PWS for MANG Summer Camp JULY 2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MANG LEADERS Military Youth Summer Camp

General:

1.0 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to be performed. The Massachusetts Army National Guard will conduct a Family Programs Summer Camp within 45 miles of Worcester, MA area Sunday July 21, 2024, to Friday July 26, 2024, and Sunday July 28, 2024, to Friday August 2, 2024. The contractor shall provide the following accommodations, as defined in this PWS.

1.1 Background: The Massachusetts National Guard Child and Youth Program will provide two 5-day, 4-night, and over-night co-ed adventure summer camp experiences for Massachusetts National Guard (MANG) children and youth (ages 9-15) with qualifying housing and dining facilities (see date sets in Section 1.0 and 1.2). The camp shall gather military children and youth from around Massachusetts to assist them in making connections and developing a peer group with other military youth through shared adventure experiences in a traditional camp environment, which will require sleeping rooms, breakfast, lunch, dinner, and social-recreational activities. The intent of the camp sessions is to build skills necessary to prepare campers to assume roles as successful adults. In addition, camp provides growth experiences for youth that can benefit them through adulthood in areas such as self-confidence, independence, making friends, and exploring and learning new activities.

1.2 Period of Performance (PoP): The Period of Performance shall be Sunday July 21, 2024, to Friday July 26, 2024, and Sunday July 28, 2024, to Friday August 2, 2024.

1.3 Genders: Male and Female

1.3.1 Number of Campers: 36 traditional each week, 2 Leaders in Training (LIT) each week, 2 Counselors in Training (CIT) for both weeks.

1.3.2 Location: Within 45 miles of Worcester, Massachusetts

1.3.3 Camp must be an ACA (American Camp Association) Accredited Camp

General Information:

Bernard, Jeffrey L (Lars) CIV NG MAARNG (USA) May want to add age range and restriction here

Bernard, Jeffrey L (Lars) CIV NG MAARNG (USA) Reiterated the dates here

I reorganized based on the most recent PWS template. I’ll include a copy of the most recent version when I submit the reviews back

1.4.1 Place and Performance of Services: Within 45 miles of Worcester, MA.

The contractor shall provide services Sunday July 21, 2024, to Friday July 26, 2024, and Sunday July 28, 2024, to Friday August 2, 2024. Performance shall be at 45 miles of Worcester, MA. The contractor shall at tall times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Recognized Holidays: The contractor shall not perform services on holidays. The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

(If performance is needed on some, but not all, of the listed holidays, create 2 separate lists: a list of the “shall perform” holidays and a separate list of “shall not perform” holidays.)

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)s).

Doesn’t look like the dates conflict with any federal holidays, so I added “shall not” language

1.4.7 Special Qualifications: The camp must hold current accreditation from the American Camp Association (ACA). Additionally, all camp counselors must possess valid certifications in first aid and CPR. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/ Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal acquisition Regulations subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO If a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that the contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, and the actions that will be taken against employees for violations of this policy.

Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost

Add in the requirments for counselors or certifications for the camp here or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpar 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in an actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AFARS Army Federal Acquisition Regulation Supplement CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out LCYPC Lead Child and Youth Program Coordinator MFLC Military Family Life Counselor POC Military Point of Contact POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QASP Quality Assurance Surveillance Plan QCP Quality Control Program MANG Massachusetts National Guard SFPD State Family Program Director TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

N/A

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

N/A

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide the following:

5.1 The Camp shall provide a fully staffed, outdoor/nature-oriented summer adventure for children and youth of the Massachusetts National Guard Child and Youth Program (MANGCYP) to include:

• At a minimum, 1 Camp Director, 1 full-time certified cook.

• 1 Counselor for every eight (8) military youth campers.

• Clean and well maintained, gender separated cabins with beds for each of 40 campers with a same gender counselor sleeping in each cabin at a ratio of at least 1 counselor for each 8 campers.

• Twenty-four (24) hour camper supervision by trained background checked camp staff at least 18 years of age.

• At minimum, 1 medical staff member available 24 hours a day, trained and certified in child and adult CPR and first aid for treating children and monitoring medication and medical conditions.

• Clean and maintained shower and toilet facilities, separated by gender.

• 1 designated storage/ office area for the MANG to use for materials and supplies that is centrally located (i.e., an empty cabin, shed, office space, etc.)

• Appropriately staffed and inspected kitchen with current food safety certification

(ServSafe or equivalent) and dining area to provide campers and volunteers three (3) nutritious meals per day with two (2) healthy snacks in between. Snack shall be put out on location, like the cafeteria or a tent, for the kids to grab and

go. Snacks shall be made available daily from 10:30 a.m. to 11:30 a.m. and from 4:00 p.m. to 5:00 p.m.

• Vendor will provide access to potable water for campers at all times.

• Adjustments must be made for any camper with specific food allergies. The government shall provide the number of attendees that have food allergies and what specific food allergies they are.

• Access to water with at least (3) of the following activities available and staffed with a certified lifeguard and certified instructor (where necessary) during activity time: marine biology lessons, swimming, sailing, kayaking, canoeing, or other aquatic activities.

• At least one high adventure activity, such as a high/low ropes course or a rock wall, that is safety certified and staffed with a certified staff member.

• Facilities, grounds, access, and materials for at least 3 traditional camping experiences such as arts and crafts, campfires, cookouts, field games and sports, nature walks, etc.

• Large open field that can allow for large, static military displays for military appreciation day. Displays shall be supplied by the Government. GFP provided may include government vehicles for display for youth to tour, which will foster curiosity and promote understanding of government operations.

• Large indoor facility that can hold all campers, staff, and volunteers to eb used for activities during inclement weather and nighttime activities, i.e. Camp Talent Show.

• Communication with Lead Child and Youth Program Coordinator (LCYPC) and/or State Family Program Director (SFPD) and/or Military Point of Contract (MPOC) and/or Child and Youth Behavioral Military Family Life Counselor (CYP-MFLC) regarding health, well-being, questions, concerns, and management of campers throughout the week of camp. They shall be used as a resource for military campers and staff working with military campers.

• Daily after-action meeting with LCYPC/ SFPD/ MPOC to discuss any questions, concerns, or actions that need to be addressed.

• Camp, camp staff, and campers must be covered by camp’s liability insurance.

• The camp assumes ALL direct and indirect safety liability.

• The camp is responsible for paying for the camp, all indirect and direct costs associated with providing the camp week and experiences.

• Provide the LCYPC/ SFPD/ MPOC with pertinent camp registration documents

(medical, camp liability, etc.) to be included in camper registration process no later than July 1, 2024.

• Provide the LCYPC/ SFPD/ MPOC to coordinate final schedule 15 days prior to beginning the first week of camp.

• No public advertising or information shall be shared about who is in attendance during the week of the MANG camp or who the customer is. All advertising for attendance at the camp shall be done through the MA National Guard Child and Youth Program (MANGCYP) and its partners.

• Collaborate with and allow for the LCYPC/ SFPD/ MPOC, the Government, and its partners to deliver the following:

GOVERNMENT SHALL PROVIDE:

• Organization and execution of the registration process to ensure camper eligibility.

• Communication and collaboration with Camp Director regarding staff training, logistics, schedule, activities, registration process, etc.

• Training for camp staff about unique qualities of military kids and families and their exceptional strength, concerns, and issues, and develop activities and themes to support/address these strengths, concerns, and issues prior to the start of camp.

• Campers with activities, education and/or sharing opportunities designed specifically for military children and youth, to help them:

o Form bonds/connect with other military children and youth.

o Learn to express themselves and communicate effectively.

o Explore their unique strengths, concerns, and issues.

o Build resiliency and healthy coping mechanisms.

• Coordination of all extra curriculum activities during the day and evening programming no provided directly by the camp.

• Static military displays if a “Military Day” is planned.

Other

• The Government shall be permitted to connect its equipment to the contractor’s electrical facilities, with no additional costs to the government for use of contractor’s electrical service.

• The contractor shall have adequate staff at the front desk during check-in/registration to ensure attendees are promptly served.

5.1.1 Camper Slots:

Thirty-six (36) traditional night slots for campers, two (2) counselors in training slots, and two (2) leaders in training slots for the week of Sunday July 21, 2024 to Friday July 26, 2024. In addition, the contractor shall provide thirty-six (36) traditional night slots for campers, two (2) counselors in training slots, and two (2) leaders in training slots for the week of Sunday July 28, 2024 to Friday August 2, 2024. The contractor shall reserve this block of camper slot designated “MAARNG Family Programs Summer Camp” for the Mass. Army National Guard.

The contractor of the recreational camp for children shall so locate toilets so that they are not more than 200 feet (60m) from the door of the sleeping rooms of those people who are expected to use them. The contractor shall provide an adequate supply of toilet paper and shall screen each window or other exterior opening with screening containing not less than 16 meshes per inch (2.54 cm). Every screen door shall be equipped with a self-closing device.

The federal government will pay for the camper slots utilized and who have had rooms reserved by the Mass Army National Guard under the “MAARNG Family Programs Summer Camp” block.

5.1.2 Residential/Camping Space:

The contractor of the recreational camp for children shall provide handwashing facilities and shall meet the following minimum requirements: (A) Residential camps shall provide at least one lavatory or wash basin, or space for one person at an industrial-type lavatory, for ten people. (B) Wash basins shall be located to facilitate their use, particularly after use of toilets.

Permanent buildings or structures space shall be so arranged as to provide a minimum of 40 square feet (3.7) of floor area for each person occupying a single bed. 35 square (3.2 square meters) of space shall be provided for each person occupying a two-tiered (bunk) bed. 50 square feet (4.7 square meters) per person of sleeping space shall be required for persons needing special appliances or equipment such as wheelchairs or walkers for ambulation. Space shall include the area occupied by the bed but shall not include space such as closets or bathrooms.

The contractor shall maintain all lavatories, wash basins, showers, bathtubs, and toilets in good working order and in a clean and sanitary condition.

The contractor shall provide for the ventilation of each toilet room, shower room and bathroom to the outdoors.

Youth Room

The contractor shall provide a youth room for resiliency training.

a. Shall accommodate up to 25 youth, ages 9-15.

b. Shall provide a minimum of 20 sq. feet per child.

5.2 Catering:

1. The contractor shall provide at least three (3) meals per day that are nutritious and suited to the special needs of the campers. The minimum daily food allowance offered to each camper shall be based on the following:

1) Milk – 24 fluid ounces or equivalent as a beverage or in food preparation.

2) Protein – two or more two-ounce edible portions or its equivalent.

3) Vegetables and Fruit – four or more servings per day including at least one serving of a fruit or vegetable high is ascorbic acid and a vegetable or fruit high in vitamin A at least every other day. Every effort should be made to incorporate the use of fresh fruits and vegetables whenever possible. Fruit flavored beverages with or without vitamins added shall not be considered a fulfillment of these requirements and the use thereof is discouraged.

4) Bread, cereal, or other grain product – four or more servings of enriched, restored, or whole grain.

2. The contractor is responsible for all set up and clean up to the required meals.

5.3 Contract Reporting:

5.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.3.2 The contractor shall completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting. The Command of the Requiring Activity is US Army National Guard, the Contracting Activity DODACC for this contract is W13PAX.

The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1- September 30).

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://www.fsd.gov/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

1.4.2 The contractor shall

provide 36 traditional camp slots each week, 2 LIT each week, 2

CIT for both weeks Sunday July 21, 2024, to Friday July 26, 2024, and

Sunday July 28, 2024, to Friday August 2, 2024.

The camp shall provide a fully staffed, outdoor/nature-oriented summer adventure camp for children and youth of the Massachusetts National Guard Child and

Youth Program

(MANGCYP).

100% Compliance

Periodic Inspection/COR

5.1

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

At minimum, 1 Camp Director, 1 full-time certified cook.

1 Counselor for every (8) military youth campers.

Clean and well-maintained, gender separated cabins with beds for each of 40 campers with a same gender counselor sleeping in each cabin at a ratio of at least 1 counselor for each 8 campers.

Twenty-four (24) hour camper supervision by trained background checked camp staff at least 18 years of age.

100% Compliance

Periodic

At minimum, 1 medical staff member available 24 hours a day, trained and certified in child and adult CPR and first aid for treating children and monitoring medication and medical conditions.

Clean and maintained shower and toilet facilities, separated by gender.

5.1.1 The contractor shall

provide for the ventilation of each toilet room, shower room, and bathroom to the outdoors.

The contractor of the recreational camp for children shall provide handwashing facilities and shall meet the following minimum requirements: (A) Residential camps shall provide at least one lavatory or wash basin, or space for one person at an industrial-type lavatory, for every ten people. (B) Wash basins shall be located to facilitate their use, particularly after use of toilets.

Periodic Inspection/COR

5.1.2 The contractor of

the recreational camp for children shall so locate toilets so they are not more than 200 feet (60m) from the door of the sleeping rooms of those people who are expected to use them.

The contractor shall provide an adequate supply of toilet paper and shall screen each window or other exterior opening with screening containing not less than 16 meshes per inch (2.54 cm). Every screen door shall be equipped with a self-closing device.

100% Compliance

Periodic Inspection/COR

5.2 The contractor shall

provide at least three (3) meals per day that are nutritious and suited to the special needs of the campers.

1. Milk – 24 fluid ounces or equivalent as a beverage or in food preparation.

2. Protein – two or more two-ounce

100% Compliance edible portions or its equivalent.

3. Vegetables and Fruit – four or more servings per day including at least one serving of a fruit or vegetable high is ascorbic acid and a vegetable or fruit high in vitamin A at least every other day. Every effort should be made to incorporate the use of fresh fruits and vegetables whenever possible.

Fruit flavored beverages with or without vitamins added shall not be considered a fulfillment of these requirements and the use thereof is discouraged.

4. Bread, cereal, or other grain product

– four or more servings of enriched, restored, or whole grain.

5.1.2 The contractor shall

provide a youth room for resiliency training.

Shall accommodate up to 25 youth, ages 9-15.

Shall provide a minimum of 20 sq. feet per child.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS

Reference /

Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Massachusetts Army National Guard Family Programs Summer Camp

Sunday July 21, 2024, to Friday July 26, 2024, and Sunday July 28, 2024, to Friday August 2, 2024.

N/A At camp site which meets scope of the

PWS.

KO