PWS Entertainment concepts (draft 2).docx

PERFORMANCE WORK STATEMENT (PWS)

for

Technical Instruction Services Music Performance Team (MPT) Live Music Training

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to provide Live Music Training Services for the 147th Army Band Music Performance Teams (MPTs) as defined in this Performance Work Statement (PWS). The unit is looking for a Subject Matter Expert (SME) to train Soldiers on entertainment concepts to include music performance, communication with the audience, stage movements, musical transitions, and use of technology to enhance performance..

1.2 Background: The 147th Army Band is the only National Guard band in South Dakota providing music for military operations and citizens across South Dakota while promoting our national interests at home and abroad. The unit currently operates four Music Performance Teams (MPTs) including a Rock Band (11-piece group with horn line, lights, fog machine), Country Band (5-piece group with lights), Pop Music Band (10-piece group with horn line, lights, fog machine), and Brass Group (9-piece group with drum set and light wash). All four (4) MPTs perform throughout the year in support of Soldiers and Families, educational and recruiting outreach, and civilian support functions.

1.3 Period of Performance (PoP): The Period of Performance shall be 7-16 June 2021.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract.

1.4.2 Quality Assurance (QA): The 147th Army Band Commander will observe and monitor the training to evaluate the contractor’s performance under this contract and ensure that the contractor has met the training objectives identified in this PWS.

1.4.3 Place and Performance of Services: The contractor shall provide a minimum of eight (8) hours of training per day, between the hours of 0800 -1630, each day from 7 through 16 June 2021. Four (4) Music Performance Teams will receive a minimum of 18 hours of training each with 8 hours of full group instruction. Changes of training times may vary but only upon contractor agreement. Place of performance is the Harrisburg North Middle School, 2201 W 95th St., Sioux Falls, SD 57108, using auditoriums, theaters, and large rehearsal spaces for ample movement. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.4 The contractor’s employees shall become familiar with and obey the regulations of the facility; including fire, traffic, safety and security regulations while on the grounds of the facility. The contractor shall ensure compliance with all regulations and orders of the facility, which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable facility access and local security policies and procedures, which may be obtained from the Government POC. The contractor and all associated subcontractor employees shall provide all information required for background checks if required. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Special Qualifications: The contractor shall demonstrate technical, operational and administrative expertise to support training the Unit’s MPTs in performance techniques to achieve the organizational objectives identified in paragraph 5.2. The contractor shall assist each MPT on showmanship and programming for a 45-90 minute show/performance.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide ten (10) days of Live Music Performance Training, consisting of eighteen (18) hours of training for each of four (4) MPTs and eight (8) hours of collective unit instruction – total is 80 hrs of training in aggregate. The training shall be designed to teach each MPT to create a full 45-90 minute show/performance.

5.1. Intent of training is to prepare the MPTs to:

5.1.1. Produce a Music Performance at the Advanced Level that is appropriate for the event and audience, maximizes available resources, and results in minimal mission deficiencies. Training objectives shall include:

5.1.1.1. Assess performance venue resources and capabilities

5.1.1.2. Implement entertainment concepts

5.1.1.3. Rehearse the ensemble

5.1.1.4. Execute the music performance

5.1.2. Communicate clearly and effectively with an audience at a music performance, as appropriate for the event and demographics. Training objectives shall include:

5.1.2.1. United theme and message in support of higher HQ priorities

5.1.2.2. Develop script form and sequence

5.1.2.3. Execute an effective oral presentation

5.1.3. Integrate Technologies in a Music Performance at the Advanced Level to enhance the music performance as appropriate for the event and audience, maximize available resources, and result in minimal mission deficiencies. Training objectives shall include:

5.1.3.1. Determine technologies to integrate into music performance

5.1.3.2. Integrate technologies into rehearsal

5.1.3.3. Execute music performance using integrated technologies

5.2. The contractor shall instruct the MPTs on how to create a unique set list for the performance/show to accomplish the end goal of taking the prospective audience through the development of a relationship with the band and its different players. This shall be done in such a way that by the end of the performance the audience is totally engaged and the performance goals of a National Guard band are achieved and enhanced. These performance goals include: a) Determine set list. b) Conduct an analysis of the target audience. c) Program musical selections in accordance with audience expectations. d) Capability of employing live music production and entertainment concepts. e) Ensure MPT can perform all required music while providing an entertaining product.

5.2.1. Each day the CONTRACTOR shall work three (3) basic phases for each song chosen to be performed by the MPT. The Unit will provide an adequate stage area to enable movement to occur without restriction. The three (3) phases shall include:

5.2.1.1. Tailor the musical arrangement to accomplish the goal of the experience that the particular song is designed to accomplish. For example, the opener experience, fun experience, touching experience, etc.

5.2.1.2. Create visual movement for each song with the goal of helping the audience connect what they are hearing to what they are seeing, in order to enhance their overall experience of the song being performed.

5.2.1.3. Create strategic verbal communication within the show to have smooth transition between songs and achieve the maximum benefit in the connection with the audience.

5.3. The CONTRACTOR shall provide a post-tour assessment that consists of viewing an entire videotaped show to evaluate how well the show was performed, based on the instruction provided, and provide a written review giving additional recommendations on how the show could be improved.