PWS DSCA Loan Modeling.Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Defense Security Cooperation Agency (DSCA)

International Loan Modeling & Budget Management (ILMBM)

July 2024

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide International Loan Modeling & Budget Management (ILMBM) in support of DSCA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete ILMBM as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Defense Security Cooperation Agency (DSCA) has program responsibilities regarding the sale and transfer of defense articles and services to international customers. As part of its overall responsibilities, DSCA is the Department of Defense (DoD) agency delegated the responsibly to manage the transfer, sale, and lease of military end-items under Sections 516 and 623 of the Foreign Assistance Act (FAA) of 1961 (22 U.S.C 2321j) as amended, and Chapters 2, 3, and 6 of the Arms Export Control Act (AECA).

DSCA works in coordination with the Department of State (DoS), Department of Treasury (DoT), and Office of Management and Budget (OMB) to provide direct loans to partner nations (PN) using Foreign Military Financing (FMF) funds. These loans abide by the regulations set forth in the Federal Credit Reform Act (FCRA) OMB Circular 129. The DSCA needs support with loan establishment and modeling.

1.2.1 Tasks: The primary tasks related to ILMBM are:

A. Subsidy Scenario Modeling

B. Negotiate Loan Terms

C. Draft Loan Agreement Documents

D. Finalize Subsidy Model/Finalize Loan

E. Loan Execution Disperse Loan

• Conduct monthly reconciliations, ensure returning of funds, provide billing and recovery, prepare trial loan balances, modify loans, re-estimate subsidies, and conduct mid-session review.

1.2.2 Objectives: The objective of this requirement is to provide technical, loan modeling, financial, management, and accounting support to DSCA.

1.3 Scope: The Contractor will perform technical, professional, and administrative support services tasks that will enable the DSCA’s FMF Direct Loan program to operate.

1.4 Period of Performance: The period of performance (POP) shall be for a base year plus four option years.

The Period of Performance reads as follows:

Base Year: September 30, 2024 – September 29, 2025 Option Year 1: September 30, 2025 – September 29, 2026

Option Year 2: September 30, 2026 – September 29, 2027 Option Year 3: September 30, 2027 – September 29, 2028 Option Year 4: September 30, 2028 – September 29, 2029

FAR 52.217-8: September 30, 2029 – March 30, 2030

1.5 General Information:

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is to be delivered within thirty (30) days of contract award; three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative (COR) within five (5) working when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Quality Control (QC) system.

1.5.1.1 Inspection and Acceptance Criteria: The COR or technical representative will require up to five (5) business days from receipt of all deliverables for review and comment/acceptance. Government acceptance will be based upon the deliverables meeting accepted professional standards for technical content, workmanship, and relevance to stated functional task requirements.

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.2.1 Identification of Non-Disclosure Requirements: The activities in this PWS will require the Contractor to receive Government Furnished Information (GFI), and access data and information proprietary to other Contractors or Government agencies and/or of such a nature that its dissemination or use, other than in performance of this PWS, would be averse to the interests of the Government and/or others. The Contractor, including Contractor personnel, subcontractors, and consultants, will not divulge or release data or information developed or obtained in performance of this PWS except to Government authorized personnel or upon written approval of the CO or COR. The Contractor will not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this PWS. The limitations above do not apply to data or information that has been made public by the Government. All products, deliverables and work produced, as well as associated back-up documentation will be considered the property of the Government. The Contractors will be expected to sign Non-Disclosure Agreements (NDA) within one (1) business day of onboarding.

1.5.3 Recognized Holidays: Contractor is not required to work on federal holidays. However, if a program occurs over a holiday period, a limited number of personnel may be needed to support a program. Prior coordination shall be made and approved between the COR and KO.

New Year’s Day, January 1.

Martin Luther King Jr.’s Birthday, the third Monday in January.

President’s Day, the third Monday in February.

Memorial Day, the last Monday in May.

Juneteenth National Independence Day, June 19.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

1.5.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0900 and 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. This requirement will have a blend of remote and on-site employees. As such workers will maintain a 40-hour work week for the location where they are physically located. However, there may be times when work hours will need to mirror other time zones and the Contractor must be able to flex work hours accordingly. Workers typically work eight (8) hours per day, 40 hours per week but can be flexed to support the mission and follow staffing hours of DSCA personnel. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be executed primarily at the DSCA Headquarters (HQ), 201 12th Street South, Suite 300, East Tower Arlington, Virginia 22202. Regular and situational telework are options in accordance with Washington Headquarter Services (WHS) and customer requirements. Upon approval occasional travel will be required.

1.5.5.1 Telework: The Government may permit telecommuting (telework) to contractors when determined to be in the best interest of the Government in meeting work requirements (e.g. COOP).

The contractor must identify to the COR any task/work requirements that may be performed at an alternate worksite.

The Individual Contractor Personnel shall provide services from their authorized telework worksite location IAW Department of Defense Instructions (DoDI) 1035.01 Telework Policy.

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/103501p.pdf

1.5.6 Type of Contract: The Government will award a Firm Fixed price contract.

1.5.7 Security Requirements: The overall classification of work associated with this PWS is at the SECRET level. The Contractor shall have a current facility clearance of SECRET at the time of proposal to work this effort. All personnel assigned to this contract must be U.S. citizens.

1.5.8 Special Qualifications: Within ten (10) business days of award of this contract or ten (10) days of employment, the Contractor shall ensure that all Contractor employees complete annual Government-furnished training in Information Assurance, Privacy Act, Operational Security and other assigned training required. Any Contractor behavior deviating from standards taught in the course shall be grounds for termination of the contract. Contractor must maintain a cyber-threat security awareness certification plan.

The Contractor is expected to provide a fully trained workforce to the Government; therefore, personal development training costs and hours are not billable to the Government. The following key positions have been identified.

Key Personnel are required to hold a Secret Clearance. All Contractor employees will be required to sign a Non-Disclosure Agreement (NDA).

1.5.9 Post Award Contractor/Periodic Progress Meetings: The Contractor agrees to attend any post award Contractor convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.10 Contracting Officer Representative (COR): Refer to DFARS Clause 252.201-7000 “Contracting Officer’s Representative”.

1.5.11 Contract Personnel:

1.5.11.1 Key Personnel: The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed or specified personnel or facilities, the Contractor shall (1) notify the Contracting Officer reasonably in advance and (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the Contracting Officer's prior written acknowledgement of qualifications. Please see the below chart for the two (2) key personnel positions.

PWS PART/

TASK #

Position Qualifications

5.3 – 5.7 Accountant Ten (10) years experience in accounting and financial laws, policies, and regulations

Eight (8) years experience providing recommendations and advisory services to clients in finance.

A master’s degree in business related field from an accredited institution.

5.3 – 5.7 Financial Modeling Specialist

Fifteen (15) years experience financial modeling to inform decision-making.

Twelve (12) years experience in strategic planning, including scenario planning, budget calculation, and allocate of resources.

A master’s degree in a business-related field from an accredited institution.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to obtain, use, and display a CAC throughout the performance of this requirement.

1.5.13 Contractor Travel: The Contractor shall be required to travel CONUS during the performance of this contract to provide service support for programs as required. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

An amount will be designated in a separate CLIN to cover costs for Contractor travel. Travel costs are reimbursable at the Contractor’s actual cost with no allowance for profit or fee, per FAR 16.601(b). Actual travel will be coordinated with the Program Office and approved by the COR.

1.5.14 Other Direct Costs (ODC): N/A

1.5.15 Data Rights: Reference FAR 52.227.14 Rights in Data clause.

1.5.16 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.17 Phase-In: N/A

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. BUSINESS DAY. The term business day means Monday through Friday, except the legal public holidays specified in PWS section 1.5.3.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10.QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFS Audited Financial Statements CAC Common Access Card CDAC Comprehensive Defense Applications Courses CFD Country Finance Director CFR Code of Federal Regulations CO Contracting Officer COA Course of Action CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CSC Credit Subsidy Calculator CUI Controlled Unclassified Information DAI Defense Agency Initiative DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information System for Security DMDC Defense Manpower Data Center DOD Department of Defense DOS Department of State DOT Department of Treasury DSCA Defense Security Cooperation Agency DSCU Defense Security Cooperation University EM Enterprise Management Directorate ETL Emerging Technology Lab FAR Federal Acquisition Regulation FMF Foreign Military Financing FOIA Freedom of Information Act FOUO For Official Use Only FSO Facility Security Officer GFE Government Furnished Equipment IA Inter-Agency IMS Integrated Master Schedule JTR Joint Travel Regulation KO Contracting Officer MILDEPs Military Departments MSR Mid-Session Review NACLC National Agency Check with Local Agency and Credit Check NDA Non-Disclosure Agreements NDAA National Defense Authorization Act NDSRS National Defense Strategy and the Regional Strategies NRAC National Resilience or Resistance Course NSHQ NATO Special Operations Headquarters OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OMB Office of management and Budget PB President’s Budget PII Personal Identifiable Information PIPO Phase In/Phase Out PIV Personal Identity Verification

PKI Public Key Infrastructure PN Partner Nation POA Period of Availability POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program ROC Resistance Operating Concept SCI Sensitive Compartmental Information SF Standard Form SME Subject Matter Expert SOF-TEC Special Operations Forces - Training and Experiment Center T3 Tier 3 TE Technical Exhibit TILT-C Transformational Irregular Warfare Leaders Thought Course USG United States Government VAR Visitor Authorization Request WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide access to Defense Security Cooperation Agency.

3.2. Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3. Utilities: The Government will provide all utilities in the facility available for the Contractor’s use in performance of tasks outlined in this PWS.

3.4. Equipment: The Government will provide the Contractor access to scanners, fax machines, printers, computers, audio visual, and other equipment.

3.5. Materials: The Government will provide the Contractor access to regulations, directives or other policy documents required to complete PWS tasks.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Contract Management: The Contractor shall provide support services as needed for the International Loan Modeling & Budget Management (ILMBM) in support of DSCA via qualified administrative, technical, management, to include support staff to plan, prepare, and execute services set forth in Part 5 of the PWS.

5.1.1 Monthly Status Report. Reports are to be submitted to the DSCA COR no later than the 5th workday of every month. Reports must be submitted on the prime contractor's letterhead. Failure to provide reports correctly will necessitate a resubmission by the contractor. The monthly report will include the following, at a minimum:

Contract number Task description List of the work accomplished during the reporting period and/or significant events.

List of the work to be accomplished in the next reporting period.

Deliverable progress Areas of Concern

5.1.2 Continuity Plan. A continuity plan ensures that operations and essential functions under all conditions are performed efficiently with minimal disruption, especially during an emergency. The current changing threat environment and recent emergencies, including acts of nature, accidents, technological emergencies, and military or terrorist attack-related incidents, have increased the need for viable continuity capabilities and plans that enable organizations to continue their essential functions in an all-hazards environment and across a spectrum of emergencies. This document ensures DSCA can conduct its essential missions and functions under all threats and conditions, with or without warning.

5.1.3. Executive Level Briefings. The Contractor shall support the development of executive level briefings and metrics for monitoring and oversight.

5.2. Task 1: Program Management Support: The Contractor shall ensure effective and efficient operations for the project and tasks described in this PWS.

The Contractor shall:

5.2.1 Submit a project plan within 30 days after the contract award that includes associated milestones and dates required to track progress and accomplishments of deliverables. The Project Plan shall be updated as necessary.

5.2.2 Participate in weekly team meetings to discuss day-to-day operations, including the review of performance metrics, open tickets, and other issues impacting day-to-day operations. The Contractor shall provide an agenda 48 hours prior to the meeting and document/submit meeting minutes as stipulated in the Meeting Minutes protocol.

5.2.3 Participate in monthly COR and Program Manager meetings to discuss contract performance.

Discussions may include strategic changes, contract staffing, monthly status reports, and other topics that may impact contract performance. The Contractor shall provide an agenda 48 hours prior to the meeting and document/submit meeting minutes according to the Meeting Minutes protocol.

5.2.4 Work Breakdown Structure: The Contractor shall prepare a work breakdown structure (WBS) as needed to effectively organize project tasks and ensure transparent alignment with objectives.

5.2.5 The contractor shall ensure that business process flows are readily available upon request to the Contracting Officer's Representative (COR) and Government Lead to facilitate oversight and understanding of operational procedures.

5.2.6 Schedule Management: The Contractor shall design, edit, maintain, and adhere to the established Integrated Master Schedule (IMS), which will reflect all tasks required to complete the effort, capturing both Contractor and Government activities.

5.2.7 The contractor shall be responsible for the creation and maintenance of various reports, including the weekly reports, training reports, organization impact assessments, communication reports, and accounting reports on an as needed basis. They shall also prepare meeting materials, agendas, and minutes to support project communications and documentation.

5.3. Task 2 -Subsidy Scenario Modeling: The Contractor shall:

5.3.1 Assist with engage with the DoS and DoT to initiate scenario modeling.

5.3.2 Receive and review cost estimates for expected articles/services from respective Military Departments (MILDEPs).

5.3.3 Develop the following loan modeling parameters: type (direct or guarantee), amount, maturity term, interest rate, potential principal payment grace periods, and target obligation date.

5.3.4 Send the established modeling parameters to DoT.

5.3.5 Rework and rebuild new model scenarios in conjunction with DoT so that the terms are consistent with OMB’s guidance if OMB does not approve the initial model scenarios.

5.4. Task 3 – Negotiate Loan Terms: The Contractor shall:

5.4.1 Model new scenarios if PN desire different terms. This action should include OMB’s consultation.

5.4.2 Develop additional loan modeling parameters: type, amount, maturity term, interest rate, potential principal payment grace periods, target obligation date for continued PN negotiations if needed.

5.4.3 Send the reworked modeling parameters to DoT.

5.4.4 Confirm that new modeled subsidy cost is supported by the DoS SA and L review. OBM must confirm technical soundness and policy alignment. The modeling must be reworked if DoS SA and L and/or OMB do not approve of new terms.

5.4.5 Draft loan agreement documents. Verify that DoS does not have legal concerns.

5.4.6 Finalize the subsidy model for OMB’s approval of the modeling of the costs of the credit facility.

5.5. Task 4 Credit Facility Approval:

5.5.1 Develop satisfactory costs with DoT and re-enter PN negotiations if the OMB RMO determines that the modeled costs are unsatisfactory.

5.5.2 Continue PN negotiations around new loan modeling parameters and scenarios for submission to OMB review and formal approval.

5.6. Task 6 Process Mapping for Loan Establishment:

5.6.1 Aid DSCA CMP/SA for the preparation of and submission of the apportionment request Standard Form-132 (SF-132) to OMB.

5.6.2 Prepare and submit a U.S. Treasury borrowing SF-1151 in GWA/CARs to DoD FMFLDF – TAS (11X4122) ensuring actual amount needed for borrowing compared to the approval total loan amount.

5.6.3 Assist the DSCA CMP/SA Funds Control and Distribution Lead with the establishment of DoD FMFLDF – TAS (11X4122) appropriation and loads the approved total loan direct amount in DSCA’s Defense Agency Initiative (DAI) financial management accounting system.

5.6.4 Collaborate with the DSCA Budget Analyst to allocate funds in DoD FMFLDF–TAS (11X4122) for the approved total loan amount in DAI.

5.7. Task 7 Process Mapping for Loan Execution:

5.7.1 Review the degree of relative liquidity (DRL) and coordinates the FMF Funds Authorization Letter for the CMP/SA Budget Analyst for approval.

5.7.2 With approval, DSCA CMP/SA notifies DFAS SCA Country Support, Cash Accounting Section, who then processes an Intra-Governmental Payment and Collection to transfer funds.

5.7.3 Support the DSCA Budget Analyst with appropriate stakeholders to ensure actions are taken to make necessary corrections if discrepancies are identified during monthly reconciliations of the current FMF program.

5.7.4 After the FMF loan’s approved Period of Availability (POA) expires, the DSCA CMP/SA verifies the current status of all expired FMF loan obligations and ensures all available funds are returned against the DSCA’s Treasury’s borrowing authority.

5.7.4.1 Performs reconciliations of the current status of the FMF loan program within the current FY.

5.7.4.2 When FMF loan obligated funds are expired, ensure actions are taken with DoS to get the expired FMF loan decreased to the actual amount disbursed and written approval is provided to DSCA to decrease the FMF Loan’s value.

5.7.5 DFAS Cash Branch provides billing for all loans except those identified by DSCA. For loans identified by DSCA, the FPRE/RE Country Finance Director (CFD) will send a “Payments Due Notification” letter to the Partner.

5.7.6 In the event of a payment schedule update, the DSCA FPRE/RE CFD coordinates the updated payment schedule with DoT and sends a copy to the DSCA FPRE/RE FMF team to update the FMFCS and Defense Agencies Initiative (DAI).

5.7.8 Re-model loan’s subsidy cost according to preposed modified terms if a modification is needed.

5.7.8.1 OMB will approve the new modeling and new loan documents are updated prior to implementation. If OMB does not approve the modeling of the new costs, DSCA FPRE/RE, DoS, and DoT will rework to meet OMB’s guidance.

5.7.9 On an annual basis, based on the OMB approved Credit Subsidy Calculator (CSC), DSCA CMP/SA submits a subsidy re-estimate apportionment to OMB prior to the President’s Budget (PB). Upward re-estimates indicate additional subsidy is required.

5.7.9.1 Update the MAX CSR application with a re-estimated CSC output file based on updated cash flow models.

5.7.9.2 Update the MAX A-11 database with updated budget amount from the PB re-estimate model.

5.7.10 Update credit subsidy models, per OMB guidance, and provide updated projections to OMB if necessary. The Mid-Session Review (MSR) serves to identify any material changes to the expected net financing disbursements relative to those projected for the most recent President’s Budget.

5.7.10.1 Obtain OMB guidance via Budget Procedure Memoranda posted to the MAX website.

5.7.10.2 Reference the updated model output to determine if financing account disbursements exceed OMB provided thresholds.

5.7.10.3 DSCA FPRE/RE updates OMB via an MSR change sheet which is emailed to OMB if an updated is required. This step (OMB update) is needed during the disbursement period of the loan or if a PN fails to make a payment.

5.7.11 Annually (By 31 August) – DSCA CMP/SA checks balances in financing account to determine whether a repayment (or less likely a borrowing) is needed. DSCA CMP/SA submits in the DoT CAR system.

5.7.12 Annually (September) – Using the CSC to compare disbursements against assumptions, DSCA CMP calculates the Interest Rate Re-Estimate (IRR) and then the Single Effective Estimate (SER). The IRR and SER are one-time calculations when funds reach 90% disbursed during a fiscal year.

5.7.12.1 Upon completion, DFAS Audited Financial Statements (AFS) updates the Bureau of Public Debt.

5.7.13 Annually (15 – 30 September, after OMB releases CSC) – DCSA CMP/SA updates the cash flow models for current year activity and uses the new CSC to calculate interest amounts.

5.7.13.1 DSCA CMP/SA and DoT calculate the amount of interest owed and earned in the financing account. Any interest owed is validated by the Treasury Borrowings division.

5.7.14 Annually (3pm last business day in September) – DFAS submits interest payments for outstanding borrowings and request payment for interest earned on financing account balances.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures:

• https://www.whs.mil/COVID-19

• https://comptroller.defense.gov/Portals/45/documents/fmr/current/10/10_12.pdf

• https://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-H/section-

2635.807

• https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-73/subpart-G/section-73.735-701

• https://www.acquisition.gov/far/part-35

6.2 Office of Management and Budget (OMB) Circulars

A-11 (https://www.whitehouse.gov/wp-content/uploads/2018/06/a11.pdf) A-129 (https://www.whitehouse.gov/wp-content/uploads/2017/11/Circular-019.pdf), Federal Credit Reform Act of 1990 (https://www.fiscal.treasury.gov/files/ussgl/fcra.pdf), Chief Financial Officers Act of 1990 (https://www.congress.gov/101/statute/STATUTE-104/STATUTE-104-

Pg2838.pdf), Federal Information Security Management Act (https://www.congress.gov/113/plaws/publ283/PLAW-113publ283.pdf) Federal Financial Management Improvement Act (https://www.congress.gov/104/bills/hr4319/BILLS-

104hr4319ih.pdf).

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment 4/Technical Exhibit 4 – Projected Level of Effort

7.5 Attachment 5/Technical Exhibit 5 – Proposed Non-Key Personnel Qualifications

7.7 Attachment 6/Technical Exhibit 6 – Proposed Travel

7.8 Attachment 7/Technical Exhibit 7 – Security Requirements

7.9 Attachment 8/Technical Exhibit 8 – FMF Direct Loan Processing Mapping (Draft)

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required usually a shall statement)

Performance Standards

Performance Threshold

Method of Surveillance

PRS# 1. Provide support personnel to meet PWS requirements.

All Contractor personnel possess the skills needed to perform the required tasks as specified in the PWS.

All Contractor personnel possess the needed skills to perform loan modeling and budgeting support.

The Contractor's work skills and qualifications are suitable to support the full range of work and tasks specified in the PWS.

The Contractor's personnel are qualified and adept at presenting timely, clear, accurate, and factual models and reports. Errors should be few.

100% Inspection by the Government

PRS#2 Submit a monthly status report.

The Status Report accurately reflects progress, status;

proactively identifies and addresses any problems or issues encountered; and recommended resolutions are feasible and likely to succeed in resolving issues.

Report is submitted at the end of each month.

Reports are grammatically.

correct and professional in appearance.

Draft documents contain minor typographical errors; Final documents are error free

PRS#3 The Contractor shall attend all contract tasks related meetings and provide the meeting minutes to Government within 48 hours of meeting.

Attend all contract tasks related meetings and provide minutes to Government within 48 hours

No deviation from PWS.

Random Inspection

PRS# 4 Prepare and Submit deliverables as described in

PWS

Deliverables are timely in accordance with agreed upon schedule and/or project plan.

Briefings are thorough, accurate and well organized; articulate clear conclusions and/or recommendations, as appropriate; are comprehensive, coherent and conducted with skill and Competence and are developed and formatted with professionalism reflecting Government guidance as appropriate.

Draft models and reports are comprehensive, coherent, accurate, and submitted for inspection/review by Government chain of inspection.

Draft documents contain minor typographical errors; Final documents are error free.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

PWS

SECTIO

N

DELIVERABLE TITLE

FREQUENCY

# OF

COPIES

MEDIUM/

FORMAT

SUBMIT TO

1.5.1 Quality Control Plan 30 days after award 3 MS Word COR and KO

1.5.8 Annual Training

10 days following award 1 System Format COR

1.5.9 Meetings As needed 1 MS Word

COR and Gov’t

POC

1.5.2.1 Non-Disclosure Agreement Within 1 day of

onboarding

1 System Format COR and KO

5.3 Develop loan modeling parameters to send

for DoT and OMB’s approval.

As needed.

1 MS Word

Gov’t POC and

COR

5.3.5 Re-work loan modeling parameters if

requested by OMB.

As needed.

1 MS Word

Gov’t POC and

COR

5.4.3 Send re-worked modeling parameters to

DoT and OMB for their approval.

As needed.

1 MS Word

Gov’t POC and

COR

5.5.1 Develop satisfactory model costs with

DoT if the OMB renders them unsatisfactory.

As needed.

1 MS Word

Gov’t POC and

COR

5.6.1 Assist preparing and submitting the

apportionment request (SF-132) to OMB.

As needed.

1 MS Word

Gov’t POC and

COR

5.6.4 Prepare and submit a U.S. Treasury

borrowing SF-1151 in GWA/CARs to DoD FMFLDF – TAS (11X4122).

As needed.

1 MS Word

Gov’t POC and

COR

5.6.6 Assist with the establishment of DoD

FMFLDF – TAS (11X4122) appropriation and loads the approved total loan direct amount in DSCA’s DAI financial management accounting system.

As needed.

1 MS Word

Gov’t POC and

COR

5.7.1 Review the DRL and coordinates the FMF

Funds Authorization Letter for the CMP/SA Budget Analyst for approval.

As needed.

1 MS Word

Gov’t POC and

COR

5.7.3 Correct discrepancies identified during the

monthly reconciliations of the current FMF program.

Monthly.

1 MS Word

Gov’t POC and

COR

5.7.4 Ensure actions are taken with DoS to get

the expired FMF loan decreased to the actual amount disbursed and written approval is provided to DSCA to decrease the FMF Loan’s value.

As needed.

1 MS Word

Gov’t POC and

COR

5.7.9 Submit a subsidy re-estimate

apportionment to OMB prior to the PB.

Annually or as requested 1 MS Word

Gov’t POC and

COR

5.7.9.1 Update the MAX CSR application with a

Annually or as requested 1 MS Word

Gov’t POC and

COR

re-estimated CSC output file based on updated cash flow models.

5.7.9.2 Update the MAX A-11 database with

updated budget amount from the PB re-estimate model.

Annually or as requested 1 MS Word

Gov’t POC and

COR

5.7.10 Update credit subsidy models, per OMB

guidance, and provide updated projections to OMB if necessary.

Mid-Session Review 1 MS Word

Gov’t POC and

COR

5.7.11 Check balances in financing amount.

Annually by 31 August. 1 MS Word; Into

DoT CAR system

Gov’t POC and

COR

5.7.13 Update the cash flow models for current

year activity.

Annually 15 – 30 September after OMB releases CSC.

1 MS Word Gov’t POC and

COR

5.1.1 Monthly Status Report

5th day of each month 1 MS Word

COR and Gov’t

POC

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

This is an estimated workload based on previous work completed for this task. The vendor should consider that this is a firm-fixed price contract and labor categories, and hours are at their discretion – with the exception of key-personnel positions. The data provided is an estimate of what it may take to perform the requirements listed in the PWS. The Contractor is not required to propose the hours nor labor categories below but is encouraged to use sound judgement and business practices when preparing its cost proposal.

**Note: 1,872 Hours is equivalent to one Full Time Equivalent (FTE)**

Contract Line-Item Number

Labor Category (FFP CLIN) Supported Tasks Estimated Hours

X001 Accountant 5.3 – 5.7 1872 X002 OPTIONAL Accountant 5.3 – 5.7 1872 X003 Financial Modeling Specialist 5.3 – 5.7 1872 X004 OPTIONAL Financial Modeling

Specialist

5.3 – 5.7 1872

TECHNICAL EXHIBIT 4

PROJECTED LEVEL OF EFFORT

Estimated level of effort to provide the vendor with a reasonable workload within a month. Level of Effort is contingent upon the DSCA Director’s schedule and DSCA initiatives that may impact the Agency’s mission.

TASK NUMBER ESTIMATED WORKLOAD

NUMBER OF

TASKS PER

MONTH

1.6.1, 5.1, 5.1.1, 5.2.3 Monthly reviews/reports: Ops, Personnel, Budget, Schedule 20

1.5.13, 1.5.14 Monthly Travel approval and tracking 6

1.5.8, 1.5.11, 5.1 Monthly Review, edit, staff and tracking 16

5.7.3 Fix issues identified during the monthly reconciliations of the current FMR program. 24

5.3, 5.4, 5.5, 5.7.8.1 Modeling: create, maintain, update, present 16

5.7.12.1 Audit, Approval, and tracking 4

1.2.11, 5.7.3, 5.7.4.1 Reconciliation reporting 4

5.2.2, 5.2.7 Weekly Review, edit, staff and tracking 8 1.1, 1.5.2.1, 1.5.4, 1.5.11 Personnel Reporting - Audit, edit, staff and track 4 1.5.9, 5.2.2, 5.2.3, 5.2.7 Provide Meeting minutes for any/all meetings hosted or attended. 20

5.1.3 Briefings - Develop, edit, staff, present and track 20

1.2.1, 1.5.8, 1.5.9, 5.2.1, 5.2.2, 5.2.3, 5.2.7, 5.4.5

Document Management - Train, manage, implement and track

1.5.1, 1.5.2 Quality Management - Train, manage, audit and track 6

TECHNICAL EXHIBIT 5

PROPOSED NON-KEY PERSONNEL QUALIFICATIONS

LABOR CATEGORY

MINIMUM

EXPERIENCE/EDUCATION REQUIREMENTS

Accountant (SURGE/Optional)

Ten (10) years’ experience in accounting and financial laws, policies, and regulations

Eight (8) years’ experience providing recommendations and advisory services to clients in finance.

A master’s degree in business related filed from an accredited institution.

Financial Modeling Specialist (SURGE/Optional)

Fifteen (15) years’ experience financial modeling to inform decision-making.

Twelve (12) years’ experience in strategic planning, including scenario planning, budget calculation, and allocate of resources.

A master’s degree in a business-related field from an accredited institution.

TECHNICAL EXHIBIT 6

PROPOSED TRAVEL

Conus travel may be required for 2 FTE.

TECHNICAL EXHIBIT 7

SECURITY LANGUGE

Security Requirements:

The overall classification of work associated with this PWS is at the SECRET level. The Contractor shall have a current facility clearance of SECRET at the time of proposal to work this effort. All personnel assigned to this contract must be U.S. citizens.

Investigation Requirements:

All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 5 (T5) Investigation, formerly known as a Single Scope Background Investigation (SSBI), adjudicated by the Defense Counterintelligence and Security Agency (DCSA) or other federal government adjudication agency as a minimum requirement. The T5 investigation will be maintained current within 5 years, if not personnel will be in Continuous Evaluation status with a more current date or have an investigation initiated Personnel with a favorably adjudicated Tier 5 Reinvestigation (T5R), formerly known as the SSBI-PR or Phased PR (PPR), should be current within the last 5 years, if not personnel will be in Continuous Evaluation status with a more current date or have an investigation initiated.

The contractor is required to have personnel cleared with a temporary or final SECRET clearance at the contract start date.

During the performance of the contract, any released contract personnel’s replacement should also have temporary or final clearance at the level of Secret.

The Contractor Facility Security Officer (FSO) is required to submit a signed Visitor Authorization Request (VAR) to the duty station Security Office, verifying the Contractor(s) personnel security credentials prior to the beginning of each contracting/task order period of performance and as new Contractor employees are assigned to the contract temporary SECRET eligibility may be accepted provided it has been awarded by the DCSA CAS, and DISS reflects the information for the contract awarded company.

Visit Authorization Request (VAR):

Visit Authorization Request (VAR) is required prior to the beginning of each contract/task order period of performance and for any new contract personnel assigned to the contract during the duration after initial VAR submission.

The Facility Security Officer must submit a VAR per the processes outlined below:

The Contractor may use their format with all of the following information provided on company letterhead:

Company Name, address, telephone number, assigned Commercial and Government Entity code, facility security clearance

Contract/Task Order Number Name, Rank, Title or Position, Email, Social Security Number, Date of Birth, Place of Birth, Nationality, Citizenship Clearance and Date Purpose of visit Date/Duration of visit Name of COR/Alternate COR

DSCA Security personnel can be contacted for Industrial or Personnel Security related issues at dsca.ncr.odam.mbx.industrial-security@mail.mil.

All Contractor employees with an incident report in DISS who have had their access to classified suspended will not be permitted access on a DSCA facility or project. The FSO is required to report any derogatory information on all individuals associated with this contract to DSCA COR and DSCA Security.

Information Security and other miscellaneous requirements:

Contractor employees will be required to comply with all Government security regulations and requirement to include NISPOM, 32 CFR 117, and other government security guidelines as directed. Initial and security training and briefings will be provided by Government security personnel. Contractor employees will not transmit or receive any government documents to any personally owned devices. Contractor employees will be required to complete all initial and periodic security training and briefings.

Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal, and the Contractor will not be able to provide service on this contract/order.

DSCA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflicts with the interest of the Government.

The Contractor shall comply with DOD 5400.7-R, Chapter 4, DOD Freedom of Information Act (FOIA) Program, and DOD 5200.48, Controlled Unclassified Information requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI and FOUO material.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. This also includes the loss of any DOD identification cards.

Physical Security:

The contractor shall be responsible for safeguarding all government property provided for the contractor’s use. Government facilities, property, and materials shall be protected in accordance with government security procedures. The Government will provide contractor personnel with appropriate identification badges that allow access to the facility for the period of performance of the contract. All badges are to be displayed at all times while in DSCA spaces. The Contractor shall also ensure all Government equipment and materials are secured at the end of each day.

Contractor employees departing DSCA will be required to out process with DSCA Security. The Common Access Card (CAC), DSCA Badge, and other access cards issued to contractor personnel are government property and must be returned either upon departure from the program or at the conclusion of the contract (whichever comes first).

The contractor shall immediately report the occurrence of a lost access badge to the Contracting Officer Representative (COR), or other government security personnel. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 522a and applicable agency rules and regulations.

Operations Security:

The contractor must comply with the requirements in DoD 5220.22, National Industrial Security Program; and DoD 5205.02, Operations Security (OPSEC) Program during the performance of work. The contractor will adhere to the following minimum requirements in support of the DSCA OPSEC Program:

a. Personal electronic devices into government spaces, laptops, tablet PCs, cellular phones, two-way radios, cameras, recording devices, and data recording/storage devices is STRICTLY controlled and forbidden in most cases.

Company issued equipment required for the performance of work must be approved by the government Security Officer. Photography and recording are not allowed except for official and approved use only.

b. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business and controlled unclassified information may only be transmitted as directed in the PWS or designated by the government official.

c. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information, refer to paragraph (d) below. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Technical Point of Contact, as applicable.

d. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties.