PWS for DMMP Historic Structures Evaluation.pdf

PERFORMANCE WORK

STATEMENT

Historic Context Statement, Documentation, and NRHP Evaluation of Historic Lower Columbia River

Federal Navigation System Located within Oregon and Washington

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers (USACE), Portland District is developing a 20-year dredged material management plan within the Lower Columbia River’s (LCR) Federal Navigation Channel (FNC) and is soliciting services to provide 1) a historic context statement for the LCR FNC 2) inventory and documentation of navigation structures (pile dikes and man-made islands), 3) evaluate the FNC and navigation structures for the National Register of Historic Places (NRHP) and 4) prepare a National Park Service 10-900b multiple property form with accompanying NPS 10-900 forms for the contributing elements. This contract will cover the LCR corridor from the mouth of the Columbia River to Vancouver, Washington, from river mile (RM) 3.0-105.5, including all lands within one mile of the riverbank (Attachment 1).

USACE originally constructed the LCR FNC in the mid-1920s. USACE has maintained the LCR FNC since original construction with dredging, in-water placement, upland dredge material placement sites in the Lower Columbia River, and constructing navigation structures (pile dikes and islands). Several dredge disposal sites are man-made by-products (islands), while other sites have been expanded by dredge placement. From 1885 to 1969, USACE installed 203 pile dikes from RM 3, the mouth of the Columbia River upstream to Vancouver, WA at RM 106.5. The FNC and navigation structures are over 50 years old, the minimum age requirement for evaluation to the National Register of Historic Places

(NRHP).

The contractor will develop a historic context statement for the LCR FNC project area. This will be completed by conducting a thorough background and literature review of all known archaeological and historic resources within one mile of the LNC FNC, including known traditional cultural properties.

The historic context statement will evaluate if the LCR FNC is eligible for the NRHP.

USACE built historic navigation structures include both pile dikes and man-made islands. Most of the existing navigation structures have never been inventoried or recorded as cultural resources. The contractor is to inventory and document all USACE built navigation structures within the project area.

Once the navigation structures have been inventoried and recorded, the historic context statement is to written and evaluate the entire LCR navigation system from RM 3.0 to 105.5 NRHP. Assuming the entire system is eligible for the NRHP, the contractor is to prepare a multiple property document (MPD) on the National Park Service (NPS) Form 10-900b with accompanying NPS 10-900 forms for the contributing elements, following the guidelines of the NPS National Register Bulletin 16B.

The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This is a firm-fixed price contract for a historic context statement of the LCR FNC and the inventory, recordation, and assessment for the NRHP.

2.0 DEFINITIONS:

Throughout this Performance Work Statement (PWS) terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Technical Lead (TL): The government employee that is the point of contact for technical aspects of this contract.

3.0 THE GOVERNMENT WILL FURNISH:

The Government shall furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

• Pertinent GIS data and a GIS data dictionary, including a shapefile of current placement sites, navigation structures, and project area

• Historic aerials, as available

• Current bathymetric data, as available

• Historic pile dike drawings, as available

• Historic pile dike records, as available

• Columbia River survey data from 1900, 1919, 1926, and 1935-1938

• Dredged Material Management Preliminary Assessment: Columbia River Federal Navigation

Channel, River Mile 3 to 105.5 prepared by US Army Corps of Engineers, Portland District

• Structural and Hydraulic Analysis of the Columbia River Pile Dikes, Final Report prepared by

AECOM Environmental, Seattle, WA

• An electronic copy of NPS Bulletin 16 How to Complete the National Register Form: Part A

How to Complete the National Register Registration Form

• An electronic copy of NPS Bulletin 16B Guidelines for Completing National Register of Historic

Places Forms: Part B How to Complete the National Register Multiple Property Documentation Form

• An electronic copy of the National Register Nominations Technical Review and National Register Nominations Substantive Review check lists

• An electronic copy of Defining Properties for National Register Properties.

• An electronic copy of The Components of a Historic Context: A National Register White Paper.

Wyatt, Barbara. April 9, 2009

• An electronic copy of NPS Bulletin How to Apply the National Register Criteria for Evaluation

• An electronic copy of NPS National Bulletin How to Improve the Quality of Photographs for

National Register Nominations

• An electronic copy of NPS Guidelines National Register Photo Policy Factsheet updated

5/15/2013

• An electronic copy of NPS 10-900 form

• An electronic copy of NPS 10-900a form

• An electronic copy of NPS 10-900b form

• Oregon Inventory of Historic Properties Section 106 Documentation Form – Individual

Properties

4.0 THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform CGE updates and deployment as defined in this PWS.

• Vehicles, including boats, for any travel to facilities or other locations for research of the project

• All GIS, computer hardware, software, and office supplies required for recording, mapping drafting, and delivery of assigned task products

• Access to Washington State Department of Archaeology and Historic Preservation Washington

Information System for Architectural & Archaeological Records Data (WISAARD)

• Access to Oregon State Historic Preservation Office - Oregon Archaeological Records Remote

Access (OARRA)

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

The Contractor shall inventory and document all USACE built navigation structures along the LCR FNC between RM 3-105.5, about 200 pile dikes and 10 man-made islands. The Contractor shall develop a historic context statement of the LCR FNC and navigation structures. The Contractor shall assess the LCR FNC and navigation structures as a system to determine if it is eligible for the NRHP.

Assuming the system is eligible for the NRHP, a MPD shall be prepared.

5.1 Task 1 - Work Plan – Within 7 calendar days after receipt of award for this contract, the contractor shall furnish a Work Plan and Quality Control Plan. Work Plan shall include the following information:

• A proposal outlining how they propose to conduct all aspects of the proposed work within the PWS;

• Matrix of all contractor and subcontractor personnel on this project, their roles and responsibilities, including all review personnel;

• Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities;

• Vitae for contractor and subcontractor supervisory (example: principal investigator and project manager) and technical (example: historian and architectural historian) positions.

Vitae of field crew do not need to be submitted

5.2 Task 2 – Kick Off Meeting: Within 14 calendar days of contract award, the contractor shall schedule a mutually agreeable date and time for a kick off (two hour) in-person meeting with the Technical Lead (TL) and Contracting Officers Representative (COR) prior to the start of work.

The purpose of the kick off meeting is to clarify tasks and methods, set a schedule, review government furnished materials, and minimize issues or problems that might arise over the course of the contract.

5.3 Task 3 – Literature Review/Background Research Bibliography - Within 45 calendar days of contract award, the contractor shall provide a bibliography of the literature and background research relevant to the project. This will aid the Government in determining if there are additional documents that the contractor should reference. The contractor shall locate and review archeological site records, cultural resources studies and reports, archeological/historic site surveys, aerial photography, and records of underwater resources such as shipwrecks within the study area. The contractor shall also locate and review documents pertaining to the LCR FNC construction and maintenance to determine its historic context and historic time of significance. The Contractor shall also examine known in-water resources including shipwrecks, archaeological sites, historic sites, and other types of cultural resources. Some of this information can be found at the local USACE office in coordination with the district library or TL. Recommended sources for this information include but are not limited to:

• Washington Department of Archeology and Historic Preservation (DAHP); Oregon State

Historic Preservation Office (SHPO): reports, current bibliographies, archeological testing reports, monitoring reports, site/survey records, water resource database (only available at

OR SHPO office) and maps located at WA DAHP and OR SHPO.

• Historic properties and resources reports

• Site and survey records

• Bathymetry records available at USACE for identifying potential resources in the river

• Environmental compliance documents (Environmental assessments and Environmental

Impact Statements), generally available on line

• Historical photos, historic aerial photos, historic maps, oral histories, historic contexts, and any available information at university libraries, local historic societies, libraries and county offices, the Columbia River Maritime Museum, and the USACE.

• Bureau of Land Management (BLM), General Land Office (GLO) maps

• Shipwreck information located at various websites and OR SHPO office.

• https://nauticalcharts.noaa.gov/data/gis-data-and-services.html – click link to NOAA GIS charts

• Oregon SHPO Office Database (Not an online resource, contact Dennis Griffin at SHPO for more information)

5.4 Task 4 – SHPO/DAHP Coordination Meeting – The contractor shall arrange a meeting among the contractor, TL, COR, and the appropriate personnel from DAHP and SHPO to discuss the proposed 10-900 form. The purpose of this meeting is to clarify DAHP/SHPO expectations regarding recordation of historic navigation structures, historic context statement, and determinations of eligibility and ensure the proposed work is consistent with DAHP and SHPO guidelines. Meeting will occur prior to fieldwork and draft material being submitted to the government. The Contractor shall incorporate feedback received at this meeting into all appropriate deliverables. The contractor shall arrange the meeting no more than 45 calendar days after the award of the contract.

5.5 Task 5 – Field Visits - The Contractor shall visit the LCR FNC navigation structures for documentation purposes as well as to familiarize themselves with the project area. The field visits will inform the navigation structure recordation, historic context statement, and the NPS 10- 900b form listed in the PWS. Photographic documentation must meet the standards for the NPS 10-900b form (see references and guidance in Section 6.4). The Contractor must collect photographic documentation in conjunction with the GIS data collection, which will identify the geospatial location of each photo point (See Section 7.10 for GPS/GIS data deliverable requirements. See Section 7.11 for Photos and Images deliverable requirements.) The USACE TL will work with the Contractor for field / site visits to be conducted in conjunction with USACE field visits, if applicable. If no access is available to meet the contract time table, the contractor shall complete the field visits at their own means and expense. The contractor shall complete the field visits no later than 120 calendar days after contract award.

Navigation structures may be located on or around private property. Therefore, navigation structure inventories should be conducted via boat in water. There is no requirement for pedestrian survey of the man-made islands.

The contractor shall notify the COR and TL at least 14 calendar days prior to field visits. The contractor shall keep the COR and TL apprised of the fieldwork schedule and field crew locations on a weekly basis via email. Contractor shall notify COR and TL via email when all field visits are complete. The contractor’s Principal Investigator (PI) and TL shall maintain close coordination to insure that the Government’s best interest is served.

5.6 Task 6 – Draft Navigation Structure Recordation – Within 180 calendar days of the contract being awarded, the contractor shall prepare recordation of the navigation structures visited in Task 4. Pile dikes shall be recorded by the 35 systems described in Attachment 2, rather than individually, and man-made islands must be recorded individually. Pile dike systems and islands that are in Oregon shall have Oregon Inventory of Historic Properties Section 106 Documentation Forms filled out in OARRA. Pile dike systems and islands in Washington shall have State of https://nauticalcharts.noaa.gov/data/gis-data-and-services.html

Washington Archaeological Site Inventory Forms filled out in the WISAARD. Contractor is to submit PDF copies of the appropriate forms via email to the government for review. Contractor shall not submit the forms in OARRA or WISAARD until the final forms have been reviewed and approved by the government.

The government shall provide comments 60 calendar days after receipt of the draft deliverables.

The government shall invite both the Oregon State Historic Preservation Office (SHPO) and the Washington State Department of Archaeology and Historic Preservation (DAHP) to review the draft and provide comments.

5.7 Task 7 – Draft Historic Context Statement – Within 210 calendar days the Contractor shall provide a historic context statement for the entire project area (RM 3-106.5 with a one-mile buffer on either side of the river corridor). The historic context statement will pull together all the information gathered during Task 3 and 4 into a written historic context statement of the LCR FNR, navigation structures, and other cultural resources within the project area. The historic context statement will follow The Components of a Historic Context: A National Register White Paper written by Barbara Wyatt, April 9, 2009, https://www.nps.gov/subjects/nationalregister/publications.htm. The historic context shall include, but not be limited to, a discussion of impacts (positive or negative) that the LCR FNC has had on local, national, or international economies; development of communities; and impacts to tribal communities. All cultural resources are to be included within the report and placed on maps within the report and GIS shapefiles of the cultural resources are to be submitted following the guidelines in this PWS (Section 7.10 for GPS/GIS data deliverable requirements). The contractor shall assess the LCR FNC and navigation structures as a system to determine if it is eligible for the NRHP following NPS National Register Bulletin How to Apply the National Register Criteria for Evaluation https://www.nps.gov/subjects/nationalregister/upload/NRB- 15_web508.pdf and NPS Bulletin Defining Boundaries for National Register Properties https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf. This document will also be used to help with the preparation of the NPS 10-900b forms and draft navigation structure recordation in this PWS.

The government will provide comments within 60 calendar days after receipt of the draft Historic Context Statement. The government shall invite both the SHPO and DAHP to review the draft document and provide comments.

5.8 Task 8 – Final Navigation Structure Recordation – The contractor shall submit the final

Navigation Structure Recordation addressing all comments provided by the government, SHPO, and DAHP. If comments are not addressed in the final recordation the contractor shall provide a written justification for comments not incorporated into the final deliverable. The final deliverable shall be submitted by the contractor no more than 255 calendar days from contract award. Contractor shall submit PDF copies of the appropriate forms to the government for final review. When the government has given final acceptance of the forms, contractor shall submit them in WISAARD and OARRA. If SHPO or DAHP do not accept the forms as final due to the contractor not addressing comments, the contractor shall address comments until the time SHPO and DAHP accept the forms, at the contractors own expense.

5.9 Task 9 – Final Historic Context Statement – The contractor shall submit the final Historic

Context Statement addressing all comments provided by the government, SHPO, and DAHP. If comments are not addressed in the final historic context statement the contractor shall provide a written justification for comments not incorporated into the final deliverable. The final deliverable shall be submitted by the contractor within 300 calendar days from award.

The Final Context Statement will have the current SHPO Report Cover Page and Attachments;

the SHPO Report Summary of Resources and NRHP Eligibility form, a bibliography that lists all reports, studies, articles and other literature referencing the defined cultural area.

https://www.nps.gov/subjects/nationalregister/publications.htm https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf

5.10 Task 10 –Draft National Park Service 10-900 and 10-900b Forms – Assuming the LCR FNC system is eligible for the NRHP, as determined in Task 5, a Multiple Property Document shall be prepared using the NPS 10-900 and 10-900b forms, following NPS National Register Bulletin 16B Guidelines for Completing National Register of Historic Places Forms: Part B How to Complete the National Register Multiple Property Documentation Form. The Contractor shall complete ‘National Register Nominations Technical Review’ and ‘National Register Nominations Substantive Review’ check lists and submit them along with the Draft 10-900 and 10-900b forms.

The Contractor is responsible for ensuring all the elements required by the checklists are included in the Draft 10-900 and 10-900b forms. Within the NPS 10-900b form the Contractor shall identify all contributing and non-contributing resource types and the characteristics that contribute to their eligibility as part of the LCR FNC. The NPS 10-900 forms will be used to describe the contributing elements. All draft deliverables shall be submitted within 360 calendar days after award.

The government shall provide comments 60 calendar days after receipt of the draft deliverables.

The government shall invite both the SHPO and DAHP to review the draft document and provide comments.

5.11 Task 11 –Final National Park Service 10-900 and 10-900b Forms – The Contractor shall submit the final NPS 10-900 and 10-900b Forms addressing all comments submitted by the government, SHPO, and DAHP. The final deliverable shall be submitted by the Contractor within 465 calendar days of contract award. The Contractor shall submit copies of all photos and GIS corresponding to photo points collected in Task 4 with the final 10-900b form.

Contractor shall provide all field notes, GIS data, photographs, and documents gathered under the contract to USACE as per Section 7.0.

The Government will submit the final report to the SHPO and DAHP offices for final review.

Once the NPS 10-900 and 10-900b forms are accepted by the SHPO and DAHP the contract will close and final invoice can be accepted.

5.12 Schedule

Task Deliverable Description Due Date Delivery

Method

5.1 Work Plan A proposal outlining how they propose to

conduct all aspects of the proposed work within the PWS

7 Days E-mail

5.2 Kick-Off Meeting In-person kick-off meeting with COR and TL 14 Days In-Person

5.3 Literature

Review/Background Research Bibliography

Bibliography of all references that are to be used in the Historic Context Statement

45 Days E-mail

5.4 SHPO/DAHP

Coordination Meeting

Coordination meeting between SHPO, DAHP, TL, COR, and contractor to discuss navigation structure recordation, historic context, and NPS 10-900b expectations and guidelines

45 Days In-Person

5.5 Field Visits Provide field visit dates to COR and TL at least 14 days before E-mail

14 days ahead of field visits beginning. field visits

Provide weekly updates to COR and TL on field visit schedule and crew location.

Weekly while in the field

Field visits complete 120 Days

5.6 Draft Navigation

Structure Recordation

Draft documentation of all historic structures examined in Task 4.

180 Days E-mail or DoD Safe if too large for E-mail

5.7 Draft Historic Context

Statement

Draft report. Report should be free from technical edits and not need substantial edits.

210 Days E-mail or DoD Safe if too large for E-mail

5.8 Final Navigation

Structure Recordation

Final documentation of all historic navigation structures examined in Task 4.

300 Days E-mail or DoD Safe if too large for E-mail

5.9 Final Historic Context

Statement

Final report addressing all government comments on the draft.

300 Days E-mail or DoD Safe if too large for E-mail

5.10 Draft NPS 10-900

Forms

Draft MPD on NPS 10-900 and 10-900b forms if entire system is eligible.

360 Days E-mail or DoD Safe if too large for E-mail

5.11 Final NPS 10-900

Forms

Final MPD on NPS 10-900 and 10-900b forms if entire system is eligible.

465 Days E-mail or DoD Safe if too large for E-mail

6 FIELDWORK, SITE RECORDING, REPORTING STANDARDS, AND QUALIFICATIONS

The Contractor shall perform cultural resource work in accordance with the following guidelines, standards and procedures specified unless otherwise directed or clarified in individual tasks.

6.1 Professional Standards. The Contractor shall provide resumes of the PI and technical staff (ex.

historian or historic architect), to demonstrate their capabilities to successfully complete all phases of identified work. The Contractor shall follow the Secretary of the Interior’s “Standards and Guidelines for Professional Qualifications,” found at 36 CFR Part 61, https://www.nps.gov/history/local-law/arch_stnds_9.htm in determining qualifications for the PI and lead technical staff positions. If key personnel change during the period of performance, a vitae for all new supervisory and technical staff must be submitted for USACE review.

6.2 Reporting Standards. The report shall be free from defects in factual statements, logic, grammar, syntax, punctuation, and spelling. The Contractor shall correct such errors at no cost to USACE. In-text citations must be provided for the sources of facts upon which opinions or analyses presented are based.

https://www.nps.gov/history/local-law/arch_stnds_9.htm https://www.nps.gov/history/local-law/arch_stnds_9.htm

6.3 Secretary of Interior’s Standards and Guidelines. The Contractor shall follow all Secretary of the Interior Guidelines for Archaeology and Historic Preservation. Online versions of the Secretary of Interior’s standards and guidelines located at the following website address:

https://www.nps.gov/history/local-law/arch_stnds_0.htm

6.4 Survey of Built Resource Guidance. The contractor shall use the SHPO and DAHP guidance for how built resource surveys are to be conducted and information gathered.

• https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_survey s.pdf

• https://dahp.wa.gov/historic-preservation/historic-buildings/historic-building-survey-and-inventory

6.5 Site Form and Built Resource Form Documentation. The Contractor shall utilize the Oregon

SHPO and DAHP site record and built resource form guidance to inform the format and content of the site records and built resource forms produced under this contract.

• https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx

• https://dahp.wa.gov/sites/default/files/CR%20Update%20Dec%202019%20.pdf

6.6 Navigation Structure Recordation. The contractor shall use the following forms to record the navigation structures systems

• Oregon Inventory of Historic Properties Section 106 Form https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx

• State of Washington Archaeological Site Inventory Form on DAHP’s WISAARD https://dahp.wa.gov/project-review/wisaard-system/the-secure-side-of-wisaard

6.7 National Register Documentation. The Contractor shall utilize National Register Bulletins and guidance to inform the format and content of 10-900b and 10-900 forms produced under this contract.

• How to Apply the National Register Criteria for Evaluation, Bulletin 15.

https://www.nps.gov/subjects/nationalregister/upload/NRB-15_web508.pdf

• Defining Boundaries for National Register Properties.

https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf

• How to Complete the National Register Registration Form https://www.nps.gov/subjects/nationalregister/upload/NRB16A-Complete.pdf

• How to Complete the National Register Multiple Property Documentation Form, Bulletin 16B. https://www.nps.gov/subjects/nationalregister/upload/NRB16B- Complete.pdf

• How to Improve the Quality of Photographs for National Register Nominations.

https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf

• National Register Photo Policy Factsheet updated 5/15/2013.

https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_ 15_508.pdf https://www.nps.gov/history/local-law/arch_stnds_0.htm https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_surveys.pdf https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_surveys.pdf https://dahp.wa.gov/historic-preservation/historic-buildings/historic-building-survey-and-inventory https://dahp.wa.gov/historic-preservation/historic-buildings/historic-building-survey-and-inventory https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx https://dahp.wa.gov/sites/default/files/CR%20Update%20Dec%202019%20.pdf https://dahp.wa.gov/project-review/wisaard-system/the-secure-side-of-wisaard https://www.nps.gov/subjects/nationalregister/upload/NRB16A-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB16B-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB16B-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_15_508.pdf

• The Components of a Historic Context: A National Register White Paper. Wyatt, Barbara. April 9, 2009 https://www.nps.gov/subjects/nationalregister/publications.htm

6.8 NPS National Register Forms 10-900 and 10-900b. The contractor shall utilize National Register

Bulletins and SHPO guidance to inform National Register evaluations and documentation. The contractor may access the most up-to-date National Park Service National Register Forms 10-900 and 10-900b here: https://www.nps.gov/subjects/nationalregister/national-register-forms.htm

7 SCHEDULE & PERFORMANCE REQUIREMENTS SUMMARY.

7.1 Contract Schedule - Interim milestones are expected target dates. The scheduled completion date for all work is a firm performance target, requiring modification to the contract by the Contracting Officer if an adjustment to that date is required. The Contractor shall complete all services required under this contract no later than 365 calendar days from Contract award. The notice to proceed (NTP) is upon contract award.

EVENT CALENDAR DAYS AFTER RECEIPT

OF NTP

NTP Date of Contract Award - 0 Work Plan 7 Kick-Off Meeting 14 Literature Review/Background

Research Bibliography

SHPO/DAHP Coordination Meeting

Field Visit Notification 14 Days Prior to Field Visits Beginning Field Visits Complete 120 Draft Navigation Structure

Recordation

Draft Historic Context Statement 210 Government Review of Draft

Navigation Structure Recordation

Government Review of Draft Historic Context Statement

Final Navigation Structure Recordation

Final Historic Context Statement 300 Draft NPS National Register Forms

10-900 and 10-900b

Government Review of Draft NPS National Register Forms 10- 900 and 10-900b

Final NPS National Register Forms 10-900 and 10-900b

Contract Closed 540

7.2 Performance Requirements Summary. It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the https://www.nps.gov/subjects/nationalregister/publications.htm https://www.nps.gov/subjects/nationalregister/national-register-forms.htm contract, as well as provides guidelines for how and when the Government will perform surveillance. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract. The Government will perform contract quality assurance at such times and/or places as may be necessary to determine the services conform to contract requirements.

If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

7.3 Performance Requirements Summary Table. Below are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the conditions as shown below exists in accordance to the Quality Assurance Surveillance Plan (Attachment 1).

The Government shall evaluate the Contractor periodically during performance of this contract to ensure compliance with the proposed and accepted performance goals, regulations and guidance.

The Government shall perform this evaluation according to the QASP. Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks) Performance Standards Performance Threshold Method of

Surveillance PRS #1 - Work Plan Contractor provides Work Plan with all elements detailed in Task 1 within 7 days of contract award

Government receipt of plan Government review

PRS #2 - Kick-Off Meeting

Contractor, COR, and TL hold in-person meeting within 14 days of contract award.

Contractor attendance at meeting Direct observation

PRS #3 - Literature Review/Background Research Bibliography

Contractor will provide a bibliography of the literature and background research relevant to the project as listed in Task 5.3

Contractor submits bibliography for Historic Context Statement as listed in Task 5.3

Government review

PRS #4 – SHPO /

DAHP Coordination Meeting

Contractor coordinates meeting with SHPO, DAHP, TL, COR, and contractor to discuss expectations and guidelines for navigation structure recordation, historic context statement, and NPS 10-900 forms

Contractor attendance at meeting Direct Observation

Contractor coordinates meeting with all parties in participation

PRS #5 - Field Visits

Contractor notifies COR and TL of field visits at least 14 days prior to field visits

Government in receipt of Contractor field visit notifications

Government receives emails

The Contractor shall keep the COR and TL apprised of the field visit schedule and field crew locations on a weekly basis

Government in receipt of weekly updates via email

All field visits shall be completed no later than 120 days after contract award

Contractor notification field visits are complete via email

PRS #6 – Draft Navigation Structure Recordation

Contractor will provide draft recordation of the navigation structures as listed in Task 5.6

Contractor submits draft navigation structure recordation as listed in Task 5.6

Government review

PRS #7 - Draft Historic Context Statement

Contractor submits draft Historic Context Statement as described in Task 5.7

Contractor documents results of literature review, background research, and historic research in draft Historic Context Statement

Government Review

PRS #8 Final Navigation Structure Recordation

Contractor submits final navigation structure recordation as listed in Task 5.8

Contractor submits final navigation structure recordation as listed in Task 5.8

Government Review

Forms are 99% free of errors (typos, grammar, etc.)

All government comments from the draft navigation structure recordation are addressed

PRS #9 - Final Historic Context Statement

Contractor submits final Historic Context Statement as described in Task 5.9

Contractor documents results of literature review, background research, and historic research in final Historic Context Statement.

Government review

Contractor addresses all government comments on the draft Historic Context Statement

PRS #10 - Draft NPS 10-900 and 10- 900b Forms

Contractor submits draft NPS 10- 900 forms as described in Task 5.10

Forms are 90% free of errors (typos, grammar, etc.)

Government review Government review All section of the 10-900 forms are filled in, as prescribed in the substantive and technical checklists.

PRS #11 - Final NPS 10-900 and 10- 900b Forms

Contractor submits final NPS 10- 900 forms as described in Task 5.11

Contractor submits final NPS 10-900 and 10-900b forms as listed in Task 5.11

Government review

Forms are 99% free of errors (typos, grammar, etc.)

All government comments from the draft 10-900 forms are addressed

7.4 Unacceptable Performance. Draft products and final deliverables will be evaluated by the following criteria:

• Written Expression – The extent to which the writer is capable of expressing his or her thoughts in writing in a logical manner and sequence, using appropriate grammar, punctuation and sentence structure.

• Writing and Editing – Exhibits clear style and structure (readable, concise, cohesive);

demonstrates accurate language usage (grammar, punctuation, spelling); the work is free from errors or omissions.

• Substance and Content – Exhibits clear understanding of the assignment; demonstrates accurate, thorough, relevant, and coherent content and ideas; ideas are appropriately covered and knowledge of author exhibited.

• Audience Awareness – Writing and tone are adapted to audience and purpose;

communicates ideas clearly and effectively.

• Document Design – Demonstrates cohesion by graphic and visual means (headings, white space) in documents; includes appropriate number and kind of aesthetic visual aids (tables, images, etc.).

• Textual Attribution – Demonstrates the ability to differentiate between sources and one’s own text; cites text in a uniform manner.

Draft products and final deliverables that are found to be generally unacceptable based on one or more of the criteria will be returned to the Contractor without complete review. The Contractor will be required to revise the document at their own expense within the schedule listed in Section 7.1.

When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

• Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

• Reduce the contract price to reflect the reduced value of the services performed.

• If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

• By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

• Issue Cure Notice;

• Terminate the contract for Government convenience; and / or

• Terminate the contract for Cause.

7.5 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

7.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

7.7 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the

Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

7.8 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7.9 Deliverables

DELIVERABLES SUMMARY

Deliverable Frequency # of Copies Medium / Format Submit To Del # 1 Task 5.1 – Work Plan

Once One Word/pdf via Email COR and TL

Del #3 Task 5.3 – Literature Review/Background Research Bibliography

Once One Word document COR and TL

Del #4 Task 5.4 – Field Visits notification

Once One Email COR and TL

Del #5 Task 5.4 – Weekly Field Visit Updates

Weekly while in field

One Email COR and TL

Del #6 Task 5.4 – Field visit completion notification

Once One Email COR and TL

Del #7 Task 5.6 – Draft Navigation Structures Recordation

Once One PDF via email or DoD Safe if the file is too large to email

COR and TL

Del #8 Task 5.7 – Draft Historic Context Statement

Once One

Word via email or DoD Safe if the file is too large to email

COR and TL

Del #9 Task 5.8 – Final Navigation Structures Documentation

Once One PDF via email or DoD Safe if the file is too large to email

COR and TL

Del #10 Task 5.9 – Final Historic Context Statement

Once Two One copy in Word and one copy in PDF to be delivered via email or DoD Safe if the files are too large to email

COR and TL

Del #11 Task 5.10 – Draft 10- 900 and 10-900b Forms

Once One Word via email or DoD Safe if too large to email

COR and TL

Del #12 Task 5.11 – Final 10- 900 and 10-900b Forms

Once Two One copy in Word and one copy in PDF to be delivered via email or DoD Safe if the files are too large to email

COR and TL

Del #11 PWS paragraph 11.1 - Monthly Status Update

Monthly, by the 10th of each month

One Word/PDF via email COR

DELIVERABLES SUMMARY

Deliverable Frequency # of Copies Medium / Format Submit To

Del #12 PWS 11.4 - Monthly Invoice

Monthly, by the 10th of each month

One PDF via email USACE Finance Center, COR, and Invoicing POC

7.10 GPS/GIS Data. The Contractor will also provide GIS spatial data for the photographic point location. The contractor shall differentially correct GPS files and then prepare projected ESRI geodatabase feature classes with tabular information and FGDC metadata as a deliverable. The deliverable shall include one geodatabase containing all deliverable feature classes. The deliverable shall include one feature class for each type of feature. Each feature class in the GIS deliverable shall have metadata. The required metadata format is ESRI ArcCatalog Metadata using the FGDC standard: North American Profile (NAP) of ISO 19115 2003. Any GIS data will be collected using North American Datum (NAD) 83 and projected with UTM Zone 10 N.

7.11 Photos and Images. The Contractor will provide USACE with an index and digital copy of any photos, graphics, and images gathered or created to meet the requirements of this contract. The images will be saved in .tiff format with a resolution of at least 300 dpi. The contractor will follow the NPS National Register Guidelines:

• How to Improve the Quality of Photographs for National Register Nominations.

• National Register Photo Policy Factsheet updated 5/15/2013.

https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_ 15_508.pdf

8.0 COORDINATION REQUIREMENTS

Coordination of these activities is critical to the successful completion of contract. The Contractor shall make every effort to resolve critical issues in a timely manner before they become problems. Communication by telephone and email is strongly encouraged. The Contractor shall provide written records of all significant conversations and email them to the COR within two working days of the call.

8.1 Government POCs for This Purchase Order. The Contractor shall provide written records of all significant conversations. The Contractor shall be in contact with multiple Government POCs. The Contracting Officer is the only POC with the authority to direct the Contractor to perform services or change the terms of the purchase order. The COR is delegated specific authorities with respect to oversight and administration of the purchase order. Government POCs under this purchase order are as follows:

Assignment Personnel Phone Email Contracting Officer

503-808-XXXX

Contract Specialist

503-808-XXXX

COR Katherine Pollock 503-808-3830 Katherine.H.Pollock@usace.army.mil TL Tracy Schwartz 503-808-XXXX Tracy.E.Schwartz@usace.army.mil Invoices Paul Gawith 503-808-4735 Paul.W.Gawith@usace.army.mil https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_15_508.pdf mailto:Katherine.H.Pollock@usace.army.mil mailto:Paul.W.Gawith@usace.army.mil

8.2 Workflow Management. The contractor shall provide product management and coordination for work tasks during production of the report. The contractor shall assign a project manager (PM) to act as a primary point of contact (POC). The PM shall be responsible for the coordination of work developed under this Contract.

The contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under this contract, and will select individuals who will be able to perform the obligations under the contract. Changes to personnel assigned to this contract shall not occur without prior notification to the COR, in writing (email correspondence is acceptable). Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under the contract.

9.0 GENERAL REQUIREMENTS

9.1 Metadata. Any data, database(s) and/or geospatial data produced through this purchase order must be documented through the preparation of standard metadata (data about data) descriptions. The Contractor shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

9.2 Travel. The Contractor shall be responsible to provide transportation necessary for Contractor employees to perform all tasks outlined in this Performance Work Statement.

9.3 Safety. This paragraph applies to contracts and contracts that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention Clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://www.usace.army.mil/CESO/Pages/Home.aspx . The Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this contract action.

9.4 Additional Services. The Contractor shall not perform any services under this purchase order that are considered by the Contractor to be a change in work or services required by this agreement without the written approval of the Contracting Officer.

9.5 Correction of Unsatisfactory Work. The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in the contract in accordance with FAR Clause 52.246-4. The Contractor shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by Government forces or by Contractor forces at the discretion of the Contracting Officer.

9.6 Use of Information. The information developed, gathered, assembled, and reproduced by the Contractor or his subcontractors, or their associates, in fulfillment of the purchase order requirements as defined in or related to this statement of work, will become the complete property of the Government. Therefore, the Contractor shall not use the information for any purposes at any time without the written consent of the Contracting Officer.

10.0 ANTITERRORISM / OPERATIONS SECURITY (AT/OPSEC) REQUIREMENTS

10.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor http://www.webstore.ansi.org/ employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

10.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

10.3 For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

10.4 iWATCH and/or CorpsWatch training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

10.5 Requirement for OPSEC training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for…