PWS Draft (SSN)_W9124J24RSECU_10Apr24 all reviewed.pdf

PERFORMANCE WORK STATEMENT (PWS)

Army Public Affairs Center-Student Company Barracks Video Security System

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide installation, maintenance, and repair of a video recording and security system for two barracks. The government shall not exercise any supervision or control over the contract service providers performing the services herein. As such, contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the installation and maintenance of the video monitoring system and security system as defined in this performance work statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Army Public Affairs Center (APAC) - Student Company (StuCo)

Barracks have an older video monitoring and security system, which requires replacement to conform with current U.S. Army standards.

2. Objectives:

Modernize and update badging access system for two barracks.

Replace and install a video recording system, including a computer to run system and tne ability to record video for 180 days.

3. Scope: Contractor shall replace badging and access control system. Services include installation of access and monitoring for each door throughout both facilites. The contractor shall ensure building is secure via access control to meet Army health and safety standards.

4. Period of Performance: One (1) year for installation and maintaence with two (2) 12-month option years for continued maintenance and repair support.

5. General Information: All work performed by the contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards, and procedures contained in pertinent manuals utilizing schematics, or drawings as provided by the Contracting Officer’s Representative (COR) and/or the Office of the Chief of Public Affairs (OCPA) program managers. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and procedures guides shall be utilized and will be provided. When a publication provided by the Government is subsequently revised, supplemented, replaced, or rescinded, the Contractor, upon notification or receipt, shall comply with the current publication. The Contractor shall be required to correct any government discrepancies noted. Applicable publications are listed in Section 6 of the PWS.

6. Quality Control: Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246- 1, Contractor Inspection Requirements). The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government its quality control documentation. The QCP is to be delivered, within 30 days after contract award. QCP shall be submitted to the contracting officer (KO) and contracting officer representative (COR) within five (5) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system. As a minimum, the Contractor shall develop quality control procedures and a QCP that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary (PRS).”

6.1 The initial QCP shall be included in the proposal submission.

6.2. If needed, a revised QCP will be submitted no later than 30 days after award of the contract.

6.3. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

7. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

8. Federal Government Holidays: Contractor may be required to perform work if service calls fall on holidays.

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

9. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1730 Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

10. Place of Performance: The work to be performed under this contract will be performed on a Government site location. The on-site location is the Army Public Affairs Center-Student Company Barracks buildings 8606 and 8609, 6th Armored Cavalry Road, Ft Meade, MD, 20755.

11. Type of Contract: The government intends to award a Firm Fixed Price contract.

12. Personal Identity Verification (PIV)

12.1 The Contractor shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and HQDA OCPA.

12.2 The Contractor shall insert this clause, Federal Acquisition Regulation (FAR) 52.204-9 as required by FAR 4.1303, in all subcontracts when the subcontractor is required to have physical access to a Federally- controlled facility or access to a Federally controlled information system.

12.3 IAW HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation has been completed in the last ten (10) years, all Contractor employees shall be the subject of the appropriate background investigation conducted by the Government.

12.4 No Contractor employee shall commence work until the personnel security questionnaire (PSQ) has been completed, reviewed, and submitted to the Office of Personnel Management.

12.5 When access to classified information is required or the Contractor employee will be providing full- time, on-site support at a secure Government facility, the Contractor shall process the investigation request through the Defense Counterintelligence Security Agency

(DCSA).

12.6 When contract support does not involve access to classified information and support is not provided at a secure Government facility, the Government will process the investigation request with assistance from the Government COR.

12.7 In addition to the submission of the required PSI, Contractor employees not meeting the minimum requirements of HSPD-12 and FIPS Pub 201-1 shall be the subject of a National Crime Information Center (NCIC) check by the appropriate security office prior to beginning work regardless of the sensitivity of the work being performed.

12.8 Non-US citizens shall not be used in the performance of this contract unless the provisions of Army Regulation (AR) 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required support.

13. Visit Notification. Government is responsible for ensuring contractor has access to Ft. Meade base control system and barracks facilities.

14. Special Qualifications: Vendor should have the necessary experience to install and repair security sysems.

15. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

16. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

17. Key Personnel: The follow personnel are considered key personnel by the government:

Security Repair Technician and Project Coordinator. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

18. Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

19. Anti-Terrorism and Operations Security Requirements:

19.1 All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually after. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

19.2 Contractor Employees Who Require Access to Government Information Systems. All

Contractor employees with access to a Government info system shall be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and shall successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter: https://ia.signal.army.mil/.

19.3 Operational Security (OPSEC) Training. Per AR 530-1, OPSEC, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training and adhere to organization’s security program. http://cdsetrain.dtic.mil/opsec/

19.4 For Information Assurance (IA)/Information Technology Training. All Contractor employees and associated subcontractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working in IA/IT functions shall comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

https://ia.signal.army.mil/

19.5 For information assurance (IA)/information technology (IT) certification: Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

19.6 Require Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

19.7 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

19.8 For Contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

19.9 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer https://www.lms.army.mil.

19.10 Sexual Harassment, Assault, Response, Prevention (SHARP) training: For all government contractors. Per AR 600-20, contractor employees must receive annual SHARP training by designated government personnel.

20. Supervision of Contractor Employees: While the government will not directly supervise or control contractor or subcontractor employees performing work under this contract, it will maintain oversight to ensure compliance with contract specifications and standards. These employees shall remain solely accountable to the contractor, who in turn is responsible for their performance and conduct. The contractor shall be directly accountable to the government for the actions and compliance of both contractor and subcontractor employees, ensuring adherence to all terms and conditions of the contract.

21. Contractor Travel: Reserved

22. Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

23. Organizational Conflict of Interest: Purpose. The primary purpose of this clause is to aid in ensuring that:

23.1 The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

23.2 The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

23.3 The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

24. Other Terms and Definitions.

24.1 The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

24.2 (2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

24.3 (3) Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

24.4 Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

24.5 Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

24.6 Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

24.7 General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract.

Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-

24.8 Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

24.9 The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components

24.10 The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

24.11 The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

24.12 The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the Contracting Officer.

24.13 If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

24.14 Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

24.15 Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the bsolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

24.16 Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

24.17 Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

24.18 Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

25. Representations and Disclosures.

25.1 The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

25.2 The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

26. Remedies and Waiver.

26.1 For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

26.2 The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

27. COMBAT TRAFFICKING IN PERSON. In Accordance With (IAW) FAR 52-222-50.

Contractor Requirements, The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

28. IAW FAR 39.2, (Applicable to IT services only): HQIIS shall be compliant with Section 508, an amendment to the United States Workforce Rehabilitation Act of 1973. The Contractor shall ensure all HQIIS applications are accessible to people with disabilities and that current and future requirements to maintain compliance with Section 508 are met.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The government will provide access to government facilities as needed.

3.2 Facilities Building 8606 and 8609: The government will provide access to all buildings to install and repair access control system.

3.3 Utilities: The government will provide power to support access control system: The contractor (to include subcontractors) shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: None

3.5 Materials: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a secret facility clearance from the Defense Security Service. The contractor’s employees, performing work in support of this contract shall have been granted a secret security clearance from the Defense Industrial Security Clearance Office. The DD Form 254, Contract Security Claffication Specification, is provided as attachment.

4.3. Materials: The contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: Estimated, may differ during site visit. ALL EQUIPMENT MAY BE BRAND

NAME OR EQUIVALENT.

EQUIPMENT and LABOR:

1 - OnGuard 32ESI Server System with PC brand name or equivalent- includes PC with Microsoft Windows Client OS (see PC Config) and SQL 2017 Express database loaded with OnGuard Server software license which includes; System Administration; Alarm Monitoring; Map Designer; License Server; Comm. Server; Video Verify Support; E-mail Support; Guard Tour; Login Driver; Account Linkage; support for up to 160 card access readers; ID Credential Center Application; Badge Designer Application; Image Capture; ID Printing; License Server; Cardholder Image Export; Login Driver; Enhanced Imaging Option (Chromakey and Ghosting) and first year support plan for new systems.

2 - OnGuard 32ESI Client Software License brand name or equal - OnGuard Client software license includes; System Administration; Alarm Monitoring; Map Designer; Login Driver; ID Credential Center Application; Badge Designer Application; Image Capture; ID Printing; Cardholder Image Export and Enhanced Imaging Option (Chromakey and Ghosting. (SOFTWARE IS SUPPORTED

ON PC-CONFIG#6 PLATFORM)

1 - DataExchange - Global Data Import/Export Utility

1 - One-time DataExchange import from 1 database into a blank database

3 - Intelligent Dual Reader Controller - powered by 12 or 24 VDC @ 500mA (w/o Rdr Power), size (6" (152mm) W x 8" (203mm) L x 1" (25mm)H); 16 MB standard cardholder flash memory (96MB cardholder table can be enabled in OnGuard 7.4 or higher), 50,000 of Event memory, Two RS-485 ports for downstream devices, maximum of 64 devices, On-board Ethernet, Dual Path capability, on-board two door control with OSDP “brand name or equal”.

Secure Channel encryption or Wiegand; eight inputs, four outputs, cabinet tamper and power fault input monitors.

160 - RDR, RK40-H, PIVCLASS, SEE, LF OFF, HF STD/SIO/SEOS/FIPS/CAK,

485FDX, PIG, BLK, STD-1, LED RED, FLSH GRN, BZR ON, OPT TAMP, OPEN COLL, FIPS

64-BIT, BCD, KPF, BFFRD 1 KEY, DOR COMPL, NO PAR, 8-BIT MSG, 1PM OFF, UART OFF,

WIEG ON

2 - OMNIKEY 3121 smart card reader for registration, TAA compliant. (No Pinpad) 1 - Misc. Items:

conectors, screws, bolts, etc. (brand name or equal).

1 - Security Devices Testing and Inspection

1 - Project Mgt to include submittals, as-builts

1- Labor for Installation, Commissioning and Training 1- HD Video Appliance Pro 16-port 6TB unit, NA. ACC licenses sold separately 4 - 4.0 MP WDR, LightCatcher, Day/Night, Outdoor Dome, 3.3-9mm f/1.3 P-iris lens, Integrated IR, Next-Generation Analytics 8 - 4.0 MP Outdoor Bullet Camera, WDR, LightCatcher, 3.3-9mm f/1.3 P-iris lens, Integrated IR, Next-Generation Analytics 8 - Junction box for the H4A HD Bullet, H4SL HD Bullet, or H4 Thermal cameras. 12 - ACC 7 Enterprise Edition camera license 1 - PC 27" LCD Monitor 8 - Outdoor Camera Installation Kit for CAT5 Cable 500 - Cat6 UV Direct Burial Filled Black 4Pair 1 - Misc. Electrical Items, connectors, boxes,etc. 1 - Project Management 1 - Engineering, Installation and Commissioning Services

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for U.S. Army Public Affairs, APAC, Student Company needs installation of a new physical security system for 2 barracks that hosts soldiers, trainees, and students. This system will control access to buildings, floors, hallways, and individual rooms. The system will include alarms that can be armed and disarmed any time by cadre (leadership of company). System will be brand new and will not utilize any current equipment.

5.2: CQ/computer system:

5.2.1 Vendor to install computer system for monitoring and control of security system at Charge of Quarters (CQ), company leadership office. This will include capabilities for viewing, recording, and control of system.

5.3: Removal of old equipment.

5.3.1 Vendor to remove and uninstall previous security system equipment, which will not be used for new system. Government will handle disposal of old equipment.

5.4: Doors/doors alarms

5.4.1.1 Vendor will install door alarms and door locks on all exterior and interior doors which lead to hallways which house separate genders

5.4.2 Door alarms are installed and doors locked on all exterior doors. All doors leading to sleeping areas (male or female) are equipped with an audible alarm that can be heard at the charge of quarters (CQ), which is a central location accessible to barracks cadre.

5.4.3 Vendor will hardwire doors and alarms which will be accessible from CQ. The are up to 10 interior doors leading to sleeping areas which should be hardwired

5.4.4 Panic door locks will be installed on exterior doors and doors that separate genders. When the alarm sounds, it must be heard at the CQ location. Up to 15 per building, 30 total.

5.4.5 There are up to 8 of exterior doors within each building, 16 total across both buildings All doors leading to sleeping areas (male or female) are equipped with an audible alarm that can be heard at the charge of quarters (CQ) location. CQ location is in the company area where constant supervision is maintained and immediate action can be given in case of emergency.

5.5. CAC enabled door access system

The contractor is required to provide a physical access control system which is an integrated and customizable security management system. The system will deliver solutions that unify access control across buildings 8606 and 8609 using Common Access Card (CAC) access. The system shall be programmed via a new access control computer. Building 8606 has roughly 80 doors and 8609 has roughly 75 doors. Door locking hardware is existing and will not be provided by contractor.

5.6: Maintenance and training

5.6.1 Vendor will conduct a quality inspection every 6 months.

5.6.2. Vendor will conduct yearly training on system to cadre.

5.6.3. Vendor will conduct door alarm maintenance at no cost and emergency work orders for issues up to 4 times per year. Additional visits will be at cost.

5.6.4 Request for repairs to be responded to within 72 hours.

5.7: Video system (optional CLIN) Installation Maintenance, Preventive Maintenance and Repairs for the Closed-Circuit Television (CCTV) Systems

Scope: Vendor to provide installation of CCTV cameras, maintenance, service calls, and repairs/replacement to perimeter Closed Circuit Television (CCTV) systems for multiple dormitories, building 8606 and 8609. The contractor shall have all necessary training, certification, licenses and/or permits required to adequately support current systems, software (including updates) and components outlined in this Statement of Work.

5.7.1. Description of Services: The contractor shall insstall, maintain/repair, or replace defective Closed-Circuit Television (CCTV) system parts as required to include Digital Video Recorders (DVRs), cameras, Uninterrupted Power Supply (UPS), cables, and databases in dormitories. The CCTV systems covered by this contract must be functional at all times with minimal downtime.

5.7.2. The contractor shall conduct an inspection of site and installation plan to conform with AR 350-6, section 3 within 30 calendar days of contract award and provide report to the COR. The report shall at a minimum include camera types/quantities by building number, DVR types by building, working condition of all equipment by building and location maps for all equipment in each building.

5.7.3. The vendor to install video cameras and recording system within and outside buildings 8606 and 8609. Currently there are 27 cameras in 1 building and 30 cameras in 2nd building. Expect comparable layout for new contract.

5.7.3.1 Cameras will be installed only in public access areas, such as entryways, stairwells, etc.

Cameras will not be placed in living areas, locker rooms, changing areas, latrines, or private offices.

All areas with DVMS surveillance will post signs to notify personnel they are subject to monitoring.

Only video monitoring is authorized; audio monitoring systems capable of recording conversations are prohibited.

5.7.3.2 DVMS files are sensitive in nature; access is limited to law enforcement personnel (for example, Criminal Investigation Division (CID), Military Police Investigations (MPI), and Federal Bureau of Investigation (FBI), etc.) and only commanders/supervisors with official need to know.

Security of tapes, keys, codes, and monitoring devices will be controlled. How are these currently controlled?

5.7.3.3 Video storage will occur on a 180-day (6 month) continuous recording loop regardless of the start or ending period of the training cycle. The next 180 days of recorded video coverage will start overwriting the previous 180 days of video footage. Units will maintain DVMS footage for no less than 180 days and up to 5 years, depending on the evidentiary value of the video.

5.7.3.4. For non-evidentiary DVMS footage, units may overwrite the video on the 180th day or later.

However, if an alleged violation of the UCMJ is observed or reported to have occurred within the barracks or company area, commanders must immediately secure such DVMS footage and contact law enforcement to maintain custody and control until completion of any corresponding investigation.

5.7.3.5. Any person accessing the video recording should be trained in procedures relating to storage and handling of recordings in order to decrease the likelihood of improper handling. A log will be maintained of all video recording accessed. Identify training procedures for the system and use of the system.

5.8.1 Preventive Maintenance: Contractor shall perform Preventive Maintenance Inspection/Service (PMI/S) semi-annually, for all DVRs, camera, UPS units, and associated/miscellaneous equipment The first iteration of Preventive Maintenance services shall be completed within 120 days after installation.

5.8.2 Visual checks and operational tests of the CPU, switcher, peripheral equipment, interface panels, recording devices, monitors, and picture quality from each camera.

5.8.3 Clean optics and housings of interior and exterior cameras

5.8.4 Inspect inside of camera housings for debris and moisture, clean as necessary.

5.8.5 Cycle power to cameras to induce self-test mode and identify discrepancies as necessary.

5.8.6 Clean filters, adjust, focus, and set cameras.

5.8.7 Check/repair connections.

5.8.8 Repair maintenance issues

5.8.9 The contractor will maintain appropriate documentation on all preventive maintenance completed to include parts replaced. Documentation shall be provided to COR within one month after preventive maintenance services are performed.

5.8.10 Service Calls: Contractor shall provide a point of contact and telephone number where the Government may initiate a service request. Contractor shall respond and complete service call within 3 calendar days.

Service Calls include:

5.8.11 Identify issue and provide the cadre findings.

5.8.12 After obtaining COR approval, repair, replace, all discovered deficiencies within 3 days. Government will provide bench stock parts to support replacement efforts.

5.8.13 In the event system cannot be brought back fully functional in the 3-day timeline, Contractor shall provide the cadre with a temporary solution to maintain functionality while permanent system is being brought back online.

5.9. Service Contract Report (SCR): (If applicable) System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The Contractor is required to complete all required data in the System for Award Management (SAM) using the following web address: http://www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.