PWS DRAFT 24-02618.pdf

PERFORMANCE WORK STATEMENT

(PWS)

For

Repair of

ATCALS Power Amplifiers

NSNs:

6605-01-619-9660IM

P/N: 030003-0001

6605-01-622-1748IM

P/N: 030004-0001

PR # FD2030-24-02618

PREPARATION DATE:

April 20, 2026

APPENDIX A

FD2030-24-02618

PREPARING ORGANIZATION: AFSC/448 SCMW/848 SCMG/424 SCMS TINKER AFB OK 73145

Table of Contents

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.2. General Information

1.3. Pre-Award Survey (PAS) Requirements

1.4. Reporting Requirements

1.5. Quality Program and Inspection System Requirements

1.6. Condemnation Candidates

1.7. Special Tools (ST) and Support Equipment (SE)

1.8. Precious Metals Recovery Program…………………………………………………………………………………………. 7

1.9. Parts Control Program

1.10. Counterfeit Prevention Plan……………………………………………………………………………………………………. 8

1.11. Cannibalization of Parts

1.12. Lead (Pb) Free Electronics……………………………………………………………………………………………………….11

1.13. Ozone Depleting Substances (ODS)

1.14. Work Requirements

1.15. End Item Identification and Marking

1.16. Quality Acceptance and Processing

1.17. Surge/Mission Essential Services

1.18. Delivery Schedule

1.19. Customer Service Requirements

1.20. Safety and Health

1.21. Manpower Reporting Language for Contract Performance Work Statements

1.22. Supply Chain Risk Management…………………………………………………………………………………………………………. 17

2. SERVICE SUMMARY

2.1. Service Summary

3. GOVERNMENT PROPERTY

3.1. Government Property

3.2. Disposition of Government Property

3.3. Discrepancies Incident to Shipment

3.4. Other

ATTACHMENT A – END ITEMS

ATTACHMENT B – DEFINITIONS

ATTACHMENT C – APPLICABLE DOCUMENTS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

The purpose of the Performance Work Statement (PWS) is to define the repair configuration upgrade requirements for ATCALS Power Amplifier in Attachment A of the PWS. The contractor is responsible for all work which encompasses the disassembly, cleaning, inspection, maintenance, upgrade, reassembly, testing and finishing actions required to return the items to a repaired and serviceable condition. The contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The Contractor is responsible for the scheduled delivery of a quality product.

1.2. General Information

1.2.1. Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.3. Pre-Award Survey (PAS) Requirements

1.3.1. A Pre-Award Survey (PAS) survey is not required by the government.

1.4. Reporting Requirements

1.4.1. The Contractor shall report status of all government owned asset IAW Commercial Asset Visibility Air Force Statement of Work (CAV AF SOW) found in Part I, Section B, The Schedule of the Basic Contract.

1.4.2. Data requirements are specified in the Contract Data Requirements List (CDRL

DD Form 1423) found in Part 1, Section B, The Schedule of the Basic contract.

Part 1, Section B, The Schedule of the Basic Contract

Description CDRL Paragraph Reference

DID Delivery Schedule

CAVAF/GFM Report A001 N/A DI-MGMT-81838 Daily

Contract Depot Maintenance Production Report

A002 N/A DI-PSSS-81995A Monthly

Contract Government Furnished Material (GFM) Requisition & Inventory Report

A003 N/A DI-MGMT-82128A Annually

Government Property Inventory Report

A004 N/A DI-MGMT-80441D Annual

Technical Order Improvement A005 N/A DI-TMSS-80229D As required

1.4.3. In addition, the Contractor shall maintain a document package, in the

Contractor’s format, containing the following documentation for each item produced for the contract period:

a. Quality Acceptance Documentation

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item repaired

e. Engineering Change Proposals

1.4.4. The Contractor shall develop and provide a corrective action plan with regard to breached or anticipated to be breached contractual requirements. (DI-MGMT-80501).

1.4.5. Meetings and Conferences: The Contractor shall support meetings (e.g., teleconferences, Program Management Reviews (PMR), Technical Interchange Meetings (TIM), etc.) with the Government. The Contractor shall provide meeting facilities. (DI0ADMN-81373 and DI-ADMN-81250C).

1.5. Quality Program and Inspection System Requirements

1.5.1. The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with the contract requirements AFMC Form 807 (Recommended Quality Assurance Provisions and Special Inspection Requirements). Each end-item identified as serviceable shall be delivered to the Government defect free.

1.5.2. The Contractor, with oversight by Defense Contract Management Agency

(DCMA), shall investigate all Product Quality Deficiency Reports (PQDRs) submitted against reported defective items listed in Attachment A of the PWS.

1.5.3. When a Deficiency Report is received for an end item repaired under the

Report and Reply

Acquisition and Sustainment Data Package (ASDP) Teardown Deficiency Report

A006 1.5.4 DI-PSSS-81534B As required

Report off Shipping (Item) and Packaging Discrepancy

A007 3.3.1 DI-MGMT-80503 As required

Production Surge Plan A008 1.16 DI-MGMT-80969 As required

Calibration Certification Report A009 1.7.4 DI-QCIC-80798C Upon ACO Request

Bill of Materials (BOM) A010 N/A DI-PSSS-81656B Annually

Counterfeit Prevention Plan A011 1.10 DI-MISC-81832 90 Days ARO

Status Reports A012 1.4. DI-MGMT-80368A As required

Contractor’s Corrective Action Plan

A013 1.4.4. DI-MGMT 80501 As Required

Meetings and Conferences A014 A015 A016

1.4.5. DI-ADMN-81249C

DI-ADMN-81373

DI-ADMN-81250C

As Required terms of this contract, the Contractor shall comply with the ACO's directions.

Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.4. The Contractor shall provide confirmation of PQDR exhibit receipt within five (5) business days of receipt via email to the Administrative Contacting Officer (ACO) and Supply Planner Manager (SPM). The Contractor shall perform an analysis of the deficiency which includes cause of failure, recommended corrective action, and recommendations for action to prevent recurrence of the failure/deficiency.

The Contractor shall deliver a Teardown Deficiency Report (DI-PSSS-81534/T, CDRL A002) for any repairable asset that was received as the result of an identified and documented failure. The Contractor will submit the TDR within 90 calendar days of receipt of end-item to the ACO and SPM.

The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO before production of the next end item.

1.5.5. The Contractor shall allow quality assurance reviews by the DCMA to be conducted at the site of repair at the request of the Government throughout the contract period.

1.5.6. The Contractor shall allow a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.5.7. The Contractor shall submit requests for deviation / waiver to the Procuring

Contracting Officer (PCO) through the ACO (IAW) PWS 1.19.1.2. Work shall not be initiated on assemblies / components affected by deviation / waiver pending approval / disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part / assembly affected, effect on cost / price and delivery schedule, description of deviation / waiver, justification for deviation / waiver, and proposed corrective action taken.

1.6. Condemnation Candidates

1.6.1. The Contractor shall report end items determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the stock listed price.

The Contractor shall report condemnation candidates to the PCO through the ACO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.6.2. The Government reserves the right to accept or reject the BER assessment by the Contractor.

1.6.3. Contractor shall not continue repair of item exceeding BER until written approval is received from ACO/PCO.

1.6.4. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case-by-case basis by the ACO.

1.6.5. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in repair of the same type end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

1.7. Special Tools (ST) and Support Equipment (SE)

1.7.1. The SE required to accomplish the scope of work to be completed on end-items under this contract is listed in the OEM Procedures and overhaul procedures listed in Attachment C of this PWS. If the equipment specified in the OEM Procedures overhaul procedures is not designated as Government furnished in this contract, the Contractor shall furnish identical or substitute SE from commercial sources.

1.7.2. If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the PCO with the proposal for Government approval. The Contractor shall demonstrate that substitute SE can be acquired and meets the standards stipulated in the technical data by the following actions:

1.7.2.1. Displaying drawings, schematics, or specifications which illustrate that the Contractor understands the exact nature of the work to be performed and the SE required to perform the tasks.

1.7.2.2. Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

1.7.2.3. Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.7.3. The Contractor shall show certification documents of all calibrated SE to the ACO prior to work performed as outlined in the PWS.

1.7.4. Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to work performed. The Contractor shall ensure SE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall provide certification documents (DI-QCIC-80798C) to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Before and after calibration data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items not requiring calibration.

i. Traceability to the National Institute of Standards and Technology.

1.8. Precious Metals Recovery Program

1.8.1. The handling and control of precious metals shall be IAW AFI23-101, Air Force Material Management.

1.9. Parts Control Program

1.9.1. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS that ensures the use of parts that meet the OEMs engineering and manufacturing data requirements.

1.9.2. The Contractor shall make available for Government review the procedures, planning, and documentation media and data, which define the Parts Control Program. The Contractor shall support Government inspections, verification, and evaluation to ascertain conformance to requirements and adequacy of the contractor’s implementing procedures.

1.9.3. Approval from the PCO is required for the Contractor to use any parts not contained in the engineering drawings. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item drawings. The Contractor shall notify the PCO via fax or e-mail of any configuration discrepancies noted between the engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from cognizant engineering activity via the PCO for deviations from the engineering drawings prior to implementation.

1.9.4. The engineering drawings shall serve as the current baseline for an end item or system.

1.9.5. The contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul operation, the contractor shall receive written authorization from the cognizant engineering activity via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material.

Written authorization for its usage shall be obtained from the cognizant engineering activity via the PCO.

1.9.6. The Contractor shall keep records to allow traceability of the sourcing of replacement parts for each end item repaired and shall be furnished for inspection upon Government request.

1.10. Counterfeit Prevention Plan

1.10.1. Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC- 81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

1.10.2. At a minimum, the CPP shall address PWS paragraph: 1.11.3 and/or address:

1.10.2.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address (as applicable) materials, hardware, electronic parts, and procured assemblies.

1.10.2.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

1.10.2.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.10.2.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.10.2.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref.

AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.10.2.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat.

4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.10.2.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing.

Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

1.10.2.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref.

AS5553, paragraph 4.1.6, appendix F)

1.10.2.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 calendar day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

1.10.2.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

1.10.3. The Contractor’s Counterfeit Parts Program shall be in accordance SAE AS5553 and AS6174 and/or DFARS 252.246-7007.

1.11. Cannibalization of Parts

1.11.1. The Contractor shall request authorization from the PCO to cannibalize subassemblies or parts between inducted unserviceable assets in order to expedite overhaul when a particular overhaul is constrained for lack of materials that are not and will not be immediately available. Cannibalization requests will be subject to the review and approval of the cognizant engineering activity. Such cannibalization actions will only be considered upon exhaustion of all other sources of materials. The Contractor shall not initiate any cannibalization action unless such action will satisfy all material requirements for the item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with overhauled or new subassemblies and replace all cannibalized parts with new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item.

1.12. Lead (Pb) Free Electronics

1.12.1. The use of lead (Pb) solder and/or components/assemblies in the overhaul of the subject items is considered a potential safety risk and is therefore discouraged. The contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the PCO before proceeding.

1.12.2. The use of lead (Pb) solder and/or components/assemblies in the overhaul of the subject items is considered a potential safety risk and is therefore discouraged. The contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the PCO before proceeding.

1.12.3. All soldering shall be done in accordance with J-STD-001.

1.13. Ozone Depleting Substances (ODS)

1.13.1. The Government cannot does not possess the technical data to determine the necessity of the use of ODS for this contract. The Contractor will meet all requirements set forth in AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS).

1.14. Work Requirements

1.14.1. The Contractor shall overhaul the items specified in Attachment A of this PWS.

The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, ATP troubleshooting and testing and to finishing actions required to return the items to a serviceable condition. The work shall be accomplished IAW the OEM specifications except that all soldering shall be done in accordance with J-STD-001. In the event that a situation develops where the instructions conflict with the pertinent manual, this PWS shall take precedence. Additional TOs, directives and other publications listed in Attachment C will be used as guidance to support the overhaul stipulated in this PWS.

1.14.2. The Contractor shall replace any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity at the Contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The Contractor is advised to include the cost of replacing a percentage of each recoverable part in their overhaul cost proposal.

1.14.3. Over and Above will be considered for missing components or for work not covered by the line items for the basic work under the contract but within the general scope of the contract. Identification of missing part(s) must be revealed within 2 business days after induction for repair and reported to the PCO through the ACO in the form of a Supply Discrepancy Report using SF 364. The Contractor shall obtain approval from the PCO prior to performing over and above.

1.15. End Item Identification and Marking:

1.15.1. Permanently and legibly mark each repaired end item with the Contractor's identification. This identification shall include the Contractor's CAGE and the date of repair. The identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

1.15.2. Item Unique Identification (IUID) will be added to the end item in accordance with the following:

a. Specification requirements for IUID marking will be contained in the applicable repair technical order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering Order (EO) (AF Forms 3925, 3926 and 3927) as applicable.

b. IUID markings are required for the end-item only. IUID for subcomponents is only required if specifically identified in the applicable repair technical order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided EO.

c. For items that do not have IUID marking specifications as stated in paragraph b., the Contractor shall develop the marking specifications in accordance with the current revision of MIL-STD-130. Location and marking method shall be approved by 424 SCMS engineering before implementation. If the Contractor cannot meet the terms and conditions in the contract for IUID, the Contractor will contact the PCO/ACO for determination.

d. IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Verify 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the Contractor shall notify 424 SCMS engineering and the PCO/ACO for determination of how to replace the IUID mark.

e. The Contractor shall submit the required and applicable contingent data for Legacy items to the IUID Registry per the data submission procedures at https://www.acq.osd.mil/asda/dpc/ce/index.html

f. The Contractor shall submit IUID data for new manufactured items that require IUID based on the DFARS clause 252.211-7003, Item Identification and Valuation, as prescribed in DFARS Subpart 211.274 https://www.acq.osd.mil/asda/dpc/ce/index.html

1.16. Quality Acceptance and Processing:

1.16.1. The Contractor shall support quality acceptance inspections of each end item and shall be performed prior to packaging and transportation. Quality acceptance will be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.16.2. Each end item identified as serviceable shall be delivered to the

Government defect free.

1.16.3. Following quality acceptance by the DCMA, the Contractor shall notify the Supply Planner Manager (SPM) via email or fax of the completion of repaired end- items. The SPM will provide ship-to addresses/instructions to the Contractor via email or fax for each item produced. Within one business day of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the SPM. The Receiving Report shall include the carrier and tracking number.

1.16.4. Shipping Documentation:

1.16.4.1. The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated.

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

1.16.4.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

1.16.4.3. The Contractor shall reimburse the Government for packaging and shipping costs for items returned to the contractor for correction of quality deficiencies.

1.17. Surge/Mission Essential Services

1.17.1. In the event that the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge), and invokes surge, the Contractor shall be willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

a. Add additional shifts to increase production within the Contractor and with suppliers.

b. The Contractor shall work with the approved component part manufacturers to expedite production.

1.17.3. The Contractor shall notify the PCO in advance and be given the opportunity to negotiate any expedite charges that might apply at the time of surge.

Contractual requirements for production of this contract are addressed in Part I of basic contract. The schedule and surge requirements shall be on a best-effort basis.

1.17.4. Mission Essential Services are not applicable to this PWS. In the event that Mission Essential Services are determined applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours. IAW DFARS 252.237-7023, the contractor shall develop a contingency plan and furnish a copy to the PCO for those tasks identified as essential to provide reasonable assurance of continuation during crisis conditions.

1.18. Delivery Schedule

1.18.1. The Contractor shall meet the contractual delivery schedule.

1.19. Customer Service Requirements

1.19.1. Information Requests: The Contractor shall ensure responses to requests for information and data are only provided to customers authorized by the PCO in the performance of official duties. All requests between the Government and the Contractor shall go through the Procuring Contracting Officer (PCO).

1.19.1.1. Information requests shall contain a subject line, nature of the request and an expected/requested response date and time. The request must be identified as “EMERGENCY”, “URGENT” or “ROUTINE” IAW paragraph 1.19.2 of this PWS so that a response is provided within the specified timeframes. A log will be maintained by the PCO or an appointed Government Representative. The log will be used to track all requests and evaluate response times.

1.19.1.2. Contractor requests for engineering and/or technical related problems or issues shall be submitted on an AFMC Form 202, Nonconforming Technical Assistance Request and Reply. All AFMC Form 202s shall be sent directly to 424 SCMS Cognizant Engineer with an information copy to the ACO and PCO.

1.19.2. Response Times for Information Requests: All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via e-mail or fax. Requests for information shall be answered within the following timeframes:

a. Emergency and Work-Stoppage- Respond within two (2) business days.

b. Urgent- Respond within five (5) business days.

c. Routine- Respond within ten (10) business days.

1.19.3. Federal Holidays will not be counted in evaluating the response times. Only normal business days and hours will be counted when evaluating the response time for requests. Normal business days are Monday through Friday, except Holidays. Business hours are 0800 to 1600 Central Standard Time.

1.20. Safety and Health

1.20.1. While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to government property less than $500,000.00 during the execution of the contract.

1.20.2. If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the

CO.

1.20.3. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or reposed)

h. Other pertinent information

1.21. Manpower Reporting Language for Contract Performance Work Statements

*Service Contract Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https:// www.fsd.gov/fsd-gov/home.do)."

*Reporting Period: Contractors are required to input data by 31 October of each year.

*Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at https://acc.army.mil/contractingcenters/acc-nj/COR/Contractor%20CMRA.pdf

*User Guide: Data for Air Force service requirements must be input at https://sam.gov/content/home or https://sam.gov/content/help

A quick start user guide is available on the fsd.gov website at:

https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=f39e82fa1b8fe114cc45ea04bc4bcb0a

1.22. Supply Chain Risk Management (SCRM)

1.22.1. Contractor must provide a comprehensive Supply Chain Risk Management (SCRM)

Plan in accordance with the instructions to offeror prior to award. This plan must be maintained during performance of this contract, will be incorporated into the contract at award, and must illustrate executable processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air

Force operations; and/or drive materiel cost increases to the program. The plan and processes apply to the Contractor and their suppliers, subcontractors, http://www.sam.gov/ http://www.fsd.gov/fsd-gov/home.do) https://acc.army.mil/contractingcenters/acc-nj/COR/Contractor%20CMRA.pdf https://sam.gov/content/home https://sam.gov/content/help https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=f39e82fa1b8fe114cc45ea04bc4bcb0a associated integrators, and vendors, spanning the entirety of the supply chain from raw material stage to delivery of a finished product.

1.22.2. The SCRM plan must clearly address the following:

a. Continuity of Operations (COOP) – Contractor will develop and/or update a

Continuity of Operations Procedure/Plan (COOP), which outlines the processes and actions to prepare for, and respond to, planned/unplanned supply chain challenges.

b. Foreign Influence – The Contractor will disclose any Foreign Ownership, Control, or

Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A

Standard Form 328 Certificate Pertaining to Foreign Interest must be submitted to the Government cognizant security office.

c. Cybersecurity -The Contractor will implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. As part of this process, the Contractor will conduct early and continuous monitoring throughout the life of the agreement to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The plan must:

i. Include a description of how the Contractor and any of the Contractor’s subcontractors will provide to the government a system security plan (or extract thereof) in accordance with the NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and

Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the Contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

ii. Include a description of how Contractor will protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations.

Inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to the Contractor’s digital information and parts and components.

2. SERVICE SUMMARY

2.1. Service Summary

2.1.1. Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2-1. The Contractor service requirements are summarized into performance requirements that relate directly to the mission essential items. The performance threshold requirements describe the minimum acceptable levels of service for each requirement. In the event the performance requirement is not met, the Contractor shall be given time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

2.1.2. Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2-1.

2.1.3. Surveillance Methods: The SPM, DCMA Quality Assurance Representatives (QAR) and PCO will exercise surveillance over the performance requirements. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall support the SPM, DCMA QAR, and PCO surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint.

2.1 SERVICE SUMMARY TABLE

Performance Requirements PWS Para Performance Threshold

Requirements

SS-1. All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via e-mail or fax.

1.19.2 Emergency and Work Stoppage Requests –

respond within 2 business days

Urgent Requests – respond within 5 business days

Routine Requests – respond within 10 business days

SS-2. Each end-item identified as serviceable shall be delivered to the Government defect free.

1.5.1 100% of all end items shall perform without defect for one year of repair

SS-3. Furnish Data requirements that are specified in the Contract Data Requirements List (CDRL DD Form 1423)

1.4.2 100% inspection of data input in CAV AF (Commercial Asset Visibility Air Force) and review of furnished reports.

SS-4. The Contractor shall meet the contractual delivery schedule.

1.18.1 100% of all end items are returned to the Government IAW the delivery schedule.

SS-5. The Contractor shall report discrepancies incident to shipment.

3.3 100% inspection of GFP and

GFM.

2.1.4. Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the SPM evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

a. SS-1through SS-5: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR).

3. GOVERNMENT PROPERTY

3.1. Government Property

3.1.1. The Contractor shall furnish all material, support equipment, tools, test equipment, and services. T h e Government will only provide the units requiring repair and will not furnish and other property or material.

3.2. Disposition of Government Property

3.2.1. These instructions apply to all Government owned property. Within 90 calendar days prior to contract expiration, the Contractor shall submit a letter to the PCO requesting disposition instructions in the transfer of Government furnished property (GFP). A listing identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value, and the list shall be submitted through the PCO to the SPM for disposition instructions.

3.2.2. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

3.2.3. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

3.2.4. The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

3.3. Discrepancies Incident to Shipment:

3.3.1. Discrepancies incident to shipment includes misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://home.daas.dla.mil/daashome/homepage.asp located within the CAV AF system described in the CAV AF SOW. This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3.3.2. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO within 2 business days upon discovery for corrective action utilizing the AF WebSDR submittal.

https://home.daas.dla.mil/daashome/homepage.asp

3.3.3. The Contractor shall process a SDR (SF Form 364) for contract line items received with missing components (Missing on Induction, (MOI)) within 2 business days upon discovery in accordance with AFJMAN 23-215. An electronic copy of MOI SDR form shall be submitted to the ACO and PCO within 2 business days of discovery.

3.3.4. Misdirected shipments of GFP shall be reported by written notification to the Property Administrator (PA) within 2 business days. The PA will issue disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV AF.

3.3.5. If shipping from overseas using Milair ITAR statement must be included inside and outside of shipping package. “Property of (insert Service or Defense Agency). Property will not enter the trade of the country to which it is being shipped. No export license required –

22 CFR 126.4 Applicable” (if the shipment is going to Canada, use 22 CFR 126.5). If shipping using FedEX -“These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by

U.S. law and regulations.”

3.3.5.1. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by routine shipping. The Contractor has the discretion to use carriers such as UPS, FedEx, or equivalent.

3.4. Other

3.4.1. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

3.4.2. The Contractor shall not transfer or use GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the SPM through the PCO.

3.4.3. The Contractor shall replace GFP that has been removed by the USAF to fulfill other more urgent requirements. If any item so removed by the government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

ATTACHMENT A – END ITEMS

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

END

ITEM

NO

NATIONAL STOCK

NO(S)

PART NO(S)

NATIONAL STOCK

NO(S)

PARTS NO(S)

1 6605-01-619-9660IM 030003-0001 6605-01-619-9660IM 030003-0001

2 6605-01-622-1748IM 030004-0001 6605-01-622-1748IM 030004-0001

ATTACHMENT B – DEFINITIONS

The following definitions are applicable to this PWS:

a) End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for government storage…