PWS DRAFT - 2BDE JCLC Adventure North.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

JCLC ADVENTURE NORTH

Part 1 General Information

1. General: This is a non-personal services contract to provide meals, lodging, and training facilities for cadets and cadre conducting Junior Cadet Leadership Challenge (JCLC) Adventure North from 27 June 2025 to 02 July 2025. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified diner meal in accordance as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract for meals, lodging and training facilities for a base and one option year.

1.2 Background: The Army Junior Reserve Officers’ Training Corps (JROTC) program has an annual training requirement which the Contractor provides all associated support requirements for JCLC Adventure North. The Contractor provides trained staff to provide meals and billeting for cadets and cadre while they conduct training.

1.3 Objectives:

1.3.1 The Contractor shall provide meals, training facilities, advanced ropes training for 240 Cadets and 40 Cadre and lodging for 203 cadets and 20 cadre from 27 June to 02 July 2025 in support of JCLC Adventure North.

1.3.1.1 Advanced ropes training will include 240 cadets across two days, 29-30 June 2025.

1.3.2 Government Point of Contact: The Government Point of Contact (POC) will be provided upon award of contract. The Government POC will provide all onsite approvals as required.

1.4 Scope: The Contractor shall provide meals, training facilities, advanced ropes training for 240 Cadets and 40 Cadre and lodging for 203 Cadets and 20 cadre from 27 June to 02 July 2025 in support of JCLC Adventure North.

1.5 Period of Performance: The period of performance is from 27 June – 02 July 2025.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Reserved.

1.6.3 Recognized Holidays: Contractors will be required to work any holidays that occur during the period of performance.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor shall be available to conduct business (meal service) between the hours of 0500 to 2000 (except on Tuesday 1 July 2025 after dinner snack 1930 – 2100). The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.6.5 Place of Performance: The place of performance for this contract for JCLC Adventure North be within 150 miles of New Brunswick, New Jersey 08989. All requirements of this PWS must be co-located at same location.

1.6.6 Type of Contract: The Government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8 Special Qualifications: The Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.9 Identification of Contractor Employees: Reserved.

1.6.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC Junior Cadet Leadership Challenge JROTC Junior Reserve Officer Training Corps KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program ROTC Reserve Officers' Training Corps

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2. The Government will provide medical support staff.

3.3. The Government will provide lifeguards.

3.4 Materials:

3.4.1. Cadets will be responsible for bringing their own blanket or sleeping bags.

3.4.2. Cadre will provide archery bows, arrow and targets.

3.4.3. Cadre will provide air rifles, shooting supplies and targets.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3 Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The Contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The Contractor shall provide a bed or bunk (with mattress) along with 1 pillow, 1 pillowcase and 1 sheet per bed. The Contractor shall provide safety harnesses, helmets, ropes, belay equipment and ropes training facilitators for all ropes activities.

4.4 The Contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Taxes: The Government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the Contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide all necessary management, supervision, labor, equipment, supplies, facilities, tools, materials and other items necessary to provide meals, lodging, training facilities and ropes training for 240 cadets and 40 cadre attending JCLC Adventure North.

5.1.1 The initial 60 personnel will arrive on the morning of 27 June 2025. The Contractor will provide them meals, lodging and training facilities. The remaining personnel will arrive the morning of 28 June 2025. The Contractor shall provide meals and training facilities for 240 Cadets and 40 Cadre and Lodging for 203 Cadets and 20 Cadre.

5.2 Meals:

5.2.1 The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set up, clean up and remove trash from the dining area. The Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature.

5.2.2 The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins for all meals.

5.2.3 The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.2.4 The Contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

5.2.5 The Contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.2.6 The Contractor shall clean up after each meal service and remove all debris. The Contractor will wipe down and sanitize all tables at serving location.

5.3 Menus:

5.3.1. Menus: The Contractor shall provide a menu like the one stated in 5.3.2. All meals shall be served hot and must be nutritionally balanced. The breakfast, lunch and dinner meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible but not later than within 10 days. Any changes to the menu for alternative replacement agreed upon at that time.

Milk, coffee, water, eating utensils and condiments shall be served with all meals.

5.3.2 Sample Menu:

Breakfast sample 1: Scrambled Eggs, bacon, hashed brown potatoes, cold cereal, toast, milk/assorted juices, and coffee

Breakfast sample 2: Scrambled Eggs, creamed ground beef on a biscuit, hash brown potatoes, assorted fruits, assorted cookies, milk/assorted juices, and coffee

Lunch (box) sample: Cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, chips, two (2) choices of desert, fruit punch, milk, coffee, and condiments

Lunch (hot) sample: Fish sandwich, beef stroganoff, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments

Dinner sample 1: Lasagna, chicken tenders (two (2) choices), rice pilaf, baked potatoes, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments.

5.3.3 The Contractor shall make considerations/ accommodations for vegetarian meals for up to 10 people per meal.

5.3.4 Mealtimes:

Date Day Quantity Event Serving Time 27 June 2025 Friday 60 Lunch 1130-1230

60 Dinner 1700-1800

28 June 2025 Saturday 60 Breakfast 0730-0830 280 Lunch 1130-1245 280 Dinner 1700-1830

29 June 2025 Sunday 243 Breakfast 0730-0830 0 Lunch n/a 280 Dinner 1700-1830

30 June 2025 Monday 243 Breakfast 0730-0830 0 Lunch n/a 280 Dinner 1700-1830

1 July 2025 Tuesday 243 Breakfast 0730-0830 0 Lunch n/a 280 Dinner 1700-1830 280 Snack 1930-2100

2 July 2025 Wednesday 243 Breakfast 0730-0830

5.4 Lodging:

5.4.1 The Contractor shall also provide housing/ tent spaces & accommodations for 40 cadets and 20 cadre for the start of JCLC for the night of 27 June 2025 (60 personnel total forming the Advance Party). The Contractor shall provide housing/ tent spaces and accommodations for 203 cadets and 20 cadre for the duration of JCLC from 28 June 2025 to the completion of camp on 02 July 2025.

5.4.2 The Contractor shall provide a bed or bunk with mattress, one (1) pillow, one (1) pillowcase and one (1) sheet. Cadets and cadre will be responsible for bringing their own additional sheets & pillows or sleeping bags.

5.4.3 The Contractor shall provide access to toilets and shower points (minimum of 10 male and 10 female) within housing area.

5.4.4 The Contractor shall provide two (2) hard structures to sleep senior cadre and work as headquarters areas. One structure shall fit a minimum of eight (8) beds and one structure shall fit a minimum of three (3) beds.

5.5 Training Facilities:

5.5.1 Contractor shall provide access to a structure with wifi internet access, bedding and bathroom facilities (shower and hot/cold water and toilets) to establish an infirmary.

5.5.2 The Contractor shall provide access to the swimming pool. Approximate sized of a 6 lane 25-meter pool or larger for up to 3 hours each night from 27 June – 01 July 2025.

Deep end will be at least 8 feet deep. Pool must be clean and in good working order.

Government will provide lifeguards.

5.5.3 Contractor shall provide an archery and air rifle range. This can be the same range. Size should permit 10-12 lanes for either archery or air rifle. Archery range will require backstops to control the flow of arrows. Government will provide all weapons and other required range equipment and supplies.

5.5.4 Contractor shall provide a headquarters command center tent for cadre use. This tent must be large enough for a minimum of 10 cadre to conduct JCLC required administrative functions as required.

5.6 Ropes Training:

5.6.1 Contractor shall provide advanced ropes training for 240 cadets across two days 29-30 June 2025 from 8:30 a.m. to 3:30 p.m. Training will include team building training, climbing tower and zipline.

5.6.1.1 Contractor shall provide a minimum of one ropes facilitator to 10 cadets during all ropes activities.

5.6.1.2 Contractor shall provide a minimum of 52-foot outdoor climbing tower for climbing training.

5.6.1.3 Contractor shall provide two 275-foot ziplines for zipline training and team building training.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.1.1 The Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

Meals:

Para 5.2 to 5.3.3:

Requirements for meals and serving times.

Be prepared to serve the food 15 minutes prior to scheduled serving times.

The contractor will ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Vendor will ensure proper cleaning is done after each meal.

Maintaining a proper timeframe of meal service is required.

Rated no less than 95%

Lodging:

Para 5.4 to 5.4.3.

Lodging and housing requirements

Contractor shall provide housing / tent spaces & accommodations for 40 cadets and 20 cadre for the start of JCLC for the night of 27 June 2025.

Contractor shall provide housing / tent spaces for 203 cadets and 20 cadre for the duration of JCLC from 28 June 2025 to 02 July 2025.

Contractor shall provide a bed or bunk with mattress, one

(1) pillow, one (1) pillowcase and one (1) sheet.

Contractor shall provide access to toilets and shower points (minimum of 10 male and 10 female) within housing area.

Contractor shall provide two (2) hard structures to sleep senior cadre and work as headquarters areas. One structure shall fit a minimum of eight (8) beds and one structure shall fit a minimum of three (3) beds.

Rated no less than 98%

Para 5 to 5.5.4.

Training Facilities requirements.

Contractor shall provide access to a structure with wifi internet access, bedding and bathroom facilities (shower and hot/cold water and toilets) to establish an infirmary.

Contractor shall provide access to the swimming pool.

Approximate sized of a 6 lane 25-meter pool or larger for up to 3 hours each night from 27 June – 01 July 2025.

Deep end will be at least 8 feet deep.

Contractor shall provide an archery and air rifle range.

This can be the same range. Size should permit 10-12 lanes for either archery or air rifle. Archery range will require backstops to control the flow of arrows.

Contractor shall provide a headquarters command center tent for cadre use. This tent must be large enough for a minimum of 10 cadre to conduct JCLC required administrative functions as required.

Rated no less than 98%

Para 5.6 to

5.6.1.3 Ropes

Training

Contractor shall provide advanced ropes training for 240 cadets. Training will include team building training, 52-foot-tall team tower, and two 275 foot ziplines.

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Itemized invoice for service rendered

Once at completion of contract.

1 Electronically WAWF at https://PIEE.eb.mil

PERFORMANCE STANDARD