PWS-Final- UPDATED.docx

PERFORMANCE WORK STATEMENT

ROMAN CATHOLIC PRIEST SERVICES

DWIGHT D. EISENHOWER ARMY MEDICAL CENTER, FORT EISENHOWER, GEORGIA

1. General: This is a non-personal services contract to provide Roman Catholic Priest (RCP) Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform Roman Catholic Priest (RCP) Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract

1.2 Background: Dwight David Eisenhower Army Medical Center (DDEAMC) has used a contracted Roman Catholic Priest (RCP) to provide comprehensive Catholic coverage supporting religious services, ministrations, rites, sacraments and on-call coverage IAW the Command Master Religious Plan for approximately the last twenty years in order to allocate appropriated resources required to support constitutional, statutory and mission essential elements of religious services

1.3 Objective: The Department of Ministry and Pastoral Care (DMPC), Dwight David Eisenhower Army Medical Center (DDEAMC), Fort Eisenhower, Georgia, has a requirement for the services of a Roman Catholic Priest to provide religious services in accordance with the established principles and ethics of the Roman Catholic Church and MEDCEN Pamphlet 165-1, Religious Activities, Department of Ministry and Pastoral Care. DDEAMC includes the main hospital facility and all outlying medical and administrative facilities.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and (4) 12-month option years.

Base POP 01/JUL/2026 - 30/JUN/2027

OY1 POP 01/JUL/2027 - 30/JUN/2028

OY2 POP 01/JUL/2028 - 30/JUN/2029

OY3 POP 01/JUL/2029 - 30/JUN/2030

OY4 POP 01/JUL/2030 - 30/JUN/2031

1.5 General Information

1.5.1 The contract employee shall be a fully ordained Roman Catholic Priest (RCP) endorsed with faculties received by the AMS Services.

1.5.2 All services shall be provided in accordance with established standards, principles and ethics of the profession and applicable professional specialty organizations, applicable Department of Defense (DoD) and service specific regulations, directives, and MTF policies and procedures. The contract RCP shall give the highest regard to patient dignity and observe the precepts of the American Hospital Association’s Bill of Rights for Patients. The contract RCP shall provide services in conjunction with other non-contract providers to include physicians, nurse practitioners, physician assistants, registered and licensed practical nurses, and all support personnel. All contract RCPs provided by the contractor shall perform essentially the same functions, within the scope of acceptable practice, as those required by Army or Government service ministry and pastoral care professionals of similar experience and in similar duty assignments.

1.5.3 As part of the managed care network, contract RCPs may be required to interface with network participants, including other Government contractors, in order to appropriately manage services for patients, staff and individual eligible for military benefits. Contact with other Government contractors will be for the sole purpose of coordinating patient care.

1.5.4 Contract RCP shall perform services under the control and general supervision of the Chief DMPC or his/her designated Government representative.

1.5.5 Qualifications

1.5.5.1 The contract RCP provided by contractor shall have the required experience and documented current competence in the ministry and pastoral care setting to perform the tasks and procedures required for this contract.

1.5.5.2 The contractor shall meet the following qualifications:

· four units Clinical Pastoral Education (CPE).

· have a M.Div., or its equivalent.

· three years experience in hospital ministry.

· Certification by the National Association of Catholic Chaplains will assist in meeting this requirement

· be a member of the Associate Clinical Pastoral Education (ACPE)

· qualifications may be waived at the discretion of the Chief, DMPC, and Contracting Officer.

1.5.5.3 Shall be required to meet Continuing Pastoral Education (CPE) requirements to maintain licensure. The Government will not reimburse the requirements for CPE.

1.5.5.4 Have knowledge and ability in the following areas to include but not limited to: pastoral care and counseling, trauma grief ministry and resolution, sermon preparation and delivery, Roman Catholic law and ecclesiology, liturgy, ministrations, and marriage and family ministry.

1.5.5.5 Be able to minister in an inter-faith setting; plan, coordinate, and provide Catholic Masses; administer sacraments; perform routine visitations with all patients and staff regardless of faith; respond to emergency visitation requests – normally Catholic, unless an extreme emergency, such as a MASCAL, as identified by the Chief of the Department; and when required conduct memorial services, funerals, burials, weddings, baptisms, and hear Confessions for patients, staff, and/or individuals eligible for military benefits.

1.5.5.6 Have a minimum of three years of experience working with Extraordinary Ministers of Holy Communion; to include the ability to provide training and evaluation/assessment of individuals and program.

1.5.5.7 Contractor shall be able to speak, read, and write English fluently and well enough to effectively communicate with patients and other healthcare professionals.

1.5.5.8 Must be able to stand for long periods of time. Duties may include activities involving bending and lifting items up to 40 pounds.

1.5.5.9 Shall be a U.S. citizen or possess a valid U.S. Immigration Form 1-151 and Alien Registration Card (Green Card).

1.5.5.10 The contractor shall ensure the contract RCP receives Occupational Safety and Health Administration (OSHA) required training for the position in which they will perform and ensure that training currency is maintained. Documentation of such training shall be provided to the COR.

1.5.5.11 The contract RCP must be able to type and have had experience using computers but will not be required to type a certain amount of words per minute. The MTF will provide computer training on the hospital computer systems. Failure to learn the computer systems within a reasonable time period (1-4 weeks) shall be grounds for immediate removal.

1.5.5.12 The contract RCP must receive an endorsement and faculties from the Military Archdiocese. Faculties’ requirements will be provided by the Government through the Senior Installation Priest/Military Chaplain of the supporting installation (Fort Eisenhower).

1.5.6 Health. All contract RCPs performing services under this contract shall comply with the health and immunization requirements at the time of initial request for services and annually thereafter.

1.5.7 Orientation and Training

1.5.7.1 All contract RCPs are required to complete the applicable in-processing items on the checklist and turn the completed form in to the designated COR appointed on the contract. Upon completion of the duty assignment, the contract RCP must complete an out-processing checklist and return it to the designated COR appointed on the contract.

1.5.7.2 MTF Orientation. The contract RCP will be provided a Government paid orientation (On Boarding training) to have specific requirements of certification training, familiarize themselves with the policies and procedures of the MTF. Orientation attendance will be required of all contract RCPs during normal duty hours and will be scheduled by the COR.

1.5.7.3 Computer Training. Contract RCPs who have any interaction with the MTF computer systems must receive training for the applicable systems. The COR or appropriate Government designee will coordinate computer training. The training will be on-site and during normal duty hours. This training will be at no cost to the contractor. These systems may include but are not limited to:

1.5.7.4 MHS Genesis. The Government will provide training to contract RCPs on MHS Genesis and/or other procedures that the medical activity's staff is required to use. Access to such patient data system is an “Automated Data Processing Sensitive” position requiring compliance with AR 380-19 and AR 380-67. Refer to addendum to FAR clause 52.212-4(ab), “ADP Security Requirements” for further guidance.

1.5.7.5 Essentris Inpatient Medical Record. This computer system is an electronic medical record (EMR) system that is used by DoD MTFs to document inpatient care provided by providers, nurses, and health care support staff.

1.5.7.6. The Contractor shall ensure the contract RCPs is knowledgeable of the policies and procedures of their specific place of duty and of the medical activity. The Contractor shall ensure contract RCPs receive any staff training required by the MTF as a precondition/condition to performance. Such training may include instruction on automation processing, quality assurance policies and local in-service and safety briefings. This training shall be conducted during the scheduled shift of the contract RCP.

1.5.7.7 The Government may elect to provide unique Government training to contract RCPs who are performing services under this contract. If the Government elects to provide such training, the Government will provide such training at no additional expense to the Contractor or to the contract RCP. When directed by the Contracting Officer, contract RCPs shall attend all such training in a paid status as part of the normal services required and billed under the contract. If determined by the Contracting Officer, such training may require a performance commitment by the Contractor. If it is determined that such training requires a performance commitment the Contractor shall reimburse the Government (by means of a reduction in an invoice) if a contract RCP fails to satisfy the performance commitment after the contract RCP receives the unique Government training. The amount of reimbursement shall be the prorated cost of the training, calculated based on the total cost of the training and the number of months by which the contract RCP fails to complete the performance commitment. The length of the performance commitment shall be 12 months or until the end of all performance under this contract, whichever occurs first.

1.5.8 Security Requirements

1.5.8.1 Contract RCPs shall follow installation and MTF procedures for removal and turn-in of any vehicle passes and CAC Card upon completion of services and expiration of this contract.

1.5.8.2 Keys: The Contractor shall be responsible for any keys issued by the Government to contract RCP for use in the Medical Treatment Facility (MTF). The keys shall not be duplicated. The Contractor shall be financially responsible for the replacement of any lost keys and any associated locks. Lost keys and/or locks shall be reported to the COR immediately upon recognition of the loss. No unauthorized personnel shall be allowed entry into the locked area. Contract RCP shall lock all areas for which they possess a key when they are not using the area and at the close of the work period.

1.5.8.3 Safeguarding Material: The Contractor shall be responsible for safeguarding all Government property provided for contractor use. The Contractor shall safeguard information of a confidential or sensitive nature. Neither the Contractor nor any of its contract RCPs shall disclose or cause to be disseminated any information concerning the operation of the MTF that could result in or increase the likelihood of the possibility of a breach of security or interrupt the continuity of operations which breach the requirements of the Federal Privacy Act of 1974. However, the Contractor may be required to provide testimony or disposition in cases of due process action.

1.5.8.4 SAFETY: Contract RCP shall comply with all installation safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal. Copies of these regulations are on file in the medical activity safety office or may be obtained through the COR or Chief, DMPC.

1.5.8.5 Security Identification Badges: The Contractor and contract RCP shall comply with the local installation and MTF personnel identification and access requirements.

1.5.8.6 Wearing of Identification Badges. Each contract RCP shall wear a visible Security badge ID, provided by the MTF or the Military Installation, on the front of their outer clothing

1.5.8.7 Reporting Lost or Stolen Badges: The contract RCP shall immediately report any lost or stolen badges to the Chief, DMPC and COR.

1.5.8.8 Turn-In of Identification Badges: The contract RCP shall turn in the MTF badge to the Security and Badge Office or COR upon termination or expiration of this contract.

1.5.8.9 Contractor personnel performing work under this contract must become familiar with all security requirements at time of the proposal submission, and must maintain the level of security required for the life of the contract

1.5.8.10 All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Information Assurance Awareness Training prior to access to the information system and then annually thereafter.

1.5.8.11 AT level 1 (general): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor submits certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel.

1.5.8.12 The contractor and all associated subcontractors' employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.8.13 The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees' commencing performance, with the results reported to the COR no later than 45 calendar days after contract award.

1.5.8.14 Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training.

1.5.8.15 (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD Cyber Awareness training before issuance of network access and annually thereafter.

1.5.8.16 A criminal history background check shall be required for all contract RCPs under this contract. Contract person will need to be approved to work with all ages from their background check. Contract personnel must agree to sign documentation allowing the Government to conduct such checks as deemed required by the MTF Personnel Security Office.

1.5.9 Submittals

1.5.9.1. The Contractor shall ensure all contract specific requirement paragraphs such as Education and Training Requirements, Privileging Requirements, National Agency Check Requirements, Health and Immunizations Requirements, and viewing MTF Facility Safety Orientation material are accomplished prior to performance.

1.5.9.2 The information provided may be used for input into the MTF's Consolidated Personnel Database (CPDB). All information given by the contract HCP(s) will be protected by the Privacy Act of 1974 (PL 93-579). This information is necessary to assure hospital records can be maintained correctly, therefore complying with The Joint Commission, Occupational Safety and Health Association (OSHA) and Center for Disease Control (CDC).

1.5.10 Contractor Management Reporting (CMR): The Contractor shall report all Contractor manpower required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. Reporting period shall be the period of performance not to exceed 12 months

1.5.11 Hours of Performance

1.5.11.1 Duty Hours: Duty hours shall be as set forth by the Chief, DMPC or their designated Government representative. Normal duty hours are from 0800-1630 on weekdays with Mass on Sundays and may vary from 36-40 hours per week. During the duty day two 15-minute breaks and a 30-minute lunch break is authorized. On-call coverage may be required for emergencies 24/7, 365 days a year before and after the normal duty hours. Schedules will be determined by the Chief, DMPC or their designated Government representative and is subject to change due to changing mission requirements. The Contractor shall only be paid for actual hours worked. Hours scheduled for shifts do not include travel time involved in reaching the MTF or outlying medical facilities. Overtime will be limited to emergency on-call instances only and at the approval of the Chief, DMPC or their designated Government representative with final approval given by the COR. The RCP shall be rested and fully physically and mentally capable for performing the duties required under this contract. Compensatory time (comp time) is not authorized. The DMPC Chief is the authority of this tasking request, but the on-call duty chaplain will call the Priest as needed for after hour support but WILL NOT be paid for the on-call service unless RCP responds to a call. Overtime on-call duty pay IS NOT automatic.

1.5.11.2 Shift hours or length may be adjusted to meet the health care needs of the MTF, its associated health care sites or by mutual agreement between the Contracting Officer and the contractor. Shifts may include weekends, evenings, Federal Holidays, and installation Training Holidays. The Government will only pay for actual services performed.

1.5.11.3 The Chief, DMPC or their designated Government representative shall maintain scheduling requirements for the contract RCP. Changes to schedules will be requested through the COR.

1.5.11.4 The contract RCP may be required to work at all the MTFs different locations and outlying medical and administrative facilities due to transitioning services, staff shortages, or peak/surge workloads within their skill set.

1.5.11.5 The Contractor shall provide one qualified RCP, capable of satisfying the work requirements specified herein on a daily basis Monday through Friday and Sunday 24/7, 365 days a year during emergencies.

1.5.11.6 The Contractor shall provide one qualified RCP for services during non-duty hours (i.e., "On-Call Priest"), weekends, Federal holiday, and installation holidays. This means the Contractor must have an RCP available for the entire period for immediate pastoral response to patients, families, and staff, due to crises such as emergencies, seriously ill, very seriously ill, imminent death, or unexpected death. The Priest is encouraged to build relationships in the local community and utilize local Priests and/or Deacons to support best as possible if the DDEAMC Priest is absent. Local Roman Catholic Community connection will be vital to support this request.

1.5.11.7 The On-Call RCP is not required to stay on the MTF premises during on-call hours but must be available by phone/text with appropriate emergency numbers provided. Government phone is not authorized. Response to phone/text, is required immediately. Physical presence will be required within 45 minutes following receipt of immediate response if required.

1.5.11.8 The On-Call RCP will communicate with a MTF chaplain and ensure services provided during the duty period, if any, are logged in the Daily Staff Journal (DA 1594).

1.5.11.9 During normal duty hours, contracted RCPs present for duty shall respond to mass casualties, emergency codes, alerts, and emergencies as specified by the Chief, DMPC. For non-duty hours, the MTF Duty Chaplain shall notify the On-Call RCP to respond for mass casualty, alert, and emergency situations as specified above.

1.5.11.10 The RCP provided by the contractor will conduct Masses at the MTF or other Sacramental Ministrations to be performed as required in accordance with the norms of the AMS and Local Ordinary and recorded in the patient’s chart or log.

1.5.12 Mass Schedule

1.5.12.1 The contract RCP shall provide one Sunday Mass for each Sunday per year in accordance with the DMPC schedule. COVID restrictions from command can modified and effect guidelines of worship with a limited amount of people and a modified MASS can be encouraged.

1.5.12.2. The contract RCP shall provide one Mass per weekday or as prescribed by the Chief, DMPC for each week of the year, excluding Holy Days, and Federal holidays. COVID restrictions from command can modified and effect guidelines of worship with a limited amount of people and a modified MASS can be encouraged.

1.5.12.3. The contract RCP shall provide a maximum of one Mass per Holy Day, if not celebrated on the upcoming Sunday. COVID restrictions from command can modified and effect guidelines of worship with a limited amount of people and a modified MASS can be encouraged.

1.5.13 Ministrations

1.5.13.1. The contract RCP shall provide weekday Ministrations as required in coordination with the Chief, DMPC.

1.5.13.2 The contractor and contract RCP provided under this contract shall not accept fees for performing ministrations, sacraments, and ordinances that are performed and enumerated under the terms of this contract. Gifts and honorariums shall be considered as donations or offerings and transferred to the custodian of the MTFs Chaplains' Fund through the Chief, DMPC and COR.

1.5.14 Absence

1.5.14 1 If the Contractor supplied RCP becomes ill or is otherwise unable to fulfill the obligations of this contract, the Contractor or contract RCP shall notify at a minimum the Chief, DMPC, their designated Government representative or if outside of normal duty hours the MTF on-call Staff Chaplain immediately. It is essential that continuity of services be maintained. On occasions of absence during normal duty set schedules, an approved substitute shall be provided by the Contractor within four hours in the event of RCP absences. Normal duty set schedules includes but is not limited to scheduled leaves/vacations, continuing education units, personal time off, training, etc. or any absence that removes the contract RCP from services during normal duty hours. This contract has no provisions for paid absences and payment will be made only for services rendered.

1.5.14 2 Scheduled Absences. Scheduled absences such as vacations, continuing education units, or personal time off shall be scheduled at least 30 calendar days in advance and mutually agreed upon by the COR, the Chief, DMPC, contract RCP, and the contract company. The contract RCP will request leave in writing, to the Chief, DMPC who will concur/non-concur the request and forward to the COR who will in turn forward the request to the Contractor for approval/disapproval.

1.5.14 3 Unscheduled Absence shall be called in by the contract RCP to the Chief, DMPC or their designated Government representative no less than two hours prior to the start of their shift if the contract RCP is unable to report to work. The contract RCP will also notify their employer, the Contractor, of any unscheduled absences. The Chief, DMPC will report all unscheduled absences to the COR.

1.5.14.4 Emergency Essential Position. This is not an emergency essential position.

1.5.15 Closures

1.5.15.1 During anticipated or unanticipated clinic closures, the Contractor/contract RCP will only be paid for hours actually worked.

1.5.15.2 In the event of unplanned facility closure due to natural disaster, military emergency, severe weather, or facility-related problem that prevents the contract RCP from performing under this contract, the contract RCP shall follow the same departure and reporting directions given to Government personnel. The contractor shall not submit an invoice or otherwise seek additional payment from the Government for any expenses incurred by the contractor as a result of any such unplanned closure. The contract RCP will only be paid for actual hours worked.

1.5.15.3 During command approved facility closures (holiday parties, organization day, training holidays, exodus, MTF staff administrative leave, etc.) the contract RCP shall not be paid.

1.5.15.4 Installation Training Holidays are a prerogative of the local Commander’s to allow for time off for Soldiers due to necessary training activities. Training Holidays are generally given in conjunction with the Federal Holidays, i.e., when Federal Holidays fall on a Monday, then Friday is a Training Holiday. When Federal Holidays do not fall on a Monday then the Training Holiday if granted will generally be the day before or the day after the Federal Holiday. Primary health care sites offer normal operation hours on Training Holidays; therefore, it is not expected that Training Holidays would have any effect on scheduling contract personnel.

1.5.16 Conduct

1.5.16.1 The contract RCP shall record the time worked according to procedures determined by the MTF.

1.5.16.2. The Chief, DMPC or designated Government representative will define the scope of practice. Contract RCPs shall not introduce new procedures or services without prior approval of the Chief, DMPC or designated Government representative. In disagreements or deviations from established or new protocols, the Chief, DMPC or designated Government representative will be the deciding authority.

1.5.16.3 Contract RCPs shall comply with MTF policies regarding personal appearance and conduct in accordance with MEDCEN Regulation 670-1, Uniforms, Civilian Dress, and Military Courtesy.

1.5.16.4 Contract RCPs shall abide by Federal and local MTF regulations and requirements concerning the nature of limited privileged communication between patients and the contract RCP as may be necessary for security and personnel reliability programs. The contract RCP shall also abide by Federal and local MTF regulations concerning the confidentiality of patient records, as embodied in Federal statutes including the Privacy Act of 1974 and the Health Insurance Portability & Accountability Act (HIPAA) of 1996. All regulations referenced are available for review from the Chief, DMPC, COR, MTF, or the Contracting Officer. All medical records, DMPC reports, and notes will remain the property of the Government.

1.5.16.5 Contract RCPs shall abide by MTF bylaws, The Joint Commission (TJC), DoD and Medical Department regulations with regard to Utilization Review and Quality Assurance directives, including, but not limited to, in-service training, maintenance of records, performance evaluation, and release of medical information.

1.5.16.6 Contract RCPs shall make use of all appropriate equipment, supplies and services made available by the Government and shall make referrals and seek consultations, as deemed necessary, for the optimal care of patients.

1.5.16.7 Inquiries. Contractor RCPs shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the COR, who will relay inquiries through the proper MTF channels in accordance with the MTF policy. There shall be no interviews, comments, or any other response without the knowledge and approval of the MTF Commander. Other than routine inquiries from external agencies, all other inquiries and complaints shall be brought to the attention of the contract RCP Government supervisor.

1.5.17 Conflict of Interest

1.5.17.1 The Contractor/contract RCP shall not bill patients or individuals eligible for military benefits for services rendered under this contract. The Contractor/contract RCP shall be prohibited from receiving compensation of any kind for services or any other actions performed, except under the terms and conditions of this contract, at the rate specified.

1.5.17.2 The contractor/contract RCP shall not, while performing services under this contract, advice, recommend, or suggest to persons eligible to receive medical care or services at Government expense that such persons should receive care from the Contractor or contract RCP at any place other than as designated under this contract.

1.5.17.3 Confidentiality of Information. Unless otherwise specified, all financial, statistical, personnel, and/or technical data, which is furnished, produced or otherwise available to the contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract. The Contractor shall not release any of the above information without prior written consent of the Contracting Officer. The Contractor/contract RCP shall not use the care of patients, hospital staff, or any individuals eligible for military benefits rendered pursuant to this contract as part of a study, research project, or publication.

1.5.17.4 Contract RCPs are not prohibited, by reason of their employment under this contract, from conducting private practice provided there is no conflict with the performance of services under this contract. The Contracting Officer will unilaterally resolve any issues concerning potential conflicts.

1.5.17.5 The Contractor or contract RCP shall not use Government facilities or other Government property in connection with conducting private practice.

1.5.17.6 The Contractor shall not employ Active Duty Military or Government Civilian employees to perform services under this contract.

1.5.18 Professional Liability

1.5.18. 1 If any suit or action is filed or any claim is made against the contract RCP, which occurred as a result of work performed by the contract RCP under this contract, the contract RCP shall immediately notify the Contractor, the Contracting Officer and the Chief, DMPC and promptly furnish copies of all pertinent documents received.

1.5.18.2 The Contractor and contract RCP shall cooperate with the Government, without further compensation, in the processing, review, settlement, or defense of the suit, action, or claim; and authorize Government representatives to settle or defend the claim and to represent the RCP in, or take charge of, any litigation involved in such an action. The contract RCP may, at the contract RCPs own expense, participate in defense of such claim or litigation.

1.5.19 Removal of Contract RCP

1.5.19.1 At any time during the performance of this contract, the Contracting Officer or COR may direct the Contractor to immediately remove any contract RCP whose actions or impaired state raises reasonable suspicion that clear and present danger of physical harm exists to a patient, individuals eligible for military benefits, other contract personnel, Government personnel or to the impaired individual. This provision will be used in emergency situations only and not for the purpose of bringing performance issues or other non-urgent concerns to the attention of the contractor.

1.5.19.2 If the need for a removal occurs, the COR will contact the Contractor's point of contact and direct the Contractor to remove that individual from the MTF and to not use that individual to perform any ministry and pastoral services required under this contract until the issue has been resolved by the Contracting Officer. The Contractor shall formally meet with the COR to discuss further action. A review of the basis for removal will be made by the Contracting Officer within three (3) working days after the COR directed the removal.

1.5.19.3 If, after any investigation deemed necessary by the Contracting Officer and discussions with the Contractor's representative, the Contracting Officer concludes that the contract RCPs impairment requires permanent removal from performance under the contract, the Contracting Officer will notify the Contractor that permanent removal is required. In the event of disagreements between the Government and the Contractor's representative concerning matters of impaired contract RCP, the decision of the Contracting Officer will be final. During the period of time between the removal and the final decision of the Contracting Officer, the Contractor shall provide a backup/replacement contract RCP in accordance with the terms and conditions of this contract.

1.5.19.4 The Commander has the prerogative to hold in abeyance, to deny, or to summarily suspend the contract RCPs services when there is a reasonable cause to doubt the RCPs competence to practice or for any cause affecting the safety of patients or individuals eligible for military benefits. AR 40-68 outlines the adverse clinical privileging and practice actions for privileged personnel and adverse practice actions

1.5.20 Continuing Pastoral Education (CPE) Requirements.

1.5.20.1. RCPs registered or certified by national/medical associations shall continue to meet the minimum standards for CPE to remain current. CPEs shall be obtained at no additional cost to the Government and shall be reported to the COR annually on the first normal duty day in January for the previous calendar year. Periodic CPEs may be conducted at the MTF and will be available, at no cost, to any RCP desiring to attend.

2. DEFINITIONS/ACRONYMS.

2.1. DEFINITIONS. Following is a list of basic definitions.

2.1.1. ANCILLARY PERSONNEL: This includes all RCPs and Health Care Providers (HCPs) with the exception of Medical Doctors (MD) and Doctors of Osteopathy (DO).

2.1.2. BACKUP PERSONNEL: Pre-approved contract RCPs designated to move into the position of the primary contract RCP to perform required services for the duration of his/her absence.

2.1.3. BENEFICIARIES OF THE MILITARY HEALTHCARE SYSTEM: Those individuals entitled to care at the MTF in accordance with AR 40-3 and AR 40-400.

2.1.4. CLINICAL PRIVILEGES: Authorization by the government to provide specific patient care and treatment services in the organization, within well-defined limits, based on the individual's license, education, training, experience, competence, judgment and physical and mental health.

2.1.5. COMPOSITE HEALTHCARE SYSTEM (CHCS): An automated medical information system which will provide integrated support for the functional work centers of inpatient and outpatient care facilities, patient administration, patient appointments and scheduling, nursing, laboratory, pharmacy, radiology, and clinical dietetics.

2.1.6 CONTINUING EDUCATION: Education beyond initial professional preparation relevant to the type of patient care delivered in the organization provides current knowledge relevant to the field of practice and is related to findings from quality assurance activities.

2.1.7 CONTRACTING OFFICER: Person with the authority to enter into, administer, terminate contracts and make related determinations and findings.

2.1.8 CONTRACTING OFFICER REPRESENTATIVE (COR): A government employee selected and designated in writing by the Contracting officer to act as his designated representative in administering a contract.

2.1.9 CONTRACTOR: A person or business firm offering services to the Government under this contract.

2.1.10 FACILITIES: Building, equipment and supplies necessary for the implementation of services by personnel.

2.1.11 PHYSICIAN: Medical healthcare providers possessing a doctorate degree as a Medical Doctor (M.D.) or Doctor of Osteopathy (D.O.).

2.1.12 PRIVILEGING PROCESS: Process established by the MTF and AR 40-68 for granting clinical privileges to HCPs.

2.1.13 QUALITY ASSESSMENT AND IMPROVEMENT: Those actions taken by the Government to check services to determine if they meet the requirements of the JCAHO, U.S. Army Medical Command, quality assurance and risk management program, and ensure that the contract RCP comply with the terms and conditions of the contract.

2.1.14 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services to ensure that they meet the requirements of the contract.

2.1.15 REPLACEMENT PERSONNEL: Contract RCPs selected to fill a position for the duration of the contract period that was previously occupied by another contract RCP.

2.1.16 RCP: Roman Catholic Priest who provides religious services in accordance with the established principles and ethics of the Roman Catholic Church and MEDCEN Pamphlet 165-1.

2.1.17 SCHEDULED ABSENCE: Prearranged absences from performance of contractual services by contract personnel. These absences, whether taken for vacations or continuing medical education, etc. is scheduled/arranged in advance.

2.1.18: TRAINING HOLIDAY: A day off in addition to holidays only for Military personnel. The Contractor personnel will observe the policy spelled out on his/her contract.

2.1.19 UNIT OF MINISTRATION: A daily visit of act of ministry to areas or persons designated by Chief, DMPC, for patient visitation and pastoral care, including distribution of communion to patient rooms.

2.1.20 UNSCHEDULED ABSENCE: Absences from performance of contractual services by contract personnel that are not scheduled/arranged in advance, regardless of whether the absences are caused by illness or for other reasons.

2.2 ACRONYMS: Following is a list of basic acronyms:

ABEM – American Board of Emergency Medicine AC - Active Component ACGME – Accreditation Council for Graduate Medical Education AR – Army Regulation Advance Cardiac Life Support Basic Cardiac Life Support Basic Life Support CFR - Code of Federal Regulations CHAMPUS - Civilian Health and Medical Program of the Uniformed Services CHCS - Composite Health Care System CLIN – Contract Line Item Number CME - Continuing Medical Education CONUS - Continental United States COR – Contracting Officer’s Representative CQM - Clinical Quality Management CQMP - Clinical Quality Management Program DA – Department of the Army DCCS - Deputy Commander for Clinical Services.

DEM – Department of Emergency Medicine DOD - Department of Defense.

EKG - Electrocardiogram.

FAR - Federal Acquisition Regulation FTE - Full Time Equivalent.

Health Care Provider HIPAA - Health Insurance Portability & Accountability Act of 1996 ICTB-Inter-Facility Credentials Transfer Brief IMR-Individual Medical Record JCAHO-Joint Commission on Accreditation of Healthcare Organizations. (The Joint Commission – TJC) KO - Contracting Officer.

MEDCEN – Medical Center MEDCOM - Medical Command MEDDAC - Medical Department Activity MTF - Medical Treatment Facility NACI - National Agency Check with Inquiries NCOIC - Noncommissioned Officer in Charge NP - Nurse Practitioner OIC - Officer in Charge OSHA - Occupational Safety and Health Administration PA - Physician Assistant PAD - Patient Administration Division PALS – Pediatric Advance Life Support PL - Public Law PPIMS - Past Performance Information Management System PSV - Primary source verification PTE – Part Time Equivalent PWS - Performance Work Statement QA - Quality Assurance QA&I - Quality Assurance & Improvement QC – Quality Control QI - Quality Improvement RFQ - Request for Quote RCP – Roman Catholic Priest SF - Standard Form SOW - Statement of Work SRP - Soldier Readiness Processing TAB - Therapeutic Agents Board TJC-The Joint Commission USPS - United States Postal Service

3. GOVERNMENT FURNISHED PROPERTY

3.1. The Government will provide use of all available MTF facilities and support services, materials, publications and forms, and equipment required for contract performance.

3.2. The Government will provide an MTF identification badge and a Common Access Card (CAC) while performing work under this contract.

3.3. Provide space for use by the RCP in performance of services under this contract.

3.4. Personal Protective Equipment (PPE). Contract employees shall wear special protective clothing and shoe covers, when required, which shall be supplied by the MTF.

3.5 Liturgical Items. The Government will provide all required consecrated and liturgical items of equipment and supplies needed in the conduct of Roman Catholic Worship Services, providing of the Sacraments, and other Ministrations.

4. CONTRACTOR FURNISHED SUPPLIES/SERVICES

4.1 Uniforms. The Contractor shall furnish or ensure that all contract RCPs have appropriate uniforms. Contract RCPs shall wear appropriate civilian attire to and from the MTF. The appearance of contract personnel will be governed by the current MTF dress and appearance policy.

4.3. Nametags. The Contractor shall furnish and ensure that the contract RCP(s) has a nametag which shall be worn on outer clothing garment identifying him/her by name, degree, as a contract RCP specialty, and Company (if any).

Example:

John Doe, Contract Contract (specific title ((i.e. Contract Medical Laboratory Tech) (XYZ Company)

4.4 The contractor shall furnish his/her own transportation to and from the work site.

5. SPECIFIC TASKS

5.1 Contract RCP providing services under this contract shall perform the same ministry and pastoral services as those required of any Military or Government civil service Chaplain of similar experience assigned to the same unit at the MTF. The quality of service shall meet or exceed reasonable standards of professional practice.

5.2 Conduct daily Monday through Friday mass and Sunday mass through lunch hours, or as scheduled by the Chief, DMPC.

5.3 Contractor shall conduct ministrations and general ward patient visits to include Catholic patients and others as needed

5.4 Contractor shall keep current and/or attend all required training in the hospital.

5.5 Attend recurring DMPC training meetings and huddles.

5.6 Provide on call coverage before and after normal duty hours, on weekends, Federal holidays and installation/MEDCEN training holidays.

5.7 RCP shall Provide a minimum of 24 units of ministration.

5.8 Document pastoral care offered to patients and, in some cases, family members in the progress or group notes sections of the medical record.

5.9 Will be trained in Essentris and use Essentris to document pastoral care provided to patients.

5.10 Provide pastoral counseling concerning religious, spiritual and personal problems.

5.11 Instruct in areas of stress, suicide prevention, parenting skills, communication skills, death and dying patients, individuals eligible for military benefits and hospital staff.

5.12 Ministry to patients, families, individuals eligible for military benefits, and hospital staff in death and dying situations.

5.13 Facilitate individual and group pastoral counseling sessions and pastoral visits to nursing units and clinics.

5.14 Refer patients, individuals eligible for military benefits, and hospital staff to other support resources and services as needed.

5.15 RCP shall use religious facilities for religious and allied purposes only. When formal religious services are not scheduled, contract RCP will access the chapel for private prayer and meditation in accordance with AR165-1. Accessibility precludes using space dedicated for religious purposes other than its intended purpose.

5.16 May be required to visit behavioral health ward which has restricted access due to the nature of the treatment program. RCPs will receive guidance as required from the DMPC regarding visitation policy. RCPs will be allowed to visit only with patients of their respective congregations and will coordinate visitation with the Charge Nurse for an appropriate time. The RCP will report to the nurse’s station to coordinate visits.

5.17 The contract RCP shall meet as required with the Chief, DMPC or designated Government representative. This requirement may be fulfilled by attending the department weekly staff meeting for long range planning. The purpose of these meetings will be to discuss the needs of the Catholic population located at the MTF, program evaluations, and program/activity scheduling and coordination. The contract RCP will attend other meetings as required by the Chief, DMPC to coordinate, plan, in-process, and review special events and programs pertaining to the Catholic religious program. The contract RCP shall attend in-service training when deemed necessary by the Chief, DMPC.

5.18 The contractor shall refer requests involving military administrative actions to the Chief, DMPC, or designated Government representative.

5.19 The contractor may use personal ecclesiastical, liturgical supplies in order to accomplish the requirements of this contract except as specifically noted and with approval of Chief, DMPC. The Government will not be liable in any way for personal equipment including loss, damage, theft, or maintenance. Items of clothing, personal effects, or equipment may not be able to be secured at all locations. The Government will not incur any liability for theft, damage to, or loss of such personal items.

5.20. Emergency Contract RCP Healthcare. The MTF will provide Emergency healthcare for injuries occurring while on duty. The contractor shall reimburse the Government for such services

6. APPLICABLE PUBLICATIONS, REGULATIONS, AND MANUALS

6.1 The Contractor will be responsible for following all MTF policies, procedures, regulations in support of Occupational Safety Health Alliance (OSHA), The Joint Commission (TJC), and other national, state, and local policies that regulate the health care industry. Policies and procedures may be obtained by contacting the COR or Chief, DMPC.

6.1.1 Current issues of many DA publications can be accessed at http://www.usapa.army.mil/gils. Current issues of many forms can be accessed at http://www.usapa.army.mil/forms. Publications and forms not on the internet can be obtained from the MTF.

6.2. PUBLICATIONS:

Public Law 91-596, dated 29 Dec 70, Occupational Safety and Health Administration Public Law 104-191, dated 21 Aug 96 Health Insurance Portability and Accountability Act of 1996 The Joint Commission Manual (Current Edition) MEDCOM Regulation 600-3, dated 5 Dec 90 Personal General, Off Duty Employment MEDCEN Pamphlet 165-1 Religious Activities, Department of Ministry & Pastoral Care MEDCEN Phamphlet 670-1 Uniforms, Civilian Dress, and Military Courtesy AR 25-2 Information Assurance AR 40-1 Composition, Mission, and Functions of the Army Medical Department AR 40-3 Medical Services: Medical, Dental, and Veterinary Care AR 40-4 Army Medical Department Facilities/Activities AR 40-5 Preventive Medicine AR 40-48 Non-Physician Healthcare Providers AR 40-66 Medical Records Administration AR 40-68 Quality Assurance Administration AR 40-330 Rates Codes, Expense and Performance Reporting Systems, Centralized Billing, and Medical Service Accounts.

AR 40-407 Nursing Records and Reports AR 40-501 Standards of Medical Fitness AR 40-562 Immunizations and Chemoprophylaxis AR 340-21 The Army Privacy Program (05 Jul 85) AR 165-1, Army Chaplain Corps Activities AR 380-5 Department of Army Information Security Program AR 380-53 Information Systems Security Monitoring AR 380-67 The Department of the Army Personnel Security Program AR 385-10 Army Safety Program AR 385-40 Accident Reporting and Records AR 600-75 Army Family Advocacy Program AR 600-85 Army Substance Abuse Program (ASAP) MEDCOM Pam 25-31 Index of Command Administrative Publications DA PAM 40-11 Preventive Medicine DoD 6055.5-M Occupational Medical Surveillance Manual FM 1-05, Religious Support TG 149 Guidelines for Controlling Occupational Exposure to Hazardous Drugs:

AR 190-51 The Army Physical Security Program DoDD 5200.2 DoD Personal Security FM 3-19.30 Physical Security Title 29, CFR Occupational Safety and Health Standards

7. ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 Exhibit 1 - PERFORMANCE REQUIREMENTS SUMMARY

EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

Catholic Priest Services

PERFORMANCE REQUIREMENT SUMMARY

STANDARD

PWS

REFERENCE

METHOD OF ASSESSMENT

Contractor shall provide one qualified Priest for services during non-duty hours ("Duty Priest" or "On-Call Priest"), 24/7, 365 days including Federal and Installation training holidays Comply 95% of the time

Conduct weekday mass and Sunday mass through lunch hours or as scheduled by the Chief, DMPC.

Comply 95% of the time

or Gov’t Representative

Conduct ministrations and general ward patient visits to include Catholic patients and others as needed

Comply 95% of the time

or Gov’t Representative

Attend all required training and maintain training in the hospital.

Comply 95% of the time

Document pastoral care offered to patients and, in some cases, family members in the progress or…