PWS for Tank Farm Maintenance 01 OCT 24 Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE MAINTENANCE AND REMEDIAL MAINTENANCE

ON THE

TANK FARM EQUIPMENT

AFMC OC-ALC/OBCA

1 October 2024

1.0 DESCRIPTION OF SERVICES

1.1. Scope

1.1.1. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, inspection manuals, personal protective equipment, and clothing. The personal protective equipment shall include the following: reflective clothing

(belt, vest, etc.), hearing and eye protection, Including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any other incidentals that are necessary to travel to the Oklahoma City Air Logistics Complex (OC-ALC) to perform

Preventive and Remedial Maintenance (PM/RM), on twenty (20) pieces of Tank Farm equipment for 76 PMXG/QPE. The equipment is listed in the Appendix A, Appendix A-2 and A-3.

1.1.2 The Contractor shall be responsible for ensuring that all services, parts, and components provided under this contract are (IAW) the terms and conditions outlined herein and conform to the Original Equipment Manufacturer (OEM) specifications and this Performance Work

Statement (PWS).

Requested Services:

1.2. Preventive Maintenance (PM)

1.2.1. The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance, and making adjustments to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item that is listed on the Appendix A. The Contractor shall provide a copy of the PM schedule to the

Government Point of Contact (GPOC) within five (5) business days after contract award. The

Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.

1.2.1.1. The Contractor shall perform a visual inspection on the following items: tanks, evaporators on cryogenic systems, piping up to the wall penetration, valves, fittings and connections during each PM visit.

1.2.1.2. The Contractor shall perform leak checks on valves, fittings, and connections during each PM visit.

1.2.1.3. The Contractor shall replace all of the rupture discs on the equipment once annually.

1.3. Replacement of the Pressure Release Devices:

1.3.1. The Contractor shall replace the Pressure Release Devices, once during the five year contract. The following replacements shall be performed during the first scheduled PM Visit after contract award.

1.3.1.1. The Contractor shall remove and replace eight (8) Pressure Release Valves for the Oxygen Tanks.

1.3.1.2. The Contractor shall remove and replace ten (10) pressure Release Valves for the Argon Tanks.

1.3.1.3. The Contractor shall remove and replace four (4) Pressure Release Valves for the Nitrogen Tanks.

1.3.1.4. The Contractor shall remove and replace one (1) Straval Release Valve for the Helium Tank. This valve is located downstream on the tank on the permanent piping.

1.4. Replacement of the Hydrogen Pressure Release Devices:

1.4.1. The Contractor shall replace the Pressure Release Devices, once during the five-year contract. The following replacements shall be performed during the last year of the contract, at the last scheduled PM Visit.

1.4.1.1. The Contractor shall remove and replace Sixteen (16) Pressure Release

Valves for the Hydrogen Tanks.

1.5. Remedial Maintenance (RM): Is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances. The Contracting Officer (CO) will make final determination of any RM work being within scope.

1.5.1. RM Procedures:

1.5.1.1. Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor by telephone, email, or fax and provide the following information:

a) The equipment identification number (ID#)

b) A brief description of the malfunction

c) Location of equipment

d) Name and telephone number of the Government’s SME

Note: if the Contractor receives this notification via telephone, the GPOC will provide a written copy of the request by email or fax at their earliest convenience

1.5.1.2. When RM is required, the Contractor shall submit the RM Work Request (WR) form (Attachment X) to the GPOC for coordination. The WR will have an estimated Not to Exceed (NTE) amount and will use the fully burdened labor rates found in the current year’s RM contract line item (CLIN).

1.5.1.3. The GPOC will coordinate the WR with the Government Subject Matter Expert

(SME; End User/Program Office) in order to validate the Contractor’s hours and materials. After the SME reviews and confirms the estimate, the WR will be submitted to the CO for final review and approval.

a) If the CO approves the RM, the CO will sign the WR and return it to the

Contractor, which establishes RM approval. The Contractor will be notified that

i. RM has been approved in the amount found on the WR;

ii. They must have CO approval prior to exceeding this amount;

iii. If they exceed the approved NTE amount without CO authorization, the

Contractor does this at its own risk, and the Government is not liable to pay for anything over the NTE amount; and,

iv. They need to coordinate the RM visit with the GPOC immediately.

b) If the CO does not approve the WR, the Contractor will be notified and the

CO’s rationale for disapproval will be provided to them

1.5.1.4. The Contractor shall begin RM once the CO approves the WR and after coordinating the RM visit with the GPOC. The technician shall arrive on site at the equipment location to perform RM within 2 business days or if overseas, within 5 business days after the WR is approved. The Contractor shall provide and use only new parts and material unless otherwise authorized by the CO.

1.5.1.5. Upon completion of work, the Contractor shall promptly submit a quote for the RM work to include actual labor hours and material costs to the CO. The

Government and Contractor will then negotiate a settlement for the RM. The CO will then definitize the RM by assigning it a Firm Fixed Price (FFP) amount.

1.5.1.6. Failure to agree on the FFP RM amount shall be a dispute with the meaning of the Disputes Clause as found in the contract.

1.6. Parts and Materials

1.6.1. The Contractor shall provide and use only new parts and material in performance of this

PWS unless otherwise authorized by the CO. Long lead items greater than five days must be identified and provide sufficient documentation supporting the delay.

1.7. Service Report

1.7.1. Immediately upon completion of any maintenance and before leaving the OC-ALC, the

Contractor shall provide a draft, written Service Report to the SME. When necessary the SME will forward the draft service report to the GPOC within 2 business days of receipt. The

Contractor shall provide, by fax or email, the final service report within 5 business days to the

GPOC. As a minimum, the final service report shall contain the following information:

• Company Name

• Requested service date

• Contract #

• Equipment ID #

• Description of Services provided

• Additional Services recommended (if any)

• Printed Name and Signature of Technician who performed the Services (electronic signatures are acceptable)

• Printed Name and Signature of on-site SME or GPOC (electronic signatures are acceptable)

• Start and Completion dates

• Complete Breakdown of the Labor Cost (hours and rate)

• Materials and Parts used

• Details of any other charges

• Printed Name and Signature stating only new parts and materials were used (electronic signatures are acceptable)

• Written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.8. Maintenance Documentation

1.8.1. The Contractor shall notify the Government Technical SME after each PM/RM repair has been completed IAW OC-ALC OI 21-203, Chapter 1, 2 and 3, as is applicable.

The Contractor shall document the completion of each PM/RM action that is performed on the equipment listed on the Appendix A, IAW T.O. 00-20-1, Chapter 7 and AFMCMAN 21-102, Paragraph 15.8.

1.9. Increase/Decrease of Equipment

1.9.1. The Government reserves the right to increase and/ or decrease the number of the Tanks to be serviced by 5, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon Tank PM/RM services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.10. Quality Assurance

1.10.1. According to the contract’s inspection clause, the Government will evaluate the

Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.11. Red Tagged Items

1.11.1. Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared

IAW OC-ALC OI 21-203, Chapter 2.

1.12. Red X Clearance

1.12.1. The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2.

The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.13. Red X Clearance on Equipment

1.13.1. Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.14 . Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis

1.14.1. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.15. Hours of Operation

1.15.1. The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0800-1600. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor.

1.15.2. These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.16. Special Qualifications

1.16.1. The Contractor shall provide personnel with one of the following qualifications to Certify

Repairs on this Contract IAW the API and ASME Standards.

• American Petroleum Institute (API) 570 Certification, or

• American Welding Society (AWS) Certified Welder / Welder Inspector (CWI certification); with Endorsements in ASME Pressure Vessel section IX Piping B31.1 and

B31.3; and ASME Pressure Vessel Section VIII, Div. 1 and Section IX.

1.17. Welding and Hot Work Requirement

1.17.1. The Contractor shall obtain an AF Form 592, which is the USAF Welding, Cutting and

Brazing Permit, prior to using any of the welding, cutting or brazing equipment. The Contractor shall contact the 72nd Air Base Wing (ABW) Fire & Emergency Services Division’s Fire

Prevention Office, at 405-734-3981, for all work which involves welding, cutting brazing, soldering, tar kettles and open flame devices. Contractor personnel who are performing the work shall keep this form with them at all times while at the worksite.

1.17.2. The Contractor shall meet the following requirements: OSHA Standard 29 CFR 1910

Subpart Q (as is applicable), National Fire Protection Association (NFPA), Standard 51B for Fire

Prevention; during welding, cutting, and other hot work, and Air Force Occupational Safety &

Health (AFOSH) Standard 91-5, Welding, Cutting and Brazing.

1.18. Contractor Personnel

1.18.1. The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The

Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the

Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air

Force Base (AFB). The CM or alternate shall be available to meet on the installation with

Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.18.2. The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The

Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker

AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.19. Listing of Contractor Employees

1.19.1. The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the GPOC within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.19.2. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction

(AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All

Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The

Contractor shall employ and maintain a technically trained and experienced work force.

1.20. Environmental Certification

1.20.1. The Government will ensure the part or equipment is clean, drained, and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the

Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.20.2. The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB.

Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.21. Environmental Protection & Safety

1.21.1. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.21.2. Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker

AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB

HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC)

Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention” and

OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil <http://www.e-publishing.af.mil> for downloading or ordering.”

1.22. Hazardous Material (HAZMAT)

1.22.1. If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.22.2. The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker

AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma

City Air Logistics Complex (OC-ALC) Supplement to AFMAN 32-7002, “Environmental

Compliance and Pollution Prevention”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed. The GPOC will forward the records to the

Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.23. Safety Data Sheet (SDS) and Labeling

1.23.1. Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.23.2. The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72

ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the GPOC, ten (10) calendar days after contract award date all Safety Data Sheets

(SDSs). The Contractor shall receive approval from the GPOC prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the

Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200

(2012): product identifier; signal word; hazard statement(s); precautionary statement(s);

pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The GPOC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.24. Hazardous Waste

1.24.1. If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the “No

Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.24.2. The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.25. Discharges

1.25.1. Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge Permit as instructed by

72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) days after award. The

GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72

ABW/CEIE for discharges into IWTP and sanitary sewer.

1.26. Off-Site Discharges

1.26.1. For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works

(POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the GPOC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.27. Spills

1.27.1. Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.27.2. One (1) copy to CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.28. Environmental Training

1.28.1. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.28.2. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force, and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000

<http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000> and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB

HWMP, “Hazardous Waste Management”.

1.29. Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications

1.29.1. The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.30. Commanders Safety Intent

1.30.1. The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each contractor and government employee.

1.31. OC-ALC Security and OPSEC briefing

1.31.1. All Contractor personnel working on base in the OC-ALC shall be required to read the

OC-ALC Security and OPSEC briefings. The GPOC will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the GPOC with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI 5220.22 “Industrial

Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.32. Housekeeping

1.32.1. The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.33. Foreign Object Damage (FOD) and Dropped Object Prevention

1.33.1. Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace

Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-

2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The

Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing the

Digital Versatile Disc (DVD) provided by the GPOC.

1.33.2. The Contract Manager shall provide written certification to the GPOC for each employee prior to the employees starting work in the OC-ALC shops. The certification shall have the title of the training, the name of the person who received the training, and the date of the training.

The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-

ALC shops. Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

1.34. Tool Control and Accountability

1.34.1. While performing contract services in or around Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-

101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The

Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the

OC-ALC industrial areas. The MXRIWRS Form 032 is available from the GPOC. The

Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the GPOC within five (5) business days after any PM or RM actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the GPOC of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The GPOC will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the GPOC. The CM shall ensure each employee on the job site receives a briefing from the

GPOC about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC

Industrial Areas.

1.35. Privately Owned Motor Vehicles (POV)

1.35.1. Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic

Supervision”. The Contractor shall comply with Tinker AFBI 24- 302, in its entirety for the operation of POVs within Tinker AFB.

1.36. Visitors Pass

1.36.1. The Contractor shall contact the GPOC seven (7) business days before arriving on Tinker

AFB in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the

Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at

Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot.

1.37. Foreign Nationals

1.37.1. The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.38 ISO 50001 – Energy Management System.

1.38.1. The OC-ALC is certified to ISO 50001 Energy Management Systems. All contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

a) EnMS Training. All Contractors servicing OC-ALC facilities, systems, and equipment at Tinker AFB shall complete Air Force provided initial EnMS Training.

It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Tinker

AFB.

b) The Contractor shall complete the required training and provide the completion notification to the GPOC within five (5) business days of contract award or before arriving on base.

1.39. Safety and Health on Government Installations

1.39.1. While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS. During the execution of the contract the Contractor shall notify the CO, GPOC, and Government Contract Administrator

(CA) within one (1) business day of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00. The Contractor shall notify the (CO) within one (1) business day of any injury to contract personnel which occurs while on a Government installation.

1.39.2. Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.39.3. If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013 AFI 31-218

AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.39.4. While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

1.40. Communicating Hazards Of Workplace (CHOW)

1.40.1. Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site Safety Plan.

1.41. Safety and Health Plan

1.41.1. The Contractor shall be responsible for compliance with the OSHA Public Law 91-596.

The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the GPOC (see Appendix C).

1.42. Combating Trafficking in Persons

1.42.1. IAW DFARS PGI 222.17, the GPOC shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the

Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness

Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.43. Speak Up for Safety

1.43.1. Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

1.43.2. A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

1.43.3. Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

1.44. Emergency Procedures

1.44.1. The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.45. Training – General (including but not limited to)

1.45.1. The GPOC will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The GPOC will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable

Information (PII) requirements, only the last four (4) of the contractor employee’s Social

Security Number (SSN) will be input on the form. The Government will add or remove training as required per Air Force Regulation.

1.45.2. The Contractor shall contact the GPOC prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number http://www.state.gov/g/tip

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training, Computer Based Training

(CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR

OC-ALC Human Factors Training, CBT MTEPDV9775100BR

Environmental Management Systems (EMS) - General Awareness

Training

MTEENV9733070BR

ISO 50001 Compliance Training

Records Management - User Training MLMW0188

Controlled Unclassified Information (CUI) Training_2022BG ZZZ2021CUI

OC-ALC/OB Initial Workplace Specific FOD/DOP Briefing MTEMAS0002011BR

If the Contractor is NOT crossing the yellow line into the shop, this class is required:

Lockout/Tagout Course for Others, CBT CTEMAS0003002CB

If the Contractor IS going to actually lockout/tagout equipment, these classes are required:

Lockout/Tagout Initial Course TE00141

Lockout/Tagout Refresher Course for Authorized Personnel, CBT CTEMAS0003000CB

2.0. PERFORMANCE ASSESSMENT

The Contractor shall be aware that in the absence of any contract requirement from the Service

Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the

Government under any other provision of the contract. The Contractor shall ensure the following

SS requirements are accomplished:

Service Summary (SS) Table 2-1

SS PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

SS 1

The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing. The personal protective equipment shall include the following:

reflective clothing (belt, vest, etc.), hearing and eye protection, Including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any other incidentals that are necessary to travel to the Oklahoma City Air

Logistics Complex (OC-ALC) to perform Preventive and Remedial Maintenance (PM/RM), on twenty (20) pieces of Tank Farm equipment for 76 PMXG/QPE.

The equipment is listed in the Appendix A.

1.1.1

100% Compliance

SS 2

The contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer

(OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein and by conforming to the manufacturer’s equipment specification and this

PWS.

1.1.2

SS 3

The contractor shall perform all PM’s IAW the OEM specifications. The contractor shall perform two (2)

PMs per year on each item listed in Appendix A. The contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within five

(5) business days after contract award. The contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.

1.2.1

SS 4 Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor

1.5.1.1 100% Compliance by telephone, email, or fax and provide the following information:

a) The equipment identification number (ID#)

b) A brief description of the malfunction

c) Location of equipment

d) Name and telephone number of the

Government’s SME

SS 5

When RM is required, the Contractor shall submit the

RM Work Request (WR) form (Attachment X) to the

GPOC for coordination.

1.5.1.2

SS6

The Contractor shall begin RM once the CO approves the WR and after coordinating the RM visit with the

GPOC. The technician shall arrive on site at the equipment location to perform RM within 2 business days or if overseas, within 5 business days after the

WR is approved. The Contractor shall provide and use only new parts and material unless otherwise authorized by the CO.

1.5.1.4

SS7

The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five days must be identified and provide sufficient documentation supporting the delay.

1.6

SS8

Immediately upon completion of any maintenance and before leaving the OC-ALC, the Contractor shall provide a draft, written Service Report to the SME.

When necessary, the SME will forward the draft service report to the GPOC within 2 business days of receipt. The Contractor shall provide, by fax or email, the final service report within 5 business days to the

GPOC

1.7

SS9

The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer

Complaint.

1.10

SS10

The Contractor shall notify the Government

Technical POC upon completion of each PM/O&A action IAW OC-ALC OI 21-203, Chapter 1, 2 and 3, as applicable.

1.11

S11

The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter

2.

1.12

SS12

The Contractor shall ensure the Red X’s are cleared

IAW OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instances that the Contractor clears a

Red X in his or her assigned work area.

1.13

SS13

The Contractor shall provide personnel with the following special qualifications and shall provide the certifications to the CO with their proposals.

1.16

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP). Government Furnished Property is not applicable to the performance of this contract with FAR Parts 45 and 52.245 plus supplements.

3.2. Shared Property of the Government Not Applicable.

3.3. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB, OK

3.3.1. Security Forces. The Government will provide general on-base security forces' service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.3.3. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the

Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.4. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.3.5. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.4. Intangible Government Property Not Applicable.

3.5. Contractor Acquired Property (CAP) Not Applicable