PERFORMANCE WORK STATEMENT

COMBUSTION TUNING AND INSTURMENT CALIBRATIONS

VA SIERRA NEVADA HEALTH CARE SYSTEM

Part 1

General Information

1. General: This is a procurement to perform semiannual tuning of natural gas, oil and adjust burner combustion as needed and calibration of oxygen trim limits of three Nebraska high pressure water tube boilers, along with providing combustion reports for each boiler upon completion of service. Also, the semiannual calibrations of instruments monitoring and control systems (transmitters), along with providing reports of calibrations. The contractor shall work directly with the Contracting Officer’s Representative (COR), Boiler Plant Supervisor, and

Operations and Maintenance (O&M) Chief at VA Sierra Nevada Health Care System (VASNHCS) on all matters related to this service once awarded the contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the calibrations, and tuning, along with the reports of three Nebraska high pressure water tube boilers. The contractor shall meet the standards in this contract.

1.2 Background:

1. Most Department of Veterans Affairs Medical Centers have a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization. Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of Department of Veteran’s Affairs management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries, death, and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections by expert technicians are an essential part of a program to address these concerns.

1.3 Objectives: For the Semi-annual tuning, burner combustion and 02 trim calibrations on natural gas and oil on

Boilers 1, 2, 3. Also, to perform semi-annual calibrations of instrumentation monitoring and control systems

(transmitters) for 3 Nebraska Water tube boilers, DA Tank, and Condensate Tank with all required documentation of completed inspections. Also, testing the Low flue Gas Oxygen Level Interlock on all three boilers.

1.4 Scope:

1. Place of work and period of performance:

a. VASNHCS, 975 Kirman Ave, Reno, NV 89502; Boiler Plant, Bldg. 8

b. Period of performance (base year plus four option years):

i. Base Year: June 1, 2026 through May 31, 2026

ii. Option Year 1: June 1, 2027 through May 31, 2027

iii. Option Year 2: June 1, 2028 through May 31, 2028

iv. Option Year 3: June 1, 2029 through May 31, 2029

v. Option Year 4: June 1, 2030 through May 31, 2030

c. To begin immediately upon award of contract.

d. Work will be conducted Monday through Friday (except Federal Holidays) from 7:30am to

4:00pm.

2. Equipment:

a. Boiler 1: Nebraska High Pressure Water Tube Boiler

i. Model NS-B/S-36, Serial #: D3694, 500 HP 16,739,500 BTU/HR, 120psi

b. Boiler 2: Nebraska High Pressure Water Tube Boiler

i. Model NS-B/S-36, Serial #: D3696, 500 HP 16,739,500 BTU/HR, 120psi

c. Boiler 3: Nebraska High Pressure Water Tube Boiler

i. Model NS-B/S-36, Serial #: D-3698, 350 HP 11,887,471 BTU/HR, 120psi

d. DA Tank: Dixon Boiler works

i. Board # 2558, Serial # I-527

e. Condensate Tank: York-Shipley

i. Unknown

3. Boilers 1, 2, 3 will be Semi-annual tuning, burner combustion and 02 trim calibrations on natural gas and oil as well as testing the Low flue Gas Oxygen Level Interlock.

4. List of Instruments and controls to be inspected and calibrated:

a. Boiler 1 drum level transmitter, pressure transmitter, and water level controller, feedwater valve

b. Boiler 2 drum level transmitter, pressure transmitter, water level controller, feedwater valve

c. Boiler 3 drum level transmitter, pressure transmitter, and water level controller, feedwater valve

d. DA tank drum level transmitter, pressure transmitter and water level controller, feedwater valve

e. Condensate tank drum level transmitter, pressure transmitter and water level controller, feedwater valve

f. Flue gas oxygen sampling, analyzing.

g. Boiler and economizer stack temperature transmitters.

5. Technician Qualifications:

a. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant.

b. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. The technicians must be capable of programming the controls and have the appropriate hardware and software for this.

c. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below.

This shall be done annually in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

6. Frequency requirement (for testing, calibrations and inspections): (Note: all dates will comply with

VASNHCS’s last documented test, calibration and inspections date completed.)

a. Semi-annual (every six months)

i. Twice a year: +/- 20 days from the last completed. (No sooner than the 20 days prior to and no later than 20 days after the day of the last inspection.)

7. Inspection requirements:

a. Provide at least a 72-hour notice to the COR and Boiler Plant Supervisor prior to performing the work to ensure VASNHCS leadership is aware of the emergency service being conducted. Work must be conducted when the COR or their designated representative is available on site to monitor the work.

b. VASNHCS will have the boilers that are to be serviced, prepared for the technicians upon their scheduled arrival. This includes having:

c. VASNHCS will comply with any other requirements of the test personnel that are considered reasonable and have been presented in writing at least 72-hours prior to the scheduled testing.

d. Prior to conducting any testing, review, assessment of the boilers, determine any Lock-out/Tag-out requirements per OSHA 29 CFR §1910.47 with VA employees to ensure zero energy on any energized system.

e. VASNHCS employees will have an oversight with all inspections with the boilers and documentation that will be reviewed by the inspector/technician.

8. Response Times:

a. Contractor shall respond to service calls within 24 hours of notification.

b. Contractor shall respond to emergency service calls within 4 hours of notification.

9. The inspections, testing, and calibrations shall comply with (the most recent/latest editions) of:

a. The recommendations and requirements of the latest editions of:

b. VHA Directive 1810 (Boiler and Boiler Plant Operations (Jan 4, 2023).

c. VHA Boiler Plant Safety Device Testing Manual, 8th Edition.

d. ASME Boiler and Pressure Vessel Code.

e. The written recommendations of the equipment manufacturers.

10. References:

a. VHA Directive 1810: Boilers and Boiler Plant Operations, January 4, 2023:

b. VHA Boiler and Associated Plant Safety Device Testing Manual, 8th Edition:

c. National Fire Protection Agency (NFPA) 85: Boiler and Combustion Systems Hazards Code, latest edition

d. NFPA 70E: Standard for electrical safety in the workplace, latest edition

e. Occupational Safety and Health Administration (OSHA): 29 CFR §1910.47

f. ASME: Boiler and Pressure Vessel Code, latest edition

11. A summary of the work is as follows:

a. Perform overall visual inspection of systems. Verify that systems comply with referenced codes and Department of Veterans Affairs requirements stated in this contract.

b. Immediately inform COR, Boiler Plant Supervisor, and O&M Chief of any recommended repairs or modifications.

12. Report Requirements:

a. Provide a complete written report of the inspections, calibrations, and tuning fully describing all tests performed, all findings, and recommendations.

13. Furnish the report within 48 hours of the facility inspection in Microsoft Word or Adobe (.pdf) format by email to the COR, Boiler Plant Supervisor, O&M Chief, and FMS Chief. Provide hard copies of data sheets to the COR, Boiler Plant Supervisor, and O&M Chief within 48-hours of visit.

14. All safety‐related deficiencies shall be immediately reported to the COR, Boiler Plant Supervisor, and

Boiler Plant Safety Advocate, O&M Chief, & FMS Chief.

15. If the boiler(s) does not pass inspection, the contractor shall provide a quote to return for a reinspection of the boiler(s). The service will not be conducted without prior approval from the contracting officer and either a modification to the contract or a 2237/purchase order has been provided for the service.

16. Security and records management disclaimer:

a. The Certification and Accreditation requirements do not apply as the contractors will not be doing work inside the hospital or will work in or around any VA computer system. A Security

Accreditation Package is not required.

b. Applicability

i. This clause applies to all contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

c. Definitions

i. “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United

States Government or because of the informational value of data in them.

1. The term Federal record:

a. includes VA records.

b. does not include personal materials.

c. applies to records created, received, or maintained by contractors pursuant to the VA contract.

d. may include deliverables and documentation associated with deliverables.

d. Requirements

i. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

ii. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act

(FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

iii. In accordance with 36 CFR 1222.32, contractor shall maintain all records created for

Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

iv. The VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the contracting activity. Willful and unlawful destruction, damage or alienation of

Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, contractors must report to the VA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

v. The contractor shall immediately notify the appropriate CO and/or COR upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA control, or the contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the CO or address prescribed in the [contract vehicle].

Destruction of records is EXPRESSLY PROHIBITED unless in accordance with

Paragraph (4).

vi. The contractor is required to obtain the CO's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The contractor (and any sub-contractor) is required to abide by

Government and VA’s guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

vii. The contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA’s policy.

viii. The contractor shall not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

ix. The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the FOIA.

x. The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

e. Flowdown of requirements to subcontractors

i. The contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

ii. Violation by a subcontractor of any provision set forth in this clause will be attributed to the contractor.