PWS for Struers DM-600 PM Service Contract_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventative maintenance and calibration service on the Struers Duramin-600 M2 Hardness Tester, Trident Refit Facility, Bangor

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide preventative maintenance and calibration service on the Struers Duramin-600 M2 Hardness Tester. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and other items necessary to perform preventative maintenance and calibration on the Struers Duramin-600 M2 Hardness Tester as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards outlined in paragraph 7.1, Technical Exhibit 1, in this contract.

1.2 Background: The Struers Duramin-600 M2 Hardness Tester determines whether the mechanical properties of the material meet drawing/technical manual specifications. The hardness tester is used to determine the hardness of various metallic material components on Rockwell Hardness B, C, 15N scale or on the Brinell Hardness scale. The hardness tester needs calibration and preventative maintenance that requires specialized equipment to complete. Annual calibration is required and needed to maintain the hardness tester’s measurement accuracy. The manufacturer recommends periodic maintenance to this equipment to prevent damage and maintain operability.

1.3 Objectives:

a. Maintain TRF’s Struers Duramin-600 M2 Hardness Tester

b. Provide regularly scheduled preventative maintenance (PM)

c. Provide accredited direct calibration of the hardness tester verified to various hardness scales.

d. Provide accredited indirect calibration of the hardness tester on various hardness scales.

1.4 Scope.

The contractor shall accomplish the calibration and preventative maintenance on the Struers Duramin-600 M2 Hardness Tester (SN 666610200002). Qualified factory trained service engineer to accomplish all calibration and maintenance work on the equipment and accessories. Work center will coordinate with the vendor to arrange service call times and dates.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods. The Period of Performance reads as follows:

a. Base Year: March 27, 2026 to March 26, 2027

b. Option Year 1: March 27, 2027 to March 26, 2028

c. Option Year 2: March 27, 2028 to March 26, 2029

d. Option Year 3: March 27, 2029 to March 26, 2030

e. Option Year 4: March 27, 2030 to March 26, 2031

1.6 Quality Control: The contractor is responsible for all internal quality controls to ensure all maintenance and calibration are performed in accordance with OEM requirements and is responsible for the quality of services provided. Quality of services will be evaluated with government quality assurance.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed at Trident Refit Facility Bangor, Building 7000, Room W112, Code 640, Naval Base Kitsap Bangor, Silverdale, WA.

1.7.2 Hours of Operation: The contractor is responsible for conducting business per its established working hours Monday thru Friday except on holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.8 Security Requirements: No security clearance required for the contractor; however, the contractor must obtain a security badge to enter the Naval Base Kitsap Bangor Base (upper base) gate and TRF Bangor (lower base) gate and is also responsible for abiding by the TRF Bangor security requirements. The TRF Code 640 supervisor will assist the contractor in obtaining the security badge via the Base Authorization And Base Request (BAVR) website.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment and materials. At the close of each work period, government equipment and materials shall be secured.

1.8.2 Key Control: NA

1.8.3 Lock Combinations: NA

1.9 Special Qualifications: NA

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The (COR) will be

. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the

COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12 Key Personnel: NA

1.12.1 Identification of Contractor Employees: The Contractor shall ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall obtain and wear badges in the performance of this service, see paragraph 1.8 of PWS.

1.13 Contractor Travel: NA. Travel costs and arrangements are included in the preventative maintenance contract

1.14 Other Direct Costs: NA

1.15 Data Rights: NA

1.16 Organizational Conflict of Interest: NA

1.17 Phase In /Phase Out Period: NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

NMCARS Navy and Marine Corp Acquisition Regulation Supplement CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 HRC Rockwell Hardness “C” HRB Rockwell Hardness “B” HR15N Rockwell Hardness “15N” HBW 1/10 Brinell Hardness with 1 mm ball diameter/98.07 Newton force HBW 1/30 Brinell Hardness with 1 mm ball diameter/294.2 Newton force HBW 2.5/62.5 Brinell Hardness with 2.5 mm ball diameter/612.9 Newton force HBW 2.5/187.5 Brinell Hardness with 2.5 mm ball diameter/1839 Newton force HBW 5/250 Brinell Hardness with 5 mm ball diameter/2452 Newton force KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TRF Trident Refit Facility

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish the following to perform work under this contract that are not listed under Section 3 of this PWS.

a. Parts for system and computer

b. Tools for maintenance

c. Software updates

d. Shipping of tools and parts

e. Personal protective equipment

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall provide all material required to complete the requirements of the PWS.

4.4. Equipment: The Contractor shall provide all equipment required to complete the requirements of the

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for Struers Duramin-600 M2 Hardness Tester

(SN 666610200002)

• Provide one (1) scheduled on-site annual preventative maintenance on one (1) Struers

Duramin-600 M2 Hardness Tester to include:

1) Visual inspection and initial function and performance test.

2) Cleaning of the exterior unit and lenses.

3) Check that all electronic parts are clean and cables are properly seated.

4) Check fuses to correct value if relevant.

5) Test all main functions of hardness tester.

6) Check functions, configuration, processes of electronics and motors.

7) Test operation of the unit: movement of the Z-axis, turret rotation and indentation cycle.

8) When installed: movement of the XY stage, touch screen response.

9) Check of centering and orientation of indenter, adjustment of Indenter.

10) Check and adjustment of lenses, focus and magnification.

a. Service Items:

11) Check of load motor and belt, check and test of loads.

12) Check and adjustment of overview camera.

13) Function test control measurement.

14) Function test of indent on Struers test block.

15) Check of firmware and software.

16) Newest available software is installed.

17) Final test with customer.

18) Service report with description of work performed.

• Provide one (1) scheduled on-site annual direct calibration on one (1) Struers Duramin-600 M2 Hardness Tester to include:

1) Accredited direct calibration of the hardness tester verified to various hardness scales (e.g. HRC, HRB, HR15N, HBW 1/10, HBW 1/30, HBW 2.5/62.5, HBW 2.5/187.5, and HBW 5/250).

2) Performed and documented per ASTM E18-20 and ISO/IEC 17025:2017.

3) Accreditation certificate provided.

• Provide one (1) scheduled on-site annual indirect calibration on one (1) Struers Duramin-600 M2 Hardness Tester to include:

1) Accredited indirect calibration of the hardness tester verified to various hardness scales (e.g. HRC, HRB, HR15N, HBW 1/10, HBW 1/30, HBW 2.5/62.5, HBW 2.5/187.5, and HBW 5/250).

2) Performed and documented per ASTM E18-20 and ISO/IEC 17025:2017.

3) Accreditation certificate provided.

5.2. Task Heading: NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): NA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data:

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.