PWS DRAFT - 5BDE Northside HS L and DC.pdf

PERFORMANCE WORK STATEMENT (PWS)

Laundry, Dry Cleaning and Alteration Services United States Army Cadet Command (USACC)

Northside High School Army JROTC

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide for laundry, dry cleaning, and alteration/repair services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Laundry and Dry Cleaning (L&DC) and Alteration/Repair services for the Army Operational Camouflage Pattern Uniforms (OCP) and Army Service/Dress Uniform (ASU) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Northside High School Army JROTC is in need of an alteration, dry cleaning and laundry service contract to properly care for and provide our cadets a clean and properly fitting uniform.

1.3. Scope: The Contractor shall provide personnel, equipment, supplies, facilities, transportation, tool, materials and services shall include but not limited to Laundry, Dry Cleaning, Alteration/repair, pick up and delivery of uniforms. Alterations/repair shall henceforth be known as alteration(s).

1.3.1 Period of Performance: The period of performance shall consist on a 12 month base year with four option years.

1.4. Objectives:

1.4.1. Launder Army Operational Camouflage Pattern Uniforms (OCP) and Army Gray Shirt (AGS) per label instructions.

1.4.2. Dry clean Army Service/Dress Uniforms (ASU) per label instructions.

1.4.3. Alterations and repair of service clothing per DA PAM 670-1.

1.4.4. Maintain accountability and tracking of all laundry, dry cleaning, and alteration/repair items.

1.4.5. Pick-up and delivery of L&DC and alteration/repair.

1.5. General Information

1.5.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday respectively.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving ay Independence Day Christmas Day Juneteenth

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:30 a.m. and 5:00 p.m. Monday thru Friday except Federal holidays or when the school facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility. The Contractor’s place shall be located within a 30 mile radius of Northeast High School, 2301 North B. Street, Fort Smith, AR 72901.

1.6 Type of Contract: This will be awarded as a Firm/Fixed Price / Level of Effort contract. The prices in the Quantities Table are the Firm-Fixed Price and the quantities performed are the Level of Effort.

1.7 Security Requirements: There is no security clearance requirement with this contract.

17.1 Physical Security: The contractor shall store, secure, and protect all articles of clothing while in the possession of the contractor.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9 Contracting Officer Representative (COR): The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10 Key Personnel: The following personnel are considered by the government: Jaime Cortez, Contracting Officer Representative (COR). The Contractor shall provide a Contract Manager who hall be responsible for the performance of the work. The name of this person and an alternate, who shall be designated in writing to the Contracting Officer. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between the hours of 9:00 am to 4:30 pm Monday through Friday except federal holidays.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Alteration - Modification and repair of uniforms. Shall also mean tailor.

Army Operational Camouflage Pattern Uniforms (OCP) - Current U.S. Army combat uniform.

IAW AR 670-1

Army Service Uniform (ASU) - Current U.S. Army dress uniform (male/female). IAW AR 670-1

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR) - As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”.

Clean - Free from dirt, soil, marks, lint, foul odors, alteration in color, or stains.

Day - Means, unless otherwise specified, a calendar day.

Dry - Free from water or moisture.

Dry Clean - Cleansing of fabrics with substantially non aqueous organic solvents

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the

PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Label Instructions - Attached garment label or manufacturer’s instructions.

Physical Fitness Uniform - Current U.S. Army physical fitness uniform. IAW AR 670-7

Physical Security - means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance - means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) - means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Repair - Restore uniform items to serviceable condition.

Service Uniform - Current U.S. Army dress uniform (male/female). IAW AR 670-1

Tailor - Adjusting fit of outer garments to fit a particular person.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative ACU Army Combat Uniform AFARS Army Federal Acquisition Regulation Supplement APFU Army Physical Fitness Uniform AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense

FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCP Operational Camouflage Pattern POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

Government Property (GP) and Services

3. Government Property and Services

3.1.Materials: The Government will provide the appropriate insignias/patches to the Contractor for sewing, repair of Buttons and applications as necessary.

PART 4

Contractor Furnished Items and Services

4.Contrctor Furnished Property and Services:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1. Security: The contractor shall store, secure, and protect all articles of clothing while in the possession of the contractor

4.2. Materials: The Contractor shall supply all materials, supplies and equipment needed to meet the requirements of this contract.

4.2.1. U.S. Environmental Protection Agency’s (EPA’s) Comprehensive Procurement Guideline (CPG) list of designated products that must contain recovered/recycled material.

PART 5

SPECIFIC TASKS

5 Specific Tasks:

5.1. Basic Services. The contractor shall provide services for JROTC laundry and dry cleaning (L&DC) and alteration services.

5.2. Tasks: Tasks consist of the following.

5.2.1. Inventory: The Contractor shall:

5.2.1.1. Conduct a joint inventory of uniforms with the JROTC program representative upon delivery and before acceptance of uniforms.

5.2.1.2. Provide documentation to the JROTC program representative that details the date, time, item descriptions, and item count of the joint inventory before accepting possession of uniforms.

5.2.2. The contractor shall correct all deficiencies in services performed by the contractor at no additional cost to the government.

5.2.3. The government will furnish additional buttons for repair services.

5.3. Laundry and Dry-Cleaning Service (L&DC). The contractor shall:

5.3.1. Be responsible for pick-up and delivery of laundry and dry cleaning from/to the location listed in PWS.

5.3.2. Maintain accountability and tracking of all L&DC uniforms.

5.3.3. Launder uniforms per PWS 2.2.2 and dry per PWS 2.2.4 or dry clean per PWS 2.2.5 consistent with label instructions and DA PAM 670-1.

5.3.4. Press, iron, or de-wrinkle uniforms consistent with label instructions and DA PAM 670-1.

5.3.5. Box or bundle bulk uniforms in quantities of 25.

5.3.6. Place non-bulk uniforms on individual hangers.

5.3.7. Complete L&DC within a maximum of seven (7) days.

5.4. Alteration Service. The contractor shall:

5.4.1. Be responsible for pick-up and delivery of uniform alterations from/to the location listed in PWS

5.4.2. Maintain accountability and tracking of all uniforms requiring alterations.

5.3.3 Tailor uniforms to the individual wearer. The tailor shall be familiar with Army Standards for properly fitting the Army Uniform, especially when slacks, trousers, and coat sleeve hemming is required.

5.4.3. Repair uniforms to serviceable condition. If uniform is not able to be repaired, contractor shall notify the JROTC program representative no later than one (1) business day after discovery of non-repairable condition.

5.4.4. Complete alterations within a maximum of seven (7) days.

5.3.5 The contractor shall correct all deficiencies in services performed by the contractor at no additional cost to the government.

PART 6

Applicable Publications

6 Applicable Publications (Current Editions): The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1 AR 670-1 Wear and Appearance of the Army Uniform and Insignia

6.1.2 DA PAM 670-1 Guide to the Wear and Appearance of the Army Uniforms and Insignia

6.1.3 AR 210-130 Laundry and Dry-Cleaning Operations

6.1.4 AR 700-84 Issue and Sale of Personal Clothing

6.1.5 TM 10-227 Fitting of Army Uniforms and Footwear

PART 7

Attachment and Technical Exhibit Listing

7 Attachment and Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3. Attachment 1 – Estimated Workload Data

7.4. Attachment 2 – Pick-up and Delivery Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS 5.2.

L&DC uniforms and equipment

Meet or exceed standards in PWS

5.2. and 5.1.

Not greater than 5% requiring re-work to correct defective or missed cleaning.

Re-perform at no additional expense to the Government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

PWS 5.3.

Alterations

Meet or exceed standards in PWS

5.3. and 5.1.

Not greater than 5% requiring re-work to correct defective or missed alterations.

Re-perform at no additional expense to the Government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Itemized invoice for service rendered

Monthly One WAWF https://piee.eb.mil/

PWS 5.2.2 Pick up and Delivery Schedule

Twice A Month Multiple Per PWS Government POC

PWS 5.3.3 Repair uniforms to serviceable condition.

Weekly Multiple Per PWS Government POC

PWS 5.2.3 Complete alterations within a maximum of seven

(7) days.

Weekly Multiple Per PWS Government POC

TECHNICAL EXHIBIT C

Estimated Laundry Table

BASE YEAR: 24 September 2025 – 23 September 2026

DRY CLEANING Estimated QTY Unit of Issue Unit Price ($) Net Price ($) Beret, Grey w/Flash 25 Each Coat, Man’s ASU 200 Each Coat, Woman’s ASU 200 Each Trousers, Man’s ASU 275 Each Slacks, Woman’s ASU 275 Each Necktie, Man’s 220 Each Necktab, Woman’s 220 Each Jacket Utility w/Liner 350 Each

CLIN TOTAL =

LAUNDERED ITEMS Estimated QTY Unit of Issue Unit Price ($) Net Price ($) Patrol Cap, OCP 100 Each Coat, OCP 400 Each Trousers, OCP 400 Each Shirt, Man’s Grey ASU S/S 275 Each Shirt, Woman’s Grey ASU S/S 275 Each

ALTERATIONS Estimated

QTY

Unit of Issue Unit Price ($) Net Price ($)

Coat, Man’s ASU Adjust Sleeve Length 90 Each Coat, Woman’s Adjust Sleeve Length 90 Each Trousers, Man’s ASU Adjust Leg Length 150 Each Slacks, Woman’s ASU Adjust Leg Length 150 Each Trousers, Man’s ASU Replace Zipper 10 Each Slacks, Woman’s ASU Replace Zipper 10 Each Coat, Man’s ASU Sew on Button 50 Each Coat, Woman’s ASU Sew on Button 50 Each Trousers, Man’s ASU Sew on Button 10 Each Slacks, Woman’s ASU Sew on Button 10 Each Shirt, Man’s Grey S/S Sew on Button 10 Each Shirt, Woman’s Grey S/S Sew on Button 10 Each

Base Total =

Option Year 1: 24 September 2026 – 23 September 2027

Coat, Man’s ASU 200 Each Coat, Woman’s ASU 200 Each Trousers, Man’s ASU 275 Each Slacks, Woman’s ASU 275 Each Necktie, Man’s 220 Each

Coat, OCP 400 Each Trousers, OCP 400 Each

Unit of Issue Unit Price ($) Net Price ($)

Coat, Man’s ASU Adjust Sleeve Length 90 Each Coat, Woman’s Adjust Sleeve Length 90 Each Trousers, Man’s ASU Adjust Leg Length 150 Each Slacks, Woman’s ASU Adjust Leg Length 150 Each Trousers, Man’s ASU Replace Zipper 10 Each Slacks, Woman’s ASU Replace Zipper 10 Each Coat, Man’s ASU Sew on Button 50 Each Coat, Woman’s ASU Sew on Button 50 Each Trousers, Man’s ASU Sew on Button 10 Each Slacks, Woman’s ASU Sew on Button 10 Each

1st Option Total =

Option Year 2: 24 September 2027 – 23 September 2028

Coat, Man’s ASU 200 Each Coat, Woman’s ASU 200 Each Trousers, Man’s ASU 275 Each Slacks, Woman’s ASU 275 Each Necktie, Man’s 220 Each

Coat, OCP 400 Each Trousers, OCP 400 Each

Unit of Issue Unit Price ($) Net Price ($)

Coat, Man’s ASU Adjust Sleeve Length 90 Each Coat, Woman’s Adjust Sleeve Length 90 Each Trousers, Man’s ASU Adjust Leg Length 150 Each Slacks, Woman’s ASU Adjust Leg Length 150 Each Trousers, Man’s ASU Replace Zipper 10 Each Slacks, Woman’s ASU Replace Zipper 10 Each Coat, Man’s ASU Sew on Button 50 Each Coat, Woman’s ASU Sew on Button 50 Each Trousers, Man’s ASU Sew on Button 10 Each Slacks, Woman’s ASU Sew on Button 10 Each

2nd Option Total =

Option Year 3: 24 September 2028 – 23 September 2029

Coat, Man’s ASU 200 Each Coat, Woman’s ASU 200 Each Trousers, Man’s ASU 275 Each Slacks, Woman’s ASU 275 Each Necktie, Man’s 220 Each

Coat, OCP 400 Each Trousers, OCP 400 Each

Unit of Issue Unit Price ($) Net Price ($)

Coat, Man’s ASU Adjust Sleeve Length 90 Each Coat, Woman’s Adjust Sleeve Length 90 Each Trousers, Man’s ASU Adjust Leg Length 150 Each Slacks, Woman’s ASU Adjust Leg Length 150 Each Trousers, Man’s ASU Replace Zipper 10 Each Slacks, Woman’s ASU Replace Zipper 10 Each Coat, Man’s ASU Sew on Button 50 Each Coat, Woman’s ASU Sew on Button 50 Each Trousers, Man’s ASU Sew on Button 10 Each Slacks, Woman’s ASU Sew on Button 10 Each

3rd Option Total =

Option Year 4: 24 September 2029 – 23 September 2030

Coat, Man’s ASU 200 Each Coat, Woman’s ASU 200 Each Trousers, Man’s ASU 275 Each Slacks, Woman’s ASU 275 Each Necktie, Man’s 220 Each

Coat, OCP 400 Each Trousers, OCP 400 Each

Unit of Issue Unit Price ($) Net Price ($)

Coat, Man’s ASU Adjust Sleeve Length 90 Each Coat, Woman’s Adjust Sleeve Length 90 Each Trousers, Man’s ASU Adjust Leg Length 150 Each Slacks, Woman’s ASU Adjust Leg Length 150 Each Trousers, Man’s ASU Replace Zipper 10 Each Slacks, Woman’s ASU Replace Zipper 10 Each Coat, Man’s ASU Sew on Button 50 Each Coat, Woman’s ASU Sew on Button 50 Each Trousers, Man’s ASU Sew on Button 10 Each Slacks, Woman’s ASU Sew on Button 10 Each

4th Option Total =