PWS Environmental Management Services.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

Environmental Management Services

1.0 General:

1.1 Scope: Non personal services, contractor shall provide all non-personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Environmental Management Services to assist the 173d Civil Engineering Flight at Kingsley Field ANGB, Klamath Falls, OR as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The 173d Fighter Wing at Kingsley Field ANGB has added a Total Force Integration (TFI) mission to its F-15 training unit. The TFI includes seven additional F-15C aircraft and 90 active duty members stationed at Kingsley Field. This mission increase has bolstered the demand for environmental coordination and support. Due to the increased volume of work, the Civil Engineering Flight has determined the requirement for on-site environmental management services in order to ensure continued accomplishment of mission critical goals and ensure compliance with all environmental programs.

1.3 Period of Performance: The Period of performance shall be 1 year with three (3) option years, and a possible 6-month extension IAW FAR 52.217-8. The Period of Performance reads as follows:

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US Holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: First Monday in October

1.4.3.8 Veteran’s Day: November 11

1.4.3.9 Thanksgiving Day: Third Thursday in November

1.4.3.10 Christmas Day: Third Thursday in December

1.4.4 Place and Performance of Services: The primary location of onsite work is Kingsley Field ANGB. Office hours which are 0730 hrs. to 1600 hrs. M-F. Normal hours of operation are (earliest operating time and latest operating time) 0600 HST to 1700 HST, M-F. Performance of services should be on a regular weekly schedule to allow for quality monitoring and not be varied unless there is prior request and approval from the COR and Contracting Officer. Contractor shall not perform services on recognized US holidays or when Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government directed facility/installation closing. Performance shall be on-site. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: The contractor shall comply with the security requirements as stated in this contract and as provided for in AFI 31-601, Industrial Security Program Management. The provisions for DoD 5220.22-M, National Industrial Security Program (NISPOM), shall apply to this contract. The contractor shall ensure that employees adhere to all MAJCOM, NGB and local security regulations and directives.

1.4.4.1 Applicable to Air Force and ANG installations unless specified otherwise in the Purchase Order: Air Force and ANG installations are closed installations, pursuant to Sec 21, Internal Security Act of 1950, 50 U.S.C. 797 and, as such, only those persons granted permission may enter. It is therefore required that control be exercised over contractor employees while working on Federal property.

1.4.4.2 Security Clearances: Contract employees who have access to classified information, Local Area Network (LAN) or controlled/restricted areas require a National Agency Check (NAC); some will subsequently require a Secret security clearance. Standard Form 86 shall be accomplished within 5 calendar days of Purchase Order award or hiring of new employees. A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed. Contractor shall work with the Contracting Office for processing into the Contractor Verification System (CVS).

1.4.4.2.1 A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed.

1.4.4.2.2 Contractor shall work with the Contracting Officer for processing into the Trusted Associate Sponsorship System (TASS) formerly known as Contractor Verification System (CVS).

1.4.4.3 Homeland Security Presidential Directive (HSPD) 12. The “smart” card or Common Access Card (CAC) identification system is necessary for access to physical assets and IT systems. The more stringent identity proofing requirements are mandatory. Extensive employee background checks may take extended periods of time and can potentially hamper contract performance.

1.4.4.4 Requirements vary from state to state but both Army and Air National Guard require contractor application for a Common Access Card (CAC) to be processed through Contractor Verification System (CVS). Within 10 working days of an awarded Purchase Order, the contractor shall submit a list of employees to the Contracting Officer who will be supporting the effort for input into the Contractor Verification System (CVS). The Contracting Officer shall ensure that the Trusted Agent Security Manager (TASM) receives this information and the TASM will provide it to the appropriate Trusted Agent (TA). The list shall be on company letterhead and shall include the employee’s full name, address, date of birth, social security number, valid/current email address, security clearance, Purchase Order/contract number and end date of Purchase Order. Additional information may be necessary as requirements vary with each Federal facility. The Contractor shall comply with the Federal facility requirements for obtaining a CAC as defined in the Purchase Order PWS. Once the Trusted Agent (TA) inputs the contractor employees’ data into the CVS, they will receive a system generated email to visit the CVS website to verify and update/add their information. Within a few days after they complete the application (unless there are issues with their registration/NAC, etc.), they will be approved and will receive a second system generated email stating that their registration is complete. At that point they should go to the nearest CAC/DEERS office for issuance of a CAC card. Failure to respond to the first system generated email within five working days will remove them from the system. They will need to resubmit their contact details; hard copy or electronic documentation will be shredded or deleted once they are input into the CVS system. Subsequent listings of additions/deletions shall be submitted to the Contracting Officer as employees are hired or released.

1.4.4.5 Retrieving Identification Media. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart for any reason. All identification media shall be returned to the KO within 14 days of employee departure.

1.4.4.6 COMSEC. All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor employees shall be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time they place/receive a call they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall be aware of and abide by all Government regulations concerning the authorized use of the Government's computer network; including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.4.7 During the performance of the required services, contractor employees may have access to or may generate unclassified information of a sensitive nature that is inappropriate for release to the public. The contractor shall implement information control procedures that require Government approval prior to the release of any information derived from the performance on any Purchase Order by the contractor or its employees, regardless of forum.

1.4.4.8 Contractor and all associated employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD HQDA and or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6 Antiterrorism Training:

1.4.6.1 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6.2 For Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI/Tier 1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled NACI with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.6.3 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government siteand/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA CyberAwareness, Protecting Sensitive Information, Force Protection, etc.). ADLS website: https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.4.6.4 Antiterrorism Awareness Level I Training (AT Level I). This standard language is for contractor employees with an area of performance within a USGovernment controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within XX calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

1.4.6.5 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) and refresher training (Protecting Sensitive Information) are both available on the ADLS website.

1.4.6.6 For Information Assurance (IA) / Information Technology (IT) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8140.01, DoD 8570.01-M and AFPD 33-2 within XX days of the start of contract performance.

1.4.6.7 For Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AFM 33-282,contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.7 Information Awareness: All contractor employees and associated subcontractor employees with access to government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance Awareness Training prior to access to the IS and then annually thereafter.

1.4.7.1 All contractor employees and associated subcontractor employees shall complete the DOD Information Assurance Awareness Training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M and AR 25-2 within six months of employment.

1.4.8 Reserved

1.4.9 Classified Information: Not Applicable

1.4.10 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions to preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.11 Special Qualifications: A minimum of a bachelor’s degree and 4 years of experience, or an associate’s degree and 8 years of experience, in environmental management with emphasis in the following areas: environmental engineering, natural resources, biology, environmental engineering, natural resources, hazmat, hazardous waste handling. Contractor will be required to use a respirator and requires medical fit test.

1.4.12 Contractor must possess extensive working knowledge of current Federal, State, Department of Defense, Army and Air National Guard environmental regulations, instructions and technical letters; must be well versed and knowledgeable of agency standard operating procedures and safety issues.

1.4.13 Contractor must possess computer operation skills using Microsoft Word, Excel, Power Point, and Adobe Acrobat.

1.4.14 Post Award Conference/Periodic Progress Meetings: Contractor shall be available for a post award conference and periodic progress meetings upon request by the KO.

1.4.18 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situation where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.18.1 Identification Badges: When contractor employees are working on Government facilities or participating in Government meetings, the contractor employees or associated subcontractor employees shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. Contractor or Government issued badges are acceptable.

2.1 Definitions and Acronyms:

2.2 DEFINITIONS:

2.2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.2.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.2.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.2.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.2.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.2.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.2.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.2.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government is not privy to the contract with the subcontractor.

2.2.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.3 ACRONYMS:

3.1 Government Furnished Property, Material Equipment and Services (GFP/M/E/S): Government will provide the facilities, equipment, materials and services listed below:

3.2 The contractor and the Government representative shall conduct inventory of all Government furnished equipment within ten days of commencement of performance. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace or repair any item not in working order.

3.3 Facilities: None.

3.4 Equipment: None

3.5 Materials: None

3.6 Services: None

3.7 Utilities: None

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E): Personal Protective Equipment (PPE) required to handle hazardous materials and hazardous waste.

4.1 Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in this contract.

5.0 Requirements: The contractor shall:

5.1 Perform once daily monitoring and inspection of hazardous waste accumulation points to determine compliance with Resource Conservation and Recovery ACT and state hazardous waste laws.

5.2 Review monthly laboratory testing results to determine hazardous characteristics in waste streams and assign EPA ID’s for the wastes.

5.3 Perform monthly statistical analyses for hazardous and solid waste generation/reduction, generation of recyclable materials, and recycling trends by category for state/federal agencies.

5.4 Review point source and non-point source pollution sources and test results, and make recommendations for pollution abatement.

5.5 Perform daily tracking and recording all applicable hazardous waste data in the electronic management information system.

5.6 Perform technical review of up to four base environmental plans per year and provide recommended revisions/updates for COR review.

5.7 Review up to six engineering planning documents for environmental considerations.

5.8 Provide 4 training sessions per year to base personnel covering environmental awareness, stewardship, and preservation.

5.9 Provide updates and reportable quantities during the EPCRA annual period.

5.10 Review environmental restoration documents for regulatory/remedial action optimization.

5.11 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil.

The required information includes:

(1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) also known as the Contracting Officer’s Representative (COR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Resource Conservation and Recovery Act- Title 40 of the Code of Federal Regulations (CFR) parts 239-282

Mandatory

The Clean Water Act- 33 USC §1251 et seq

The National Environmental Policy Act (NEPA) 42 USC §4321

Toxic Substance Control Act- 15 USC §2601 et seq

Emergency Planning and Community Right-to Know Act (EPCRA)- Title 42, Ch 116 USC

Technical Exhibit 1 Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Level (AQL) Surveillance Method/ By Whom

r e v i e w s o f point source and non-point source pollution sources and test results, and makes recommendations for pollution abatement 98% of the time each month

Technical Exhibit 2 Deliverables Schedule

5.2, 5.4 – Bi Weekly Reviews

5.6, 5.7, 5.12 –Plan review/rewrite comments