PWS - Fall Protection System v2.pdf

PERFORMANCE WORK STATEMENT

FALL PROTECTION SYSTEM ANNUAL INSPECTION

FLEET LOGISTICS SUPPORT SQUADRON 58 (VR-58)

PART 1

GENERAL INFORMATION

1. General. The Fall Protection System located in the squadron’s hangar is nearing its due date for its mandatory annual inspection and recertification. The Fall Protection System will be unserviceable after April 24th of 2025, the availability of the Fall Protection System will greatly impact the squadron’s operational readiness and aircraft maintenance.

1.1 Description of Service. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to inspection and recertification the Fall Protection System at VR-58 on Naval Air Station (NAS) Jacksonville, Florida as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished equipment and services. The Contractor shall perform to the standards in this contract.

1.2 Background. The Fleet Logistics Support Squadron VR-58 requires a mandatory annual inspection and recertification on the current Fall Protection System. The inspection is conducted yearly to ensure the continued compliance of the Fall Protection System with OSHA Regulations and manufacturer recommendations.

1.3 Objectives. The objective of this contract is to inspect and recertify the Fall Protection System to ensure the continued compliance with OSHA Regulations and manufacturer recommendations.

1.4 Contract Completion Date. Expected inspection and recertification shall be completed 30 calendar days or sooner after time of award.

1.5 Hours of Operation.

1.6 Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0700 to 1500 (EST) Monday through Friday except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor shall conduct operations to ensure the least possible interference with normal operations of the activity and shall coordinate work with Government personnel in the affected area to minimize disruption to production.

1.7 Federal Government Holidays.

1.8 New Year’s Day 1st day of January Martin

Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October

Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions.

When exceptions are granted, the Contractor shall make up all missed requirements within 24 hours after the severe weather has terminated, unless the KO authorizes additional time.

Rescheduling to provide make-up requirements shall not be a basis for a claim by the Contractor for additional compensation.

1.9 Place of Performance. The work to be provided under this contract shall be performed at Fleet Logistics Support Squadron VR-58, Hangar Bay Bldg. 1000, Segment 5, Naval Air Station Jacksonville, FL 32212.

1.10 Type of Contract. The Government will award a Firm Fixed Price (FFP) Contract.

1.11 Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items” and applicable sub- clauses pertaining to quality control.

1.11.1 Government Representative. The Government Representative monitors all technical aspects of the contract and assists in contract administration. The Government Representative is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and coordinate with Contractor personnel to arrange passage through hanger 1000 security turnstile and/or gate. The Government Representative is not authorized to change any of the terms and conditions of the resulting contract. The Contractor shall coordinate and obtain prior approval from the Government Representative for all delivery, truck loading and unloading, the positioning and use of any heavy equipment, commencing any work, and all other issues. The Government Representative is responsible for the scheduling and coordination of all work to be accomplished as required per this specification.

Contract POC:

WILL BE PROVIDED AT TIME OF AWARD

Technical POC:

WILL BE PROVIDED AT TIME OF AWARD

1.11.2 Corrective Actions. At any time, it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a

Contract Discrepancy Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

1.12 Security Access. Contractor personnel performing work under this contract shall have access to Naval Air Station Jacksonville, Florida prior to contract award and must maintain the level of security required for the life of the contract. The Contractor shall make all facility access requests through the Defense Information System for Security (DISS).

1.13 Defense Biometric Identification System (DBIDS). The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April 2017 and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access.

After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

1.5 Safety. The Contractor shall establish and maintain a safety plan.

1.5.1 In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with the above and all other applicable DoD, Navy, Federal, State and Local safety and health requirements.

1.5.2 Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution. The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative.

1.5.3 Reporting Mishaps. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract. The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1E MCO P5102.1B, hereby incorporated by reference, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record Keeping Manual. In addition, the Contractor shall report injury or occupational illness to on-duty Contractors and Contractor accidents involving Navy property and personnel.

1.5.4 Emergency Services.

1.5.4.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or Government Representative within 30 minutes of the incident.

1.5.4.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.5.5 Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO or designated representative and shall notify the KO of the corrective action to be taken.

1.6 Personnel. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy and Naval Air Station Jacksonville, Florida. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

1.7 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

1.8 Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.9 Conduct of Employees. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with Department of Defense (DOD) Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees shall avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and on non- disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on United States of America (USA) Facilities.

1.10 Identification of Contractor Employees. The Government will issue ID badges to all Contractor personnel for the duration of the contract. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit.

1.11 Contractor Vehicles. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle. Motor vehicles entering Naval Station Mayport shall be properly licensed, insured, and registered with the Installation Access Pass Office.

1.12 Contractor Advertising. The Contractor shall not place or display advertising of any kind on Government property.

1.13 Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.14 Safety. The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative within twenty- four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

1.15 Method of Payment. Method of Payment will be Wide Area Work Flow (WAWF). POC will be provided at time of award.

PART 2

DEFINITIONS, ACRONYMS & ABBREVIATIONS

2. Acronyms.

CDR Contract Discrepancy Report COR Contracting Officer’s Representative DoD Department of Defense KO Contracting Officer NAVOSH Navy Occupational Safety and Health Program OSHA Occupational Safety and Health Administration General

Industry Standards PWS Performance Work Statement QA Quality Assurance WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

3. Government Furnished Items and Services.

3.1 Services. The Government will provide services to facilitate Contractor access to Fleet Logistics Support Squadron FIFTY-EIGHT (VR-58), Naval Air Station Hangar Bay Bldg. 1000, Segment 5, Jacksonville, FL 32212.

3.2 Facilities. The Government will provide facilities for the Contractor’s use in support of this contract. Any alterations to facilities shall be approved prior in writing and property shall be returned to its original condition prior to completion of this contract. Contractor shall be responsible for any damages or loss of use due to their negligence. Any signage shall conform to standard Navy/Installation signs/format and shall be approved by the KO and Government Representative in writing prior to placement and may not be permanently affixed to any Government property or structure.

3.3 Utilities. The Government will provide all utilities in the facility and will be available for the Contractor’s use in performance of tasks outlined in this PWS to include power, unclassified and classified network outlets as required. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

PART 4

CONTRACTOR FURNISHED ITEMS

4. Contractor Furnished Items and Responsibilities.

4.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

4.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, PPE, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Facility Clearance. The Contractor shall possess and maintain access to Naval Air Station Jacksonville at the time of proposal and throughout the life of the contract.

4.3. Materials. The Contractor shall provide administrative office supplies and personal protective equipment including protective masks required to support this requirement.

4.4. Responsibilities of the Contractor. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

It is also the responsibility of the contractor to ensure they are keeping themselves and the government safe from communicable diseases by proper handwashing techniques and the proper wearing of the facial mask anytime while within the facility and during any instance that social distancing is not possible.

4.5 Contractor shall exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

PART 5

SPECIFIC TASKS

5. General. The Contractor shall provide all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform this prescribed project as defined in this PWS to meet the performance requirements, except for those items specified as Government furnished equipment and services. The Contractor shall provide all service as defined below and elsewhere in this Performance Work Statement.

5.1. The Contractor shall provide a hands-on inspection of all components of the installed system.

5.2. The Contractor shall visually verify all end terminations & tighten all lock nuts.

5.3. The Contractor shall inspect for presence of cotter pins where appropriate.

5.4. The Contractor shall check for damage to all components including cable along its entire length, intermediate brackets and end termination.

5.5. The Contractor shall inspect intermediate brackets for excessive deformation and perform minor repairs as needed.

5.6. The Contractor shall photograph any in-depth repairs that may be required.

5.7. The Contractor shall inspect user equipment supplied with the original system or replacement of same make and model, including harnesses and lanyards.

5.8. Inspection Requirements. The Contractor shall provide services IAW this contract.

5.8.1 At the completion of our inspection, the Contractor shall issue a written report attesting to the condition of the system and its conformance with OSHA Regulations. Should any additional repairs be required, the contractor will prepare an estimate to undertake such work.

5.8.2. When the Contractor’s performance is unsatisfactory; a CDR shall be issued. If a CDR has to be issued, the Contractor shall reply in writing, giving the reason for the unsatisfactory condition, and what corrective action has been taken; and procedures to prevent recurrence.

PART 6

APPLICABLE PUBLICATIONS AND FORMS

6. Applicable Publications (Current Editions).

a. The Contractor (to include Subcontractors) shall abide by all applicable regulations, publications, manuals, and local policies and procedures hereby incorporated by reference.

a) 29 CFR 1910, Occupational Health and Safety

b) DoD 5500.7-R Joint Ethics Regulations (JER)

c) OPNAVINST 5530.14E CH-3, Navy Physical Security and Law Enforcement Program

d) OPNAVINST 5102.1E MCO P5102.1B, Navy & Marine Corps Mishap and Safety

Investigation, Reporting, And Record Keeping Manual