PWS_for_NM_Portable_Pumping_Services_1.pdf

Performance Work Statement New Melones Lake Portable, Vaulted Restroom and Septic Pumping Service

January 12, 2024

1.0 BACKGROUND

This requirement is to acquire services under a firm-fixed price contract for five years (one base year and four option years) of servicing and maintenance of portable restrooms, vaulted restrooms, septic tanks, fish cleaning stations, lift stations and an RV dump station for the Bureau of Reclamation, Central California Area Office’s, New Melones Lake Recreation Area.

The New Melones Lake Recreation Area utilizes portable restrooms, CXT vaulted restrooms, septic tanks (both closed systems without leach lines and systems connected to lift stations) fish cleaning stations, lift stations and an RV dump station to serve the public visiting the lake and using the recreation areas. These facilities are located around the lake in both rural and heavily utilized areas in various locations throughout the park. The New Melones Lake Recreation Area is open year-round with two service seasons, peak and off-peak. The peak season is April- September and off-peak October- March.

2.0 OBJECTIVES

• Clean out all waste material, fluid, sludge and trash, from fifteen (15) portable restrooms, ten

(10) CXT vaulted restrooms, three (3) restroom septic tanks (closed systems without leach lines), two (2) fish cleaning stations, nine (9) lift stations, fifteen (15) restroom septic tanks (systems connected to a lift station), and one (1) RV dump station located in the Glory Hole and Tuttletown Recreation Areas and outlying areas around the lake.

• Transport and dispose of material in the local landfills.

• Contractor is responsible for all federal, state and county permits.

• Contractor is responsible for the cleaning of the portable restrooms and the stocking of TP when pumped.

• Contractor to provide hourly pumping services when emergency maintenance issues need to be addressed by the Water Treatment Plant Operator.

• Contractor to provide additional (rental) portables as needed.

3.0 TASK

The portable restrooms will be pumped and serviced weekly and as needed. During peak season periods, more frequent servicing is required for portables; in-conjunction with scheduled services and summer holiday weekends, additional services may be requested. The CXT vaulted restrooms and septic tanks will be pumped and cleaned on a semi-annual basis, generally at the beginning and end of the peak season.

The fish cleaning stations will be serviced as needed with a maximum of twelve servicing’s per year for the station in Glory Hole and a maximum of two servicing’s per year for the station in Tuttletown.

Sewage pumping and clean-out of the lift stations and RV dump station is also required on an as needed basis but is expected to be conducted on an annual basis with a maximum of one servicing’s per year for each lift station and two servicing’s per year for one dump station. Although the New Melones Lake Recreation Area has septic systems connected to lift stations, a new State of California water permit requires that each septic tank be pumped and cleaned at least once a year. These septic tanks will be serviced once annually with a maximum of two servicing's per year. To address repair needs of the septic/sewage system, the Water Treatment Plant Operator can request emergency pumping on an as needed basis. The contractor will provide all labor, materials, and equipment for servicing.

3.1 Portables- Five to fifteen (5-15) total, 100 gallons (Standard, ADA compliant), on a weekly basis with emergency servicing availability billed on a monthly basis. Portables scheduled services will consist of servicing once a week during the peak season (April 1st – September 31st) for a total of 4 services a month. Portables located in campgrounds will be serviced three times a week during peak season for a total of 12 services a month. Scheduled service during off-peak season (October 1st- March 31st) will consist of servicing once every two weeks for a total of 2 services a month. Portables located in campgrounds will be serviced two times a week for a total of 8 services a month. There are five regularly staged portables but can be up to fifteen total, dependent on public demand. Emergency service will consist of as needed basis, with servicing taking place within 24 hours of notification.

3.2 Vaulted Restrooms- Ten (10) total, 1,000 gallons (three (3) double vaults and seven (7) single vaults), serviced on a semi-annual basis with emergency servicing availability billed on a monthly basis. Vaults scheduled services will consist of servicing every six months; beginning and end of peak season (April and October). Emergency service will consist of as needed basis for single or double units, with servicing taking place within 24-48 hours of notification.

3.3 Restrooms (closed septic system) – Three (3) septic tank total, 8,000-10,000 gallons, will be serviced on as needed basis. This is expected to be performed on an annual basis at the beginning of peak season (April) with no more than two services annually. Servicing of these restrooms will be within 24-48 hours of notification for servicing.

3.4 Fish Cleaning Stations – Two (2) septic tanks total, 6,000-10,000 gallons, will be serviced on as-needed basis. This is expected to be performed on an annual basis throughout both the peak and off-peak season with no more than fourteen services annually. Servicing of the fish cleaning stations will be within 24-48 hours of notification for servicing.

3.5 Lift Stations - Nine (9) wet wells, a maximum of 3000 gallons, will be serviced on as-needed basis. This is expected to be performed annually. Servicing of these lift stations will be within 24- 48 hours of notification for servicing. It should be noted that a clean-out will consist of less than 500 gallons of fluids and sludge being removed. A clean-out is a wash down, removal of sludge and debris and a pumping.

3.6 RV Dump Station – One (1) septic tank total, 8,000-10,000 gallons, will be serviced on as-needed basis. This is expected to be performed on an annual basis at the beginning of peak season (April) with no more than two services annually. Servicing of the RV dump station will be within 24-48 hours of notification for servicing.

3.7 Restrooms (septic systems connected to lift stations and sewage ponds) – fifteen (15) septic tank total, 2,000-3,000 gallons, is expected to be serviced on an annual basis with no more than two services annually.

3.8 Pumping Services – Twenty (20) hours of time to have a pump truck and driver available, at the behest of the Water Treatment Plant Operator, to pump fluids and sludge so emergency repairs can be made on the sewage/septic system.

3.9 Portable Toilet Rental – Twelve (12) portable units to be rented and delivered to supplement existing portable units in the event of emergency pipeline breaks.

4.0 PLACE OF PERFORMACE

The work to be performed under this contract will be at the New Melones Lake Recreation Area. The services will take place in high-traffic and remote locations around the New Melones Lake, which includes but are not limited to campgrounds, trails, boat launches, and tourist attractions.

The portable toilets will be regularly staged in the recreation areas: Tuttletown, Glory Hole, Mark Twain, and Peoria. Additional portables toilets may be dispatched during scheduled events or when established restroom facilities are temporarily closed for repair needs.

Vaulted restrooms are located within the following areas: Glory Hole Launch (double vault), Upper Carson Creek Trailhead (single vault), Lower Carson Creek Trailhead (single vault), Manzanita Campground (single vault), Acorn Campground (double vault), Natural Bridges (single vault), Camp Nine (double vault), Mark Twain (single vault), Peoria (single vault), and Shell Road (single vault).

Restrooms on closed, septic tank systems are in the Glory Hole Recreation Area at the following locations: Black Bart Day Use, Osprey Point Day Use, and Buck Brush Day Use Areas.

The fish cleaning stations are located in the Tuttletown Recreation Area, within Lupine Day Use, and the Glory Hole Recreation Area, adjacent to the Angels Creek Launch.

The lift stations are located in the following areas: Manzanita Campground, Chamise Campground, Heron Point Day Use, Tuttletown Boat Launch, Glory Hole RV Dump Station, Big Oak Campground (two), and Ironhorse Campground (two).

The RV dump station is located in the Tuttletown Recreation Area.

Restrooms on septic tank systems connected to lift stations and sewage ponds are in the following locations: Manzanita Campground (two), Chamise Campground (two), Acorn Campground (one), Heron Point Day Use Area (one), Lupine Day Use Area (one), Tuttletown Launch (one), Ironhorse Campground (four), and Big Oak Campground (three).

5.0 PERIOD OF PERFORMANCE

The period of performance shall be for one (1) base year and four (4) option years from April,1, 2024 through March 31. 2029.

Base Period: April 1, 2024 – March 31, 2025 Option Year 1: April 1, 2025 – March 31, 2026 Option Year 2: April 1, 2026 – March 31, 2027 Option Year 3: April 1, 2027 – March 31, 2028 Option Year 4: April 1, 2028 – March 31, 2029

5.1 Hours of Operations

The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 5:00 p.m. PST, Monday thru Sunday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

5.2 Recognized Holidays:

The following is a listing of federal holidays. The contractor will be required to provide service if the federal holiday falls on a routine route schedule day:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

6.0 Government-Furnished Property

The government will provide to the contractor the necessary keys and commercial vehicle passes appropriate to the level of access required to perform scheduled and requested services. Vehicle accesses passes will be for the appropriate period of performance of the contract. Access keys and vehicle passes shall only be used for official business only during the periods of service. Government furnished property will remain the sole property of government and will be required to return to governments Contract Officer Representative (COR) at the expiration of contract period performance within 24 hours.

7.0 Security

Contractor personnel performing work under this contract will be responsible for any keys, badges and clearance credentials issued for the performance of this contract and must maintain these credentials required for the life of the contract. Contractor personnel that are issued keys will be responsible for signing a key-agreement and related inventory documentation.

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Keys will be issued by the COR. Keys will be returned immediately upon contract completion or termination.

8.0 Pre-Performance Conference

Prior to the start of performance, a meeting will be held at the New Melones Office within 15 days after the award of the contract and prior to the beginning of work, at a time mutually agreeable to the Contractor and Contracting Officer Representative (COR). The purpose of this meeting will be to review the contract and the work to be performed. At this time, the Contractor will be required to submit, for Government approval, the following listed:

1. List of all supplies and materials to be used on the job with manufacturer’s recommendations on the use of all materials and material data sheets.

2. Detailed work schedules for each service area for the first month of the contract period.

3. List of employees who will be working on the contract.

4. Name, address and telephone of authorized supervisor.

5. Description or list of type of service trucks used.

9.0 Delivery

The contractor will be responsible for documenting each type of service that is provided and charge only for those services that have been completed.

10.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

11.0 Attachment/Technical Exhibit List

Performance Requirements Summary/Quality Assurance Surveillance Plan (QASP)

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SUREVIELLANCE PLAN (QASP)

Performance Requirement Summary (PRS)

Acceptable Quality Level Method of Surveillance

Performance of Tasks 3.1- 3.3

Review Monitoring Plans and Assessment Strategies.

(a) Timeliness: Completion of all services in accordance with the PWS; days, and number of times per week

(b) Quality: All work is performed to standard which is defined by random quality assurance checks by COR or other authorized staff, and customer satisfaction or complains.

Periodic surveillance and inspection by the Government.

Customer satisfaction and complaints