PWS - Electronics Calibration Services- Final (1).pdf

Electronics Calibration Services

PERFORMANCE WORK STATEMENT (PWS)

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide collection, containment and disposal of waste water. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the calibration as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: During the conduct of tests of aerial delivery systems, the Airborne and Special

Operations Test Directorate (ABNSOTD) requires the use of electronic data recorders when measuring accelerometer and strain gauge data as well as barometric pressure altimeter rate of descent data. The data recorders must be calibrated annually to ensure the integrity of the electronic data that is being collected during test events. It is necessary for the annual calibrations be traceable to the National Institute for Standards and Technology (NIST). Current inventory of recorders include EDR-3DM1 6-channel recorders, EDR-5D-200-18 6-channel recorders, EDR-

3CM4 3-channel recorders, and Snap Shock Plus (SSP), all manufactured by Instrumented

Sensors Technology (IST).

1.3 Objectives: During the period of performance (POP) of this contract, the contractor shall conduct annual calibrations not to exceed a maximum of two hundred fifty (250) electronic data recorders model number EDR-3DM1, not to exceed a maximum of one hundred twenty-five (125) electronic data recorders model number EDR-3CM4, not to exceed a maximum of seventy-eight

(78) electronic data recorders model number EDR-5D-200-18, not to exceed a maximum of two hundred fifty (250) barometric altimeters (model number SSP-P1R1). For each calibration, the contractor shall provide a certificate of calibration showing the calibration date and documenting the traceability to the NIST. Specific delivery dates to ensure timely delivery of calibrators will be annotated on issued delivery orders.

1.4 Scope: Contractor shall provide non-personal services to include calibrating ABNSOTD instrumentation.

1.5 Period of Performance: The period of performance shall consist of a five (5) year ordering period

(60 months). Period of performance as follows: 08 February 2022 through 07 February 2027.

1.6 Hours of Operation: The contractor is responsible for conducting business in a manner that best suits their needs.

1.7 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facilities.

1.8 Type of Contract: The Government anticipates the award of a Firm Fixed Price (FFP) Indefinite

Date/Indefinite Quantity (IDIQ) type contract.

1.9 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) FAR 46.201(a), FAR 46.202, and FAR 52.246, Quality

Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration IAW

DFARS 252.201-7000, DFARS 201.602-70, and DFARS 201.603. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and

Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The following personnel are considered key personnel by the government:

Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the

Contractor when the manager is absent, shall be designated in writing and given to the

Contracting Officer. The Contract Manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.12 Combating Trafficking in Person (CTIP). IAW FAR 52.222-50, Combatting Trafficking in

Persons, the United States Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause. Contractors, contractor employees, and their agents shall not-

(1) Engage in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procure commercial sex acts during the period of performance of the contract;

(3) Use forced labor in the performance of the contract;

(4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee’s identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority

1.13 Non-Conformance Reports (NCR). Non-conformance occurs when a Contractor fails to meet

Contract or Task Order terms, conditions and/or specifications. All government discovered contractor non-conformances shall be documented at the time of discovery. Documentation will, at a minimum, include the contract and order number, reference to the specific contract requirement, the specific deficiency to the requirement, where it was discovered, the date and time it was discovered, focal point for the contractor who was notified and suspense date for contractor response. Types of nonconformance (Defined in FAR 46.101):

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services;

or is likely to prevent performance of a vital agency mission. “Vital agency mission” means the mission of the requiring.

PART 2

DEFINITIONS, ACRONYMS & ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions. FAR, Dictionary of US Army Terms, AR 310-25 and Authorized Abbreviations and

Brevity Code, AR 310-50, are the references for definitions and acronyms not listed below.

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Controlled Area. A controlled space extending upward and outward from a specified point.

This area is typically designated by a commander or director, wherein sensitive information or operations occur and requires limitations of access.

2.1.5 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.6 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the

Contractor for performance of a contract. GFP includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

2.1.7 Government Property. All property owned or leased by the Government. GP includes GFP. GP includes material, equipment, special tooling, special test equipment, and real property.

2.1.8 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the

PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.9 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects.

Loss of Government property includes, but is not limited to:

2.1.10 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.11 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.12 Property. All tangible property, both real and personal.

2.1.13 Provide. To furnish, as in GFP, or to acquire, as in CAP.

2.1.14 Quality Assurance. The Government procedures to verify that services being performed by the

Contractor are acceptable IAW established standards and requirements of this contract.

2.1.15 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.16 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privet of contract with the subcontractor.

2.1.18 Work Day. The number of hours per day the Contractor provides services IAW the contract.

2.1.19 Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 Acronyms.

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

AT Antiterrorism

ATO Antiterrorism Officer

CA Corrective Action

CDR Contract Deficiency Report

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

COR Contracting Officer Representative

DA Department of the Army

DD Department of Defense form abbreviation

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

DPW Directorate of Public Works

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

GFE Government- Furnished Equipment

GFM Government- Furnished Material

GFP Government-Furnished Property

GP Government Property

HIPAA Health Insurance Portability and Accountability Act of 1996

HQDA Headquarters Department of the Army

IAW in accordance with

ID Identification card

KO Contracting Officer

NOAA National Oceanic and Atmospheric Administration

OCI Organizational Conflict of Interest

OPSEC Operations Security

OSHA Occupational Safety and Health Administration

PM Project Manager

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

PWS Statement of Work

U.S. U.S.A. United States of America

VCE Virtual Contracting Enterprise

WAWF Wide Area Work Flow

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: NONE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLEIES: NONE

PART 5

SPECIFIC REQUIREMENTS

5. SPECIFIC REQUIREMENTS:

5.1. Basic Services. The contractor shall provide services for the calibrating of ABNSOTD instrumentation.

5.1.1 During the conduct of tests of aerial delivery systems, the ABNSOTD requires the use of electronic data recorders when measuring accelerometer and strain gauge data as well as barometric pressure altimeter rate of descent data. The data recorders must be calibrated annually to ensure the integrity of the electronic data that is being collected during test events. It is necessary for the annual calibrations be traceable to the National Institute for Standards and

Technology (NIST). Current inventory of recorders include EDR-3DM1 6-channel recorders, EDR-5D-200-18 6-channel recorders, EDR-3CM4 3-channel recorders, and Snap Shock Plus

(SSP), all manufactured by Instrumented Sensors Technology (IST).

5.1.2 During the 60 months of this contract, the contractor will conduct annual calibrations not to exceed a maximum of two hundred fifty (250) electronic data recorders model number EDR-

3DM1, not to exceed a maximum of one hundred twenty-five (125) electronic data recorders model number EDR-3CM4, not to exceed a maximum of seventy-eight (78) electronic data recorders model number EDR-5D-200-18, and not to exceed a maximum of two hundred fifty

(250) barometric altimeters (model number SSP-P1R1).

5.1.3 For each calibration, the contractor will provide a certificate of calibration showing the calibration date and documenting the traceability to NIST.

5.1.4 The period of performance shall consist of a five (5) year ordering period (60 months).

5.2 Service Contract Report (SCR).

Not Authorized (N/A)

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATION (CURRENT EDITIONS):

6.1. The Contractor must abide the current applicable regulations, publications, manuals, and local policies and procedures. The following publications are applicable with test requirements, as specified by a specific technical requirement. The contract may add documents to this list for specific technical requirements. The below army, Fort Hood publications can be found on web-link:

https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx and https://www.hood.army.mil/dhr/asd/publications008.htm. The below ATEC and OTC

Memorandums can be found on https://www.atec.army.mil/otc/memo.html

ANSI National Conference of Standards Laboratories Z540.3–2006, Requirements for the

Calibration of Measuring and Test Equipment

ISO 17025, General Requirements for the Competence of Testing and Calibration Laboratories

ISO Guide 25, General Requirements (Calibration and Testing)

ISO 9000/2015, ISO/ANSI Standards (https://www.iso.org/standard/62085.html)

TB 385-4, Safety Requirements for Maintenance of Electrical and Electronic Equipment

TB 750-25–Maintenance of TMDE and Calibration and Repair Support Program

FAR 52.246-1, Contractor Inspection Requirements

AR 750-43, Calibration, and Repair Requirements for the Maintenance of Army Materiel

ATEC Regulation 750-1, Army Materiel Maintenance Policy

Attachment 1 – Performance Requirements Summary (PRS)

Performance Objective: Defines what specific results or outcomes that will satisfy the overall requirement.

Performance Standard: What level of performance is required to meet the Performance

Objective

Performance Threshold: The amount of deviation from 100% compliance that is acceptable

Incentive / Disincentive: Make clear that good and poor performance will be reflected in some way, either monetarily or via Performance Evaluations.

Performance

Objective

Standard

Performance

Threshold

% Deduction from monthly invoice for not meeting

Performance

Standards and

Incentives /

Disincentives

1. PWS Para. 5.1.

Objectives.

During the contract period of performance, the contractor will calibrate not to exceed a maximum of two hundred fifty (250) electronic data recorders model number

EDR-3DM1, not to exceed a maximum of one hundred twenty-five (125) electronic data recorders model number EDR-3CM4, not to exceed a maximum of seventy-eight

(78) electronic data recorders model number EDR-5D-200-18, and not to exceed a maximum of two hundred fifty (250) barometric altimeters (model number SSP-

P1R1). For each calibration, the contractor shall provide a certificate of calibration showing the calibration date and documenting the traceability to the NIST.

Specific delivery dates to ensure timely

100%

COMPLIANCE

Payment shall not be made unless 100%

Government acceptance is approved.

https://www.iso.org/standard/62085.html delivery of calibrators will be annotated on issued delivery orders.

2. PWS Par 1.9

Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the

Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements.

It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

100%

COMPLIANCE

Payment shall not be made unless 100%

Government acceptance is approved.

3. PWS Par 1.12

Combating

Traffic in Person

(CTIP)

1.12 Combating Trafficking in Person

(CTIP). IAW FAR 52.222-50, Combatting

Trafficking in Persons, the United States

Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause. Contractors, contractor employees, and their agents shall not-

(1) Engage in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procure commercial sex acts during the period of performance of the contract;

(3) Use forced labor in the performance of the contract;

(4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee’s identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority

100%

COMPLIANCE

Note: Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PRS. The government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.