PWS Fire Panels W911N2-23-R-0001.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Fire Alarm System Inspection, Testing, and Maintenance

1.0 General:

1.1 Scope: The scope of this performance requirement includes tasks associated with inspecting, testing, preventative maintenance (ITPM), modifications, and remedial repairs to fire alarm systems located throughout Letterkenny Army Depot (LEAD). The contractor shall furnish all supervision, labor, equipment, and parts in support of this contract and provide trained and experienced fire alarm service technicians with recent and relevant experience for the types of systems located at LEAD. The contractor shall provide quality services in accordance with (IAW) manufacturers’ specifications and accepted industry standards according to National Fire Protection Association (NFPA) and Unified Facilities Criteria (UFC). Additional systems or equipment may come online due to sustainment, restoration, and modernization (SRM) and government self-help projects or acquisition of new buildings, facilities, or equipment; removals may result from the replacement/modification or obsolescence of existing buildings, facilities, or equipment. In the case of adding equipment, the Contractor shall incorporate the new equipment into the inspection, testing, preventative maintenance schedule. The contractor shall perform to the standards in this contract.

1.2 Background: LEAD supports the warfighter with various missions in recapitalization, manufacturing, and storage. To maintain readiness and the ability to return assets to theater LEAD’s buildings and building systems need to be maintained by properly trained and certified technicians. Ensuring that all fire alarm systems are fully operational and in good working condition and able to provide early and accurate detection and notification in the event of a fire or other emergency.

1.2.1 APPLICABLE REFERENCES

1.2.1.1. National Fire Protection Association (NFPA) 72: National Fire Alarm Signaling Code, 2019 edition unless otherwise noted.

1.2.1.2. NFPA 70E: Standard for Electrical Safety in the Workplace, 2018 edition.

1.2.1.3. Unified Facilities Criteria (UFC) 3-601-02; Fire Protection Engineering for Facilities, latest edition.

1.2.2 Type of Contract: This contract will be a hybrid contract and will contain a Firm- Fixed Price (FFP) Contract Line Item Number (CLIN) for the inspecting, testing, preventative maintenance, and a Time and Material (T&M) CLIN for remedial repairs.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance will be identified in the solicitation and in the contract.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system. The contractor shall supply the QC plan within 30 days of contract award to the Contracting Office (KO) and then every time the plan is updated. The plan shall be reviewed once a year by the contractor and updated accordingly.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days unless otherwise directed by the

KO:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth

1.4.3.6 Independence Day

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0630-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at various buildings across LEAD. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Overtime. OT “hours” in terms of premium payment, is not approved. There may be circumstances when a technician will have to work outside of the Monday- Friday 0630-1600 timeframe. This will be at the discretion of the Contracting Office (KO)/Contracting Officer Representative (COR). The contractor shall bill at the normal labor rate outlined in the remedial repair labor contract line item.

1.4.4.2 The contractor is required to be on Depot within one hour of being notified by the KO or COR to provide services outside the normal business hours mentioned in 1.4.4.

1.4.5 Security Requirements: Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.4.5.2.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.5.2.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.5.3 AT Level I Training. This standard language is for contractor employees with an area of performance within as Army controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to theCOR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://www.letterkenny.army.mil/ctrresources/

1.4.5.4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training can be found at:

https://www.letterkenny.army.mil/ctrresources/

1.4.5.5 OPSEC Training: For contracts that require OPSEC Training. Per AR 530- 1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training can be found at: https://www.letterkenny.army.mil/ctrresources/

1.4.5.6 Contractors whose personnel are denied entry to LEAD or assigned duty location due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate. If work requirements dictate that contractor personnel require access to secured locations/buildings, it is the responsibility of the contractor to coordinate with the POC to obtain the escort(s) required and any associated elevated security clearances.

1.4.5.7 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5.8 For contracts that require handling or access to classified information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M);

(2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.4.5.9 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The Government does not provide training to contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

The contractor shall comply with any applicable safety and health requirements by Federal, State and Local laws, codes, or ordinances in connection with performance of this contract without additional expense to the Government.

1.4.7.1 The contractor or any sub-contractor shall meet the requirements IAW UFC 3- 601-02, 1-8 Personnel Qualifications.

1.4.7.2. Before commencement of services no later than 10 days after award, the contractor shall furnish documentation (e.g. certification certificates) to the Contracting Officer’s Representative (COR) and the POC for all contractor / sub-contractor employees which clearly demonstrates current training, certification, and relevant experience for each fire alarm system manufacturer installed at LEAD. Refer to 5.0.1.1 for a complete list of systems and transmitting deices installed at LEAD. Quantities of equipment listed in 5.0.1.1 can change any time throughout the period of performance resulting in a change in cost to the government.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall, no later than 10 days from contract award, provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, programing services, transportation, and other services necessary for the inspection, testing, preventative maintenance, and remedial repair of the fire alarm systems at LEAD. The contractor shall inspect, test, perform preventative maintenance and minor repairs to the fire alarm systems to determine whether they are in service and in satisfactory operating condition IAW the manufacturers published specifications, UFC and NFPA standards and; complete any remedial repairs upon POC approval. The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9.1 Non-Personal Services: The services required hereunder are non-personal services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall any government employee other than the COR/KO will assign tasks to individual contractor employees. Contractor is solely responsible for site access, quality and safety control. This includes all contractor personnel, sub-contractors, vendors and/or any other persons accessing the sites at any times during works. All personnel must first be briefed and advised of all safety protocols, review Job Hazard Analysis (JHA)/ Activity Hazard Analysis (AHA) and review contractors government approved Accident Prevention Plan (APP) prior to gaining site access. The contractors Site Safety Health Officer(SSHO) is responsible for confirmation of compliance with above and will keep an updated log on site with signatures of all who gain site access confirming safety debrief, review of JHAs/AHAs and APP.

1.4.9.2 Notification. The contractor shall notify the COR via email, phone or text by 6:00 AM EST, anytime that the contractor will not be on-site by 6:30 AM EST so that all appropriate government personnel may be notified. In the event of the unavailability of the contractor’s normally designated on-site personnel, the contractor shall be responsible for providing substitute personnel who are of the same training and qualifications; and are familiar with the performance of the contract requirements so that no disruption to government services are evident.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel will be required to obtain and wear badges in the performance of this contract.

1.4.10.1 Personal Protective Equipment: The contractor shall provide their employees with and require the use Personal Protective Equipment (PPE) as required by visual signage and applicable LEAD publications.

1.4.10.2 All on-site, contractor personnel shall clearly identify and represent themselves as contractor personnel as opposed to government personnel. Contract employees shall be required to practice high standards of personal hygiene and maintain a clean, neat appearance and dress appropriately. LEAD is committed to providing a work environment that is comfortable and inclusive for all employees, contractors, and visitors. Clothing that government employees, other contractors and visitors may find offensive or that may make them uncomfortable is not permitted. This includes clothing with profane language statements or clothing that promotes causes that include, but are not limited to, politics, religion, sexuality, race, age, gender, and ethnicity.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.4.14.1 Phase in Transition Plan: Within fourteen (14) calendar days from the date of contract award, the contractor shall develop and provide the COR a detailed written transition plan. This plan shall describe how the contractor will phase-in appropriately trained and qualified personnel and equipment required for this effort while ensuring a seamless transition between the outgoing contractor and the incoming contractor.

Phase-in is defined as providing appropriately trained and qualified personnel to perform functions associated with this effort. The COR shall have final approval of the plan.

1.4.14.1.1 The transition plan shall include at a minimum, the following:

a. Coordination with Government representatives.

b. Government-approved training and certification process.

c. Transfer of all necessary business and technical documentation.

d. Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes.

e. Distribution of Government owned assets such as portable radio.

f. Transfer of GFE and provide GFE inventory management assistance.

g. Applicable personnel in-processing procedures.

h. Issue and account for government keys, identification and access cards.

i. Furnish documentation (e.g. certification certificates) for all contractor / sub-contractor employees, which demonstrates current training, certification and experience for each fire alarm system manufacturer installed at LEAD. Refer to Attachment 1 for a complete list of fire alarm system manufactures installed at LEAD.

1.4.14.1.2. This contractor’s transition plan shall be provided in PDF format and submitted through e-mail to the COR no later than 4:00 P.M. EST. on the date of submission.

1.4.14.2 All contract personnel shall in-process through designated Government personnel to ensure compliance with the Government’s requirements for security measures and other administrative in-processing requirements as identified by the Government.

1.4.14.3 Prior to the commencement of services, the contractor shall meet with the COR and POC at a time, date, and location agreed upon by the COR, POC and the contractor for coordinating the initiation of work and LEAD site familiarization.

1.4.14.4. Phase Out Transition Plan: The contractor shall provide an outgoing transition plan for a 30 calendar day outgoing transition period in order to transition work. The POC will notify the incumbent contractor of all outstanding requirements the contractor must complete before the contract ends. The contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding contractor. The contractor shall fully cooperate with the succeeding contractor and the Government so as not to interfere with their work or duties.

1.4.14.4.1. The transition plan shall include at a minimum, the following:

a. Coordination with Government representatives.

b. Review, evaluation and transition of current support services.

c. Transition of historic data to a new contractor system.

d. Government-approved training and certification process.

e. Transfer of all necessary business and technical documentation.

f. Transfer of Government Furnished Equipment (GFE) and provide GFE inventory management assistance.

g. Applicable transition debriefing and personnel out-processing procedures.

h. Coordinate with the Government to account for Government keys, Identification, and access cards.

1.4.14.4.2. IAW the Government approved plan, the contractor shall support the Government in planning and implementing a complete transition from this contract and orders issued under this contract to a successful provider. This shall include formal coordination with Government staff and successor staff and management. It shall also include delivery of copies of existing policies and procedures and delivery of required metrics and statistics.

1.4.14.4.2. All contract personnel shall out-process through the designated Government personnel to ensure compliance with the Government’s requirements terminating access and other administrative out-processing requirements as identified by the Government.

1.4.15 Disclosure of Information: Neither the contractor, nor contractor personnel, shall divulge nor release data or information developed or obtained under performance of this contract, except to authorized government personnel or upon written approval from the COR in coordination with LEAD Public Affairs officer. The contractor shall not use, disclose, or reproduce data and information obtained in the performance of this contract.

1.4.15.1. Social Networking: Contract employees shall be prohibited from posting, tweeting or otherwise publishing data and information developed or obtained during day-to-day operations at LEAD to social networking sites such as but not limited to Facebook, Twitter, LinkedIn and Instagram.

1.4.16. Environmental: Protecting the environment is a priority at LEAD. In order to ensure that this is accomplished, policies and procedures are in place to cover spills, air quality, hazardous materials, and other environmental areas of concern. Contractors working at LEAD need to be familiar with and comply with the established policies and procedures.

1.4.17. LEAD Reg 385-1 and OSHA Rules and Regulations. Contractors must comply with all Department of Labor and OSHA Rules and Regulations, 29 Code of Federal Regulations (CFRs) 1910 (General Industries), and/or 1926 (Construction), and all applicable sections of the National Fire Protection Association (NFPA) Codes.

1.4.17. Training: The contractor shall provide familiarization and operations training on each fire alarm control unit (FACU) manufacture type located at LEAD.

Training will be provided at the request of the COR to Government personnel. Training shall be scheduled within 30 calendar days after the initial request in coordination with the POC and contractor. CLIN 0001, 0004, 1001, 1004, 2001, 2004

1.4.18. Invoicing. Four contract lines (CLIN’s) will be used for invoicing - inspection, testing, and preventative maintenance and remedial repairs. A firm fixed price (FFP) CLIN will be used for proposal pricing and invoicing for both the daily maintenance and annual inspection, testing and preventative maintenance. A separate time and material (T&M) CLIN will be used for invoicing any authorized remedial repairs and minor system modification work.

1.4.18.1 T&M Invoicing Labor. The contractor shall only invoice at the agreed upon fully loaded T&M labor rate. Travel expenses are not reimbursable under this contract.

1.4.18.2. T&M Materials. The contractor shall invoice all material at cost only. No indirect cost and fees on material will be approved. No rental or lease fees for parts or equipment needed that will not be incorporated into the fire protection system will be approved.

1.4.18.3 T&M Funding. The T&M CLIN, is not to exceed the ceiling price established upon award. The contractor exceeds the currently funded amount at their own risk.

Contractor shall be solely responsible for all costs incurred above the currently funded amount. The contractor shall notify the COR upon reaching eighty (80) percent of the funded T&M line item amount to allow the Government to consider adding additional funding if available.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis APP Accident Prevention Plan

AR Army Regulation AT Antiterrorism CFR Code of Federal Regulations CLIN Contract Line Item Number CM Contract Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EST Eastern Standard time FACU Fire Alarm control Unit FAR Federal Acquisition Regulation FASRS Fire Alarm Signal receiving system FFP Fire Fixed Price FPCON Force protection Condition GFE Government furnished equipment HQDA Headquarters Department of Army IAW In accordance With ITPM Inspection, Testing, Preventive Maintenance JHA Job Hazard Analysis KO Contracting Officer LEAD Letterkenny Army Depot NFPA National Fire Protection Association OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security OSHA Occupational safety and Health Organization OT Overtime PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RDO Regular day off SOP Standard Operating Procedures SRM Sustainment, Restoration, and modernization

SSHO Site Safety Health Officer T&M Time and Material TE Technical Exhibit UFC Uniform Facility Code US United States

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the facilities, equipment, materials, and/or services listed below. The contractor shall be responsible for the cost of full replacement/repair of any GFP or GFE and all equipment abused/broken outside of normal wear and tear. If intentional destruction is suspected, the Law Enforcement Branch may be notified for a formal investigation. Normal wear and tear are those conditions generally encountered in the performance of inspection, testing and preventative maintenance tasks.

3.1 Facilities:

3.1.1 The Government will not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.1.2 The contractor(s) may use Government dining facilities during their normal operating hours and at contractor employee’s expense.

3.2 Equipment: The Contractor shall be furnished one portable radio with charger to remain on-site, which will enable direct communications with LEAD’s Directorate of Emergency Services (DES) personnel. The contractor is prohibited from taking the GFE portable radio off LEAD property.

3.3 Materials: The contractor may pull material from government inventory items in building 11N for repairs on LEAD buildings.

3.4 Services:

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: please reference Security Clause 52.204-2.

5.0 Requirements: This section describes the performance requirements for this effort. The following sub-sections provide details of the various requirements for this this effort.

5.0.1 Fire alarm system inventory: While preforming ITMS functions the contractor shall develop an inventory of each Fire alarm system detailing every component of the system from the signal transmitter to every initiating and signaling device. The inventory shall include location of devices, number of devices, type, part number (if applicable), manufacturer, age, drawing of device layout within the building, and programed label for device identified within the panel programing. CLIN 0001, 0004, 1001, 1004, 2001, 2004

5.0.1.1 Building / Device List: The building list which details make, and style of panel shall be provided to the awardee. The different types of panels and types are listed in the table below.

Fire Panel Manufacture Amount

ADT 1

DSC 3

Edwards 2 Faraday 1

GE 1

Harrington 3 Notifier 12 Siemens 64 Sig comm 2 Silent Knight 1 Simplex 6

Remote Manual Pull Stations 60

5.0.1.2 The information that is collected from the inventory shall be put into Microsoft Excel table format and submitted to the COR within 10 days after the inventory occurred.

5.0.2 Receiver device upgrade: Within 6 months post award the contractor shall provide a quote to the COR for approval to upgrade the current fire alarm signal receiver system (FASRS) that currently has 2 receiving devices located at separate buildings on Depot.

The new receivers quoted should be able to work with the current transmitters located at each of the buildings as well as the remote manual pull stations. Once the quote is approved the contractor shall install, program devices, and then include the devices in the schedule described below at no additional cost to the government. Installation of the new devices will not have any production operational disruptions.

5.0.3. Any condition or impairment affecting the performance of installed fire alarm system and or features shall be reported to the COR and installation fire chief within one hour of discovery and initiate corrective actions immediately to ensure personnel safety.

5.0.4. Spare Parts. The contractor will submit a recommended spare parts list to the COR within six months of the initial inspections. Include parts that are most likely to fail or parts with long lead times. The Government will review the list and determine whether to authorize the acquisition of spare parts under Section 5.6. Remedial Repair.

5.1. Daily Maintenance.

5.1.1. The contractor shall physically report to the Utilities Branch Supervisor each weekday at 6:30 AM EST to pick up any work assignments submitted through the Facility and Equipment Maintenance System. The contractor shall visually inspect the FASRS located at both the fire house and police desk each weekday, Monday through Friday, excluding federal holidays, hard closures or periods otherwise stipulated by the Government.

5.1.2. The contractor shall:

a. Verify satisfactory operating condition of the FASRS receiving system.

b. Identify any trouble or supervisory conditions that may have occurred after normal business hours. The contractor shall make all necessary repairs shall be made to restore the fire alarm systems back to normal operating condition before any scheduled inspections are performed.

c. Sign out GFE portable radio for direct communications with the Fire Department. The contractor shall return the GFE portable radio to the Fire Department at the conclusion of the workday.

5.1.3. The contractor shall provide by the fifth day of every month, a detailed report to the COR that includes all items repaired to restore any fire alarm systems back to normal operating condition and; if needed, recommendations for repairs required to restore any fire alarm system back to normal operating condition.

5.1.4. Normal operation condition is defined as having no trouble, supervisory or alarm conditions on the fire alarm system.

5.1.5. The contractor shall program the identifiable points into the FASRS located at the Fire Department and Police Dispatch from any SRM or government self-help project or acquisition of new buildings, facilities, or equipment.

5.1.6. The contractor shall be responsible for programming all FACU’s with the identifiable points that have been added, removed, or replaced through government self-help projects. Reprograming of panels also falls under the responsibility of the contractor so alarms that are received give clear concise information on the device that is in trouble or causing the fault.

5.1.7. The contractor shall be available during normal business hours to zone out (bypass) fire alarm devices, system zones or other components of the system so that other work, which could adversely affect the fire alarm system, may be performed by either contractors or government employees.

5.1.7.1 Before any work is performed on any fire alarm system the contractor will follow the proper notification procedures outlined by DES.

5.1.8. The contractor shall provide technical support to other contractors or government employees with any other fire protection system (e.g. Sprinkler System), which contain device(s) or component(s) that are attached to the fire alarm system.

5.1.9. During normal business hours and upon request from the COR, the contractor shall be available to report to incident command post to assist with resetting FACU’s or locating activated devices once the incident has been determined to be safe and under control. At no time shall the contractor enter a hazardous environment.

5.1.10. The contractor shall be responsible to place a logbook (notebook provided by the contractor) at all main FACU’s. Each time there is work done to the system in the associated building, for all work performed, the contractor is responsible for notating what work was performed, when the work was competed, and who did the work.

5.2. Schedule.

5.2.1 The contractor must submit a schedule of all ITPM tasks in detail to the COR within five business days of performance start or 30 days post award. The schedule must be accepted and approved in writing before work can begin.

5.2.2. This contractor’s scheduled ITPM schedule shall be provided in PDF format and submitted through e-mail to the POC no later than 4:00 P.M. EST. on the required date of submission.

5.2.3. The schedule must reflect ITPM frequency, components, and tasks IAW UFC 3- 601-02, latest edition for all items listed within attachment 1.

5.2.4. The schedule must include a list of buildings scheduled for ITPM tasks.

5.2.5 Fire alarm testing can adversely affect some LEAD buildings; these buildings shall only be testing on a LEAD Regular Day Off (RDO) to minimize this impact. Reference the building list for which buildings will require testing to be performed on RDO’s. The POC shall provide a list of LEAD RDO’s to the contractor after contract award.

5.2.6. Notification appliances should be tested only long enough to verify their functionality.

5.3. Reports and Documentation:

5.3.1. The contractor shall submit a proposed ITPM report template to the POC within five business days of performance start or 30 days post award. The report template must be accepted and approved in writing by the POC before work can begin.

5.3.2. Each building’s ITPM report must be sent electronically as one file attachment by the fifth of each calendar month. Reports must be completed for all ITPM and remedial repair tasks. All report files shall include NFPA sample report data and at a minimum:

a. a cover page which includes the project name, building number, FACU make, model and location, lead inspector, date of inspection, inspection start and end time.

b. Inspection type index (e.g., Main Panel, Battery, Devices, etc.). Subsequent pages shall be as listed on the cover page index.

c. All components inspected and tested along with its location.

d. Detailed description of any component failure.

e. Battery type, size, inspection and testing result (pass or fail), rating and date of installation.

f. Detailed description of any remedial repairs made.

g. For repairs identified as recommended repair, the report shall contain a detailed description of recommendations for remedial repairs and a separate quote for the repairs as outlined in 5.6.

h. FACU name and whether the FACU passed or failed.

5.3.3. The report shall be provided in PDF format and submitted through e-mail to the POC no later than 4:00 P.M. EST. on the date of submission.

5.3.4. All associated costs for non-preventative maintenance repairs must be submitted and approved by POC before repairs can be made.

5.4. Inspection, Testing and Preventative Maintenance: Quantities of equipment listed in

5.0.1.1 can change any time throughout the period of performance resulting in a change in cost to the government.

5.4.1. In each building equipped with a FACU, fire alarm system components, or standalone device, the contractor shall complete inspection and testing tasks IAW with UFC 3-601-02, latest edition.

5.4.2. Batteries for the main FACU’s, sub panels and remote power supplies shall be inspected and tested IAW NFPA 72 chapter 14 “Inspection, Testing, and Maintenance”.

Any battery that fails inspection or testing shall be replaced and covered under remedial repair.

5.4.3. The contractor shall be responsible to properly dispose of all batteries removed from any FACU, sub panels and remote power supplies IAW applicable local, state and federal regulations. The contractor shall provide a receipt from a recycling center or equivalent, which demonstrates the proper disposal of used batteries. These receipts shall be provided to the COR on the 5th of each month for all disposed batteries within the previous month.

5.4.4. During annual inspections, the contractor shall clean all FACU’s, extender panels and transmitter boxes. Cleaning includes vacuuming out inside part of the panel and cleaning the glass and exterior.

5.4.5. A detailed report shall be submitted to the COR and POC by the fifth day of each month and shall include all items inspected and tested; if there is a failure of any component, then the report shall list the repairs that were made IAW 5.6.1 or describe recommendations for repairs.

5.4.6. The contractor shall notify the COR, Fire Department, and Police Desk prior to and at the conclusion of; any inspection or testing tasks that may result in the police desk or FASRS receiving trouble, supervisory or alarm signals.

5.4.7. Any testing that will activate a system’s notification appliances shall first be submitted on the schedule and approved by the COR. On the day of the test the contractor shall notify the affected building or area occupants using the public address and video information system, mass notification system and/or direct contact. This notification shall occur prior to and at the conclusion of the testing.

5.5. System Modifications.

5.5.1. The contractor shall add, remove, or relocate any fire alarm initiating or notification device and; complete all associated programming at the FACU and the FASRS resulting from any minor or major government self-help project that requires a change to the existing fire alarm system.

5.5.2. Prior to any work being performed, the contractor shall include a quotation that includes a complete cost breakdown with labor cost and material in cost proposals, clearly detailed for evaluation.

5.5.3. Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

5.5.4. After review, the Government may elect to have the repairs performed. If the proposal is not acceptable, the Government may elect to have the repairs performed under a separate contract.

5.5.5 Each project that is deemed as a major system modification by the AHJ, UFC, or NFPA regulations the contractor shall have the project reviewed, approved, and drawings signed by a NICET Level III or NICET Level IV fire protection system designer IAW the UFC and NFPA regulations.

5.6. Remedial Repair (Non-Preventative Maintenance).

5.6.1. If a repair discovered during scheduled preventative maintenance task takes less than an hour and material cost is less than $100.00, then it is to be considered a part of the scheduled maintenance and covered under preventative maintenance thus not billable. Any instance described above shall be listed on the report for the building or device being worked on.

5.6.2. FACU’s and associated components that have been returned to LEAD from SRM projects may be available to reuse on remedial repairs.

5.6.3. The contractor shall include a detailed summary of all recommended remedial repair actions in the ITPM report to be submitted to the COR and POC by the fifth day of each month.

5.6.4. The contractor shall include a quotation for the recommended actions along with an explanation of the condition or impairment discovered. Include a complete cost breakdown with labor cost and material in cost proposals, clearly detailed for evaluation.

After review, the Government may elect to have the repairs performed. If the proposal is not acceptable, the Government may elect to have the repairs performed under a separate contract. The COR must approve all remedial repairs. This is for repairs and services that for some reason cannot be performed at the time of the visit when the problem is identified.

5.6.5. Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

5.6.6. Some possible reasons for extended remedial repair required:

a. Parts and materials not on truck. (Special order and non-truck stock items)

b. Non-standard equipment and tools required not available at this time.

5.6.7. Remedial Repair Report. The contractor shall include a detailed remedial repair report which summarizes all recommended remedial repair actions in the ITPM report to be submitted to the COR by the fifth day of each calendar month.

5.7 SERVICE CONTRACT REPORTING (SCR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://sam.gov. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is…