PWS-DRAFT.pdf

Performance Work Statement (PWS) Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

HM3BU BALANCING MACHINE

Preventive Maintenance Inspection, Remedial Services and On-site Training

1. Background:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Over 4,500 militaries, civilian and contractor personnel work to keep the Navy, “Fit to Fight”.

2. Objective and Scope:

2.1. The contractor shall provide on-site annual preventive maintenance, calibration, remedial services (repairs required outside scope of annual preventive maintenance), technical support, and an annual one (1) day on-site training of PHNSY & IMF personnel for the two (2) Schenck Balancing Machines listed below. The contractor shall provide all tools, parts, labor, travel and any other equipment required to provide the service. The contractor shall have full knowledge, experience and training to provide repair services for the referenced equipment. The contractor shall have all required technical manuals, must be able to perform all work in-compliance with the Original Equipment Manufacturers (OEM) technical specifications, and in accordance with this PWS. The contractor shall provide an inspection report for the two (2) Schenck Balancing Machines. The contractor shall provide technical support for 12 months after the completion of the annual preventative maintenance.

2.2. Equipment List:

Manufacturer Model Serial no Location

Schenck USA Corp. CAB820/H40B SOAHF1042/AHF1042

PHNSY &

IMF

Schenck USA Corp. CAB820/H3BK SOAHE8507/AHE8507

PHNSY &

IMF

3. Performance Requirements:

3.1. Preventive Maintenance. The contractor shall provide all management, parts, labor, materials, supplies, transportation and tools required for preventive maintenance of all equipment in paragraph 2.1 in accordance with the applicable manufacturer’s manual to ensure proper operation of equipment. Contractor shall provide a contact phone number and alternate phone number for use during the contract duration for technical support.

The contractor shall notify the Contracting Officer’s Representative (COR) and Technical Point of Contact (TPOC) if any machine covered under this contract cannot be

DRAFT

restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data. All software upgrades, if required, shall be provided.

The Contractor shall ensure that upgrades include all applicable software licensing agreements.

3.1.1. Preventive Maintenance Service. The Contractor shall provide annual on-site preventive maintenance service within the period of performance that includes one

(1) base year and four (4) option years. Each visit shall be scheduled with the COR, who will coordinate with the Shop Supervisor to avoid disruption to shop operations schedule. Preventive Maintenance Service shall be in accordance with applicable Manufacturer’s Requirements.

3.1.2. Preventive Maintenance Parts. Preventative maintenance parts that are replaced as part of the preventive maintenance service are included at no additional cost to the Government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.1.3. Software Upgrades. All software upgrades, if required, shall be provided. The

Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

3.1.4. Preventive Maintenance Reports. The contractor shall submit a preventive maintenance inspection report within five (5) business days after the completion of each Preventive Maintenance and Inspection. The report shall contain at a minimum, the identification and location of equipment, the type of maintenance performed, materials or parts replaced, date of preventive maintenance, service technicians name and an assessment of the overall condition of the equipment serviced. The report shall be delivered to the COR and TPOC.

3.2. Calibration that is performed to the equipment must be traceable to the National

Institute of Standards and Technology (NIST) specifications and standards. The Contractor shall provide before and after calibration data, accordance with ISO 17025/Z540 accreditation. Calibration stickers and calibration certificates must be provided by the contractor once the equipment is calibrated. The calibration will cover at a minimum of one-year period.

3.3. Remedial Repairs. Remedial repairs are the additional repairs required that are not part of the preventive maintenance service but are necessary to keep the equipment in operation. Remedial service repairs identified during preventive maintenance shall be completed during the on-site Preventive Maintenance visit or within the period of performance but must have the approval from the Contracting Officer (KO). The remedial repairs made to the equipment must either meet or exceed the original equipment manufacturers specifications and standards. The contractor is required to provide a written estimate of the cost (time, labor & materials) of the additional work to the COR and TPOC prior to the commencement of work. The quote shall include the following at a minimum: number of hours required, parts and materials cost, labor cost, any additional cost and total cost. The COR shall evaluate the written estimate and provide the recommendation to the KO. Upon approval, an in-scope contract modification will be issued under a new CLIN.

3.3.1 Remedial Repair Parts. Remedial part(s) that are replaced as part of remedial repair are to be issued on a separate purchase order to be approved by the TPOC. All materials supplied shall be new and not refurbished or reconditioned materials. If parts are needed, it shall be installed during next on-site preventive maintenance visit.

3.3.2 Remedial Repair Reports. The Contractor shall provide a repair report to the TPOC within five (5) business days after completion of the repair. The report shall include the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

3.4. On-Site Training. The contractor shall provide one (1) annual training session (8-hour work day) for machine operators on the Fundamentals of Balancing Training. The instruction shall include classroom and machine operation.

3.4.1. As a minimum the training shall include the following:

- Machine and instrumentation setup, applicable instrumentation features, correction techniques, and typical errors to avoid in balancing.

- Different types of unbalance (static, dynamic & couple).

- Balance tolerances and terminology.

- Machine & rotor setup.

- Instrumentation functions & operation.

- Selecting the best balancing speed.

- How to avoid measurement interference caused by the drive and roller harmonics.

- Basic machine maintenance and troubleshooting.

3.5. Technical Support: The Contractor shall provide technical support via telephone for any authorized adjustments, modifications, maintenance, repair, and application development of equipment operating software (listed in section 2.1). Contractor shall respond to technical support requests within 24 business hours. The contractor shall provide a telephone number for the government to call for technical support.

3.6. Removal and disposal of replacement parts and materials. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.7. Hazardous Waste and Scrap Metal shall be turned over to PHNSY & IMF. For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at PHNSY & IMF, direct all questions to the

TPOC.

3.8. Contractor will comply with health and safety practices out lined in Appendix I while performing work in PHNSY & IMF.

3.9. Contractor will comply with environmental protection guidelines at PHNSY & IMF while performing work outlined in Appendix II.

3.10. Photography, photographic equipment, computing and recording devices are prohibited at PHNSY & IMF without prior approval. This includes personal and company cellular phones with camera features. Direct all questions to the COR and

TPOC.

3.11. Place of Performance. Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), JBPHH, Hawaii.

3.12. Period of Performance. The POP shall be one Base Year of 12 Months and four 12-month option years.

3.13. Hours of Performance. Normal Hours. All work shall be performed during normal business working hours of 0630 to 1500 hours, daily, Monday through Friday, excluding Federal Holidays.

3.14. Federal Holidays. If the Federal Holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings.

PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with TPOC for details. Contractor access to Government facilities during closures is not permitted.

3.15. Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed. The warranty shall begin when all work is completed and accepted by the Government.

3.16. Service Delivery Summary Table A:

Performance Requirement

PWS

Paragraph

Notes Performance Threshold DRAFT

1. Perform Preventive Maintenance Paragraphs 3.1

3.1.1 and 3.1.2.

100% delivery and compliance.

2. Provide software upgrades if required.

Paragraph 3.1.3 100% delivery and compliance.

3. Provide a PM Inspection Report within five (5) business days after completion of PM service.

Paragraphs 3.1.4

100% delivery and compliance.

4. Perform calibration. Paragraph 3.2 100% delivery and compliance.

5. Perform Remedial Service and Repair

Paragraph 3.3 100% delivery and compliance.

6. Remedial Repairs Parts Paragraph 3.3.1 100% delivery and compliance.

7. Provide written Remedial Repair Report within five (5) business days after completion of PM service.

Paragraph 3.3.2 100% delivery and compliance.

8. Provide on-site training. Paragraphs 3.4 and 3.4.1

100% delivery and compliance.

9. Provide Technical Support Paragraph 3.5 100% delivery and compliance.

10. Removal and disposal of replacement parts and materials.

Paragraph 3.6 100% delivery and compliance.

11. Hazardous waste and scrap metal to be turned in to PHNSY & IMF.

Paragraph 3.7 100% delivery and compliance.

4. Quality Assurance.

4.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) that identifies and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the COR prior to contract performance.

4.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action.

4.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request within five (5) business days.

5. Government Furnished Property and Services.

5.1. GENERAL: The Government will provide the following:

5.1.1. All reasonably required amounts of electricity for Contractor supplied tooling or test equipment.

5.1.2. Removal and disposal of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

5.1.3. No other property, utilities or services will be provided by the Government.

6. Contractor Qualifications:

The Contractor shall provide a qualified technician with the knowledge, education, training, and five (5) year's of experience in performing preventive maintenance and repair of Schenck balancing machines. The contractor shall provide the necessary management and administrative support associated with personnel, to perform annual preventive maintenance services on the two (2) Schenck Balancing Machines listed in paragraph 2.2.

6.1. Contractor personnel shall have a valid driver's license and a vehicle pass for base access. The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III, the Government will provide escorts as required while in the CIA and the Controlled Nuclear Information Area

(CNIA).

6.2. The Contractor must be able to attain and maintain a CIA badge.

6.3. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

6.4. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The TPOC will make arrangements to provide escort service if required.

7. Security Requirements:

7.1. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

The contractor shall pass a background check to gain access PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office in the completion of current form SECNAV 5512/1.

Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III

8. Appendices:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (Revised March 2024)

APPENDIX II –ENVIRONMENTAL PROTECTION GUIDELINES for CONTRACTORS on FACILITIES PROJECTS (Revised 16 Oct 2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY & IMF’S

CONTROLLED INDUSTRIAL AREA, CONTROLLED NUCLEAR INFORMATION

AREAS, AND/OR OTHER SENSITIVE AREAS (Revised JUN 2021)

APPENDIX IV - PHNSY & IMF OPSEC – OPERATIONS SECURITY CONTRACT

REQUIREMENTS (3-21-22)

NO OPSEC PLAN REQUIRED:

Contractors shall meet the requirements of all solicitation and award attachments and appendices.