PWS - Fire Inspections Joint Base MDL- APRIL 2022.docx

PERFORMANCE WORK STATEMENT

Fire Extinguisher Inspections/Service

1. GENERAL. This is a non-personal services contract to provide fire extinguisher inspections and services in support of the 99th Readiness Division (RD). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services in accordance with this Performance Work Statement (PWS) except as those items specified as government furnished property and services. The contractor shall perform to the standards in the contract as well as all local, state and federal regulations.

1.2. OBJECTIVE: The result of this contract will provide a clean, attractive workplace that presents the facility in its best appearance to enhance public relations and attractiveness of the facility.

1.3. SCOPE. Contractor shall inspect and service the fire extinguishers at each building in accordance with NFPA and State of New Jersey requirements for compliance.

1.4. PERIOD OF PERFORMANCE. The period of performance shall be for one base year of twelve months and four, twelve-month option periods.

1.5. GENERAL INFORMATION.

1.5.1. QUALITY CONTROL. The contractor shall maintain effective quality control to ensure services are performed in accordance with this PWS. The contractor’s quality control is a means by which he assures himself that his work complies with the requirement of the contract.

1.5.2. QUALITY ASSURANCE. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. The plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will verify the inspection reports, example can be found as Exhibit 3, to document quality of service provided.

1.5.3. HOURS OF OPERATION. The contractor is responsible for conducting business between the hours of 8:00 AM to 4:30 PM, Monday through Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. No work shall be performed during non-duty hours, weekends or when the Government has no workforce on duty available for inspection of the Contractor’s work unless prior approval has been obtained. The contractor must maintain an adequate workforce for uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.3.1. RECOGNIZED HOLIDAYS: Any reference to holidays shall be construed to mean the Government holidays listed below:

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following proceeding workday will be used to schedule the work to be accomplished.

1.5.4. PLACE OF PERFORMANCE. The work to be performed under this contract will be performed at 99th Readiness Division facilities on Joint Base McGuire-Dix-Lakehurst as outlined in Exhibit 2.

1.5.5. TYPE OF CONTRACT. The Government will award a Firm Fixed Price contract vehicle.

1.5.6. PERSONNEL. The Contractor shall provide the Contracting Officer, and the Contracting Officer Representative (COR) or Regional Facilities Operational Specialist (RFOS) with a list of the names of employees or alternates to be employed in performance of the work 15 calendar days of performance start date. The Contractor shall also notify the COR or RFOS with any additions or deletions to the list of employees immediately.

1.5.6.1 Employees of the contractor assigned for performance of this contract shall be capable employees with sufficient experience and training to assure compliance with the contract requirements. The employees shall be required by the Contractor to maintain themselves and their clothing in a neat and clean manner. A fully qualified workforce shall be on board no later than the second week of the contract.

1.5.6.2. CONTRACTOR REPRESENTATIVE. The contractor shall provide an onsite contractor representative who shall be physically present during normal duty hours to conduct overall management coordination and furnish liaison with the government. The contractor representative shall be the point of contact with the government and shall have authority to act or make decisions for the contractor on all matters pertaining to this contract.

1.5.6.3. CONDUCT OF PERSONNEL. The Contracting Officer may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the contracting officer that such action is in the best interests of the government. The installation commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.5.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves by wearing clearly written and visible nametags at all times, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.5.8. ORGANIZATIONAL CONFLICT OF INTEREST. The contractor shall not employ any employee of the United States Government or the Department of Defense, either military or civilian, if such employment may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in Federal Acquisition Regulation Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary.

1.5.9. SECURITY REQUIREMENTS. Contractor personnel or any representative of the contractor entering the Reserve Center shall abide by all security regulations and shall be subject to security checks. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.9.1. KEY CONTROL. If the contractor is provided with keys to allow access to buildings and rooms requiring cleaning, they shall ensure they are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not remove the keys from the premises nor are these keys to be duplicated. All keys that are provided to the contractor will require a logged entry signed signature and date. Keys shall be retained in possession of the janitorial staff while on the premises and returned to the COR/RFOS prior to leaving the premises including a logged entry signed signature and date. All keys lost by Contractor’s personnel shall be reported to the COR/RFOS immediately and shall be replaced at the Contractor’s expense.

1.5.9.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, Re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock, or locks shall be deducted from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total costs deducted from the monthly payment due to the Contractor.

1.5.10. VEHICLE OPERATION. Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator’s license and shall operate all motor vehicles in accordance with policies and procedures established by the Reserve Center. The contractor’s vehicles shall have an identification tag clearly visible while on site.

1.5.11. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utility conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include, but not be limited to the following and other like items:

a. Lights shall be used only in areas where and at a time when work is actually being performed.

b. Heating, Ventilation and Air Conditioning controls shall not be adjusted by the Contractor’s employees.

c. Water faucets and valves shall be turned off after use.

1.5.12. FIRE PROTECTION AND PREVENTION

1.5.12.1. All sweeping compounds, dust cloths and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products, which are free of any spontaneous heating capability. Listings of these products as free of this capability by the Underwriters’ Laboratory Inc. or other qualified nationally recognized testing organization, shall be considered as meeting these requirements.

1.5.12.2. The Contractor shall not store combustible supplies, including rags, paper and other like items near possible sources of combustion such as, steam pipes, high wattage lamp bulbs, and other like items. However, dust rags may be stored in airtight metal containers at floor level. Rags, mops, brushes, wax and other cleaning tools which contain a residue of animal, vegetable or mineral oils which are subject to spontaneous combustion shall be disposed of, processed by daily laundering or removed off-site.

1.5.13 SAFETY

1.5.13.1. The Contractor shall instruct employees in appropriate measures as specified by the applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590). The Contractor’s employees shall not place mops, brooms, machines or other equipment in traffic lanes or other locations in such manner as to create safety hazards.

1.5.13.2. When the cleaning of public traffic areas (lobbies, halls or corridors) results in the temporary hazard of wet or slippery floor surfaces, parallel wet mopping or cleaning procedures shall be accomplished so that at no time will it be necessary for personnel to cross a wet surface to gain access to other parts of the area. Whenever this is possible, the Contractor shall use adequate warning signs or devices to warn the public of the hazard.

1.5.14. WORK SCHEDULE

1.5.14.1. A work schedule for Initial and Annual type services is to be submitted to the COR/RFOS thirty (30) days in advance of the scheduled task. Changes to the submitted work schedule shall be submitted for the COR’s/RFOS’s approval at least three working days prior to performance.

1.5.14.2. Except as otherwise specified, all work shall be performed during the Government’s regular working hours, as specified in section 1.5.3.

1.5.15 INTERFERENCE WITH GOVERNMENT BUSINESS

1.5.15.1. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and a mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, and customer discomfort.

1.5.15.2. The Contractor shall prohibit his employees from disturbing papers on desks, opening desk drawers or cabinet or using telephone or office equipment provided for official Government use. The contractor should schedule work such that day rooms or break rooms are not serviced between 11:30 AM and 1:00 PM.

1.5.16 PROTECTION OF GOVERNMENT PROPERTY

1.5.16.1. During the execution of work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not included. Accidental splashes shall be removed immediately.

1.5.16.2. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement if necessary.

2. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

2.1. Contracting Officer. The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.2. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of the contract.

2.3. Contractor Representative. A foreman or superintendent assigned in accordance with paragraph 1.5.6.2.

2.4. Facility. An establishment, structure, or assembly of equipment designated for a specific function.

2.5. Performance Requirements Summary (PRS). Identifies the key performance indicators of the contract that will be evaluated by the Government to assure contract performance the contractor meets standards.

2.6. Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor for each item of the Performance Requirements Summary.

2.7. Quality Assurance (QA). A Method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.8. Contracting Officer Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance.

2.9. Regional Facilities Operational Specialist (RFOS). A designated individual who shall have the primary responsibility for assuring that all supplies, service or workmanship presented to or performed for the Government meet all conditions of the contract.

2.10 Quality Control (QC). A method used by the Contractor to control the quality of goods and services received.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES. The Government will provide the property and services listed below.

3.1. Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR/RFOS. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1. GENERAL. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. Material, equipment, and supplies provided shall be of acceptable commercial grade and quality.

5. SPECIFIC TASKS.

5.1. The contractor shall provide the fire extinguisher services described herein. An inventory and description of the areas to receive fire extinguisher services is included in the applicable exhibits.

5.2. Basic services shall be performed at the locations identified in the exhibits and frequencies detailed below, and shall consist of the services listed for the specified spaces.

6. Qualifications:

6.1. Fire protection contractor qualifications will be submitted with bid proposal, showing that the installer is fully certified to provide and service portable fire extinguishers. Submit copies of National Association of Fire Equipment Distributors (NAFED) Portable Fire Extinguishers certifications for all technicians performing work.

6.2. Fire protection contractor shall also submit New Jersey Division of Fire Safety Fire Protection Equipment Contractor certification as a certified portable fire extinguisher contractor.

7. Technical Work.

7.1. Contractor shall test and inspect the fire extinguishers at each building in accordance with NFPA and State of New Jersey requirements for compliance. Attachment 1 shows the approximate number of extinguishers at each building. These quantities were gathered by 99th RD personnel in 2022.

7.2. Testing will be scheduled with each facility manager three (3) days in advance and conducted during normal business hours, Monday through Friday between 7:30am – 4:00pm.

7.3. The contractor shall perform a hydrostatic test on all fire extinguishers during the initial inspection and an annual inspection the following years in accordance with the latest published edition of NFPA 10.

7.4. After inspection/testing, the device is to be tagged with date/detail of inspection.

7.5. Any extinguisher removed off premises shall have a temporary, contractor owned and labelled, fire extinguisher installed in its place. Temporary fire extinguisher shall be at replaced by a fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating to the existing extinguisher.

7.6. After inspection/testing, the Contractor shall complete the Fire Extinguisher Report. See sample report Attachment 2.

8. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

8.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected employee and subcontractor employee to the COR/RFOS within 5 calendar days after completion of training by all employees and subcontractor personnel. Antiterrorism Level I Training resides on Joint Knowledge Online (JKO) and can be reached via the following site: https://jkodirect.jten.mil. Enroll in Course # JS-US007-14 to receive the training.

8.2. Access, General Protection, and Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative.) The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by the Department of Defense, Headquarters, Depart of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3. iWATCH Training. The contractor and all associated subcontractor employees shall brief all employees on the local iWATCH program (training standards are to be provided by the COR/RFOS). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/RFOS. This training shall be completed within 30 calendar days of contract award and with 30 calendar days of new employees commencing performance with the results reported to the COR/RFOS not later than 5 calendar days after completion of training.

8.4. OPSEC Training. Per Army Regulation 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training.

7. ATTACHMENT/TECHNICAL EXHIBIT LIST

7.1 EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

7.2 EXHIBIT 2 – BUILDING LIST & EXTINGUISHER COUNT

Extinguishers

7.3 EXHIBIT 3 – SAMPLE FIRE EXTINGUISHER INSPECTION REPORT

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