PWS for RFQ.pdf

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Southeast Area USDA Research Facilities

Tifton, GA

Pest Control Services

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

1.1 The mission of the Crop Genetics and Breeding Research Unit (CGBRU) is to conduct research to solve agricultural and environmental problems of regional and national interest.

1.2 The mission of the Southeast Watershed Research Laboratory (SEWRL) is to develop the scientific understanding and associated technologies of watershed systems essential to maintaining/enhancing the environmental and natural resource base upon which a viable, sustainable, and productive agricultural economy depends.

1.3 Pest control services have been performed by CGBRU and SEWRL personnel until recently. Historically, pests including roaches, ants, flies, fleas, termites, and nuisance animals have been the most likely threats.

2.0 SCOPE

2.1 The scope of this project requires monthly and quarterly control and eradication services of local pests or insects on the exterior and interior of location buildings.

Services include the inside the offices and buildings, as well as the perimeter of each building.

2.2 Pesticides used for the control of insects must use the following criteria whenever possible: (1) does not bio-accumulate, (2) is selective or target specific, (3) is non-carcinogenic, (4) is non-teratogenic, (5) does not contaminate ground water or soil,

(6) is not persistent in the environment. Care will be taken to use only the amounts of pesticide necessary to accomplish the pest management objectives.

2.3 The Contractor must provide all labor, equipment, supervision, storage, and materials to successfully perform pest control services. Best industry standards must be followed in accordance with environmental regulations. All pesticide storage, transportation, and application shall be in strict accordance with all applicable Federal, State, and local environmental, safety, and health requirements, laws, and regulations. Where there is a conflict between applicable regulations, the most stringent will apply.

2.4 The Contractor must maintain records for all applications; including product type, location, and dates and the results of those applications. These records must be available for review upon request. The Contractor must provide all records to the Government upon contract expiration.

2.5 Within fourteen (14) days after award and prior to start of services on-site, the Contractor must submit a Pest Control Plan (PCP) to the Contracting Officer’s Representative (COR) for approval. The PCP must be approved by the COR or CO before on-site services can begin.

2.5.1 The PCP must include, at a minimum, pesticides to be used, Material Safety

Data Sheets for those pesticides, confirmation the pesticide used meets Environmental Protection Agency and/or BioPreferred requirements, required licenses, site specific safety, accident prevention and risk mitigation, and contact information for local physician offices and hospitals.

3.0 PERFORMANCE REQUIREMENTS/SPECIFIC TASKS

3.1 Monthly Service. The Contractor must service the locations listed on a monthly basis to maintain a pest-free environments regardless of the frequency of density of the pests.

BUILDING STREET ADDRESS DESCRIPTION

660200B001 2747 Davis Road Main Lab/Office Building 1 660200B016 2316 Rainwater Road Office Building 16 660200B033 2375 Rainwater Road Office Building 33 660200B035 2377 Rainwater Road Office Building 35 660200B043 2379 Rainwater Road Water Quality Lab 43 660200B054 2381A Rainwater Road Pesticide Lab 54 660200B055 2381B Rainwater Road Pesticide Lab 55

STANDARD. The Contractor uses the appropriate equipment and materials and provides services to all locations with no more than two (2) missed deadlines per 1-year performance period.

3.2 Quarterly Service. The Contractor must service the locations listed on a monthly basis to maintain a pest-free environments regardless of the frequency of density of the pests.

BUILDING STREET ADDRESS DESCRIPTION

660200B002 121 Bermuda Drive LSS Shop/Shed Building 2 660200B003 109 Bermuda Drive Headhouse Bldg 3/NO GREENHOUSES 660200B004 103 Bermuda Drive Insect Rearing Annex 4 660200B006 113 Bermuda Drive Seed/Cold Storage 6 660200B008 107 Bermuda Drive Insectary/Field Lab 8

660200B013 117 Bermuda Drive Equipment Storage 13 660200B015 105 Bermuda Drive Insect Rearing 15/OUTSIDE ONLY 660200B017 2318 Rainwater Road Hydraulics Lab 17 660200B031 107 Bunny Run Road Soils Laboratory 31 660200B032 2773 Davis Road Biological Control Lab 32 660200B034 2388 Rainwater Road Rainfall Simulation Building 34 660200B036 2377E Rainwater Road Soil Processing Lab 36 660200B057 115 Bermuda Drive LSS Pesticide Storage Building 57 660200B059 119 Bermuda Drive Hazardous Waste Storage Building 59 660200B068 121 Bermuda Drive Cold Storage 68 660200B086 2775 Davis Road Peanut Threshing Building 86

STANDARD. The Contractor uses the appropriate equipment and materials and provides services to all locations with no more than one (1) missed deadlines per 1-year performance period.

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The following table summarizes the tasks, the performance standard, monitoring method, and incentives/disincentives.

Task Description

Performance Standard Method of Monitoring

Incentive/Disincentive

3.1 Monthly

Service

The Contractor uses the appropriate equipment and materials and provides services to all locations with no more than two (2) missed deadlines per 1-year performance period.

Periodic 1) Favorable Past Performance Recording for Exceptional Performance.

2) Missed tasks completed at

Contractor’s expense.

3.2 Quarterly

Service

The Contractor uses the appropriate equipment and materials and provides services to all locations with no more than one (1) missed deadlines per 1-year performance period.

5.0 PERIOD AND PLACE OF PERFORMANCE

5.1 The term of the contract is anticipated to be one (1) year with four (4) 1-year option periods. The Government maintains the right to exercise option years at its discretion.

5.2 Scheduling and coordination of services under this contract will be accomplished through the Local Point of Contact.

5.3 HOURS OF OPERATION: Work hours are 8:00a.m. to 4:30p.m., Monday through Friday; excluding federal holidays. Should it be necessary to schedule working hours other than normal working hours, the Contractor must arrange for access to the work area with the COR at the site at least three (3) days prior to the need.

5.3.1 Work under this contract has been determined NOT TO BE an Excepted

Activity in the absence of an appropriation or CR. Activities under this contract do not support the preservation and protection of life and property and do not support law enforcement, health and safety functions. In the event of shutdown, you will be notified by the cognizant Contracting Officer of the Government status and directed to suspend performance/stop work under this contract.

5.4 Work is located at 115 Costal Way, Tifton, GA 31793 for the CGBRU location and the Georgia Coastal Plain Experiment Station, 2316 Rainwater Road, Tifton, Georgia, 31793 for the SEWRL location.

6.0 GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND INFORMATION

6.1 No Government property or equipment will be provided to the Contractor.

7.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

7.1 The Contractor must provide all labor, materials, equipment, tools, travel, supervision, and all other necessary items to successfully complete the work required. The Contractor must provide personal protective equipment to employees performing services while on-site. The Contractor is responsible for all licenses and certifications required to successfully perform the services.

7.2 Utilization of Bio-Based Products: The Contractor must utilize products and material based from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the customer. All supplies and materials must be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR. Products can be found at: https://www.biopreferred.gov.

7.3 The Contractor must comply with 7 U.S.C. 8102; the Food, Conservation and Energy Act of 2008 (FCEA); the Federal Acquisition Regulation; Executive Order (EO) 13834 Efficient Federal Operations; EO 13990 Climate Crisis; Efforts to Protect Public Health and Environment and Restore Science; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” to provide biobased products.

https://www.biopreferred.gov/

8.0 CONTRACTOR PERSONNEL

8.1 Contractor employees must sign “in” and “out” each visit.

8.2 All Contractor employees must complete emergency procedures and safety training for work areas and comply with, USDA/ARS safety rules, and security regulations, adhere to energy conservation policies and any other instructions pertaining to conduct of personnel while in a Government facility. The Contractor must notify employees of infractions of any rules, regulations, or prohibitions and that they may be grounds for removal from the Government property.

8.3 The Contractor must report any termination, resignation, or addition of personnel performing work under this contract to the COR within one (1) day of discovery.

8.4 The Contractor must comply with the personal identity verification (PIV) policies and procedures established by the USDA Directives 4620-002 series. Should the results of the PIV process require the exclusion of a Contractor's employee; the CO will notify the Contractor in writing. All Contractor employees must have a successfully adjudicated fingerprint record/background investigation on file with the Personnel Security Division of USDA, ARS.

8.5 The Contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of Last Updated 10/22/2024 employees eligible for a USDA LincPass required for performance of the work. The responsibility of maintaining a sufficient workforce remains with the Contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

8.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

8.1 The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

9.0 GOVERNMENT REMEDIES

9.1 All work will be subject to inspection, approval, and acceptance by the Government.

The Government will compare the Contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The Government will consider work incomplete when any one of the following conditions exits:

• The Contractor did not perform any or all of the tasks successfully and timely.

• The Contractor did not use the appropriate equipment, tools, or materials; or the equipment was not in good operational condition for completing the requirement in a timely, satisfactory manner.

9.2 If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, the Government may reduce the contract price to reflect the reduced value of defective services if the Government gives the Contractor a written Contract Discrepancy Report prior to executing such payment deductions.

9.3 Performance will be based on the government’s evaluation of results, not the frequency or method of performance. The evaluation of results will be based on customer satisfaction, inspections, and industry standards and practices. Final results will be the determining factor for the success or failure of the Contractor.

Continued unsatisfactory performance may result in termination of the contract.

10.0 POINTS OF CONTACT

Contracting Officer Amanda Somerville USDA, ARS, AFM, Southeast Area 406-672-2373 amanda.somerville@usda.gov mailto:amanda.somerville@usda.gov