PWS for SSN.rtf

file_0.wmf

PERFORMANCE WORK STATEMENT FOR

SAFETY INSPECTION,

INITIAL ACCEPTANCE AND REINSTALLATIONS TESTS

ON

AIR RECEIVERS

AND

WATER PRESSURE TANKS

IN THE KAISERSLAUTERN MILITARY COMMUNITY (KMC)

786 CES/CEOES

Service Contracts RAB, Building 502 Table of Contents

SUBJECT Page Number

DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment and labor necessary to perform safety inspections on air receivers and water pressure tanks in the Kaiserslautern Military Community (KMC) to ensure continuous and safe operation. These installations include but are not limited to Ramstein Air Base, Construction Training Squadron Camp (CTS), Landstuhl, Vogelweh and Kapaun Air Station. All inspections shall conform to commercial standards in maintaining air receivers and water pressure tanks in accordance with (IAW) all existing German laws and safety regulations in their current version, Ordinance on Industrial Safety and Health / Betriebssicherheitsverordnung (BetrSichV), Operational Safety Rules / Technische Regeln Betriebssicherheit (TRBS), manufacturer recommendations and all required safety regulations from the German Social Accident Insurance / Deutsche Gesetzliche Unfallversicherungen (DGUV).

QUALIFICATIONS.

The contractor shall perform safety inspections through accredited surveillance associations (for example TUEV – Technischer Ueberwachungsverein, DEKRA) on all Air Receivers and Water Pressure Tanks listed in the attached Appendix A. All service technicians must be certified experts (Sachverständiger) according to the Ordinance on Industrial Safety and Health / Betriebssicherheitsverordnung (BetrSichV) to perform legally valid inspection on air receivers and water pressure tanks. Service technicians must have sufficient experience through professional training in this field and must have enough knowledge of the relevant safety and accident prevention regulations, guidelines and generally recognized rules of engineering to assess the proper condition of the existing air receivers and water pressure tanks. The contractor shall submit certificates of employee’s qualification and training to the Contracting Office during the solicitation process with all other requested documentation.

SAFETY INSPECTIONS.

The Government Authorized Callers (GAC) will schedule an appointment with the contractor for conducting inspections on air receivers or water pressure tanks in the locations listed in Appendix A. During the inspector’s performance, 786 CES personnel will provide support or any immediate repairs as required. The inspector shall perform the inspection of all air receivers or water pressure tanks IAW the regulation for pressure tanks (Druckbehälterverordnung und geltenden Vorschriften).

1.2.1. INITIAL ACCEPTANCE AND REINSTALLATIONS TESTS.

The GAC will notify the contractor for initial acceptance or reinstallations tests to be made on air receivers or water pressure tanks in the locations listed in Appendix A. During the inspector’s performance, 786 CES personnel will provide support or any immediate repairs as required. The inspector shall perform the inspection of all air receivers or water pressure tanks IAW the regulation for pressure tanks (Druckbehälterverordnung und geltenden Vorschriften).

REQUIRED DOCUMENTATION.

1.3.1 AFTER COMPLETION OF WORK.

The contractor shall submit a written report within 14 business days IAW Appendix A. The report shall include: date and time inspections was performed, location of the air receiver or water pressure tank, type of service performed, overall condition of the air receiver or water pressure tank including any discrepancies cited and repairs required, name and signature of the inspector performing the inspection. All reports shall be annotated in logbooks for each location. Logbooks will be provided by the GAC, 786 CES/CEOES, Bldg 502, Ramstein Air Base.

1.3.2. DELIVERABLES.

Deliverables (Report, Document, etc.)

PWS

paragraph Due Date (Calendar Days) Written Safety Inspection Report 1.2.

Within fourteen (14) business days after completion of work Written Initial Acceptance Test Report 1.2.1.

Within fourteen (14) business days after completion of work Written Reinstallation Test Report 1.2.1.

Within fourteen (14) business days after completion of work

GENERAL INFORMATION.

QUALITY ASSURANCE.

The U.S. Government will periodically evaluate the contractor’s performance. Any U.S. Government quality assurance inspections will be conducted in a manner consistent with commercial practices. Systems shall be inspected IAW:

CONTRACT MANAGER.

The Contractor shall provide the name of a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal duty hours (0700-1600). The Contractor shall be able to meet with the GAC to resolve any contract issues. The contract manager and alternate shall be able to understand, read, speak, and write basic and technical English (to speak English with sufficient structural accuracy and vocabulary to participate in formal and informal conversations on practical, social, and professional topics). The Contractor shall provide to the CO and GAC, five (5) business days after award, the names, addresses, and home phone numbers of the contract manager’s supervisor, contract manager, and an alternate with authority to act for the Contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO and GAC, ten (10) business days prior to the change taking effect.

HOURS OF OPERATIONS

The contractor shall coordinate all work to be accomplished IAW this PWS at regular working hours from 0700 – 1600 hrs, Monday to Friday except on holidays.

US/German Federal Holidays.

1 January 3rd Monday in January 3rd Monday in February New Year’s Day Martin Luther King Day Washington’s Birthday Neujahr (US) and (German) (US)

(US)

Good Friday Karfreitag (German) Easter Monday Ostermontag (German) 1 May Labor Day Tag der Arbeit (German) Ascension Day Christi Himmelfahrt (German) Whit Monday Pfingstmontag (German) Last Monday in May Memorial Day

(US)

Corpus Christi Day Fronleichnam (German) 4 July 1st Monday in September Independence Day Labor Day

(US)

(US)

3 October 2nd Monday in October Day of German Unity Columbus Day Tag der Deutschen Einheit (German) (US) 1 November All Saints’ Day Allerheiligen (German) 11 November 4th Thursday in November Veteran’s Day Thanksgiving

(US)

(US)

25 December Christmas Weihnachten (US) and (German) 26 December 2nd Day of Christmas

2. Weihnachtstag (German)

When a US Federal Holiday is on a Saturday, the preceding Friday will be observed. When the holiday is on a Sunday, the following Monday will be observed.

** Indicates dates change each year – Moveable Holidays

PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS. Work stoppages may occur during the execution of this contract due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or denied. During scheduled and unscheduled exercises or operations, the contractor must be prepared to postpone performance in coordination with the GAC until immediately after completion of the military exercise or operation. No additional cost for the Government for the waiting time until exercise or operation is over.

SECURITY REQUIREMENTS.

The contractor personnel shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations.

CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND VEHICLE PASSES.

The Contractor personnel shall obtain Base Entry Identification, Installation Common Access Card ICAC not later than twenty four (24) days prior to the Period of Performance (PoP). In order to obtain the ICAC the Contractor is required to submit to the GAC following

USAFE IMT 79 (Request for Base Entry Identification)

Memo of Base ID request Copy of Passport Security Questionnaire for simple security check Police Good Conduct Certificate (Polizeiliches Fuehrungszeugnis), USAFE IMT 79, Memo of Base ID request, and the Security Questionnaire will be provided by GAC, 786 CES/CEOES.

Contractor personnel will present completed documentation to the Security Forces personal located at Bldg #134 Ramstein Air Base, to obtain Base Entry Identification (BEI). Contractor Personnel can only gain access to the Kaiserslautern Military Community (KMC) after the security check has been passed with positive result. It is the responsibility of the Contractor to collect and turn-in the (BEI) within one (1) week for personnel no longer employed and in case contract is terminated and/or after end of PoP.

ACCESS TO RESTRICTED AREAS.

Access to secured areas must be coordinated with the GAC. Restricted areas require notification through the GAC to the Facility Manager or his/her alternate at least one (1) week prior to the start date to allow time for coordination.

ESCORT.

For any restricted/secured area access in conjunction with (ICW) the scope of work, the GAC will arrange for escort and entry authorization at the designated place of performance.

SPECIAL QUALIFICATIONS. Contractor employees performing services shall be able to speak enough English to communicate on a basic level with on-site personnel.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS.

The contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The contractor shall perform work in a manner that conserves water, energy, and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the contractor shall respond and take corrective action immediately. In the case of a nonconformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS.

The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to, the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. The FGS for Germany and other important environmental laws and requirements applicable for all contractors working on base will be made available upon request.

DOD MISSION ESSENTIAL SERVICES DURING CRISIS. IAW DODI 1100.22, Policy and Procedure for Determining Work Force Mix, paragraph 5b, it is determined that none of the services as stated in this PWS are mission essential.

CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PM, safety inspections and repairs of pop-up barriers, tire shredders, bollards, arm barriers and sliding gates doors via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

USES AND SAFEGUARDING OF INFORMATION: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

2.10.2. USER MANUALS: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at https://www.ecmra.mil.

SERVICE SUMMARY.

Performance Objective Paragraph Performance Threshold SS-1 Inspections on Air Receivers and Water Pressure Tanks.

All inspections comply with associated regulations, laws and manufacturer’s instructions.

1., 1.1., 1.2.

100 % of the time SS-2 Initial Acceptance Tests and Reinstallations Tests on Air Receivers and Water Pressure Tanks.

All Tests comply with associated regulations, laws and manufacturer’s instructions.

1., 1.1., 1.2.1.

100 % of the time SS-2 Provide Reports. All reports, and other documents submitted accurately and in time.

1., 1.1., 1.2., 1.2.1., 1.3.1., 1.3.2.

100 % of the time

GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will ensure all equipment is prepared for inspection and testing.

DAMAGE TO U.S. GOVERNMENT PROPERTY. The Contractor shall report all damages to U.S. Government property within one hour after occurrence to a GAC (06371-47- 4879). The Contractor shall be responsible for reimbursing the U.S. Government no later than 30 calendar days of receipt of claim for all costs associated with damages to U.S. Government property in the performance of services in this contract.

APPENDICES.

Estimated Workload Data Equipment List

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

DESCRIPTION OF SERVICE

ESTIMATED QUANTITY

Safety Inspections on Air Receiver and 2021 -ea

Water Pressure Tanks 2022 -

2023 -

IAW the list of Equipment, APPENDIX A 2024 -

2025 -

Initial Acceptance Tests IAW the list of Equipment, APPENDIX A

2021 - 4 2022 - 4 2023 - 4 2024 - 4 ea

2025 - 4

Reinstallation Tests IAW the list of Equipment, APPENDIX A 2021 - 4 2022 - 4 2023 - 4 2024 - 4 ea

2025 - 4