PWS.pdf

PERFORMANCE WORK STATEMENT

1.0 General

1.1 Background and Objective. The primary goal of this acquisition is to support the Forward Deployed Regional Maintenance Center in enhancing the ability to support mission readiness onboard US Navy destroyers homeported in Rota in an ongoing effort to strengthen the North Atlantic Treaty Organization (NATO) alliance in Europe through a missile defense capability.

2.0 Scope:

This statement of work describes the performance and delivery requirements for refurbishment of the Vertical Launch System required by the United States (U.S.) Navy Fleet. The contractor, as an independent contractor and not as an agent of the U.S. Government, shall complete all work designated in the statement of work on time and in a manner that complies with the processes and procedures outlined in order to maximize operational availability of the missile defense capability in Europe. As a result, the contractor shall:

2.1 Furnish the required management, technical support, certifications, labor, material, equipment, and facilities to accomplish repair and refurbishment of MK-41 Vertical Launch Systems (VLS) on board U.S. Navy and/or other military type vessels.

2.2. Support simultaneous repair and refurbishment of MK-41 Vertical Launch Systems for more than one US vessel. The contractor shall be readily available to support simultaneous and emergent requirements.

2.3 Inspect equipment and/or systems to determine repair options, repair alternatives, repair schedule, and provide repair recommendations to the Contracting Officer’s Representative (COR). In some cases, the on-site VLS SME will confirm the repair options and requirements with the contractor prior to report being submitted.

2.4 For conditions that affect the repair schedule, the contractor shall notify the government within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for resolution, which shall not exceed five (5) days as specified below. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR in accordance with the instructions below:

Notification for Government.

CFRs shall be submitted to the COR within five (5) working days of discovery of the condition.

At a minimum, the CFR will include the following:

(1) Identify contract, Delivery Order (DO)

(2) Serialized by CFR number

(3) Identification of the Work Item number, if applicable

(4) Date requirement was discovered

(5) Description of the work requirement

(6) Specific location of the work

(7) Recommendation for corrective action

(8) Identification of related changes, if any, to the internal milestones and production and contract completion dates.

Government Review and Response to CFR.

The COR shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to 5-day requirement). As appropriate, the Government and contractor will need to meet, conduct ship checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor’s accuracy reflected in the CFRs submitted may be evaluated in CPARS.

2.5 The contractor shall implement repairs/refurbishment, maintenance, renewal and evaluation of the MK-41 VLS. The contractor effort shall include, but is not limited to, the following:

2.5.1 Conduct ship visits to coordinate schedules for VLS fleet technical support, inspections, repairs, equipment removal for repair, and refurbishment or replacement. Repair actions shall include the removal and reinstallation of all interferences.

2.5.2 Correct deficiencies identified during ship visits and/or surveys.

2.5.3 Provide journeymen level mechanics, technicians, and when required, the In-Service Engineering Agent (ISEA) or Original Equipment Manufacturer (OEM) representatives to accomplish repairs.

2.5.4 Provide capabilities, administration, and management to accomplish repairs that may require highly specialized skills.

2.5.6 Submit completion inspection report to the COR one week after all repair and/or replacement actions have been accomplished.

2.5.7 Provide Quality Assurance Inspections and Certifications for all repair actions accomplished in accordance with this contract and standard industry practices.

2.5.8 During the ship visits, the contractor shall work closely with the on-site VLS SME to expeditiously fulfill planned or emergent work requirements and keep the Government fully informed of the status of work on a weekly basis.

2.5.9 Provide the necessary tools, rigs, and test equipment to perform repairs.

2.5.10 Provide written report of all work performed, delays of work and test documentation results to the COR after confirmation of work completion from the on-site VLS SME.

2.6 Place of Performance: The place of performance will be at the contractor’s facility. The contractor shall provide facilities to support the outlined work in this requirement. Additionally, the contractor shall be responsible for storing Government Furnished Materials associated with completion of work under this contract.

2.7 Travel: Travel may be necessary. Travel must be approved in advance by the Contracting Officer or the Contracting Officer’s Representative (COR) and will be reimbursed in accordance with the Federal Travel Regulations. The Government will not be responsible for any relocation expenses associated with moving contractor personnel to the Rota, Spain commuting area or other job sites as may be identified in individual TOs either initially, or if necessary, with replacement of personnel, even if replacement of personnel is required. No costs will be reimbursed for travel to or from the place of performance, unless otherwise specified and/or authorized in the task order by the CO. If travel is required, it will be specified at the TO level.

3.0 Personnel Requirements.

The contractor shall provide qualified personnel capable of supporting the tasks described herein and under all delivery orders issued under this contract. The contractor shall maintain adequate workforce to ensure uninterrupted performance of the required services; stability and continuity of the workforce is essential. The contractor shall be capable of supporting simultaneous projects of various sizes at any given time.

3.1 Certifications. The contractor shall be responsible for the employment of trained and technically qualified personnel to perform repair and refurbishment of MK-41 Vertical Launch Systems (VLS). All contractor personnel shall have the certifications to perform the requirement. The Contractor shall provide evidence of Vertical Launch System certification. Certification shall be approved by IWH 3L and NSWC Port Hueneme (A50). In addition, the contractor is responsible for employing and maintaining the personnel, organizational and administrative controls necessary to perform all contract specifications requirements hereunder and as set forth in each individual delivery order. Should any contractor personnel be determined to be unacceptable in terms of technical competency or unacceptable conduct or behavior while on-site or while working on contract activities, the contractor shall immediately remove and replace the unacceptable on-site personnel at no additional cost to the Government.

3.2. References. The contractor shall comply with the following references:

The Category I and II NAVSEA STANDARD ITEMS (NSI) which may be viewed at https://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/.

3.3 Working Hours. The contractor shall conduct business during normal business hours. Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. local time. However, the contractor shall be available at any time --including local and national Spanish and American holidays, evenings and weekends--to conduct unscheduled maintenance and/or repair by request of the Port Operations Department Contracting Officer Representative (COR).

Unless otherwise specified by the COR, the contractor must be able to respond to these calls within 4 hours of notification.

4.0 Contract Administration.

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders.

5.0 Quality Control Plan.

The contractor shall establish a complete internal Quality Control Plan (QCP) specifically for this requirement and/or any resulting task order(s) that includes methods of monitoring, identifying, and correcting deficiencies for each performance category. The contractor shall maintain a QCP to ensure than the requirements of this contract and subsequent task orders are met as specified in the Quality Assurance Plan (QASP) as described below and/or at the task order level. The Contractor shall report any performance issues found immediately to the COR to discuss remediation options.

5.1 Surveillance Method.

The COR will monitor, inspect, and accept the services performed by the Contractor under this contract and/or task order.