PWS - Fire Bottles v2.pdf

PERFORMANCE WORK STATEMENT

MARYLAND AIR NATIONAL GUARD

PORTABLE FIRE EXTINGUISHERS

INSPECTION, MAINTENANCE & TESTING

5 May, 2021

1. GENERAL

SCOPE

1.1 The contractor shall provide all personnel, equipment, tools, materials, supervision, and Quality Control (QC) as necessary, except as specified within this Performance Work Statement (PWS), to perform Portable Fire Extinguishers, Fire Suppression Agents and or Systems Services/Inspections/Maintenance/Testing, as defined within this PWS.

1.2 PURPOSE

The MDANG, 175th Wing, Civil Engineering Squadron/Fire Emergency Services (CES/CEF) is responsible for the management of the installation’s Portable Fire Extinguisher Program, and is the authority for all matters involving Portable Fire Extinguishers, Fire Suppression Agents and/or Systems.

1.3 CONTRACTING OFFICE (KO) & CONTRACTING OFFICE REPRESENTATIVE

(COR)

1.3.1Throughout the duration of this PWS and the scope of work the KO, of the 175th Wing, is the authority have jurisdiction to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

The KO is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer's Representative (COR) and the contractor. The KO will designate one fulltime COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the KO.

1.3.2 Throughout the duration of this PWS and the scope of work, coordination and access to the premises, and work to be conducted, shall be communicated with the COR. Any personnel changes, in regards to the COR, shall be communicated to the contractor.

Emergency situations, military operations, or other contingencies, may cause suspension of work or restrictions on access to the workplace location(s). If military emergency operations require escorts, the government will provide them to the contractor at no cost.

The contracting officer’s technical representative, COR, is designated in writing by the KO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance.

Government surveillance may occur under the inspection of services clause for any service relating to the contract.

1.4 USE OF PREMISES

1.4.1 Contractor shall assume full responsibility for protection and security of materials, tools, equipment, machinery, etc. that is stored on site.

1.4.2 Contractor shall be responsible to move any stored products, under their control, which interfere with operations of the Government.

1.5 GOVERNMENT EQUIPMENT

1.5.1 Contractor use of Government owned or leased equipment such as: hoists, forklifts, compressors, welding machines, cutting rigs, etc. shall not be permitted on either a reimbursable or non-reimbursable basis. Cost for all equipment required to accomplish the work shall be included in the contractor’s cost proposal.

1.6 CERTIFICATIONS/LICENSES/PERMITS

1.6.1 The contractor, employee(s) and/or associated team shall be Certified/Licensed/Permitted by the State of Maryland, Office of the State Fire Marshal, to Service/Inspect/ Perform Maintenance/Test Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s); requirements are also posted within Section 2. Specific Information / 2.5. Qualifications / 2.5.1. – 2.5.2. – 2.5.3. The contractor shall be required to adhere to the State of Maryland’s, Office of the State Fire Marshal, Fire Extinguisher Licensing/Permitting process:

https://mdsp.maryland.gov/firemarshal/Pages/FireExtinguisherSalesServiceVendors.aspx

1.7 CONTRACTOR PASSES

1.7.1. Contractor’s Passes are only issued to personnel who have properly submitted a locally generated WF 113 Wing Installation Access Application (available from the Contracting Office or from the COR) and have been cleared through an approved background investigation by the 175th Security Forces Squadron. The Installation Access Application contains required information necessary to conduct a National Criminal Information Center (NCIC) background check or a Defense Biometric Identification System (DBIDS) check.

Contractors who will be working on the installation need to complete an Antiterrorism Level I training. The training can be found at http://jko.jten.mil/courses/atl1/launch.html. Please ensure contractors are attaching their certificates along with their applications. Contractors who have not completed an Antiterrorism Level I training will not be allowed on the installation.

Contractor Passes are only issued to contractors who will be required to work more than 14days on the installation in performance of their contract. For contractors requiring less than 14 days of access, an AF FM 75, Visitors Pass, will be issued upon a favorable background investigation.

The Defense Forces Commander (DFC) maintains the right to deny contractors access to the installation based on unfavorable information obtained through NCIC or DBIDS.

https://mdsp.maryland.gov/firemarshal/Pages/FireExtinguisherSalesServiceVendors.aspx https://mdsp.maryland.gov/firemarshal/Pages/FireExtinguisherSalesServiceVendors.aspx http://jko.jten.mil/courses/atl1/launch.html http://jko.jten.mil/courses/atl1/launch.html

1.8 CHANGE ORDERS

1.8.1. Only the COR or the Contractor may initiate change order requests. Do not proceed with any work until a signed modification or other written authority is received from the Contracting Officer. Only the Contracting Officer may approve a change order.

1.9. FIELD CHANGES

1.9.1. No changes in the cost or the scope of the project may be made without processing a change order. Field changes not involving cost or scope may be initiated by the COR, Contracting Officer or the Contractor.

1.10 DAILY REPORT AND REGISTER

1.10.1.Each day that the contractor/contractor employee(s)/associated team is on site to perform any work as stated within this PWS, the contractor/contractor employee(s)/associated team shall report to Facility 3150 and provide the company name and employee’(s) name, of personnel who are working on site the day of.

1.11 HOURS OF OPERATIONS

1.11.1 The hours of daily operations, pertaining to this PWS, will be: 0800 – 1700 Monday – Friday. Coordinate access to premises with COR, for execution of work. Emergency situations, military operations, or other contingencies, may cause suspension of work or restrictions on access to the installation and/or service site.

1.11.2 This PWS will not allow for any services to be conducted on base during times of State and/or Federal recognized holidays. State/Federal Recognized Holidays are as follows:

a.New Year’s Day: January 1st g.Columbus Day b.Martin Luther King, Jr.’s Birthday h.Gubernatorial Election Day c.President’s Day i. Veteran’s Day: November

11th d.Memorial Day j.Thanksgiving Day e.Independence Day: July 4th

k. American Indian Heritage Day:

Day after Thanksgiving f.Labor Day l. Christmas Day: December

25th

1.12 SECURITY REQUIREMENTS

The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.12.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.12.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.12.3 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks, as defined within this PWS, when the Government facility/installation is not closed for the above reasons.

1.13. OFF-HOURS WORK

1.13.1. Except as otherwise specified, all work shall be performed during regular work hours (indicated above). If the Contractor desires or is required to work on Saturdays, Sundays, Holidays or other hours outside normal work schedule, the Contractor shall be required to seek written approval from the Contracting Office. The Contractor is not entitled to premium time if the request is approved.

1.14 CLEAN-UP

1.14.1 The Base Work Site is an active civilian and military airport. Site cleanliness and Foreign Object Debris (FOD) control is absolute. FOD creates safety hazards and can ultimately impact safe operations by damaging aircraft and/or personnel. It shall be the contractor’s responsibility to adhere to FOD control measures and responsibilities while working at Martin State Airport.

1.14.2 The Contractor shall clean up all Servicing/Inspection/Testing/Maintenance materials, debris and/or refuse. The contractor shall be required to remove said items from the work site/Base daily, and to include at their own expense.

1.15 SAFETY

1.15.1 The Contractor is responsible for performing all work In Accordance With (IAW) State and Federal OSHA requirements as well as compliance with the most current USACE EM 385-1. This is available at the following link:

http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html

1.16 ENVIRONMENTAL PROTECTION AND WASTE DISPOSAL

1.16.1 The Contractor shall, at their own expense, remove all sludge, dusts and debris from the property of the Martin State Airport Air National Guard Base which have resulted from specific work described in the “Environmental Protection Plan for Contractors” and these specifications. The disposal of all such materials, which may include hazardous or toxic liquids that are used to perform the work, shall conform to all Federal, State, and Local environmental regulations with regards to both transportation and ultimate disposal. This project must comply with all Federal, State, and Local environmental regulations. All dumpster service and waste management shall be provided at no additional cost to the Government. All recyclable metal shall be placed into Martin State Airport scrap metal recycling containers. Please contact the Base Environmental Engineer Maj DeJaun Saunders at (410) 918-6486 for detailed information.

1.17 HAZARDOUS MATERIALS

1.17.1 If suspected hazardous materials are discovered, do not disturb, and contact the COR.

1.18 CODES AND REGULATIONS

1.18.1 All workmanship of Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall comply with, but not be limited to the most recent up to date codes, regulations, guidelines, and other laws listed below. The applicable version of each document shall be the version current at the time of the Servicing/Inspection/Maintenance/Testing. In the event of a conflict between the requirements stated in these documents and as provided elsewhere in this PWS, the contractor must bring the discrepancy to the attention of the COR. The contractor, COR and KO shall follow all applicable standards and regulatory guidance as follows; Air Force Instructions, Air Force Manuals (AFMAN), Code of Federal Regulations (CFR), National Fire Protection Association Standards (NFPA), State of Maryland Fire Prevention Code(s)/Licensing/Regulation(s), Federal Acquisition Regulations (FAR) and Manufacturer Specifications.

a. AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards

b. eCFR/Code of Federal Regulation, Title 29:5.1.1.1.8.12.34/SUBJGRP 34, Portable Fire Extinguisher Equipment

c. NFPA 10, Standard for Portable Fire Extinguishers

d. State of Maryland, Office of the State Fire Marshal: Code Enforcement, Licensing & Regulation

e. FAR Clause 52.236-13

1.19.2 If the contractor(s) does/do not have access to the codes and regulations the contractor may request for information; upon request the government shall provide requested information.

1.21 BASE WORK

1.21.1 The contractor/contractor employee(s)/associated team shall be required to conduct, as described within this PWS, the Annual Servicing of the specified task(s). The tasks of the Annual Servicing shall take place at the following location:

Warfield Air National Guard Base 175th Wing, MDANG 2701 Eastern Blvd.

Baltimore, Maryland 21220

1.22 GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT AND

SERVICES (GFP/M/E/S)

1.22.1 The Government will provide the property and/or equipment listed within this PWS solely for the purpose of performance under this contract. The 175th Wing shall be responsible to provide clear and concise identification of all Four-Hundred Sixty-Three Portable Fire Extinguishers, Fire Suppression Agents and/or Systems.

1.23 CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT

(CFP/M/E)

1.23.1 During the duration of the contract, the contractor shall furnish everything required to perform the Servicing/Inspection/Maintenance/Testing as indicated throughout this PWS;

materials, tools, labor, supervision, equipment, machinery, services, vehicle, trailers, etc.; as required by State and Federal regulations for proper execution, compliance and completion of this PWS.

1.24 UTILITIES

1.24.1 All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices.

The contractor shall operate under conditions that preclude the waste of utilities.

1.25 QUALITY CONTROL (QC)

1.25.1 The contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall develop QC procedures that address the areas identified within Section 4. Table 4.1., Performance Requirements Summary (PRS) and as required by Section 5. Table 5.1. A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QCP.

1.25.2 When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.25.3 The Contractor shall establish and maintain a QC program to assure compliance with the contract requirements. The contractor shall maintain and provide records of his QC as needed and as required by the KO and COR. A copy of these records, as well as any records of any corrective action(s) taken, shall be furnished to the KO and COR as outlined within

1.26 QUALITY ASSURANCE (QA)

1.26.1 The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.27 SUNDRY ELEMENTS

1.27.1 Any materials or services not specifically mentioned or indicated in this PWS that are reasonably required for a complete and first class finished set of “products/services,” shall be provided by the contractor at no additional cost to the Government. All work shall be Serviced/Inspected/Tested/Maintained in accordance with this PWS and within best industry practices; all necessary appurtenances shall be as fully functional and inspectable system.

2. SPECIFIC INFORMATION:

2.1 QUALIFICATION(S)

2.1.1 The contractor, employee(s) and/or associated team, shall be State of Maryland, Office of the State Fire Marshal, Certified/Licensed/Permitted to perform Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s).

2.1.2 The contractor, employee(s) and/or associated team conducting the Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be Certified/Licensed/Permitted in accordance with the Codes and Regulations of this PWS.

2.1.3 The contractor shall be required to provide, within their submitted Cost Proposal Package, documented copies of their official State of Maryland, Office of the State Fire Marshal, certificate/license/permit; current, up to date and compliant with the State of Maryland, Office of the State Fire Marshal; of all employee(s) who will be assigned to the scope of this PWS and/or all associated team members who will be assigned to the scope of this PWS.

2.1.4 Assignment changes of employee(s) and/or associated team, in regards to this PWS, shall be permitted. Proper documentation shall be required to be submitted/provided to the COR for review and approval, 10 calendar days, prior to the initiated start date of the new employee(s) and/or associated team, in regards to this PWS.

3. PERFORMANCE OBJECTIVES

The contract shall perform the following objectives:

3.1.1` Annual Inspection(s) – Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be accomplished within 30 calendar days of the notice to proceed date.

3.1.2 Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be accomplished not more than one calendar year from the previous year of inspection and shall be coordinated with the COR and/or the KO’s designated inspector.

a. 3.1.3 Due to military obligations, deployment reasons, the Servicing/Inspection/Maintenance/Testing may be required to be accomplished prior to the one year expiration date, State and Federal regulation(s), of the required Servicing/Inspection/Maintenance/Testing.

3.1.4 Six Year Maintenance - Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be started within 30 calendar days of the notice to proceed date.

a. Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be accomplished not more than one calendar year from the previous year of inspection and shall be coordinated with the COR and/or the KO’s designated inspector.

b. Due to military obligations, deployment reasons, the Servicing/Inspection/Maintenance/Testing may be required to be accomplished prior to the one year expiration date, State and Federal regulation(s), of the required Servicing/Inspection/Maintenance/Testing.

3.1.3 Hydrostatic Testing – Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be started within 14 calendar days of the notice to proceed date.

3.1.4. Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be accomplished not more than one calendar year from the previous year of inspection and shall be coordinated with the COR and/or the KO’s designated inspector.

3.1.5 Due to military obligations, deployment reasons, the

Servicing/Inspection/Maintenance/Testing may be required to be accomplished prior to the one year expiration date, State and Federal regulation(s), of the required Servicing/Inspection/Maintenance/Testing.

3.1.6 All requests, concerning any changes to the approved Bid Schedule, shall be coordinated through the COR.

3.2 ANNUAL INSPECTION

3.2.1 The Annual Inspection(s) of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be conducted by the contractor, contractor’s employee(s) and/or associated team. The contractor shall furnish all materials, tools, labor, supervision, equipment, machinery, and services to be conducted, as required by Federal, State and Local regulations, for a safe and proper execution and completion of the Annual Inspection’s regulated requirements. All Annual Inspections shall take place at:

Warfield Air National Guard Base 175th Wing, MDANG 2701 Eastern Blvd.

Baltimore, Maryland 21220

3.3 SIX YEAR MAINTENANCE

3.3.1 The Six Year Maintenance - Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be conducted by the contractor, contractor’s employee(s) and/or associated team at a site that the contractor furnishes all materials, tools, labor, supervision, equipment, machinery, and the services are conducted as required by State and Federal regulations, for a safe and proper execution and completion of the Six Year Maintenance - Servicing/Inspection/Testing regulated requirements.

3.4 HYDROSTATIC TESTING

3.4.1 The Hydrostatic Testing – Servicing/Inspection/Maintenance/Testing of the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) shall be conducted by the contractor, contractor’s employee(s) and/or associated team at a site that the contractor furnishes all materials, tools, labor, supervision, equipment, machinery, and the services are conducted as required by State and Federal regulations, for a safe and proper execution and completion of the Hydrostatic Testing – Servicing/Inspection/Maintenance regulated requirements.

3.5 CARE AND HANDLING

3.5.1 All serviced equipment, stated within the PWS, shall be considered as property of the Maryland Air National Guard, and during the servicing of the equipment, care and handling shall be the responsibility of the contractor. All Servicing/Inspection/Maintenance/Testing shall be completed in accordance with this PWS and best industry practices.

3.5.2. It shall be the contractor’s responsibility to replace any and all the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s), due to damages sustained to any and all the Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s), at no fault of the government, 175th Wing, Maryland Air National Guard.

3.5.3. It shall be the contractor’s responsibility to replace any and all depleted Fire Suppression Agent(s), due to the damage of any/all Portable Fire Extinguisher(s) and/or Systems, exhaustion of units, exhausted fire suppression agent, deployed fire suppression agent, discharged fire suppression agent, etc., sustained during Servicing/Inspection/Maintenance/Testing of any and all Portable Fire Extinguisher(s) and/or Systems, at no fault of the government, 175th Wing, Maryland Air National Guard.

3.6TRANSPORTING OF PORTABLE FIRE EXTINGUISHERS/FIRE

SUPPRESSION AGENTS/SYSTEMS

3.6.1 Due to the nature of ownership, bench stock limitations and required needs, a strategic and tactful process shall be set forth in regards to Annual Servicing, 6 Year Maintenance and/or Hydrostatic Testing tasks. Delivery, servicing and pick up of equipment shall incorporate sections 1.25 and 2.5 to meet the needs of Warfield Air National Guard Base, 175th Wing, MDANG.

a. The contractor’s place of business shall be no further than 30 land miles from 2701 Eastern Blvd, Baltimore, MD 21220.

b. All portable handheld fire extinguisher units, 2.5 gal., 5 lb., 10 lb., 20 lb.

and/or 30 lb. unit(s), as outlined within attachment A, that are required/scheduled for 6 Year Maintenance and/or Hydrostatic Testing tasks, shall be delivered to the contractor’s place of business for 6 Year Maintenance and/or Hydrostatic Testing tasks, by the 175 CES/CEF Fire Prevention staff.

c. A minimum of 25 units per delivery, but not exceeding 30 units, will be delivered to the contractor’s place of business, for 6 Year Maintenance and/or Hydrostatic Testing tasks, by the 175 CES/CEF Fire Prevention staff.

3.6.2 Wheeled Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s) that are required/scheduled to leave the MDANG, 175th Wing’s installation, 2701 Eastern Blvd., Baltimore, MD 21220, for Servicing/Inspection/Maintenance/Testing tasks, shall be required to have the approval of the COR, prior to the equipment’s departure, as outlined in Sections 1.3., 1.3.1 and 1.3.2

3.6.3 The contractor shall be responsible for any/all transportation of Wheeled Fire Extinguisher(s) in regards to the Six Year Maintenance - Servicing/Inspection/Maintenance/Testing and/or the Hydrostatic Testing – Servicing/Inspection/Maintenance/Testing.

3.6.4. During the transporting, of any/all Portable Fire Extinguisher(s), Fire Suppression Agent(s) and/or System(s), it shall be the contractor’s responsibility to adhere to Federal, State and Local requirements and regulations for the transporting of a Hazardous Material Substance.

3.6.5 The contractor, contractor’s employee(s) and/or associated team shall be responsible for adhering to the required codes and regulations, as outlined in sections 1.19. and 1.19.1, in regards to the Servicing/Inspection/Maintenance/Testing per the outline of Attachment A.

3.7ADDITIONAL WORK

3.7.1 All requests, concerning any additional work or changes to the approved schedule(s), shall be coordinated through the COR.

3.8 MATERIALS

3.8.1 It shall be the contractor’s responsibility to determine the proper/safe materials, parts, labor, etc. that is required of the standard for this PWS. All materials and devices, essential to a successful performance, must be “listed” by an approved testing organization. If there are any additional material(s), part(s), labor, etc., that is required per section(s) 1.19 and 1.19.1., then the contractor shall adhere to section 1.8., section 1.9 and/or section 1.20 of this

PWS.

3.8.2 Due to the Portable Fire Extinguisher(s) and/or System(s) ongoing exposure(s), to the elements and effects of weather conditioning, weather change(s), elements of the weather, FOD control measures, Airfield Management responsibilities and to include the nature of the required ongoing mission of the MDANG, 175th Wing, and furthermore, the regulated tasks of this PWS; it shall be the contractor’s responsibility to provide services and materials, for all systems, within this PWS, that shall not disrupt nor interfere with the safety, of the ongoing mission, of the MDANG, 175th Wing, and shall also meet the regulation and code standards of this PWS. This includes the following areas/equipment/materials/devices, but not limited to:

a. Inspection Tag(s) (Certificate Tags)(All-Weather Tags)

b. Safety Seal(s): for Pull-Pins.

c. Safety FOD Lanyard(s): for Pull-Pins.

d. Gauge(s)

e. Valve(s)

f. Valve Stem(s)

g. Hose(s)

h. Nozzle(s)

i. Hose Strap(s)

j. Bracket(s)

k. Wall Hanger(s)

l. Tire(s)

m. Wheel(s)

n. Name Plate(s)

o. Picto Gram(s)

3.8 RECORD KEEPING AND REPORTS

3.8.1 Upon completion and/or once the contractor has confirmed that the scope of work has been fulfilled for the current Bid Year, it shall then be the responsibility of the contractor to communicate the collected information with the COR.

3.8.2 The contractor, contractor’s employee(s) and/or associated team shall be responsible for all the required record keeping, per NFPA 10, in regards to the Servicing/Inspection/Maintenance/Testing per the outline of the appropriate Bid Year.

3.8.3 Once the contractor has confirmed that the scope of work has been completed, it shall be the contractor’s responsibility to provide, in detail, a finale electronic submission report(s) for the work completed, of the current calendar year; one complete copy to the COR; within 72 hours of completion; report(s) shall be subject to the following, but is not limited to:

a. Report / Invoice Number

b. Contractor Name

c. Contractor Address

d. Contractor Phone Number

e. Contractor Email Address

f. State of Maryland, Office of the Fire Marshal, Permit Number

Referencing – Company Name / Contractor Name/Inspector Name

g. Employee(s) Name / Employee I.D. Number

h. Customer Name

i. Customer Point of Contact

j. Customer Address

k. Customer/ Point of Contact Phone Number

l. Customer/ Point of Contact Email Address

m. Each Unit Serial Number Serviced

n. Detailed history of work completed on each unit serial number Serviced/Inspected/Performed Maintenance on/Tested; of the current calendar year.

o. Report(s) shall provide the next Service/Inspection/Maintenance/Testing due date of each unit.

4. DEFINITIONS AND ACRONYMS

4.1. Definitions

4.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

4.1.3. Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

4.1.5. Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

4.1.6. Fire Suppression Agent: For this PWS, shall be defined as outline within the most recent edition of NFPA 10, Standard for Portable Fire Extinguishers.

4.1.7. Foreign Object Debris (FOD): As defined in AC 150/5210-24, Foreign Object Debris (FOD) Management, FOD is any object, live or not, located in an inappropriate location in the airport environment that has the capacity to injure airport or air carrier personnel and damage aircraft.

https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5210-24 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5210-24 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5210-24 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5210-24 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5210-24 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5210-24

4.1.8. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.9. Physical Security: Actions that prevent the loss or damage of Government property.

4.1.10. Portable Fire Extinguisher(s): For this PWS, Fire Extinguisher(s) shall be defined as outline within the most recent edition of NFPA 10, Standard for Portable Fire Extinguishers.

4.1.11. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.12. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.13. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

4.1.14. System(s): For this PWS, Systems shall be defined as, a properly serviced and functional Portable Fire Extinguisher(s).

4.2. Acronyms

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CLIN Contract Line Item Number CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation FOD Foreign Object Debris GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s)

KO Contracting Officer MDE Maryland Department of the Environment NGB National Guard Bureau NFPA National Fire Protection Association OCI Organizational Conflict of Interest ODS Ozone Depleting Substance PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

5. PERFORMANCE REQUIREMENTS SUMMARY

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and will compare Contractor performance to the Acceptable Quality Level

REFERENCE TASK STANDARD AQL INSPECTION

Clean Up

Sections: 1.14

Cleanliness / FOD Control. All contractor owned materials, tools, equipment and/or machinery removed at the end of each day and area clean.

5% failure rate to meet

PWS

Requirements.

As Required Daily Assessment

Monthly Assessment Annual Assessment Final Assessment

Annual Inspection – Servicing/Inspection/ Maintenance/Testing

Sections: 3.2

Completion of:

Annual Inspection –

Servicing/Inspection/Mainte nance /Testing of the Fire Extinguishers within 30 calendar days of the notice to proceed date.

100% compliance of:

Servicing/Inspection/

Maintenance/Testing of fire extinguishers, agents and systems to meet requirements of PWS.

0% failure rate to meet

PWS

Requirement

Daily Assessment: COR and/or Fire Prevention Officer will assess the Annual Inspection – Servicing/Inspection/

Maintenance/Testing to ensure the standards are met.

Final Inspection.

Six Year Maintenance - Servicing/Inspection/ Maintenance/Testing

Sections: 3.3

Completion of:

Six Year Maintenance -

Servicing/Inspection/Main tenance /Testing of the

Fire Extinguishers within 30 calendar days of the notice to proceed date.

100% compliance of:

Servicing/Inspection/

Maintenance/Testing of fire extinguishers, agents and systems to meet requirements of PWS.

0% failure rate to meet

PWS

Requirement.

As Required Inspection (Site Visit):

COR and/or Fire Prevention Officer will assess the Six Year Maintenance -

Servicing/Inspection/ Maintenance/Testing to ensure the standards have been met.

REFERENCE TASK STANDARD AQL INSPECTION

Hydrostatic Testing -

Servicing/Inspection/Maintenance/Testing Sections: 3.4

Completion of:

Hydrostatic Testing –

Servicing/Inspection/Maintenance /Testing of Fire Extinguishers within 30 calendar days of the notice to proceed date.

100% compliance of: Servicing/

Servicing/Inspectio n/

Maintenance/Testin g of fire extinguishers, agents and systems to meet requirements of

PWS.

0% failure rate to meet

PWS

Requirement.

As Required Inspection

(Site Visit):

COR and/or Fire

Prevention Officer will assess the Six

Year Maintenance - Servicing/Inspection/ Maintenance/Testing to ensure the standards have been met.

Materials

Section:3.8

Materials used to complete the Servicing/Inspection/Testing/

Maintenance of fire extinguishers.

100% compliance of: Materials used shall meet the FOD safety requirements of MDANG Airfield Management to meet the requirements of this PWS.

0% failure rate to meet

PWS

Requirement.

As Required Daily Assessment

Spot Check Final Inspection:

COR and/or Fire

Prevention Officer will assess the material used to ensure the standards have been met.

2. DELIVERABLE SCHEDULE

DELIVERABLE REFERENCE FREQUENCY COPIES FORMAT SUBMIT TO

Kick off Meeting N/A NLT 15 days after award 1 In person or telephonic

KO, COR

Quality Control Plan 1.25

Provide within 10 days of contract award date.

1 Electronic Submission

COR

Qualifications 2.5

Provide within submitted Cost Proposal Package

1 Electronic/Hard Copy

Submission

COR

Record Keeping and Reports

2.14

Provide within 72 hours of coordinated completion.

1 Electronic Submission

COR