PWS (Draft).pdf

PERFORMANCE WORK STATEMENT (PWS) DRAFT

Pilot Transportation Service

1. BACKGROUND

1.1 All US Ships entering or leaving from the Naval Station at Rota, Spain are required to have a US Navy Harbor Pilot onboard. Transport of the Pilot by marine vessel to/from ships underway is required. Transport of the Pilots is required at all times of day, at any day of the week, including weekends and Holidays.

2. SCOPE

2.1 This is a non-personal services requirement to provide Harbor Pilot transportation by contractor-furnished Pilot Boats.

2.2 The Contractor shall be responsible for providing all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to transport the Harbor Pilot(s) to/from ships underway. Services shall be provided at any time, any day, including weekends and Holidays.

3. PERFORMANCE REQUIREMENTS

3.1 The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform the work outlined in PWS.

3.2 The contractor shall meet all Spanish regulations and laws required for the operation of the vessel (such as, but not limited to, navigation license, registration, insurance, etc.), and shall produce evidence of same for the Government if required.

3.3 Vessel Requirements

3.3.1 The contractor shall provide at a minimum, two (2) oceangoing, power-driven marine vessels to serve as Pilot Boats for the performance of this work specification.

3.3.2 The Pilot Boats shall have the following minimum requirements for each vessel:

3.3.3 Vessel shall be at least forty-five (45) feet in length.

3.3.4 Vessel shall be capable of reaching speeds in excess of twenty (20) knots.

3.3.5 Vessel shall be capable of withstanding extreme weather conditions and rough seas of two point five meters (2.5m).

3.3.6 Vessel shall have an occupancy capacity of at least ten (10) personnel.

3.3.7 Vessel shall have rubber beading/fendering on the hull exterior to prevent metal to metal contact with surface ships and submarines.

3.3.8 Vessel shall have marine certified, deck mounted, fixed metal handrails between 1.2 to 1.4 meters in height installed around the Pilot boat cabin and between 0.6 to 0.9 meters inset from the deck edge around the perimeter of the main deck.

DRAFT

3.3.9 Vessel weather deck must have marine-type non-skid/ non-slip coating on all walking areas of the main deck.

3.4 Crew Requirements

3.4.1 The Pilot Boat shall be manned with a minimum of two personnel, one (1) boat captain and one (1) crew member. Personnel manning the Pilot Boats shall speak and understand English.

3.4.2 All boat captains and crew members must be properly trained and fit to perform the required services.

3.4.3 During the performance of services, no boat captain or crewmember shall be under the influence of any alcohol, drugs, or other substance that impairs their ability to safely operate the boat or conduct any required exercise in the performance of this

PWS.

3.4.4 Training/Certification: All boat captains and crew members must be:

3.4.4.1 Certified in Basic First Aid and Cardiopulmonary Resuscitation (CPR).

3.4.4.2 Trained in proper boarding and landing procedures.

3.4.4.3 Trained in correct positioning of ship and Pilot boat for the transfer of Pilot.

3.4.4.4 Trained in procedures for ensuring safety of the crew and Pilots.

3.4.4.5 Trained in safe operational procedures during Pilot transfers.

3.4.4.6 Trained in recovery-at-sea procedures.

3.4.4.7 Prior to initial use of a Pilot Boat for transportation of the Pilot, all boat captains and crewmembers shall receive training on proper Pilot Boat operations, emergency/safety equipment location, and emergency/safety procedures.

3.4.4.8 The contractor shall keep records of all training and certifications obtained for the performance of this PWS. Copies of those records will be provided to the Contracting Officer Representative (COR) upon request.

3.4.5 Demonstration(s)

3.4.5.1 The contractor’s Pilot Boat crewmembers and boat captains shall perform an initial demonstration of recovery techniques in calm and adverse weather conditions to U.S. Government personnel. Afterwards, recovery technique drills shall be performed quarterly by the contractor.

3.4.5.2 The boat captains and crewmembers will be evaluated by the Harbor Pilot as to their competency in demonstrating the following required evolutions.

3.4.5.3 Operation of the boat and all its systems.

3.4.5.4 Pilot Transfer procedures.

3.4.5.5 Emergency response procedures for:

i. Man-Overboard

ii. Loss of steering during Pilot Transfer

iii. Loss of propulsion during Pilot Transfer

iv. Loss of communications during Pilot Transfer

3.4.5.6 Special procedures required while operating under restricted visibility.

3.5 Period of Availability and Response Time

3.5.1 The contractor shall be available to perform pilot transport services at any time, twenty-four (24) hours a day, seven (7) days a week, and 365 days a year, including all weekends and Holidays (regardless if U.S. or Spanish Holiday).

3.5.2 Port Operations (Harbor Pilot) will notify the contractor of a pick-up requirement no later than three (3) hours in advance of the pick-up time.

3.5.3 For inbound vessel arrivals, the contractor shall arrive at least one (1) hour prior to pick-up time.

3.5.4 For outbound vessel departures, the contractor shall arrive at least thirty (30) minutes prior to the vessel’s departure.

3.6 Security

3.6.1 Before start of period of performance, the contractor shall gain and maintain access to Naval Station Rota in order to provide pilot transportation services.

3.6.2 The contractor is solely responsible for meeting security requirements in order to obtain and maintain base access.

3.7 Safety and Environmental

3.7.1 THE CONTRACTOR SHALL NOT ENDANGER ANY PERSONNEL DURING

PERFORMANCE OF THIS CONTRACT.

3.7.2 The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations such as:

i. 29 CFR 1910, Occupational Health and Safety

ii. 41 CFR 102, Federal Management Regulation (FMR)

iii. DoD 5500.7-R Joint Ethics Regulations (JER)

iv. DoD 5200.08-R, Physical Security Program

v. OPNAVINST 5530.14E CH-2, Navy Physical Security and Law

Enforcement Program

vi. OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and

Safety Investigation, Reporting, and Record Keeping Manual

3.7.3 The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such laws, rules, and regulations as specified above.

3.7.4 Any and all unsafe acts or conditions created or fostered by the Contractor or Contractor personnel shall be sufficient grounds for the Contracting Officer (KO), COR, or Harbor Pilot to halt Contractor’s performance and withhold payments due to the Contractor until such unsafe acts or conditions are corrected.

3.7.5 Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO, COR, or Harbor Pilot immediately.

4. GOVERNMENT PROVIDED PROPERTY, EQUIPMENT, AND SERVICES.

4.1 The Government will grant non-exclusive physical access to dock space and shore power connection points at the “Alpha” Landing of Naval Station Rota solely for the berthing and utility hookup of the Pilot Boats. This access does not constitute the provision of Government-Furnished Property (GFP), Equipment (GFE), or Services (GFS). The Government retains exclusive control, possession, and ownership of the dock space, shore power infrastructure, and utility services at all times.

5. PERFORMANCE MONITORING

5.1 The Contractor shall provide quality service in accordance with this contract and the contract’s Quality Assurance Surveillance Plan (QASP).

5.2 The Contractor’s performance will be monitored by the Harbor Pilots and the COR.

Performance of the Contractor will be measured as per the QASP.

5.3 When the Contractor’s performance is unsatisfactory; a Contract Deficiency Report (CDR) shall be issued. If a CDR is issued, the Contractor shall reply in writing, giving the reason for the unsatisfactory condition, what corrective action has been taken, and what procedures will be instituted to prevent recurrence.

5.4 The Government will not exercise any supervision or control over the contract service providers performing the services herein.

6. PILOT TRANSPORTATION EXHIBIT LINE-ITEM NUMBER (ELIN) (Pricing Determination)

6.1 Individual task orders will include the exact types and quantities of ELINs that the contractor must deliver. The ELINs are defined as follows.

6.2 ELIN XA - Standard Pilot Transport: This ELIN shall be used for pricing of one transport (trip) of the Pilot. One transport (trip) shall cover transportation of the pilot to an inbound vessel, or from an outbound vessel. These are defined as follows:

6.2.1 Transport of Pilot to an Inbound Vessel (One Trip): A trip begins when the contractor arrives at the pilot pick-up location one hour prior to the requested pilot pick-up time.

The Pilot is then transported to the inbound ship’s location for transfer to the vessel.

The trip ends when the inbound ship has been moored at the destination berth, all mooring lines are secured, and the tugboats have been dismissed.

6.2.2 Transport of Pilot from Outbound Vessel (One Trip): A trip begins when the contractor arrives at vessel berth location thirty (30) minutes prior to the ship’s underway time. The Pilot is then recovered from the outbound ship and transported back to the Naval Station Harbor. The trip ends at the time the Pilot disembarks from the Contractor’s vessel at the required drop-off point at the Naval Station.

6.3 ELIN XB - Fee for Cancellations by the Government: This ELIN shall apply If the

Government cancels a service without sufficient notice. Application of the cancellation fee will be determined as follows.

6.3.1 Transport of Pilot to Inbound Vessel: In the event the Government fails to cancel a service at least 60 minutes prior to the pilot pick-up time the cancellation fee applies.

6.3.2 Transport of Pilot from Outbound Vessel: In the event the Government fails to cancel a service at least 30 minutes prior to the ship’s scheduled underway time the cancellation fee applies.

6.3.3 If a pilot pick-up is delayed, but not cancelled, by the Government, then ELIN XD shall apply (see section 6.5 below).

6.4 ELIN XC - Discount on Consecutive Services: If consecutive Pilot Transfers (trips) are performed, then a fixed service discount shall apply.

6.4.1 A consecutive Pilot transfer is defined as any Pilot transfer (trip) that begins within one hour following a previous Pilot transfer (trip).

6.4.2 The discount shall only apply to the subsequent transfer (trip).

6.5 ELIN XD - Fee for Transport Delay by the Government: If a scheduled Pilot transfer is delayed by the Government for more than 30 minutes beyond the scheduled start time, the Contractor will be compensated with a delay fee paid at an hourly rate.

6.5.1 The hourly fee amount will not be pro-rated. A partial hour of delay time will be paid as a whole hour.

6.5.2 The total delay time to be compensated will be calculated starting at 30 minutes past the scheduled start time until the time at which the Pilot transfer begins.

6.5.3 If the Pilot Transfer is cancelled during a time of delay caused by the Government, the contractor will be compensated for the delayed time AND will also be compensated with a Cancellation Fee as specified under ELIN XB.

7. PLACE OF PERFORMANCE

7.1 Services shall be performed at Naval Station Rota, Spain and within the Bay of Cadiz.

8. PERIOD OF PERFORMANCE

8.1 The resultant contract will have an ordering period of five (5) years beginning on the date of contract award.