PWS.pdf

0 | P a g e

PERFORMANCE WORK STATEMENT (PWS)

for the

F101 DIGITAL ELECTRONIC CONTROL (DEC)

PURCHASE REQUEST NUMBER: FD2030- -00

Contract Number FA8122 -XX-X-XXXX

PREPARATION DATE: M a r 2 0 R E V I S I O N 1

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) And

Air Force Life Cycle Management Center (AFLCMC) F108 Technical Services Element (LPSBAA)

TINKER AFB, OK 73145-3031

1 | P a g e

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

DESCRIPTION OF SERVICES 2

1.1 Contractor Employee 2

1.2 Receiving 2

1.3 Misidentified, Misdirected or Incomplete Shipments 2

1.4 Repair 2

1.5 Quality System and Quality Assurance 3

1.6 Deficiency Report (DR) Investigation 3

1.7 Test & Inspection Report 3

1.8 Condemned Assets 3

1.9 Counterfeit Prevention Plan 4

1.10 Packaging and Handling 6

1.11 Reporting 6

1.12 CAV AF CFM Reporting Requirements 8

1.13 Document Storage 15

1.14 Shipping and Transportation 15

1.15 Mission Essential Services 15

1.15 Definitions 15

SECTION II

SERVICE SUMMARY

2.1 Service Summary (SS) 16

2.2 Service Summary Requirements 16

2.3 Contractor Performance Evaluation 17

SECTION III

GOVERNMENT PROPERTY 17

3.1 Government Furnished Material (GFM) 17

3.2 Government Furnished Property (GFP) 17

APPENDIX A

ACRONYMS 18

2 | P a g e

SECTION I

DESCRIPTION OF SERVICES

The purpose of this PWS is to define the repair requirements for the F101 Digital Electronic Control (DEC) that applies to the following National Stock Numbers (NSN) and Part Numbers (P/N):

F101 DIGITAL ELECTRONIC CONTROL (DEC)

Input P/N Input NSN Output P/N Output NSN

1961M82P01 2995-01-492-6187JF 1961M82P04* 2995-01-632-1932JF

1961M82P02 2995-01-492-6187JF 1961M82P04* 2995-01-632-1932JF

1961M82P04 2995-01-632-1932JF 1961M82P04* 2995-01-632-1932JF

1000270-1-001 2995-01-492-6187JF 1961M82P04* 2995-01-632-1932JF

1000270-1-002 2995-01-492-6187JF 1961M82P04* 2995-01-632-1932JF

1000270-1-004 2995-01-492-6187JF 1961M82P04* 2995-01-632-1932JF

*Output P/N to also include part number 10002701-004

The instructions stipulated are brief, concise statements providing general requirements for disassembly, cleaning, inspection and repairing of the F101 DEC. These instructions are dependent upon the Contractor having the repair capabilities to include appropriate technical data, engineering drawings, and testing equipment. The Contractor is responsible for the production, repair and scheduled delivery of a quality product.

1.1 Contractor Employees: Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.2 Receiving: The Contractor shall perform a receiving visual inspection upon receipt of each F101 DEC and determine the serviceability of the F101 DEC, the housing and applicable parts for reuse/repair. In addition, the Contractor shall inspect any shipping or packaging damage.

1.3 Misidentified, Misdirected or Incomplete Shipments: The Contractor shall report to the Procurement Contracting Officer (PCO) any received assemblies which are misidentified, misdirected, or incomplete (missing parts); the Contractor shall obtain disposition instructions from the PCO. The Contractor shall initiate a Supply Discrepancy Report (SDR) for discrepant shipments or any assets received in other than the contracted packaging using Standard Form

364. NOTE: The F101 DEC is considered export controlled IAW DoD 4160.21-M-1 and 22 CFR Part 120.3

1.4 Repair: The Contractor shall repair the F101 DEC as follows.

3 | P a g e

1.4.1 Repair procedures: The F101 DEC shall be repaired IAW the Contractors established procedures and this Performance Work Statement (PWS). Serialized Military parts shall not be co-mingled with or replaced by repair/reconditioned commercial parts. All tooling required to accomplish inspection and repair of F101 DEC shall be Contractor Furnished Material (CFM).

1.4.2 Over & Above: Submitted pricing proposal is for normal repair returns. Returned assets not covered by a normal repair will be quoted separately as an Over & Above (O&A). A normal repair is a repair due to a single aircraft fault resulting in the removal of the Digital Electronic Control due to normal use of the component. Any unit requiring a new circuit card assembly or housing is considered O&A repair and will be quoted on a time and material basis and not part of the pricing provided in the contractors proposal.

1.4.3 Disassembly: The Contractor shall disassemble the F101 DEC to the extent required for the repair of the F101 DEC.

1.4.4 Cleaning: All grease, oil, dirt, corrosion and moisture must be removed prior to inspecting, repairing, or re-assembling of the F101 DEC.

1.4.5 Assembly: Assembly of the F101 DEC shall be in accordance with appropriate technical procedures.

1.4.6 Testing: F101 DEC shall be tested to ensure that all operational and performance requirements are met per required blueprint. When the F101 DEC passes all required tests, the Contractor shall ensure that all assembly is complete (including safety wire) before returning to service.

1.5 Quality System and Quality Assurance: Each F101 DEC identified as serviceable shall be delivered to the Government defect free. The Contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001:2000.

1.5.1 Quality Management Oversight: The Quality Assurance Representative (QAR) will use defect detection ratio measure identified in AFI63-138 Paragraph 6.7 Figure 6.2 in detecting defects and trends and ensure the ce to their proposed Quality Management System (QMS).

1.6 Deficiency Report (DR) Investigation: At the request, the Contractor shall investigate and submit findings to include root causes and a corrective action against all Deficiency Reports submitted to Contractor against items repaired by this contract which are reported to be defective.

1.7 Test & Inspection Report: When requested the contractor shall perform an As- Received Inspection and as As-Received Test for each subject F101 DEC .

Contractor shall request disposition instructions from the PCO for any Test/Inspect item.

Contractor shall submit supporting test documentation to the PCO and Technical Equipment Specialist IAW CDRL A006.

1.8 Condemned Assets: F101 DEC assemblies and assembly components that do not meet repaired and inspection limits shall request disposition instructions from the PCO for any

4 | P a g e condemned assets. Condemnations shall be reported to 421 SCMS/GUMBA, Air Force Sustainment Center (AFSC) by reporting in the Monthly Production Report IAW CDRL DD Form 1423-1 (Depot Maintenance Production Report) to establish rates and cost planning.

1.9 Counterfeit Prevention Plan: Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC- 81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. At a minimum, the CPP shall address:

1.9.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.9.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

1.9.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the

(Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.9.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.9.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received.

The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such

5 | P a g e as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.9.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111 383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo

. (Ref.

AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.9.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

1.9.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the

Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

1.9.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring

6 | P a g e

Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref.

AS5553, paragraph 4.1.7, appendix G)

1.9.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

1.10 Packaging and Handling: The Contractor shall properly package the F101 DEC IAW Air Force Material Command (AFMC) Form 158, Packaging Requirements. The Contractor shall place a serviceable tag, Department of Defense (DD) Form 1574 inside the package along with the F101 DEC and the Contractor shall place another completed DD Form 1574 to the outside of the package.

1.11 Reporting: The contractor shall provide completed Certificate of Conformance documentation with each F101 DEC parts that have been repaired with the intent of returning these parts to serviceable condition. This documentation shall have the part number; serial number; work accomplished; and Service Bulletins complied with on serviceable tag DD Form 1574. The contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRL) is accomplished:

A001: Contract Depot Maintenance (CDM) Production Report A002: Teardown Deficiency Report A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report

(SDR)

A004: Deficiency Report A005: Comprehensive Engine Management System (CEMS) - AF Form 1534 A006: Test Inspection Report A007: Counterfeit Prevention Plan (CPP) A008: Commercial Asset Visibility Air Force (CAV AF) Reporting A009: Government Property Inventory Report

A001: Contract Depot Maintenance (CDM) Production Report: Data in accordance with the report format Source: https://assist.dla.mil Downloaded: 2015- 09-24T17:50Z (sample form attached to CDRL). Report shall not be waived. Data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1.

A002: Teardown Deficiency Report: Provides a factual narrative analysis of a deficiency which has been noted on equipment. This report shall include an analysis

7 | P a g e of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency, and the applicable category of the failure defined as workmanship and non-conformance, material failure, no defect found/could not duplicate, technical data deficiency and/or field deficiency IAW CDRL DD 1423-1.

A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report SDR): This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1.

A004: Deficiency Reporting: Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A005: CEMS: The Contractor shall provide the following information for each repaired DEC on the Air Force (AF) Form 1534: Configured Item Identifier (CII) Designation, Serial Number (S/N), Date work was accomplished, Stock Record Account Number (SRAN), P/N, Type of Transaction and Time on DEC. The AF Form 1534 is required to be submitted by close of business of the business day following the occurrence of the reportable event. (An example of the AF Form 1534 may be provided to use as a guide.)

The point of contact for verification of part numbers and serial numbers is Larry Nottnagel, Equipment Specialist (405) 736-4939, AFLCMC/LPSBA email:

larry.nottnagel@us.af.mil. The CII: LF1011G is assigned to this DEC in CEMS.

A006: Test Inspection Report: The report documents test results, findings and analyses that will enable the Government or contracting agency to evaluate compliance with system requirements and performance objectives IAW CDRL DD Form 1423-1.

A007: Counterfeit Prevention Plan: Counterfeit Prevent Plan (CPP) Report CDRL The plan shall be delivered in electronic PDF format through the Wide Area Workflow (WAWF) system no later than 90 calendar days after contract award and IAW Para 1.9 of this SOW.

A008: CAVAF Reporting: The contractor shall input the data IAW para 1.12 of this SOW and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A009: Government Property Inventory Report CDRL This shall not be waived. This report enables the contractor to a 100% inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the cont subcontractors) by contract IAW CDRL 1423-1

8 | P a g e

1.11.1 Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the F101 DEC via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.12 CAV AF CFM REPORTING REQUIREMENTS: Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAVAF) system. CAVAF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities.

Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAVAF system down-time will be identified on the CAVAF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAVAF reporters.

from the CAVAF Homepage.

1.12.1 CAVAF FAMILIARIZATION TRAINING: Familiarization training for CAVAF reporting will be requested by the contractor via the applicable ICP CAVAF system administrator (SA). For assistance, guidance or questions to specific contract transactions reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAVAF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

1.12.2 CONTRACTOR RESPONSIBILITY: Contractor CAVAF reporting

requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAVAF CDRL and CAVAF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAVAF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAVAF is an accurate reflection of physical assets on hand at all times.

9 | P a g e

1.12.2.1 Each CAVAF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award must be two CAVAF for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

1.12.2.2 User(s) shall complete initial DoD Information Assurance (IA) Cyber Awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber Awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the Department of Defense Employees section, t of Defense http://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing either OS or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. They Cyberawareness Challenge course completion is a contractual requirement and the contractor must comply.

1.12.2.3 Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 622-7325 or (405) 736-7329, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

1.12.2.4 To access the CAVAF system, contractor and subcontractor reporters -in procedure

Guide.

10 | P a g

1.12.2.5 Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAVAF at all times.

1.12.2.6 Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

1.12.2.7 Contract/Delivery Order Closure Disposition Government will provide porter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAVAF reporting actions associated with disposition occur within one (1) business day of related shipment action.

1.12.2.8 All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAVAF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

1.12.3 SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

1.11.3.1 Not-on- (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items Are identified as misrouted shipments, misidentified resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers

(RCD

RCDN.

11 | P a g

b. Inventory Control Point Items are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of

-on- tegory shall be resolved using reversals of individual record control document numbers (RCDN) or may be shipment action of RCDN.

NOTE: -on-balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

1.12.3.2 CAVAF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

1.12.3.3 All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAVAF under Receipt Type: On Contract (F). CAVAF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized the oldest RCDNs (listed first) shall always be processed first.

Any reversal actions shall be accomplished using the last RCDNs processed.

1.12.3.4 The

DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

1.12.3.5 Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. shipment document numbers for CAVAF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number.

Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material

12 | P a g shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN s of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended r to printing. The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, nts the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAVAF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAVAF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in

CAV AF.

1.12.3.6 Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAVAF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

FHZ Tinker AFB, the ship for disposition address to SW3211:

13 | P a g

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

FGZ Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

FLZ Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

1.12.3.7 accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAVAF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAVAF contractor reporting on end item receipt transactions.

This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV - with actual quantities received. Any items which are not part of this contract shall

14 | P a g

-on-misidentified assets.

1.12.3.8 RCDNs are systemically generated in CAVAF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAVAF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

1.12.4 DISCREPANCIES INCIDENT TO SHIPMENT:

1.12.4.1 There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

1.12.4.2 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

1.12.4.3 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

1.12.4.4 Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

1.12.4.5 All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

1.12.4.6 Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAVAF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

15 | P a g

1.12.5 CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1.12.5.1 GENERAL INFORMATION:

1.12.5.2. Initial CAVAF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAVAF, please contact CAVAF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 622-7325 or 736-7329, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 736-7326 or (405) 734-8341

NOTE: ain menu at bottom of screen.

1.13 Document Storage: All records and reports outlined in this PWS shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.14 Shipping and Transportation: The Contractor shall meet the delivery schedule. The Contractor shall ship or transport applicable assets IAW DD Form 1653 Transportation Requirements in order to have the assets available to support the operational requirements and IAW the contract. The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.15 Mission Essential Services: N/A

1.16 For the purposes of this PWS, the following definitions apply:

a. Diminishing Manufacturing Sources (DMS) Components are defined as components required for the manufacture, repair, or support of the equipment being provided under this contract, which ceases to be stocked, manufactured, or otherwise supplied as regular product lines by qualified suppliers, or otherwise become unavailable to the contractor without substantial price increased or unacceptable delivery schedules.

b. Substantial Price Increases are defined as the most recent price quotations for

16 | P a g components from qualified suppliers that exceed by 5 percent the contractor verifiable record of price quotations or invoices for purchases for such components which were the basis of the proposed, negotiated, and agreed upon pricing for the equipment herein, plus escalation in accordance with either Global Insight for forecasting requirements or Bureau of Labor Statistics (www.bls.gov) for actuals to the date of receipt of the most recent quotation.

c. Unacceptable Delivery Schedules are defined as the most recent delivery schedules quoted by qualified suppliers that exceed the contractors verifiable records of quoted delivery schedules for the equipment herein, and which will, or are reasonably likely to, cause the contractor to be delinquent in its delivery schedule obligations under this contract.

1. If, during the course of this contract the contractor determines that any component of the equipment being provided under this contract has become a DMS component, then the contractor shall notify the Buyer. Upon receipt of such notice, the parties shall negotiate promptly and in good faith any modification to this contract necessitated by the DMS component(s), including but not limited to an equitable adjustment to the price, delivery schedule, or both, or the authority for the contractor to substitute components meeting the form, fit, and function requirements of this contract.

2. In no event shall the contractor be responsible for any loss or damage, or otherwise, due to any delay or failure in performance if such delay or failure results because any component of the equipment being provided under this contract becomes a DMS component.

SECTION II

SERVICE SUMMARY (SS)

2.1 Service Summary: The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.2 Service Summary (SS) Requirements: Contractor shall ensure the performance objectives and performance thresholds identified in table 2-1 of this PWS is achieved as follows:

2.2.1 Surveillance Methods:

Table 2-1

Performance Objective

Reference / Paragraph (Para)

Performance Threshold

17 | P a g

SS - 1

Quality Product: Each F101 DEC identified as serviceable shall be delivered to the Government defect free

IAW Section 1.5 100% of F101 DEC delivered shall be defect free.

SS - 2 Delivery Performance: The Contractor shall meet the delivery schedule

IAW Section 1.14 and Contractual Delivery

Schedule

100% of F101 DEC shall be delivered IAW the contractual delivery schedule SS-3 Reporting: All reports shall be submitted on time and with accurate information. IAW with specific

CDRL.

IAW Section 1.11 Customer Complaint.

SS-4 Defect Detection Ratio: The Contractor s accepted QMS plan effectively controls quality, meets the PWS quality requirements and doesn t deviate from the Contractor s accepted QMS.

IAW Section 1.5.1 Conformance to Contractor Quality Management System

2.3 Contractor Performance Evaluation: The contractor shall be aware that the evaluation of performance will occur when the PMS evaluates the service of the contractor to determine whether or not it meets the performance measure of the contract.

SS - 1: The Contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS - 2: The Contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS-3: ement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS-4: ement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SECTION III

GOVERNMENT PROPERTY

3.1 Government Furnished Material (GFM): None. All parts to be repaired will be s h i p p e d to the contractor to accomplish the intent of the T.O., PWS or and will be supplied by the Government.

Contractor furnished material used for replacement shall be parts specified in 2JA12-12-13, or have written approval from the OC-ALC/GLGBC and OC-ALC/GKGBAA in writing through the PCO.

3.2 Government Furnished Property (GFP): All parts to be repaired will be shipped to the contractor. All material, support equipment, tools, test equipment and services required to accomplish the intent of the T.O., PWS or shall be contractor furnished material.

18 | P a g

APPENDIX A

ACRONYMS

ACSS Air Combat Sustainment Squadron AF Air Force AFMC Air Force Materiel Command CAVAF Commercial Asset Visibility Air Force CDRL Contract Data Requirements List CII Configured Item Identifier CMM Commercial Maintenance Manual DD Department of Defense DER Designated Engineering Representative DCMA Defense Contract Management Agency DR Deficiency Report FAA Federal Aviation Administration FAR Federal Acquisition Regulation IAW In Accordance With ISO International Standards Organization HPT High Pressure Turbine NSN National Stock Number OC-ALC Oklahoma City Air Logistics Center PCO Procurement Contracting Officer P/N Part Number PMS Production Management Specialist PP Performance Plan PWS Performance Work Statement QA Quality Assurance QAR Quality Assurance Representative QMS Quality Management System SB Service Bulletin SDR Supply Discrepancy Report S/N Serial Number SRAN Stock Record Account Number SS Service Summary TAFB Tinker Air Force Base USAF United States Air Force