PWS_FA852422R0014.pdf

PR: FD2060-22-00057 PWS 1

DISTRIBUTION STATEMENT C:

PERFORMANCE-BASED WORK STATEMENT (PWS)

Repair of the Fuel Boost Pump

Eaton Industrial Corporation

Purchase Request: FD2060-22-00057

07 Feb 2022

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their Contractors (Administrative or Operational Use; 10-17-12). Other requests for this document shall be referred to 411 SCMS/GULA, Robins AFB GA 31098-1670.

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1.0 DESCRIPTION OF SERVICES: This Performance-based Work Statement (PWS) describes the services that are required for the depot level repair of the Aerial Refueling Fuel Boost Pumps [National Stock Number (NSN): 1680-01-531-2588, Part Number (PN): 62218-1] used on the Special Operations Forces (SOF) MC-130J Commando II and HC-130J Combat King II aircraft. The extent of repair work required shall be determined by the initial inspection/functional checkout and the disassembly/assembly required to return these items to a serviceable end item that shall efficiently serve its intended purpose. The Contractor shall execute approved Acceptance Test Procedures (ATP), promptly maintain Repair Turn-Around- Time (RTAT) in calendar days, track and correct Product Quality Deficiency Reports (PQDRs), and maintain mishap notification with service reports.

1.1 Objectives. Each asset shall comply with the quality levels necessary for repair and the Contractor shall return repaired assets to the Government in serviceable condition on time. The Contractor shall deliver quality data and documents free of technical errors in addition to providing timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF). Original design of the end items and parts thereof, or the design functional capabilities of the end items, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO).

1.2 Benefit to United States Air Force (USAF). Serviceable Fuel Boost Pumps are required for maintaining the Aerial Refueling System at 100 percent full mission capability on the MC-130J Commando II and HC-130J Combat King II aircraft. The warfighter will benefit by having fully functional Mission Design Series (MDS) fleet with aerial refueling capability to perform the diverse Special Operation Forces (SOF) mission.

1.3 Background. The Aerial Refueling System was designed and developed for the United States Air Force specifically for use on the SOF MC-130J Commando II and HC- 130J Combat King II aircraft.

2.0 SERVICES SUMMARY:

Performance Objective PWS Reference

Performance Threshold

Quality of repair 4.13. Assets shall be repaired in accordance with Original Equipment Manufacturer (OEM) specifications.

Repaired assets shall pass DCMA inspection with no more than one failure per contract quarter.

At a minimum, 90% of repaired assets shall pass initial inspection. Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated semiannually.

Product Quality Deficiency Reports

(PQDR)

4.13.2. There shall be no more than (1) one PQDR per

contract year.

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3.0 GOVERNMENT PROPERTY AND SERVICES:

3.1 Government Property. No Government-Furnished Property is to be provided for this repair except for the asset listed in para 1.0.

3.2 Reporting of Government Property. The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by FAR 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.3 Loss of Government Property. In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.1 Reporting Loss of Government Property. The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.4 Return of Government Property. All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided in this document unless approved in advance by the Procuring Contracting Officer (PCO). All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Departments of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), and deliverables become the property of the Government upon receipt.

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4.0 TECHNICAL REQUIREMENTS: The Contractor shall perform depot level repair of items listed in the para 1.0 of this PWS. The Contractor shall return the end item to a serviceable condition in 60 business days [SURGE/Mission Capable (MICAP) – 30 business days] after receipt of asset and task order. The Repair Turn-Around Time (RTAT) is defined as induction start date to end date (days). There shall be no more than one late delivery per contract quarter.

If the RTAT action cannot be completed within the prescribed timeline, notification to the Government must be made within three workdays of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the Contractor will do to preclude the delay from happening again and the date the item shall be delivered by a revised delivery date acceptable to the Government.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance. The period of performance for the contract/order will extend over a period of five years; with a one-year basic and four 1-year ordering periods.

4.1.2 Place of Performance. These services will be performed at the Contractor’s facility.

4.2. Contract Data Requirements List (CDRL): The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. There shall be no more than one total rejection(s) of deliverables per month.

The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 3 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

Document Identifier

DID Title PWS Reference

CDRL A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF)

4.3.

CDRL A002 DI-PSSS-81995A Contract Depot Maintenance Production Report

4.4.

CDRL A003 DI-QCIC-81722 Quality Program Plan (QPP) 4.13.1.

CDRL A004 DI-MISC-81832 Counterfeit Prevention Plan

(CPP)

4.14.1.

CDRL A005 DI-MGMT-81803A Item Unique Identification Marking Plan

4.16.1

CDRL A006 DI-MGMT-81804A Item Unique Identification (IUID) Marking Activity, Validation and Verification Report, 4.16.3.

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CDRL A007 DI-MGMT-80441D Government Property Inventory Report

4.17.

4.3. COMMERCIAL ASSET VISIBILITY AF (CAVAF). The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. If CAVAF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil. (CDRL A001, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report)

4.4. Contract Depot Maintenance Production Report. The Contractor shall submit the report on the 10th calendar day after the end of each reporting period IAW the CDRL.

(CDRL A002, Contract Depot Maintenance Production Report, DI-PSSS-81995A)

4.5. Material Inspection and Receiving Report. For all end items repaired and shipped under this contract, copies of DD Form 250 shall be made available via the Wide Area Workflow (WAWF) or copies shall be furnished to 411 SCMS/GULD.

4.6. Government Notification. Notification shall be provided to the government when long-lead time parts are required. In the event there is a need for long-lead time parts the Contractor shall notify the government PCO within 10 calendar days.

4.7. Condemnation and Repair: The Contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation shall be submitted in writing through the ACO to the PCO within 10 calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

4.7.1. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

4.7.2. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

4.7.3. Repair cost is greater than 75 percent of the cost for a new end item.

4.7.4. Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within five calendar days of the intent to condemn. Condemnation authority shall

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be requested when the cost to repair the asset exceeds 75 percent of the units replacement cost. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BER actions.

The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.8. Teardown, Test, and Evaluation (TT&E). TT&E is performed by the Contractor to determine the cause of failure prior to conducting actual Repair, of the item. When situations occur where an asset is provided to the Contractor for Repair, but the Contractor cannot duplicate the fault, No Fault Found (NFF), the Contractor shall notify the Supply Planner (SP) to report same to the Government. The Contractor shall not charge the full Repair cost, but only the firm fixed price associated with negotiated NFF or TT&E actions. The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost, will bill under firm fixed price associated with negotiated BER actions. The Contractor may be authorized reclamation from condemned units. The Contractor shall request authorization from the SP prior to reclaiming any items from the condemned unit. The Contractor shall report the use of reclaimed items to the SP.

4.9. Accessory and Component Reuse, Repair and Replacement. Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULB for disposition instructions. Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The Repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.10. Cannibalization. Upon approval by the Government, the Contractor is authorized to cannibalize Repair Shop Replaceable Unit (SRU) necessary to accomplish timely repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The Contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

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4.11. Items received which are mis-identified, mis-directed, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.12. Facility Requirements: The Contractor shall provide a Repair facility. The facility shall serve as the depot to carry out the repair and will include Contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets listed in para 1.0 of this PWS.

4.12.1. Receipt of Equipment at Facility and Packaging Statement

4.12.2. Handling: Packaging and Handling: Equipment shall be handled and stored in such a manner as to prevent damage and theft. Handling of equipment shall be accomplished in accordance with T.O. 00-25-234. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.13. Quality: Assets shall be repaired in accordance with OEM specifications. At a minimum, 90% of repaired assets shall pass initial inspection. Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated semiannually.

4.13.1. Quality Management System (QMS). The Contractor shall ensure the quality of services through a quality and/or inspection system. The QMS shall address detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The QMS shall include a schedule of quality assurance/control inspections. 100% compliance with the QMS is required.

[CDRL A003, DI-QCIC-81722, Quality Program Plan (QPP)]

4.13.2. The Contractor’s quality program shall be established and maintained IAW FAR 52.246-11 or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2015. At the Government’s request, the Contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor’s Quality Program. The Contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. The Contractor shall comply with the quality levels of repair necessary to return assets to serviceable

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condition. There shall be no more than one (PQDR) annually during the performance of this contract repair effort.

4.14. Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.14.1. Counterfeit Prevention Plan (CPP). Contractors that supply parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain for all specified contract items. Counterfeit Prevention Plan, DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC- 81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A004, Counterfeit Prevention Plan (CPP), DI-MISC-81832]

4.14.2 At a minimum, the CPP shall address:

4.14.1.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.14.1.2. Definitions. The Contractor shall utilize definitions per AS5553A to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553A)

4.14.1 3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref.

AS5553A)

4.14.1.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance

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and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553A)

4.14.1.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553A)

4.14.1.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat.

4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553A)

4.15. Item Unique Identification (IUID).

In accordance with the Department of Defense (DoD) Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the DoD IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.16. IUID REQUIREMENTS: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “DoD IUID” means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements

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to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.16.1. IUID MARKING PLAN. The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A005, Item Unique Identification Marking Plan, DI-MGMT-81803A)

4.16.2. IUID REGISTRY. In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.16.3. IUID MARKING ACTIVITY AND VERIFICATION REPORT. The

Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. [CDRL A006, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report, DI-MGMT-81804A]

4.17. Government Property Inventory Report. The contractor shall perform an annual 100% physical inventory of all received Aerial Fuel Boost Pumps, NSN: 1680-01- 531-2588, Part Number (PN): 62218-1, for the contract. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory. Findings and corrective actions of contractor annual physical inventory results requires the SP to review, analyze, and comparison to CAV-AF system reported inventory and identify any variances. After CAV-AF system research, with input from IMS/MM and the repair contractor, the SP shall determine required CAV-AF contractor reporting corrective actions on all identified variances. Upon defining required corrective actions, the SP will engage the PCO to provide Government results and corrective reporting actions to the contractor and will direct those actions. These results shall be shared with respective DCMA representative for review and/or follow-up inspection.

NOTE: Contractor property records shall include all government provided material where process tracking is accomplished outside of the CAV-AF system, thereby allowing the SP

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to conduct a review and confirmation inventory tracking accuracy. (CDRL A007, Government Property Inventory Report, DI-MGMT-80441D)

4.18. REVIEWS. The Contractor shall prepare Technical Interchange Meeting (TIM) and Program Management Review (PMR) agendas and briefing materials / slides, present briefings (to include preparation / distribution of minutes), and host TIMs and PMRs semi-annually, as directed by the Program Manager (PM). Dates and locations for TIMs and PMRs, as well as final agenda content, will be decided by the Air Force PM, following coordination with the Air Force PCO, applicable Government sponsors, and the Contractor.

5.0 General Information:

5.1 Continuation of Mission-Essential Services During a Crisis.

The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations. The Contractor shall ensure personnel; information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense DoD 5200.2-R, Personnel Security Program; DoD 5220.22-M; DoD Directive DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Security Clearance. Contractor clearances are not required under this contract. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know.

If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

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5.2.4 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.5 Security of Contractor System(s). The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.6 Access to Government System(s). The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS):

5.3.1 Executive Order E.O. 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13693, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.4 Affirmative Procurement Programs (APP). Bio Based Products: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, PR: FD2060-22-00057 PWS 13 and/or be acquired at a reasonable price. Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004 and the Robins AFB Green Procurement Plan, establishes the requirement for a GPP. Green procurement is the purchase of environmentally preferable products and services and shall be managed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Inspection of Services. Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.6 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.7 Invoicing/Payment and Receipt/Acceptance:

5.8.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site: https://piee.eb.mil/

5.8.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the

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corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract does not equal or exceed $1,000,000.00; therefore, CPARS reporting is not required.

PR: FD2060-22-00057 PWS 15

9.0 APPENDIX A: References

Publication Number Publication Title Publication

Date

Specific Paragraph Reference

AFI 10-403

Deployment Planning and Execution

20 Sep 12 1.9.1.33

AFI 91-204

Safety Investigations and Reports

9 Aug 12 Paragraph 2.12

ISO 9001:2008 Quality Management Systems Requirements

Dec 2008 Entire

MIL-STD-129P

With Change 4

Military Marking for Shipment and Storage 19 Sep 07 Entire

MIL-STD-130

With Change 1

DoD Standard Practice Identification Marking of US Military Property Nov 2012 Entire

DFARS 252.211–7003

Item Identification and Valuation Jun 2011 Entire

MIL-STD-2073-1d With Change 1

Standard Practice for Military Packaging

10 May 02

Entire

OSHA Public Law 91-596

Occupational Safety and Health Act (OSHA) of

Jan 2004 Entire

DoD 4100.39-M With change Letter

Federal Logistics Information System

May 2010 & Oct 2010

Entire

00-20-2 Maintenance Data Documentation

Nov 2012 Entire

00-25-234 With change 38

General Shop Practice Requirement for the Overhaul Maintenance and Test of Electrical Equipment

Aug 1998 & Sep 2009

Entire

00-35D-54 USAF Deficiency Reporting, Investigation, and Resolution

Nov 2011 Entire

DoD 5200.2-R Personnel Security Program

23 Feb 96 Entire

DoDD 5205.02E DoD Operations Security 20 Jun 12 Entire DoD Manual 5205.02-M DoD Operations Security

(OPSEC) Program Manual

3 Nov 08 Entire

AFI 31-101 Integrated Defense 2 Aug 04 Entire (DFARS) clause 252.237-7023

Continuation of Essential Contractor Services and

Oct 2010 Entire

PR: FD2060-22-00057 PWS 16

Publication Number Publication Title Publication

Date

Specific Paragraph Reference

(DODD 4715.1E) Environmental, Safety, and Occupational Health

(ESOH)

March 19, http://www.dti c.mil/whs/dire ctives/corres/p ub1.html

Entire