PWS for Surge Suppressor 996636363.docx

PERFORMANCE WORK STATEMENT

(PWS)

For Overhaul of Surge Suppressor

NSN 1680-99-663-6363FL

FD2030-XX-XXXX

PREPARATION DATE: 22-Jan-26

APPENDIX A

APPENDIX A

PREPARING ORGANIZATION: AFSC/448 SCMW/848 SCMG/424 SCMS TINKER AFB OK 73145

Table of Contents

i

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.1.1. The purpose of the Performance Work Statement (PWS) is to define the repair requirements for the SURGE SUPRESSOR, NSN 1680-99-663-6363FL specified in Attachment A of the PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, testing and finishing actions required to return the items to a serviceable condition. The contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The Contractor is responsible for the scheduled delivery of a quality product.

1.2. General Information

1.2.1. Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.3. Work Requirements

General Requirements:

Overhaul Return unit to a serviceable condition via contractor acceptance testing procedures and contractor documents.

No Fault Found (NFF) Unit initially passes contractor acceptance test procedure and contractor documents.

Item Unique Identification (IUID) A system of establishing unique item identifiers (UII) within the DoD by assigning a machine-readable character string or number to a discrete item, which serves to distinguish it from other like and unlike items. UIIs are stored in the IUID registry, along with pedigree data associated with item. The registry is maintained by the Defense Logistics Agency Logistics Information Service (DLIS) (see https://dodprocurementtoolbox.com/faqs/iuid-faqs/iuid-overview)

Over and Above Work “Over and above work” means work discovered during the course of performing overhaul, maintenance, and repair efforts that is—

(i) Within the general scope of the contract;

(ii) Not covered by the line item(s) for the basic work under the contract; and

(iii) Necessary in order to satisfactorily complete the contract.

Over and above does not cover normal type repairs or replacement of failed components occurring due to operation of the end item. These type failures are expected to be accomplished under the overhaul line item in the contract. Examples of over and above include damage that has occurred which is not the result of the normal operation of the end item, damage to cases, external accessories, and damage to many components due to a short on a circuit board. Normal type repairs should not be interpreted as just component failures not normally seen.

Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request in accordance with the agreed-to procedure.

The Contractor and Administrative Contracting Officer shall mutually agree to procedures for Government administration and Contractor performance of over and above work requests. If the parties cannot agree upon the procedures, the Administrative Contracting Officer has the unilateral right to direct the over and above work procedures to be followed. These procedures shall, as a minimum, cover—

The format, content, and submission of work requests by the Contractor. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work; Government review, verification, and authorization of the work and Proposal pricing, submission, negotiation, and definitization.

The Government will review the work request and provide a response to the contractor within 15 calendar days if the over and above work request is approved by the Government. Approved work requests will result in contract modifications to definitize all over and above work.

Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract.

Data (CDRLs) Data provided through Contract Data Requirements List (CDRLs). See paragraph 1.4.1 for data listings.

Specific Work Requirements:

1.3.1. The Contractor shall perform repair of the items specified in Attachment A of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, ATP troubleshooting and testing and finishing actions required to return the items to a serviceable condition. The work shall be accomplished IAW the Contractor’s latest repair instructions. In the event that a situation develops where the instructions conflict with the pertinent manual, this PWS shall take precedence. Return unit to a serviceable condition.

1.3.2. The Contractor shall replace any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity at the Contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The Contractor is advised to include the cost of replacing a percentage of each recoverable part in their repair cost proposal.

1.3.2.1. If the Contractor is not a Government Engineer approved source of repair for a recoverable part, this part shall be replaced with a new part per paragraph 1.10 or repaired by a Government Engineer approved source. The Contractor may propose their repair procedure along with substantiating documents for evaluation and possible approval for repair of the recoverable part. The Contractor shall submit the request for evaluation to the cognizant engineering office through the PCO for approval. The Government will not be responsible for any costs associated with development of any repair procedures unless it has been negotiated and approved by the PCO.

1.3.2.2. Identification of missing and/or externally damaged components must be revealed within five (5) business days after the asset is removed from the shipping container and reported to the PCO through the ACO in the form of a Discrepancy Report. Failure of the Contractor to identify missing and/or externally damaged components within five (5) business days may result in failure of the missing/damaged components to be covered under over and above.

1.3.3. End Item Identification and Marking:

1.3.3.1. Permanently and legibly mark each repaired end item with the Contractor's identification. This identification shall include the Contractor's CAGE and the date of repair. The identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

1.3.3.2. Item Unique Identification (IUID) will be added to the end item in accordance with the following:

a. Specification requirements for IUID marking will be contained in the Technical Order (TO) 00-25-260, approved engineering drawing, or a Government provided Engineering Order (EO) (AF Forms 3925, 3926 and 3927) as applicable.

b. IUID markings are required for the end-item only. IUID for subcomponents is only required if specifically identified in the TO 00-25-260, approved engineering drawing, or a Government provided EO.

c. For items that do not have IUID marking specifications as stated in paragraph b., the Contractor shall develop the marking specifications in accordance with the current revision of MIL-STD-130. Location and marking method shall be determined by the contractor.

d. IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Verify 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the Contractor shall replace the IUID mark.

e. The Contractor shall submit the required and applicable contingent data for Legacy items to the IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_informatio n.html.

f. The Contractor shall submit IUID data for new manufactured items that require IUID based on the DFARS clause 252.211-7003, Item Identification and Valuation, as prescribed in DFARS Subpart 211.274

1.3.4. Quality Acceptance and Processing:

1.3.4.1. The Contractor shall support quality acceptance inspections of each end item IAW DCMA’s latest approved procedure. Quality acceptance will be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.3.4.2. Each end item identified as serviceable shall be delivered to the Government defect free.

1.3.5. Shipping Documentation:

1.3.5.1. The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated.

a. Tested OK (Serviceable) tag is DD Form 1574/1574-1 (or contractor equivalent) (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (or contractor equivalent) (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (or contractor equivalent) (Red).

d. Suspended tags/ labels are DD 1575/1575-1 (Brown)

1.3.5.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by routine shipping. The Contractor has the discretion to use carriers such as UPS, FedEx, or equivalent.

1.3.6. Mission Essential Contractor Services:

The contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023. The contractor shall establish and provide a written plan to ensure continued support during a crisis IAW DFARS 252.237-7023.

1.4. Reporting Requirements

1.4.1. Data requirements are specified below and in the Contract Data Requirements List (CDRL DD Form 1423) found in Part 1, Section B, The Schedule of the Basic contract.

A011 A012

DI-ADMN-81373

DI-ADMN-81250C

As Required

1.4.2. In addition, the Contractor shall maintain a document package, in the Contractor’s format, containing the following documentation for each item produced for the contract period:

1.4.3. The Contractor shall develop and provide a corrective action plan with regard to breached or anticipated to be breached contractual requirements. (DI-MGMT-80501).

1.4.4. Meetings and Conferences The Contractor shall support meetings (e.g., teleconferences, Program Management Reviews (PMR), Technical Interchange Meetings (TIM), etc.) with the Government. The Contractor shall provide meeting facilities. (DI-ADMN-81249C, DI-ADMN-81373 and DI-ADMN-81250C).

1.4.5 The Contractor shall provide a monthly production report with monthly maintenance production figures, status, and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. (DI-PSSS-81995A).

1.5. Quality Program and Inspection System Requirements

1.5.1. The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with the contract requirements.

1.5.2. When a Deficiency Report (PQDR) is received for an end item repaired under the terms of this contract, the Contractor shall comply with the ACO directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.2.1 The Contractor shall provide confirmation of Deficiency Report exhibit receipt and date in writing to the PCO. The Contractor shall process the exhibit IAW TO-00-35D-54, develop and deliver a Teardown Deficiency Report (TDR) (DI-ALSS-81534A) for any repairable asset that was received as the result of an identified and documented failure. The contractor will submit a TDR within 90 calendar days of receipt of end-item to the PCO.

1.5.3. The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO before production of the next end item.

1.5.4. The Contractor shall allow quality assurance reviews to be conducted at the site of repair at the request of the Defense Contract Management Agency (DCMA) throughout the contract period.

1.5.5. The Contractor shall allow a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.5.6. The Contractor shall submit requests for deviation / waiver to the PCO through the ACO. Work shall not be initiated on assemblies / components affected by deviation / waiver pending approval / disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part / assembly affected, effect on cost / price and delivery schedule, description of deviation / waiver, justification for deviation / waiver, and proposed corrective action taken.

1.6. Condemnation Candidates/End items beyond economical repair

1.6.1. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO or ACO. Upon determination of a potential condemn/scrap, the Contractor shall prepare and submit to the Government a work request in accordance with the Contractors approved procedure to request disposition. The Contractor shall report condemn/scrap candidates to the PCO within 30 calendar days of discovery.The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.6.2. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case- by-case basis by the ACO.

1.6.3. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in repair of all NSNs listed on this PWS. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

1.7. Special Tools (ST) and Support Equipment (SE)

1.7.1. The SE required to accomplish the scope of work to be completed on end-items under this contract is contained in the contractor's latest repair instructions. If the equipment specified in the repair procedures is not designated as Government furnished in this contract, the Contractor shall furnish identical or substitute SE from commercial sources.

1.7.2. If the Contractor intends to substitute SE, the Contractor shall demonstrate that substitute SE can be acquired and meets the standards stipulated in the technical data by the following actions:

1.7.2.1 Displaying drawings, schematics, or specifications which illustrate that the Contractor understands the exact nature of the work to be performed, and the SE required to perform the tasks.

1.7.2.2 Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

1.7.2.3 Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency.

1.7.3 The Contractor shall show certification documents of all calibrated SE to the ACO prior to work performed as outlined in the PWS.

1.7.4 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to work performed. The Contractor shall ensure SE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall provide certification documents (DI-QCIC-80798C) to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Calibration data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items not requiring calibration.

i. Traceability to the National Institute of Standards and Technology

1.8. Parts Control Program

1.8.1. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS. Parts or material used shall be equal to or exceed the original requirements technical data.

The current item configuration, as described in the applicable Approved OEM parts list, shall serve as the baseline and Program Parts Selection List (PPSL) for required parts.

1.8.2. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item or system parts list. The Contractor shall notify the PCO via e-mail of any configuration discrepancies noted between the parts list, engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from cognizant engineering activity via the PCO for deviations from the parts list prior to implementation for parts that are not Class II changes. The contractors engineering department shall have the authority to prepare and approve Class II engineering change orders and minor deviations as defined by MIL-HDBK-61 and DCMA procedures. The contractor shall submit all Class I and Class II ECOs to DCMA for concurrence with classifications. Copies of all Class I and Class II ECOs or minor deviations, shall be forwarded to the PCO through the ACO using contractor’s internal form in accordance with the contractor’s internal procedures (DI-SESS-80639D).

1.8.3. The Contractor shall keep records of the sourcing of replacement parts for each end item repaired per their approved Parts Management Plan (PMP) and shall furnish these records for inspection upon Government request.

1.8.4. Diminishing Manufacturing Sources/Material Shortage and Obsolescence. The Contractor shall report all diminishing manufacturing sources/material shortages and obsolescence issues to the Government. DI-PSSS-81656B

1.8.5. Government-Industry Data Exchange Program (GIDEP). The contractor shall submit all appropriate data requirements to the Government Industry Data Exchange Program (GIDEP) as it is generated. The contractor shall screen each Alert or Safe received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. If appropriate action requires a stock purge that negatively impacts production, the contractor shall perform a risk analysis and provide recommendations to the cognizant engineering office. Contractor shall adhere to the policies and directives of GIDEP. DI-MGMT-80368

1.9. Cannibalization of Parts

1.9.1 The Contractor is authorized to cannibalize subassemblies or parts between inducted unserviceable assets in order to expedite repair when a particular repair is constrained for lack of materials that are not and will not be immediately available. Cannibalization requests shall be subject to the review and subsequent approval or disapproval of the Government Equipment Specialist, 424 SCMS/GUME. Such cannibalization actions should only be considered upon exhaustion of all other sources of materials. The Contractor shall not initiate any cannibalization action unless such action shall satisfy all material requirements for the item in question. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item.

1.10. Ozone Depleting Substances (ODS)

1.10.1. This PWS is not requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the PCO.

1.11. Delivery Schedule

1.11.1. The Contractor shall meet the contractual delivery schedule.

1.12. Customer Service Requirements

1.12.1 Information Requests: The Contractor shall ensure responses to requests for information and data are only provided to customers authorized by the PCO in the performance of official duties. All requests between the Government and the Contractor shall go through the Procuring Contracting Officer (PCO).

1.12.1.2. Information requests shall contain a subject line, nature of the request and an expected/requested response date and time. The request must be identified as “EMERGENCY”, “URGENT” or “ROUTINE” IAW paragraph 1.17.2 of this PWS so that a response is provided within the specified timeframes. A log will be maintained by the PCO or an appointed Government Representative. The log will be used to track all requests and evaluate response times.

1.12.1.3. Contractor requests for engineering and/or technical discussions shall be submitted by written correspondence through the PCO by E-mail.

1.12.2. Response Times for Information Requests: All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via e-mail. Requests for information shall be answered within the following timeframes:

a. Emergency Respond within two (2) business days.

b. Urgent- Respond within five (5) business days.

c. Routine- Respond within ten (10) business days.

1.13. Safety and Health

1.13.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. By safety and health standards, the Contractor shall notify the PCO, within eight (2) business days of any damage to government property where the dollar value exceeds $500,000.00 and within two (5) business days, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.14. Manpower Reporting Language for Contract Performance Work Statements

1.14.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at SAM.gov. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM.gov help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

Surge

1.14.2 In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001), and invokes surge: The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. The Contractor is required to provide the Government a surge plan DI-MGMT-80969. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

0. The Contractor will maintain a certain level of safety stock of components to draw from to perform additional repair.

0. Add additional shifts to increase production within the Contractor and with suppliers.

0. The Contractor will work with the various manufacturing sites and their supply chains to expedite production. The contractor will be notified in advance of, and be given the opportunity to negotiate; any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements will be on a best-effort basis.

1.14.3 Surge plans have four basic phases (assessment, execution, sustainment, exit/termination) and the plan associated with the surged items requested need to address those phases. The Government will provide, in writing, the items on contract that are requested to be surged. That request will include the item, the quantity, and timeline with respect to delivery schedule with estimated termination dates when known.

1.14.4 Contractors will provide a plan that includes the identified surge items, how they are going to meet the requirement, timeline to implement the plan, ability to sustain the surge through termination, identify any limiting factors or supply chain risks that will impact current surge production and future requirements for identified items.

1.15. Supply Chain Risk Management (SCRM)

1.15.1 Contractor must provide a comprehensive Supply Chain Risk Management (SCRM) Plan in accordance with the instructions to offeror prior to award. This plan must be maintained during performance of this contract, will be incorporated into the contract at award, and must illustrate executable processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and/or drive materiel cost increases to the program. The plan and processes apply to the Contractor and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain from raw material stage to delivery of a finished product.

1.15.2 The SCRM plan must clearly address the following:

a. Continuity of Operations (COOP) – Contractor will develop and/or update a Continuity of Operations Procedure/Plan (COOP), which outlines the processes and actions to prepare for, and respond to, planned/unplanned supply chain challenges.

b. Foreign Influence – The Contractor will disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest must be submitted to the Government cognizant security office.

c. Cybersecurity -The Contractor will implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. As part of this process, the Contractor will conduct early and continuous monitoring throughout the life of the agreement to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The plan must:

i. Include a description of how the Contractor and any of the Contractor’s subcontractors will provide to the government a system security plan (or extract thereof) in accordance with the NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the Contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

ii. Include a description of how Contractor will protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations.

Inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to the Contractor’s digital information and parts and components.

2. SERVICE SUMMARY

2.1 Service Summary

2.1.1 Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2-1. The Contractor service requirements are summarized into performance requirements that relate directly to the mission essential items. The performance threshold requirements describe the minimum acceptable levels of service for each requirement. In the event the performance requirement is not met, the Contractor shall be given time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

2.1.2 Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2-1.

2.1.3 Surveillance Methods: The PMS, DCMA Quality Assurance Representatives (QAR) and PCO will exercise surveillance over the performance requirements. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall support the PMS, DCMA QAR, and PCO surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint

2.1 SERVICE SUMMARY TABLE

Requirements

Urgent Requests – respond within 5 business days Routine Requests – respond within 10 business days

100% of all end items shall be delivered to the Government in serviceable condition.

2.1.4 Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the PMS evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

a. SS-1through SS-5: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR).

3. GOVERNMENT PROPERTY

3.1.1 Disposition of Government Property

3.1.1. These instructions apply to all Government owned property. Within 90 calendar days prior to contract expiration, the Contractor shall submit a letter to the PCO requesting disposition instructions in the transfer of Government furnished property (GFP). A listing identifying GFP shall include the NSN, part number, cage code, noun, quantity, condition code and dollar value, and the list shall be submitted through the PCO to the Supply Planner for disposition instructions. The GFP required to accomplish the scope of work to be completed under this contract is contained in Attachment E of this PWS.

3.1.2. The Contractor shall furnish all material, support equipment, tools, test equipment, and services except as listed below. No Government Furnished Property will be provided other than the units to be repaired. Government Furnished Material will not be provided.

3.1.3. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

3.1.4. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

3.1.5. The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

3.2. Discrepancies Incident to Shipment:

3.2.1. The Contractor shall perform 100% inspection of GFP and GFM and shall report discrepancies incident to shipment. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3.2.2. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO within 2 business days upon discovery for corrective action utilizing the AF WebSDR submittal.

3.2.3. The Contractor shall process a SDR (SF Form 364) for contract line items received with missing components (Missing On Induction, (MOI)) within 2 business days upon discovery in accordance with AFI 23-101. An electronic copy of MOI SDR form shall be submitted to the ACO and PCO within 2 business days of discovery.

3.2.4. Misdirected shipments of GFP shall be reported by written notification to the Property Administrator (PA) within 2 business days. The PA will issue disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV AF.

3.3. Other

3.3.1. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

3.3.2. The Contractor shall not transfer or use GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the Supply Planner through the PCO.

3.3.3. The Contractor shall replace GFP that has been removed by the USAF to fulfill other more urgent requirements. If any item so removed by the government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

ATTACHMENT A – END ITEMS

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

STOCK NO(S)

STOCK NO(S)

PARTS NO(S)

(755000-101)

(755000-101)

ATTACHMENT B – DEFINITIONS-

The following definitions are applicable to this PWS:

a) End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for government storage and issue.

b) Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a contractor’s capability to complete the work stipulated in the contract and in accordance with (IAW) the TO, and other guidance stipulated in this PWS.

c) Cannibalization: Authorized removals of a specific assembly, subassembly, or part from one weapon system, system, support system, or equipment end-item for installation on another end-item to meet priority mission requirements with an obligation to replace the removed item.

d) Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

e) Procurement Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

f) Technical Order (TO): An Air Force publication or Contractors Commercial manual that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of given items and equipment or publication prescribing Technical Order maintenance.

g) Support Equipment (SE): All equipment called out in applicable repair instructions required for end item and component test, repair, and / or modification.

h) Serviceable: Capable of meeting the requirements and performing the function for which designed or modified, and meets all test requirements established by the Contractor Automated Test Procedure and PWS.

i) Overhaul: Overhaul is the restoration of an item to a completely serviceable condition as prescribed by maintenance serviceability standards. An overhaul will allow the item to be fixed repeatedly as it is driven by specific serviceability standards.

j) Repair: An end item repair is the action taken to return the end item to a serviceable condition by replacing all specific listed or non-performing consumable items and only the damaged recoverable parts that do not meet the TO and or OEM inspection criteria. Repair consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required IAW the applicable TOs and/or approved OEM documents to restore the end item to a serviceable condition.

k) Defect: Any nonconformance of a characteristic with specified requirements.

l) Product Quality Deficiency: A defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

m) Product Quality Deficiency Report: The SF 368 form or format used to record and transmit product quality deficiency data.

n) Consumable Part: Detail item that in itself is not repairable.

o) Recoverable Part: Parts that are not replaced at every repair event.

p) Teardown, Test, and Evaluate: An end item is tested for failures, disassembled to lower levels and tested. An evaluation is performed and a report is provided of efforts needed to return unit serviceable.

q) Mishap: An unplanned event, or series of events, which results in damage to Air Force property; injury to Air Force personnel; injury to on-duty civilian personnel; occupational illness to Air Force military or civilian personnel; or damage to property injury, or illness to non-Department of Defense personnel caused by Air Force operation. AFPD 91-2 1 May 2017.

r) Pre-Award Survey (PAS): A survey done prior to contract award where the contractor must meet several technical requirements in addition to business capabilities that may be evaluated in accordance with contract requirements.

ATTACHMENT C – APPLICABLE DOCUMENTS

USAF Technical Orders

00-5-1, Chapters 1-3

http://www.tinker.af.mil/technicalorders/index.asp

00-5-3 Chapters 1-4

http://www.tinker.af.mil/technicalorders/index.asp

00-35D-54 Chapters 1-4

http://www.tinker.af.mil/technicalorders/index.asp

http://www.robins.af.mil/library/technicalorders.asp

https://www.my.af.mil/etims/ETIMS/index.jsp

https://www.robins.af.mil/About-Us/Technical- Orders/

Military Specifications, Standards, Handbooks, and Government Standards

Forms

http://www.e-publishing.af.mil/shared/media/epubs/AF3925.XFD

http://www.e-publishing.af.mil/shared/media/epubs/AF3926.XFD

http://www.e-publishing.af.mil/shared/media/epubs/AF3927.XFD

Other Publications for Information Purposes Only Note: These publications are for information purposes only.

Air Force Manuals

AFI 23-101

http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-101/afi23-101.pdf

Attachement D- CAVAF Reporting Attachment image1.emf

CAV AF Reporting Requirements v6 May 2022 (1).pdf

CAV AF Reporting Requirements, v5, June 2021, page 1

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair, but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF homepage banner.

Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE: Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable contracts ICP CAV AF system administrator (SA). Assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE: A valid Public Key Infrastructure (PKI) is required prior to accomplishing #2 and #3 of contractor responsibilities.

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and annual refresher DoD Information Assurance (IA) CyberAwareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the CyberAwareness Challenge website, using the following website: https://public.cyber.mil/training/cyber-awareness-challenge

b. After navigating to training simply “Launch Training”.

https://public.cyber.mil/training/cyber-awareness-challenge

CAV AF Reporting Requirements, v5, June 2021, page 2

c. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF User Agreement Statement (AF Form 4394), and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

d. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

e. CyberAwareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring assistance with any CAV AF related access issues should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call…