PWS - Draft.pdf

FILE #: FD2030-19-01133

PERFORMANCE WORK STATEMENT (PWS)

for the

F118 DIGITAL ELECTRONIC CONTROL (DEC)

PURCHASE REQUEST NUMBER: FD2030-19-01133

REV: 0

PREPARATION DATE: 31 JANUARY 2019

PREPARING ORGANIZATION:

421 Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) in conjunction with

Air Force Life Cycle Management Center (AFLCMC) F108 Technical Services Element (LPSBA)

TINKER AFB, OKLAHOMA 73145-3031

DRAFT

FILE #: FD2030-19-01133 1

TABLE OF CONTENTS 1

SECTION I: SERVICES

1.0 Description of Services 2

1.1 Receiving 2

1.2 Check & Test 2

1.3 Procedures 3

1.3.1 Cleaning 3

1.3.2 Disassembly 3

1.3.3 Repair 3

1.3.4 Assembly 3

1.3.5 Testing & Calibration 3

1.4 Deviations 3

1.5 Beyond Economical Repair (BER) 3

1.6 Condemned Assets 4

1.7 Over & Above (O&A) 4

1.8 Return to Service Documentation 4

1.9 Item Unique Identification (IUID) 4

1.10 Package & Handling 5

1.11 Shipping and Transportation 5

1.12 Deficiency Reporting (DR) 5

1.13 Test & Inspection Reporting 5

1.14 Contract Data Requirement List (CDRL) 5

1.15 Document Storage 6

1.16 Contractor Manpower Reporting 7

1.17 Safety 8

1.18 Quality System and Quality Assurance 8

1.19 Mission Essential Services 8

SECTION II: SERVICE SUMMARY

2.0 Service Summary Requirements 8

2.1 Performance Objectives and Thresholds 8

2.2 Surveillance Methods 9

2.3 F118 Digital Electronic Control (DEC) Support Service Summary 9

2.4 Contractor Performance Evaluation 9

SECTION III: GOVERNMENT PROPERTY

3.0 Government Furnished Material (GFM) 10

3.1 Government Furnished Property (GFP) 10

APPENDIX A

Acronyms 11

APPENDIX B

CAV-AF Statement of Work 12

FILE #: FD2030-19-01133 2

SECTION I: SERVICES

1.0 Description of Service

The purpose of this Performance Work Statement is to define the requirements necessary to ensure that the F118 Digital Electronic Control is repaired to Air Force requirements and applies to the following National Stock Numbers and Part Numbers:

National Stock Number Part Number

2995-01-518-7092JU 1961M83P01 (1000290-1-001)

The instructions stipulated herein provide brief, concise statements providing general requirements for the disassembly, cleaning, inspection, and repair of the DEC. The contractor shall maintain a Federal Aviation Administration Part 145 rated repair facility rated to repair Commercial Maintenance Manual CFM56-2A/2B engine components; must have the repair capabilities to include appropriate technical data, repair documents, and license agreements required to accomplish the repair of the DEC. The contractor is also responsible for the production, repair, and scheduled delivery of a quality product.

1.1 Receiving

The Contractor shall perform a receiving visual inspection upon receipt of each incoming F118 DEC for any shipping or packaging damage to determine the condition of the asset using CFMI’s Component Maintenance Manual along with any outstanding FAA Airworthiness Directives.

Along with the visual inspection upon the receipt of each incoming asset, in accordance Supply Discrepancy Report (CDRL A006) the Contractor shall obtain disposition instructions for any received assets which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments. The Contractor shall not destroy reusable shipping containers and will reuse them for return shipment. In the event of any such shipments or assets as described above or received in packaging other than the contracted packaging requirements, the Contractor shall initiate a SDR through WEB SDR which is located at: https://www.daas.dla.mil/websdr/home.asp.

This system of reporting an SDR has been developed in compliance with DoD Manual 4140.01- V1, Supply Chain Material Management Procedures and 4000.25, Defense Logistics Management System, which requires automated SDR processing. The prime packaging specialist may authorize exceptions to these requirements.

1.2 Check & Test

The Contractor shall perform a preliminary inspection of each DEC received and perform a check and test of all incoming assets to determine the serviceability or repairable condition using CFMI’s CMM CFM56-2A/2B along with any outstanding FAA airworthiness directives.

Serviceable Assets: All assets found to be serviceable are to be returned to the Government in accordance with the contract.

Unserviceable assets: All assets found to be unserviceable shall be reported to the Production Management Specialist with the 421 SCMS/GUMBA, Air Force Sustainment Center and then perform the necessary repairs to restore the units to a serviceable condition in accordance with this PWS and contract.

https://www.daas.dla.mil/websdr/home.asp

FILE #: FD2030-19-01133 3

1.3 Procedures

The Contractor shall repair the DEC as follows:

1.3.1 Cleaning

Clean all grease, oil, dirt, loose corrosion, and moisture from the DEC before disassembly in accordance with the CMM and/or OEM specifications.

1.3.2 Disassembly

Disassembly the DEC to the point necessary to repair the DEC in accordance with the CMM and/or OEM specifications.

1.3.3 Repair

The DEC shall be repaired in accordance with the CMM and/or OEM specifications, and this PWS. All tooling required to accomplish the inspection and repairs of the DEC shall be contractor furnished material.

1.3.4 Assembly

Each DEC shall be assembled in accordance with the Contractor’s established procedures.

1.3.5 Testing & Calibration

Each DEC shall be tested to ensure that all GE operational and performance requirements are met per the required blueprint. Electromagnetic Pulse testing shall be conducted when required in the DEC drawing EC45B1089.

Upon passing all of the required tests, the Contractor shall ensure that the assembly of the DEC is complete (including safety wire/cable) before returning the asset to the Government in a serviceable condition.

1.4 Deviations

Prior to the Contractor’s use in repairing the DEC, the Contractor shall obtain written approval from the PCO for any deviations in the processes, materials, material processes or procedures outlined in the CMM and/or OEM specifications.

The Contractor’s request for deviations must show that the intent of process, material, material processes/procedures conform to the processes/procedures required by the CMM, OEM specifications, and the PWS. The Cognizant Engineer or Program Office reserve the right to approve or deny any processes or procedures when they fail to meet the intended configuration requirements of the DEC.

1.5 Beyond Economical Repair

“Economically Repairable End Items” are defined as, “end items which can be restored to a serviceable condition, in accordance with the applicable requirements, when costs of repair of any end item received will not exceed 75% of the replacement cost specified in the contract.”

BER is categorized as components under this contract which exceed repair values over 75% of the replacement cost. If the Contractor estimates the total cost of the repair of any end item received will exceed the above percentage of the replacement cost, the Contractor shall promptly notify the Acquisition Contracting Office/Procuring Contract Office, in writing, and shall not perform further services on any such items except at the direction of the ACO/PCO. Once written

FILE #: FD2030-19-01133 4

notification is received from the ACO/PCO that a particular item is considered BER and not repairable, the Contractor shall dispose of the unit in the manner directed by the ACO/PCO.

The ACO/PCO may authorize the Contractor to exceed the percentage when an item is in critical supply status. Work performed on BER items will be determined by the ACO/PCO to be government economic repair. Once this determination is made, the contractor services and direct materials furnished in the amount as set forth in the Work Request to be performed will be only for the amount exceeding the normal repair cost.

1.6 Condemned Assets

The Contractor shall request and obtain disposition instructions from the PCO for any condemned DECs. Condemned assets shall not count toward production and must be reported to the PMS to establish usage rates and cost planning. The Contractor shall report all condemned parts via the CAV AF System (CDRL A001) and CDM Production Report (CDRL A002).

1.7 Over and Above (O&A)

The process for the submission of O&A work requests shall be agreed to and used when requesting authorization of O&A work. The procedures for submission of O&A work requests are detailed in the contract per the O&A contract CLIN.

Items to be classified as O&A are as follows:

1. EMP Testing

2. Replacement of missing parts

3. Repair of any damage reported

4. Replacement of parts not covered in the basic CLINs (such as housing, cover, printed circuit cards and/or units that have four or more connectors replaced)

Negotiations on proposed O&A work should be completed prior to commencement of work, but no later than when 40 percent of the work is completed.

For fixed hourly rate items, the price negotiated by the PCO shall be based on “hands on” labor hours multiplied by the contract hourly rate. The number of “hands on” labor hours required shall be negotiated by the Contractor and PCO. The fixed hourly rate included charges for “hands on” labor cost which is not considered “hands on” for which the Contractor accounts as direct labor, burdens, general and administrative expenses and other allowable costs and profit.

At any time during contract performance, when sufficient data becomes available on a repetitive task being performed in the fixed hourly rate category, either the Contractor or the PCO may request a negotiation to establish a firm-fixed-price for that item for the remaining life of the contract. The work procedures shall be mutually agreed to by the Contractor and the PCO.

1.8 Return to Service Documentation

The Contractor shall provide completed Certificate of Conformation documentation, or a completed FAA Form 8130-3, Airworthiness Approval Tag with each DEC that have been repaired with the intent of returning this part to service. This documentation shall have the part number, serial number, work accomplished, and Service Bulletins complied with on a Serviceable Tag, DD Form 1574.

1.9 Item Unique Identification (IUID)

FILE #: FD2030-19-01133 5

Unless otherwise directed by the PCO, the Contractor shall follow the latest DoD instructions to install IUID compliant marks in accordance with policy stated in DFARS 211.274. All Technical Orders and Drawings will be complied with for any component where direction is currently called out in the Technical Orders or Drawings.

1.10 Packaging and Handling

The Contractor shall be responsible for the preservation and packaging of the DEC in accordance with the SPI, specified on AFMC Form 158, Packaging Requirements. The Contractor shall place a serviceable tag, DD Form 1574, inside the package along with the assembly, as well as, outside the package. In addition to a serviceable tag, all markings and labeling of assets and shipping containers shall be in accordance with MIL-STD-129, Rev R, DoD Standard Practice, Military Marking for Shipment and Storage. The Contractor shall use additional guidance for preparation and shipment in accordance with T.O. 00-20-1, 00-20-3, MIL-STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN 24-206. This contract does not allow for commercial packaging.

1.11 Shipping and Transportation

The Contractor shall pack all DECs in accordance with T.O. 00-85B-3 using SPI F000003XA6 and shall meet the delivery schedule in accordance with the contract. The Contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract’s delivery schedule. The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.12 Deficiency Reporting

The Contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted against reported defective DECs repaired by this contract. Each DR will be processed in accordance with T.O. 00-35D-54, USAF Material Deficiency Reporting System, in a timely manner to meet suspense dates assigned by the action agency in accordance with (CDRL A005).

1.13 Test and Inspection Reporting

When requested, the Contractor shall perform an as-received inspection and an as-received test for each DEC without repair action, unless otherwise directed, in writing, by the PCO. The Contractor shall request disposition instructions from the PCO for any test/inspection items. The Contractor shall submit supporting test documentation to the PCO and Technical ES with LPSBA, for each test/inspection item in accordance with CDRL A007, Test/Inspection Report.

1.14 Contract Data Requirements List

The Contractor shall ensure that all reporting as specified under the following Contract Data Requirement List (CDRL) is accomplished:

A001 Commercial Asset Visibility Air Force (CAV AF) Reporting The Contractor shall input the data IAW the CAV AF Statement of Work (SOW) guide and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A002 AFMC Form 413 (Depot Maintenance Production Report)

Data must be submitted IAW the AFMC Form 413 report and shall not be waived, although Contractor’s format with all the same data elements as the AF Form 413 report may be accepted, if approved through the PCO and IAW CDRL DD Form 1423-1.

FILE #: FD2030-19-01133 6

A003 Government Property Inventory Report

The Contractor shall maintain a 100% inventory listing of government property (both GFP and CAP) in the Contractor’s possession (to include Subcontractors) by contract IAW CDRL 1423-1 and shall not be waived.

A004 Comprehensive Engine Management System (CEMS) Reporting The Contractor shall provide the following information for each repaired F118 Digital Electronic Control (DEC) on the Air Force (AF) Form 1534:

a. Configured Item Identifier (CII) Designation

b. Serial Number (S/N)

c. Date the work was accomplished

d. Stock Record Account Number (SRAN)

e. Part Number (P/N)

f. Type of Transaction

g. Time on DEC

The AF Form 1534 is required to be submitted by close of business of the business day following the occurrence of the reportable event. (An example of the AF Form 1534 may be provided to use as a guide).

The point of contact for verification of Part Numbers and Serial Numbers for NSN:

2995-01-518-7092JU (CII: LF11819) is:

Larry Nottnagel, Technical Equipment Specialist Email: larry.nottnagel@us.af.mil Phone: (405) 736-4939

A005 Deficiency Reporting (DR)

Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A006 Report of Shipping and Packaging Discrepancy – Supply Discrepancy

Report (SDR) This report enables the contractor to notify the Government when freight contents do not agree with the shipping documents and IAW CDRL DD Form 1423-1.

A007 Test Inspection Report

This report documents test results, findings and analyses that will enable the Government or contracting agency to evaluate compliance with system requirements and performance objectives, specifications, and test/inspection plans.

1.15 Document Storage

All records and reports outlined in this PWS shall be prepared for each F118 DEC and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

mailto:larry.nottnagel@us.af.mil

FILE #: FD2030-19-01133 7

1.16 Contractor Manpower Reporting

The Contractor shall report ALL contractor labor hours (including subcontract labor hours) required for performance of services provided under this contract for the United States Air Force via electronic Contractor Manpower Reporting Application (eCMRA), a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.dmdc.osd.mil.

Reporting inputs will be for the labor executed during the Period of Performance for each Government Fiscal Year (FY), which runs 01 October through 30 September. Inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at https://afcmra.dmdc.osd.mil

1.17 Safety

The Contractor shall maintain and execute a safety program using MIL-STD-882E and AFI 91- 204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in CFMI’s Component Maintenance Manual (CMM) CFM56-21/2B, along with any outstanding FAA Airworthiness Directives

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of repair.

While performing work under this contract, the contractor shall comply with all applicable federal, state, and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and Exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information https://afcmra.dmdc.osd.mil/ https://afcmra.dmdc.osd.mil/

FILE #: FD2030-19-01133 8

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.18 Quality System and Quality Assurance

Each F118 Digital Electronic Control (DEC) identified as serviceable shall be delivered to the Government defect free. The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001-2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.19 Contractor Identification to Government Employees

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.20 Mission Essential Services

Not applicable.

SECTION II: SERVICE SUMMARY

Contractor performance shall be measured and assessed, using the Performance Objectives listed in the F108 201 Main Engine Control (SS), Table 2-1. The contractor shall ensure the following service summary requirements are accomplished:

2.0 Service Summary Requirements

The Contractor shall ensure the performance objectives and thresholds are achieved as follows:

2.1 Performance Objectives and Thresholds

The Contractor shall achieve performance thresholds identified in Table 2.3 of this PWS. The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The government will use the surveillance methods contained in the Quality Assurance Surveillance Plan to evaluate the contractor’s performance for the performance objectives listed below. In the event the performance objective is not met, the contractor will be given a reasonable time after notification to correct the unacceptable performance, if such correction is possible.

The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the contractor fails to implement corrective action, the PCO will take appropriate measures.

FILE #: FD2030-19-01133 9

NOTE: The Quality Assurance Representative (QAR)/Defense Contract Management Agency (DCMA) will exercise surveillance over the performance thresholds. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

2.2 Surveillance Methods

The Contractor shall support the QAR/DCMA surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint

NOTE 1: The method of surveillance may include one or more of the methods specified above.

NOTE 2: The Government will use the methods contained in the Surveillance Plan to evaluate the Contractor’s performance for the listed performance objectives. The F118 Digital Electronic Control (DEC) QAR/DCMA will monitor contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

2.3 F118 Digital Electronic Control (DEC) Support Service Summary

Table 2.3 F118 Digital Electronic Control Support Service Summary

Performance Objective Reference/Paragraph Performance Threshold Quality Product:

Each DEC identified as serviceable shall be delivered to the Government defect free.

PWS Section I Paragraph 1.18

100% of the DECs shall be delivered defect free.

Delivery Performance:

The Contractor shall meet the delivery schedule IAW the contract.

PWS Section I Paragraph 1.11 IAW Contractual Delivery Schedule

100% of the DECs shall be delivered IAW the contractual delivery schedule.

2.4 Contractor Performance Evaluation

Evaluation will occur when the F118 Digital Electronic Control (DEC) QAR or DCMA evaluates the service of the Contractor to determine whether or not it meets the SS objectives of the contract. In the event the performance measure is not met, the QAR or DCMA will issue written notification to the contractor. In cases where the contractor fails to implement corrective action, the QAR or DCMA will take appropriate measures.

SS -1: The contractor's failure to meet this requirement shall result in a negative Contractor Performance Assessment Reporting (CPAR) rating and remedies as allowed under FAR 52.212- 4 Inspection/Acceptance.

SS - 2: The contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

FILE #: FD2030-19-01133 10

SECTION III: GOVERNMENT PROPERTY

3.0 Government Furnished Material (GFM)

NONE. All parts and components required to accomplish the intent of the CMM, PWS or SB’s shall be contractor furnished material.

The contractor furnished material and parts used for replacement shall be parts specified in CMM 75-21-30 Illustrated Parts Catalog (IPC), SB’s or has written approval from the AFMC AFLCMC/LPSEB1 and/or AFLCMC/LPSBA in writing through the PCO.

3.1 Government Furnished Property (GFP)

All parts to be repaired will be shipped to the contractor.

FILE #: FD2030-19-01133 11

APPENDIX A

Acronyms

ACO Acquiring Contract Office AF Air Force AFLCMC Air Force Life Cycle Management Center AFMC Air Force Materiel Command AFSC Air Force Sustainment Center BER Beyond Economical Repair CAV AF Commercial Asset Visibility Air Force CDM Contract Depot Maintenance CFM Contractor Furnished Material CLIN Contract Line Item Number CMM Commercial Maintenance Manual DEC Digital Electronic Control DLMS Defense Logistics Management System DoD Department of Defense EMP Electromagnetic Pulse FAA Federal Aviation Administration NSN National Stock Number OEM Original Equipment Manufacturer O&A Over & Above PCO Procuring Contract Office PMS Production Management Specialist PN Part Number PWS Performance Work Statement SCMS Supply Chain Management Squadron SDR Shipping Discrepancy Report SPI Special Packaging Instruction

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APPENDIX B

CAVAF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters. NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactionsl reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. (note a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyberawareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the CyberAwareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New CyberAwareness Challenge Department of Defense Version” using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyberawareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

https://iase.disa.eta/cyberchallenge/launchPage.htm

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c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Wingdow 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking.

When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

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1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250

FILE #: FD2030-19-01133 15

or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

FILE #: FD2030-19-01133 16

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day).

This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

FILE #: FD2030-19-01133 17

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN.

An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

1. Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

DRAFT

https://www2.transactionservices.dla.mil/websdr/home.asp mailto:420.scms.tinker.cdm.workflow@us.af.mil

FILE #: FD2030-19-01133 18

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362

NOTE: CAV AF Contractor’s User’s Guide can be accessed via CAV AF main menu at bottom of screen.

CAVAF Reporting Requirement Sep201 https://cs2.eis.af.mil/sites/20951/InstructionsGuidance/CAV AF CDRLS/CAVAF Reporting Requirement Sep2018.docx

DRAFT

https://cs2.eis.af.mil/sites/20951/InstructionsGuidance/CAV%20AF%20CDRLS/CAVAF%20Reporting%20Requirement%20Sep2018.docx https://cs2.eis.af.mil/sites/20951/InstructionsGuidance/CAV%20AF%20CDRLS/CAVAF%20Reporting%20Requirement%20Sep2018.docx