PWS_Final.pdf

ATTACHMENT 1: PERFORMANCE WORK STATEMENT FA8601-23-X-XXXX

PERFORMANCE WORK STATEMENT

for

Westmatic Carwash Maintenance

28 February 2023

BACKGROUND: The 88th LRS/.LGRV requires a Preventative Maintenance Inspection (PMI) Program to properly maintain the Base carwash equipment, a Westmatic Model Viking Touchless Car Wash (Serial Number: 99-001465), located in Building 13. The PMI Program will ensure long term functionally and safety of the carwash for all base vehicles.

This contract shall provide for one (1) base year, with four (4) option year periods.

I. REQUIREMENTS

The contractor shall provide the following:

1. Three (3) on-site Preventative Maintenance Inspection (PMI) visits per twelve-month period to thoroughly inspect, lubricate, calibrate, and prepare a detailed conditional report on the Westmatic Equipment.

a. Each on-site visit shall include a preventative maintenance (PM) inspection. A detailed conditional report will be completed, and results provided/communicated with the Government. Reports will document the condition of the unit, what repairs or adjustments were performed, and what outstanding items are remaining for the unit to operate efficiently and correctly.

b. Repair or replacement of defective or malfunctioning parts that were previously identified during a PMI visit shall be provided at no additional labor cost, provided that the work can be completed during the contracted time of the next PMI visit.

i. Parts are not included, and shall be paid separately via Government Purchase Card (GPC) if under the $10,000.00 threshold, and the work must be able to be completed during the scheduled PMI trip.

c. Contractor shall provide unlimited in-house factory technical phone support during the contract period.

2. Contractor shall provide for service calls between scheduled PMI visits, which shall be paid separately via Government Purchase Card (GPC) if expected to be under the $2,500.00 service threshold.

a. Any service call that shall be expected to exceed the $2,500.00 threshold shall be addressed by the Contracting Officer on a case-by-case basis.

ATTACHMENT 1: PERFORMANCE WORK STATEMENT FA8601-23-X-XXXX

3. Contractor shall include a set price list and status of availability for the wash solutions and chemicals necessary to operate the machine efficiently.

4. Prices for all parts, wash solution, chemicals, and any other items necessary for the functionality of the car wash shall include any applicable shipping in the total cost.

5. Estimates will be provided for repairs not previously scheduled for completion during the PMI visit.

a. Repairs and replacements, including parts and labor, not scheduled for completion during a PMI visit will be paid separately, via GPC if under the threshold.

Authorization must be obtained via formal acceptance of the quote by the GPC cardholder prior to any billable repair work being performed.

b. Repairs and replacements, including parts and labor, that shall be expected to exceed the threshold shall be addressed by the Contracting Officer on a case-by-case basis.

6. Contractor shall provide operator and/or maintainer training during technicians’ visits, and shall be included at no additional charge within the allotted hours of scheduled PMI visit.

The training shall allow for Government employees and/or Government Contractors who would like to shadow technicians while performing the PMI and to discuss operational theory and repair techniques.

II. INVOICE AND PAYMENT

The Contractor shall be paid upon submission of a properly prepared invoice and after final inspection and acceptance has been made. A proper invoice shall cite the Contractor’s name and address, invoice number, invoice date, order number, contract line item number (CLIN), description of the supplies or services, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event that the invoice is defective.

The invoice shall be submitted to the Wide Area Workflow (WAWF) in accordance with the terms of the final contract award.