PWS - Draft.pdf

File Number: FD2030-23-01144-0 0

PERFORMANCE WORK STATEMENT (PWS)

F108 Module 13/15 Low Pressure Turbine Union Assembly (Air Force)

PURCHASE REQUEST NUMBER: FD2030-23-02149

REV: 1

PREPARATION DATE: 24Apri l2024

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) in conjunction with

Air Force Life Cycle Management Center (AFLCMC)/LPSEB

TINKER AFB, OK 73145-3031

File Number: FD2030-23-01144-0 1

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

1 SCOPE

SECTION I

1.1 Introduction

1.2 Instructions

1.3 FAA Form 8130-3

1.4 Reference & Technical Manuals 3

1.5 Quality System and Quality Assurance Plan 3

1.6 Over and Above (O&A) 3

1.7 Reporting 3

1.8 Contractor Manpower Reporting 4

1.9 User and Safeguarding of Information 4

1.10 User Guide 4

1.11 Document Storage 4

1.12 Packaging and Handling 4

1.13 Item Unique Identification (IUID) 5

1.14 Preservation 5

1.15 Shipping and Transportation 5

1.16 Safety 5

1.17 Contractor Identification t 5

1.18 Missions Essential Services 6

1.19 Supply Chain Risk Management 6

1.20 Continuity of Operations 6

1.21 Foreign Influence 6

1.22 Cybersecurity

1.23 Surge Clause

2.0 Service Summary

SECTION II

2.1 Service Summary (SS) Requirements 8

2.1.1 Surveillance Methods 8

2.3 Contractor Performance Evaluation 8

3.0 Government Property

SECTION III

3.1 Government Furnished Material (GFM) 9

3.2 Government Furnished Property (GFP) 9

APPENDICES

APPENDIX A Acronyms 10

APPENDIX B CAV AF 11

File Number: FD2030-23-01144-0 2

1.0 Scope

1.1 Introduction: This Performance Work Statement (PWS) defines the requirements necessary to ensure that delivered repaired F108 Mod 13/15 Low Pressure Union Turbine Assembly are repaired as nearly as possible to original lifeexpectancy consistent with Air Force (AF) requirements set forth herein. This PWS applies to the following NationalStock Numbers (NSN) and Part Numbers (P/N):

INPUT NSN

OUTPUT NSN

INPUT P/N

OUTPUT P/N

2840-01-229-5786PN

2840-01-229-5786PN

305-482-301-0, 305-482- 302-0, 305-482-303-0

305-482-301-0, 305-482-302- 0, 305-482-303-0

1.2 Instructions: The instructions stipulated are brief, concise statements providing general requirements for the disassembly, cleaning, inspection and repair of the F108 Mod 13/15 Low Pressure Union Turbine Assembly.

Chromalloy shall maintain a Federal Aviation Administration (FAA) Part 145 rated repair facility rated to remanufacture CFM56-2B engine components; Chromalloy must have the repair capabilities to include appropriate technical data, repair documents, and license agreements required to accomplish repair of the F108 Mod 13/15 Low Pressure Turbine Assembly. The contractor is responsible for the production, repair and scheduled delivery of a quality product.

• Instructions:

Work Scope 1 for S/N 54X12220/56X12665 o PN/SN Verification with DCMA o Disassembly and Induction o Investigation with DCMA/TDR Process o Repair 002 Repair of the Abradable Coating o Reassembly o Borescope o Final Inspection o Packaging

• Instructions:

Work Scope 2 for S/N 54X/56X12948 o PN/SN Verification with DCMA o Disassembly and Induction o Investigation with DCMA/TDR Process o Balance Check Stage 1-4 Bladed Disk o Reassembly o Borescope o Final Inspection o Packaging

File Number: FD2030-23-01144-0 3

1.3 FAA Form 8130-3: Chromalloy shall provide a completed FAA Form 8130-3, Airworthiness Approval Tag, with each Module 13/15 that has been repaired with the intent of approval for returning the Module 13/15 to service.

Chromalloy will provide a Certificate of Conformance (COC) with the returned assets. In item 13 (remarks) list in CFM56-2B (as applicable) the Service Bulletins complied with to rework/modify part to authorized output part number. (Example: CFM56-2B, SB 72-256).

1.4 Reference & Technical Manuals: In execution of this PWS, Chromalloy shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a)(1)(iv) and shall be IAW the Chromalloy’s establishedprocedures and this PWS. All repaired items must meet the inspection criteria.

1.5 Quality System and Quality Assurance Plan: Each F108 Module 13/15 identified as serviceable shall be delivered to the Government defect free. The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance inDesign/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL Z540-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.6 Over and Above (O&A): Contracts for repair performance of the F108 Module 13/15 assets may contain over and above work requirements. Items to be classified as O&A are as follows: Supply Discrepancy Report (SDR) (Para 1.3), beyond any work that is within the general scope of the contract and not included in the prices for the basic work CLINs established inthe contract. Negotiations on proposed over and above work shall be completed prior to commencement of work, but in no case later than the time when 40 percent of the work is completed.

1.7 Reporting: Chromalloy shall meet the delivery schedule. The contractor shall provide completed Certificate of Conformance documentation with each F108 Module 13/15 that has been repaired with the intent of returning F108 Modul3 13/15 to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied withon serviceable tag DD Form 1574.

Chromalloy shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRLs)is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting A002: Contract Depot Maintenance (CDM) Production Report A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report (SDR) A004: Deficiency Reporting A005: Test Inspection Report A006: Government Property Inventory Report

A001 CAVAF Reporting: Chromalloy shall input the data IAW CAV AF Performance Work Statement (PWS) guide and shall not be waived. For CAV AF reporting, the Chromalloy shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A002: Contract Depot Maintenance (CDM) Production Report: Data in accordance with the report format Source:

https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to CDRL). Report shall not be waived.

Data totals shall be as of the end of each month. Chromalloy’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1.

A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report SDR): This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1 https://assist.dla.mil/

File Number: FD2030-23-01144-0 4

A004: Deficiency Reporting: Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Chromalloy shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A005: Test Inspection Report: The report documents test results, findings and analyses that will enable the Government or contracting agency to evaluate compliance with system requirements and performance objectives, specifications and test/inspection plans IAW CDRL DD Form 1423-1.

A006: Government Property Inventory Report: Government Property Inventory Report CDRL – This shall not be waived. This report enables the contractor to a 100% inventory listing of Government Property (i.e. both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract IAW CDRL 1432-1.

1.8 Contractor Manpower Reporting: Chromalloy shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Chromalloy may direct questions to the SAM.gov service desk(https://www.fsd.gov/fsd-gov/home.do)."

1.9 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars.

At notime will any data be released to the public with the Chromalloy name and contract number associated with the data.

1.10 User Guide: Data for Air Force service requirements shall be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf

1.11 Document Storage: All records and reports outlined in this PWS shall be prepared for each part and a copy kept on file by the Chromalloy for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.12 Packaging and Handling: Chromalloy shall be responsible for the preservation and packaging of the F108 Module 13/15 IAW the Special Packaging Instructions specified on AFMC Form 158. Chromalloy shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with Mil-Std-129R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL-STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN 24-206. This contract does not allow for Commercial Packaging.

1.13 Item Unique Identification (IUID): Chromalloy shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and Supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

1.12 Supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the http://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf

File Number: FD2030-23-01144-0 5 itempackaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC), Enterprise Identifier (CAGE code, DUNs number, or DODAAC), Original Part Number and Serial Number.

1.14 Preservation: Chromalloy shall not destroy reusable shipping containers and shall reuse them for return shipment. Units shall be packed IAW with T.O. 00-85B-3 using Special Packaging Instruction (SPI).

1.15 Shipping and Transportation: Chromalloy shall meet the delivery schedule. Chromalloy shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule. Chromalloy shall not destroy reusable shipping containers and shall reuse them for return shipment.

1.16 Safety: Chromalloy shall maintain and execute a safety program using MIL-STD-882D, AFI 91-301 and AFI91- 204 as guides. Chromalloy shall comply with all safety provisions and technical specifications listed in this PWS. All Chromalloy personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract Chromalloy shall comply with all applicable federal, state and local regulations regarding occupational safety and health. Chromalloy shall notify the PCO within eight (8) hours of any damage to Government Furnished Property (GFP) where the dollar value exceeds $500,000.00 and within two workdays, for any damage to GFP less than $500,000.00 during the execution of the contract.

Accident/Incident notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, Chromalloy shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.17 Contractor Identification: Chromalloy employees shall identify themselves as contractor personnel by introducing themselves or being introduced as Chromalloy personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Chromalloy personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.18 Mission Essential Services: This requirement has been determined not to be mission/to be essential and does/does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.19 Supply Chain Risk Management (SCRM): Chromalloy shall include a SCRM plan detailing the offeror's supply chain risk management approach, providing specific emphasis on the risks associated with a.) Continuity of Operations b.)

Foreign Influence and c.) Cybersecurity. The contractor shall detail the specific supply chain risk (listed below) and provide a management and mitigation plan identifying how the offeror will ensure Supply Chain Risk Management is effective over the life of the contract.

1.20 Continuity of Operations

Chromalloy shall develop and/or update a Continuity of Operations Plan (COOP), also known as a Business Operations Plan, which outlines the processes and actions to prepare for, and respond to, unplanned natural and man-

File Number: FD2030-23-01144-0 6 made disruptions to mission essential operations and provide that to the U.S. Government. The COOP will address disruptions caused by:

a) natural causes possible in the local vicinity (winter weather, earthquakes, hurricanes, fires, flooding, wind, pandemics, etc.) and

b) man-made causes (cyber attacks, electrical outages, strikes affecting workforce, civil unrest, modes of transportation, and receiving/shipping goods, etc.).

The plan will explain:

a) how work will continue in the same or alternate facility(ies),

b) ability to use and/or augment the current workforce,

c) ability to repair/restore key infrastructure (machinery, computers, logistics etc.),

d) how to communicate with and inform the US Government and others in the supply chain.

Contractor shall provide essential records management for personnel working on U.S. government contracts.

Records will be accessible to key members of the organization. Contractor shall ensure continuous records management support (training, etc.) despite any changes in personnel.

If applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023, DFARS 252.237-7024, and other applicable references as necessary. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment.

On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours.

1.21 Foreign Influence

Chromalloy shall disclose any Foreign Ownership Control or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the Government cognizant security office specified in each DD254.

Chromalloy shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security Classification Specification, shall be required. Chromalloy shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs.

Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Question must be directed to the U. S. Department of State’s Directive of Defense Trade Controls.

Subcontract Management. Chromalloy shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team only after notification to the Procuring Contracting Officer (PCO) and Contracting Officer Representative (COR).

Foreign Disclosure: Include ONE of the following statements in your PWS:

"Foreign Disclosure Restrictions apply."

- OR -

"Foreign Disclosure Restrictions do not apply."

1.22 Cybersecurity

Chromalloy shall develop and implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. Chromalloy shall conduct early and continuous monitoring throughout the contract to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. Chromalloy’s plan shall: a) make specific reference to those aspects of the National Institute of Standards and Technology Special Publication (NIST SP) 800- 161, “Supply Chain Risk Management Practices for Federal Information Systems and Organizations” that represent the contractor's implemented processes and practices; b) include a description of how the contractor shall protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow

File Number: FD2030-23-01144-0 7 adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations;

c) inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to contractor’s digital information and parts and components and d) make specific reference to those aspects of NIST SP 800-53 that represent the processes and practices the contractor will implement. The plan and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

Chromalloy shall ensure all hardware, with special emphasis on lowest critical components (CCs) and components containing Critical Program Information (CPI), are from trusted sources and are manufactured by approved personnel as documented in the contractor Security Plan. Chromalloy shall develop a SCRM plan documented in the contractor Security Plan, in accordance with (IAW) the current version of Committee on National Security Systems Directive (CNSSD) No. 505 and NIST SP 800-161, to mitigate supply chain risk. Chromalloy shall ensure that no critical components procured are on the Section 806 (National Defense Authorization Act for FY 2011 (Public Law 111-383)) and Section 2339a (Title 10, United States Code) Lists in the Supplier Performance Risk System (SPRS) (CDRL 25, 27, 29). Chromalloy shall develop and implement a Counterfeit Parts Prevention Program in compliance with Defense Federal Regulation (DFAR) 252.246–7007 Contractor Counterfeit Electronic Part Detection and Avoidance System, using SAE AS5553, SAE AS6171, SAE AS6081, and Independent Distributors of Electronics Association (IDEA) Standard [IDEA-STD-1010B] or similar practices to prevent the inclusion of counterfeit parts or parts with malicious logic. The contractor shall perform acceptance testing on lowest CCs and components containing CPI in accordance with the Counterfeit Parts Prevention Program.

Chromalloy shall implement Department of Defense (DoD) Trusted Systems and Networks (TSN) strategies that integrates robust systems engineering, SCRM, security, counterintelligence, intelligence, cybersecurity, hardware and software assurance, and information systems security engineering disciplines to manage risks to system integrity and trust IAW DODI 5200.44 Protection of Mission Critical Functions to Achieve TSN.

1.23 Surge Clause

(a) General. The Government has the option to—

(1) Increase the quantity of supplies or services called for under this contract by no more than ___ percent or _______________ [insert quantity and description of services or supplies to be increased]; and/or

(2) Accelerate the rate of delivery called for under this contract, at a price or cost established before contract award or to be established by negotiation as provided in this clause.

(b) Schedule.

(1) When the Capabilities Analysis Plan (CAP) is included in the contract, the option delivery schedule shall be the production rate provided with the Plan. If the Plan was negotiated before contract award, then the negotiated schedule shall be used.

(2) If there is no CAP in the contract, the Contractor shall, within 30 days from the date of award, furnish the Contracting Officer a delivery schedule showing the maximum sustainable rate of delivery for items in this contract. This delivery schedule shall provide acceleration by month up to the maximum sustainable rate of delivery achievable within the Contractor's existing facilities, equipment, and subcontracting structure.

(3) The Contractor shall not revise the option delivery schedule without approval from the Contracting Officer.

(c) Exercise of option.

(1) The Contracting Officer may exercise this option at any time before acceptance by the Government of the final scheduled delivery.

(2) The Contracting Officer will provide a preliminary oral or written notice to the Contractor stating the quantities to be added or accelerated under the terms of this clause, followed by a contract modification incorporating the transmitted information and instructions. The notice and modification will establish a not-to-exceed price equal to the highest contract unit price or cost of the added or accelerated items as of the date of the notice.

(3) The Contractor will not be required to deliver at a rate greater than the maximum sustainable delivery rate under paragraph (b)(2) of this clause, nor will the exercise of this option extend delivery more than 24 months beyond the

File Number: FD2030-23-01144-0 8 scheduled final delivery.

2 (d) Price negotiation.

3 (1) Unless the option cost or price was previously agreed upon, the Contractor shall, within 30 days from the date of option exercise, submit to the Contracting Officer a cost or price proposal (including a cost breakdown) for the added or accelerated items.

4 (2) Failure to agree on a cost or price in negotiations resulting from the exercise of this option shall constitute a dispute concerning a question of fact within the meaning of the Disputes clause of this contract. However, nothing in this clause shall excuse the Contractor from proceeding with the performance of the contract, as modified, while any resulting claim is being settled.

File Number: FD2030-23-01144-0 8

SECTION II

SERVICE SUMMARY (SS)

2 Service Summary: The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.1 Service Summary (SS) Requirements: Contractor shall ensure the performance objectives and performance thresholds identified in table 2.1 of this PWS is achieved as follows:

2.1.1 Surveillance Methods:

Table 2-1 Performance

Objective Reference/ Paragraph

Performance Threshold

SS-1 Quality Product:

Each F108 Module 13/15 identified as serviceable shall be delivered to the Government defect free.

PWS

Para 1.4

100% of F108 Module 13/15 delivered shall be defect free.

SS-2 Delivery Performance:

The contractor shall meet the delivery schedule IAW with the contract.

PWS

Para. 1.6 and Contractual Delivery Schedule

100% of F108 Module 13/15 shall be delivered IAW the contractual delivery schedule.

SS-3 Reporting:

All reports shall be submitted on time and with accurate information. IAW with specific CDRL.

PWS 1.6 Customer Complaint

SS-4 Defect Detection Ratio:

The Contractor’s accepted QMS plan effectively controls quality, meets the PWS quality requirements and doesn’t deviate from the Contractor’s accepted QMS.

PWS para 1.4 Conformance to Contractor Quality Management System

2.3 Contractor Performance Evaluation: The contractor shall be aware that the evaluation of performance will occur when the PMS evaluates the service of the contractor to determine whether or not it meets the performance measure of the contract.

SS - 1: The Contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS - 2: The Contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS-3: The Contractor’s failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS-4: The Contractor’s failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

File Number: FD2030-23-01144-0 9

SECTION III

3.0 GOVERNMENT PROPERTY: NONE

3.1 Government Furnished Material (GFM): NONE. All parts and components required to accomplish the intent of the T.O., PWS, or SBs shall be contractor furnished material. Contractor furnished material and parts used for replacement shall be parts specified in IAW the Contractor’s established procedures and this PWS or as written approval from the AFLCMC/LPSBA and/or AFLCMC/LPSBA in writing through the PCO. No commercially used or overhauled material can be used in the remanufacture of these F108 CIT’s.

3.2 Government Furnished Property (GFP): All items to be repaired are currently at the contractor facility.

File Number: FD2030-23-01144-0 10

APPENDIX A

ACRONYMS

ACO Administrative Contracting Officer AF Air Force AFMC Air Force Materiel Command ASI Amended Shipping Instructions CAVAF Commercial Asset Visibility Air Force CCN Contractor Communications Network CDRL Contract Data Requirements List CFM Contractor Furnished Material CIT Compressor Inlet Temperature CMM Commercial Maintenance Manual CMRA Contractor Manpower Reporting Application CO Contracting Officer COTS Commercial Off-the-Shelf DD Department of Defense DER Designated Engineering Representative DR Deficiency Report ERP Enterprise Resource Planning FAA Federal Aviation Administration GFM Government Furnished Material GFP Government Furnished Property IA Information Assurance IAC Issuing Agency Code IAW In Accordance With ICP Inventory Control Point IMS Inventory Management Specialist ISO International Standards Organization IUID Item Unique Identification MOI Missing On Induction NOC Not-On-Contract NSN National Stock Number NWRM Nuclear Weapon Related Materiel OC-ALC Oklahoma City Air Logistics Center OM Original Manufacturer PCO Procurement Contracting Officer PIC Positive Inventory Control P/N Part Number PMR Program Management Review PMS Production Management Specialist QA Quality Assurance QDR Quality Deficiency Report RCDN Record Control Document Number ROD Report of Discrepancy SB Service Bulletin SCS Stock Control System SCSS Stock Control Supply System SDR Supply Discrepancy Report S/N Serial Number SOS Source of Supply PWS Performance Work Statement SPI Special Shipping Instruction USAF United States Air Force

CAV AF Reporting Requirements, v7, December 2023, page 1

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair, but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF homepage banner.

Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE: Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable contracts ICP CAV AF system administrator (SA). Assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE: A valid Public Key Infrastructure (PKI) is required prior to accomplishing #2 and #3 of contractor responsibilities.

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and annual refresher DoD Information Assurance (IA) CyberAwareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the CyberAwareness Challenge website, using the following website: https://public.cyber.mil/training/cyber-awareness-challenge

b. After navigating to training simply “Launch Training”.

https://public.cyber.mil/training/cyber-awareness-challenge

CAV AF Reporting Requirements, v7, December 2023, page 5

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website: https://www.esd.whs.mil/directives/forms/

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30 days must be noted in an email request to the Contracting Officer (CO) and Supply Planner for disposition instructions by the Government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, https://www.esd.whs.mil/directives/forms/

CAV AF Reporting Requirements, v7, December 2023, page 2

c. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF User Agreement Statement (AF Form 4394), and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

d. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

e. CyberAwareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring assistance with any CAV AF related access issues should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, send email request to: 420scms.cdm@us.af.mil

c. Tinker AFB, OK, send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “ Log-in Procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition – Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving Government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All National Stock Numbers (NSNs) identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When reparable asset is recieved, Contractor’s reporter shall capture each NWRM asset’s Serial Number. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and Government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

mailto:406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

CAV AF Reporting Requirements, v7, December 2023, page 3

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-Contract shall be used for the following reporting actions:

a. Discrepancy Items – are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will submit a Supply Discrepancy Report (SDR) through WebSDR or submits a Report of Discrepancy (ROD) to the Supply Planner if unable to gain access to the WebSDR site. Request disposition instructions from the Supply Planner and returns incorrect asset(s) per those provided instructions.

i. The Contract reporter will check weekly to acquire resolution to discrepancies within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period.

ii. The Supply Planner will Immediately ship a replacement using a new shipping document number.

iii. Monitor D035 to ensure return of incorrect asset(s).

iv. Monitor CAV AF and D035 to make sure replacement asset is received “On

Contract” by the contractor.

v. Submit the ROD to dlacontactcenter@dla.mil for contractors who are unable to gain access to the WebSDR site.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered mailto:dlacontactcenter@dla.mil

CAV AF Reporting Requirements, v7, December 2023, page 4 into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use Government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within Government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact their applicable ICP POC or Supply Planner, who will acquire Government issued shipment document number.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAV AF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (Note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies for shipping.

Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

CAV AF Reporting Requirements, v7, December 2023, page 6 complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects Government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using Government issued DD Form 1348-1A document numbers for reporting CAV AF receipt transactions will cause a data variance disconnect with Government inventory D035 SCSS. Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned Supply Planner and acquire Government issued shipment document number.

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract” with the correct NSN, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects Government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www.dla.mil/Defense-Data-Standards/Committees/SDR/.”

This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the Defense Contract Management Agency (DCMA) Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with https://www.dla.mil/Defense-Data-Standards/Committees/SDR/

CAV AF Reporting Requirements, v7, December 2023, page 7

AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned Supply Planner via email notification within three work days. The Supply Planner will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

GENERAL INFORMATION

Initial CAV AF training will be provided by the contracting ICP or Contract Monitor. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, send email request to: 420scms.cdm@us.af.mil

c. Tinker AFB, OK, send email request to: 420.scms.tinker.cdm.workflow@us.af.mil mailto:406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil