4, 8.4.1, 8.4.1.3., 8.7.1, and

9.0

Submit reports in a manner consistent with

PWS 100% of the time.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. Service provider shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with

ANSI/ASME A17 and other applicable standards and codes. The Service provider shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Service provider shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary. The QCP shall demonstrate how the Service provider ensures quality performance during the contract period of performance. The Service provider shall maintain the QCP throughout the period of performance of the contract. The CO/COR will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the

Government upon request. The QCP will have the inspection forms and records which will be used for the service. The Service provider will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints. A written Quality Control Plan shall be submitted to the CO for acceptance. The plan shall be submitted no later than the pre-performance conference or within the first 30 days of award as determined by the COR.

8.1.1. Contracts for commercial items rely on Service provider’s existing quality assurance systems as a substitute for government inspection. The Government will rely on the Service provider’s assurances that the commercial item tendered for acceptance conforms to the contract requirements. Quality control is the responsibility of the Service provider and not the Government.

8.2. QUALITY ASSURANCE. The Government may surveil and evaluate the Service provider’s performance to ensure services are received IAW requirements set forth in this PWS. The CO or

COR may surveil by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise surveilling the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance then become the official Air Force record of the Service provider’s performance. When a performance threshold has not been met or Service provider performance has not been accomplished, the CO or the COR will initiate either a Corrective Action Report (CAR) or a

Contract Discrepancy Report (CDR). The Service provider shall respond to the COR IAW instructions provided.

8.3. HOURS OF OPERATION. Normal Duty Hours. (Local). Monday through Friday from

0700 through 1700, not including weekends, holidays, and command directed weather down days.

In the event, any of the listed holidays fall on a Saturday will be observed on the preceding Friday;

holidays falling on a Sunday will be observed on the following Monday. Observed Government holidays are identified in below.

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day

Juneteenth

Last Monday in May

19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

8.4. SECURITY REQUIREMENTS.

8.4.1. Information Protection

8.4.1.1 Notification Responsibilities. The Service provider shall notify the COR in writing at least 30 days before contract performance. The COR shall, in-turn, notify the sponsoring unit

Security Assistant. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of contract performance and future performance, if known.

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

8.4.1.2. Reserved.

8.4.1.3. Listing of Employees. The Service provider shall maintain a current listing of employees.

The list shall include employee's name and social security number and shall be provided to the CO and COR at least 30 days prior to the contract-start date. The COR shall, in-turn, provide the listing of employees to the sponsoring unit Security Assistant. An updated list shall be provided to all parties within 7 days of a change of an employee's status or information.

8.4.1.4. Reserved

8.4.1.5. Release of Information to the Public. The Service provider shall comply with DoDM

5400.07_AFMAN 33-302, Freedom of Information Act Program, DAFI 35-101, Public Affairs

Operations, and AFMAN 35-101, Public Affairs Procedures, requirements for the disclosure of records and/or information to the public. The Service provider shall comply with AFI 33-332, Air

Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013.

The SP shall remove or destroy official records only IAW AFI 33-322, Records Management and

Information Governance Program and AFI 33-324, The Air Force Information Collections and

Reports Management Program.

8.4.1.6. Reserved.

8.4.1.7. Additional Security Requirements. The Service provider shall comply with DoDM

5200.01, V1 through V3_DAFMAN 16-1405, V1 through V3, Information Security Program, AFMAN 17-1301, Computer Security (COMPUSEC), AFI 10-701, Operations Security (OPSEC)

Instructions, and DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information (CUI).

8.4.2. Physical Security

8.4.2.1. Service provider Access Requirements. The Service provider shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Service provider Access to Air Force

Installations, and local clause, Security Requirements. Service provider employees shall comply with SAFB security requirements always imposed by the Installation Commander while on premises. The Service provider shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The Service provider is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Service provider. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission. The Service provider shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

NOTE: The following criteria will serve as a guideline for denial of Defense Biometric

Identification System (DBIDS) Identification Card, AF Form 75 Visitor and Service provider

Access Pass, or to any contract employee seeking to gain access to SAFB. Minor deviations from this guideline are permitted when the Defense Force Commander (DFC) and/or the 82 TRW/CC determine that the individual in question does not pose a risk to SAFB personnel. Denial of a

DBIDS Identification Card may be based on any one of the disqualifying factors found in SAFB

Plan 31-101, Installation Access, under criteria to serve as a guideline for denial of base access:

(1) U.S. citizenship, immigration status or social security account number cannot be verified

(2) Barred from entry/access to any military installation or facility

(3) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation,

(4) The individual has been convicted of a firearms or explosive violation within the past ten years,

(5) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence,

(6) The individual has been convicted of aggravated assault or felony drug possession within the past 5 years,

(7) The individual appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity,

(8) Individuals currently within their first year of parole or probation for any offense.

(9) The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support,

(10) The Security Forces member is unable to verify the individual's claimed identity,

(11) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity,

(12) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information,

(13) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace,

(14) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(15) The individual has/had been barred from entry/access to a federal installation or facility,

(16) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission,

(17) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(18) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(19) A statutory or regulatory bar prevents the individual's contract employment; or would prevent

Federal employment under circumstances that furnish a reasonable basis to believe that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(20) The individual has knowingly willfully engaged in acts or activities designed to overthrow the U.S. Government by force, and

(21) Convicted of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, child molestation, child pornography, armed robbery, trafficking in humans, drug possession with intent to sell or drug distribution.

NOTE: Procedures for individuals with disqualifying information:

(1) If an NCIC/TLETS or CHC check on a Service provider employee reveals any of the above disqualifying factors, the individual will be issued an initial denial of AF Form 75 and letter by the

DFC. The individual's contract manager and 82 CONS will be notified that an NCIC/TLETS or

CHC check revealed one or more disqualifying factors in the employee’s background. The individual may submit a written appeal with relevant supporting documentation to the DFC.

(2) The DFC will review the appeal and decide based on the matters submitted. If the appeal is granted, the individual will be issued a DBIDS Identification Card. If the DFC denies the appeal, a denial of appeal letter will be generated and signed by the DFC and forwarded to the 82 MSG/CC for final determination on the appeal. Once the 82 TRW/MSG has taken final action, the individual will be served with a notification as to the final outcome of the appeal. Service provider employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior Government authorization. The contract should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

The contract will also be required to participate in the Government’s in-house and web-based security training program under the terms of the contract. The Government will provide the Service provider with access to the on-line system.

8.4.2.2. Pass and Identification Items. The Service provider r shall ensure the following pass and identification items required for contract performance are obtained for employees and non-

Government owned vehicles:

8.4.2.2.1. Defense Biometric Identification System (DBIDS). DBIDS card is required for employees of contracts over 6 months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential (IAW AFMAN 31-113) and accomplish an

Installation Access Application with favorable results on the Criminal History Check.

8.4.2.4. Reporting Requirements. The Service provider shall comply with AFI 71-101, Volume-

1, Criminal Investigations Program, and Volume-2, Protective Service Matters, requirements.

Service provider personnel shall report to an appropriate authority, any information, or circumstances of which they are aware may pose a threat to the security of DOD personnel, Service provider personnel, resources, and classified or unclassified defense information. Service provider employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

8.4.2.5. Reserved

8.4.2.6. Entry Procedures to Controlled / Restricted Areas. The Service provider shall comply and implement local base procedures for entry to AF controlled and restricted areas.

8.4.2.7. Key Control. The Service provider shall establish and implement key control procedures in their quality control to ensure keys issued to the Service provider by the Government are properly safeguarded and not used by unauthorized personnel. The Service provider shall not duplicate keys issued by the Government.

8.4.2.7.1. Lost Keys. Lost keys shall be reported immediately to the COR. The Government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the Service provider. Costs will be calculated at time of incident.

8.4.2.7.2. Government Authorization. The Service provider shall ensure its employees do not allow

Government issued keys to be used by personnel other than current authorized Service provider employees. Service provider employees shall not use keys to open work areas for personnel other than Service provider employees engaged in performance of their duties, unless authorized by the

Government functional area chief.

8.4.2.7.3. Reserved

8.4.2.8. Traffic Laws. The Service provider and its employees shall comply with (installation) base traffic regulations. Driver Distractions: In accordance with AFI 31-218(I), Motor Vehicle Traffic

Supervision, Paragraph 4-2c(3), vehicle operators on a Department of Defense (DoD) installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

8.4.2.9. Anti-Terrorism. Anti-Terrorism. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a Service provider working on SAFB or its geographically separated sites, you and your sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB or its geographically separated sites.

Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. To help familiarize you, your employees, and sub-contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Visitor Control

Center (VCC) at the Sheppard Main Gate (building 1127) and/or Missile Road Gate (building

#1405) of SAFB, Texas. Also, if needed contact the installation Antiterrorism Officer (ATO) at

676-3460.

8.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. SP shall perform services during crisis declared by the National Command Authority or Wing Commander. VTE services designated as mission essential services during a crisis are maintenance, repair, and inspections.

8.6. SPECIAL QUALIFICATIONS. The Service provider will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Service provider personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of VTE.

8.7. SCHEDULE COORDINATION. The Service provider shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the

CO/COR. The facilities shall remain in operation while the Service provider is working, and it is up to the Service provider to coordinate around the normal activities of the facility.

8.7.1. Scheduled Down Time. All projected power outages and down times shall be coordinated with 82d Civil Engineer Squadron service provider and the COR. The COR must be notified, in writing, two (2) weeks in advance of any proposed local power outages when a VTE will be out of service. Service provider shall post “Out of Service” signage on each elevator floor door during maintenance and power outages.

9. ENVIRONMENTAL CONTROL. The Service provider shall comply, and assure all sub-

Service provider s comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. Where applicable, the

Service provider shall use environmentally safe products during completion of their project. The

Service provider shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDSs will be provided to the CO/COR. The SDS data is subject to random checks by the Government. Service provider shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Service provider shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Service provider spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Service provider shall immediately notify the CO/COR and appropriate emergency responders. The Service provider is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Service provider shall maintain a spill plan as required by federal, state, and local laws and regulations.

9.1. Asbestos. The Service provider shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be in facilities that may contain Asbestos Containing Material (ACM) or Potentially Asbestos

Containing Material (PACM). The Service provider (not the Government) shall determine if any exposure to ACM may result in performing work under the contract. If ACM and or PACM is found or there is a potential to disturb, the Service provider must stop work and contact the

Installation Asbestos Program Manager at 676-0552 for assistance.

9.1.2. Additional Environmental Requirements. Not all environmental requirements identified in

Appendix B will apply to this contract. Copies of local policies, procedures and guidance can be provided as requested.

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

APPENDIX A: VTE LISTING

Locatio n of

VTE

(Bldg.)

Current

Description

Type of VTE

# of

Stops /

Landin gs

Manufacture /

Model Id#

Capacit y (LBS)

Year

Installe d/Yr.

Altered

Library Elevator -

Hydraulic 3 VMI / VHC-102 003855 2,500 2004

Personnel Elevator -

Hydraulic 3 Dover / DMC E-F0749 3,500 1995

602*

Dormitory Elevator -

Hydraulic 4 Schindler / 330A B0-807-01 3,000 2001

622*

Dormitory Elevator -

Hydraulic 4 Schindler / 330A B-2746-01 3,500 2005

Dormitory Elevator -

Hydraulic 3 Dover / DMC E-E2395 4,500 1995

Dormitory Elevator -

Hydraulic 3 Dover / DMC E-E2395 4,500 1995

Dormitory Elevator -

Hydraulic 4

Virginia Controls

/ V3MH EX3626 3,500

2008 /

Dormitory Elevator -

Hydraulic 4

Elevator

Controls / H-800 12703 3,500 2007

Training

School

Elevator -

Hydraulic 6 Dover / DMC EE-6475 8,000 1994

Training

School

Elevator -

Hydraulic 2 Dover / DMC EF-3288 5,000 1995

Training

School

Elevator -

Hydraulic 2 Dover / DMC EC-6876 2,100 1992

Training

School

Elevator -

Hydraulic 2 ESCO / FC Relay 91-11491 4,000 1991

Training

School

Elevator -

Hydraulic 2

Elevator

Controls / H900 19883 2100

1994 /

Training

School

Elevator -

Hydraulic 2

Smartrise / SRH-

SS

120419-

001 2,500 1994

Communicati on

Elevator -

Hydraulic 2

Elevator

Controls / H900 17151 2,500 2009

Lodging Elevator -

Hydraulic 2 Dover / DMC E-D3462 2,100 1994

Lodging Elevator -

Hydraulic 3 Dover / DMC E-D3463 4,000 1993

Lodging Elevator -

Hydraulic 3 Dover / DMC E-D3464 4,000 1993

Lodging Elevator -

Hydraulic 3 Dover / DMC E-D3466 4,000 1994

Hydraulic 3 Dover / DMC E-D3465 4,000 1994

Lodging Elevator -

Hydraulic 3 Dover / DMC E-F8976 4,500 1998

Hydraulic 3 Dover / DMC E-F8977 4,500 1998

Dormitory Elevator -

Hydraulic 4

Virginia Controls

/ V3MH 21430 3,500

2001 /

Training

School

Elevator -

Hydraulic 2 Dover / DMC E-e2235 4,500 1994

1902*

Control Tower

Elevator - Electric 7

Smartrise / SRA-

150119-

001-C1 2,500 2008

Training

School

Elevator -

Hydraulic 2 VMI / VHC-102 308807 4,500

1990 /

Training

School

Elevator -

Hydraulic 2 Dover / DMC EH4816 2,500 1998

Training

School

Elevator –

Hydraulic

(Freight) 2 Dover / LMH E-J4817 5,000 1998

* These elevators have been identified as containing proprietary microprocessor controllers.

Microprocessor controller replacements on these specific elevators are considered “Alterations” and will be paid for by the Government in accordance with PWS section 2. EXCLUDED

SERVICES at the Contracting Officer’s discretion. All VTE contains proprietary equipment in some form.

APPENDIX B: ENVIRONMENTAL REQUIREMENTS

APPENDIX B: ENVIRONMENTAL REQUIREMENTS

1.1. Conformance with Environmental Management systems (EMS): The Service provider shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard AFB eDASH SharePoint site located:

https://usaf.dps.mil/teams/10625/sheppard/sitepages/home.aspx

The Service provider shall provide any required monitoring and measurement information as necessary for Sheppard AFB to address environmental performance relative to the environmental goals. In the event of a nonconformance with the installation EMS, the Service provider shall provide the Contracting Officer a written plan of corrective action and root cause to include the estimated completion date.

The Service provider must complete Air Force-provided initial environmental management system (EMS) awareness-level training. The awareness-level training need only be completed https://usaf.dps.mil/teams/10625/sheppard/sitepages/home.aspx by supervisory personnel. The training will be obtained through The Environmental

Awareness Course Hub (TEACH). The website is https://usaf.learningbuilder.com (no password is required to begin registration). The Service provider must complete the following awareness-level training: Sheppard AFB Environmental management System (EMS), Compliance, and Pollution Prevention Training. Course# EMS110VNVP00468.

Prior to beginning any work on SAFB, the Service provider shall ensure, and certify to the CO that all on-site supervisory personnel have completed the training course. Any questions regarding TEACH training shall be addressed with the Installation Environmental

Management System (EMS) Coordinator at 676-2001.

1.2. HAZARDOUS MATERIALS (HM). HM is any substance or material, in any quantity or form that has the potential to harm human health or the environment.

Absolutely no HM shall be brought onto Sheppard AFB until that material is authorized for use, by the Hazardous Material Management Process Team. Point of contact to initiate this process is the Civil Engineering Environmental Flight (82 CES/CEIE), building 1402, phone

(940) 676-7842. The requirements apply for all hazardous material that the user intends to bring onto Government property for a particular process or application. The user will submit to the 82 CES/CEIE, through the 82 CONS Contracting Officer (CO), Safety Data Sheets

(SDSs), size of container, and any other supporting documentation for each hazardous chemical or material. This information will be provided as a submittal using the AF Form

3000, to the 82 CES/CEIE for review and approval, prior to introduction of that material to

Sheppard AFB. Guidance will be provided on the AF Form 3000 as to which materials will require authorization and tracking in the Enterprise Environmental, Safety, Occupational

Health Management System (EESOH-MIS).

Service providers will also submit a comprehensive list of the above-mentioned materials to the CO. The list shall include the contract number, performance period, Safety Data Sheets, and a Service provider point of contact (POC) for HM matters. Should the Service provider’s HM requirements change during the performance period, the Service provider’s

POC shall immediately notify 82 CES/CEIE of any new HM that is being requested for use.

The Service provider will report through the Contracting Officer to the 82 CES/CEIE on a monthly basis, all hazardous/potentially hazardous materials identified during the submittal process for use on Sheppard AFB, so that proper capture and reporting of this information can be accomplished.

HM shall only be stored at SAFB with approval from the HMMP Team and Base Fire

Department.

Class I Ozone Depleting Chemicals (ODC) certification. This supply/service does not require the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

1.3. Hazardous and Special Waste Generated by the Service provider:

A. With exception of wastes specified below, hazardous, and special wastes are identified and defined in 40 CFR 261, (Hazardous Waste Identification). Additionally waste materials are subject to the requirements of this document if they are identified or defined as either

Hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 Texas Administrative Code (TAC) 324, 330-335. The Service provider shall inform the construction inspector or COR of pending activities involving the generation of hazardous waste as identified and defined in 40 CFR 261 and at commencement of such activities.

B. Ballasts: PCB-containing ballasts are special wastes regulated by 40 CFR 761. The Service provider shall handle ballasts as required by this regulation and inform the Construction

Inspector or COR of pending activities involving the removal of the PCB- containing ballasts and at commencement of such activities.

C. Fluorescent or HID Sodium/Mercury Vapor Lamps: Fluorescent lamps have been determined by the TCEQ to be a Universal Hazardous Waste and handling must comply with 40 CFR 260-279, and 30 TAC 330-335. The Service provider shall remove and store fluorescent, and HID sodium or mercury vapor lamps per laws specifying their handling.

The Service provider shall not store removed lamps longer than 3 days. The Service provider shall inform the construction inspector or COR of pending activities involving the removal of a forementioned lamps and at commencement of such activities.

D. Disposal: The Service provider shall identify, characterize, containerize, and transport hazardous wastes to a permitted disposal facility in accordance with the requirements of 40

CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330- 335 (TCEQ

Industrial and Hazardous Waste Regulations), and the SAFB Hazardous Waste

Management Plan.

E. For wastes discussed in 1.3, the Service provider shall submit to the COR a copy of the completed Uniform Hazardous Waste Manifest (the manifest) to include waste characterization documentation to include analytical testing results, waste profiles, and

SDSs used in waste characterization prior to any hazardous or special waste shipment from the installation and shall submit a copy of the completed manifest to the COR on the day of shipment. Hazardous waste cannot be shipped from the installation using the Sheppard AFB

EPA ID number (a required field on the document) unless someone on base with designated signature authority signs the manifest as the generator and that all hazardous materials approved for use with the work completed should be managed in such a way as to eliminate generation of hazardous waste. Environmental Compliance manager requests 5 business days review period of these documents before the shipment of the waste, should the need ever arise. The Service provider shall submit a copy of the completed manifest and certificates of destruction and/or recycling to the COR no later than 45 days after the waste has been shipped from the installation. The manifest must show proper receiving and disposal of waste.

F. For ballast wastes, the Service provider shall make arrangements with the COR for delivery of ballasts (PCB-containing) and lamps to the Universal Waste Facility at Building 2141.

1.4. Asbestos Containing Material (ACM) and Lead Based Paint (LBP):

A. The Service provider shall not submit for use, nor use any ACM or LBP, unless specifically approved by the CO.

B. Disposal: The Service provider shall dispose of ACM in compliance with 30 TAC

330.171(c) (3, 4). The Service provider shall provide to the CO no less than three working days prior to any hazardous or special waste shipment from SAFB a completed EPA/TCEQ

Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The Service provider shall not remove from the site this waste prior to receipt of an approved manifest.

C. Disposal: LBP disposal rules include LBP abatement as regulated by hazardous…