PWS.pdf

DEPARTMENT OF THE AIR FORCE

Ogden Air Logistics Center (OO-ALC) AFMC

Hill AFB, UT 84056-5609

PERFORMANCE WORK STATEMENT (PWS)

FOR THE

REDESIGNED DATA TRANSFER UNIT (RDTU)

Dated: 4 March 2024

PR: FD20202400779

RDTU

P/N: B001012-10 (CAGE 79986)

NSN: 7025-01-619-5776FJ

A-10

UDTU

P/N: 35Y1000000 (CAGE 86360)

NSN: 7025-01-406-5838FJ

PWS for the Redesigned Data Transfer Unit (RDTU)

V1.0, 30 AUGUST 2017

Table of Contents

1.SCOPE OF SERVICE……………………………………………………………………5

1.1 SCRM………………………………………………………………………………………………...5

1.2 WORK COMPLIANCE

1.3 SPECIAL TESTING AND FUNCTION………………………………………………………6

1.4 SUBCOMPONENTS……………………………………………………………………………6

1.5 SERVICEABILITY...…………………………………………………………………………...6

1.6 REWORK TESTING…………………………………………………………………………...6

1.7 MODIFICATION AND RELIABILITY………………………………………………………6

1.8 PARTS CANNABALIZATION………………………………………………………………..6

1.9 NON-MISSION ESSENTIAL SERVICE……………………………………………………..6

2 DEFINITIONS AND ACRONYMS……………………………………………………..6/7/8

3. DESCRIPTION OF SERVICE…………………………………………………………..8

3.1. Mission Capability (MICAPs)…………………………………………………………………8

3.2. Inspection………………………………………………………………………………………..8

3.3. Corrosion Control and Treatment…………………………………………………………….8

3.4. Environmental Stress Screening (ESS) Test…………………………………………………..8

3.5 Beyond EconomicalRepair(BER)…………………………..…………………………………8

3.6. Teardown and Evaluation…………………………………………………………………….8/9

3.7. Repairs…………………………………………………………………………………………...9

3.8. Update……………………………………………………………………………………………9

3.9. Final Acceptance Test…………………………………………………………………………...9

3.10. Shipping……………………………………………………………………………………….9

3.11. Warranty of Work

3.12. Condemnation and Disposition………………………………………………………………9

3.13. Product Quality Discrepancy Report (PQDR)…………………………………………….

4. GOVERNMENT FURNISHED PROPERTY (GFP), GOVERNMENT FURNISHED

MATERIAL (GFM), GOVERNMENT FURNISHED EQUIPMENT (GFE……………………..10

4.1. Joint Inspection…………………………………………………………………………………10

4.2. Contractor shall notify the CO………………………………………………………………...10

4.3. When the Government owned asset…………………………………………………………...10

4.4. GFP……………………………………………………………………………………………...10

4.5. GFM……………………………………………………………………………………………..10

4.6. GFE…………………………………………………………………………………………10/11

5. Foreign Influence: Foreign Disclosure Restrictions Apply…………………………………

6. SECURITY AND FOREIGN DISCLOSURE……………………………………………………11

6.1. DD Form 254……………………………………………………………………………………11

6.2. Destructive Notice………………………………………………………………………………11

6.3. Per export control limitations………………………………………………………………….11

7. COUNTERFEIT ELECTRONIC PART DETECTION AND

AVOIDANCE………….11/12/13

7.1. Applicability……………………………………………………………………………………12

7.2. Definitions………………………………………………………………………………………12

7.3. Parts Availability and Use of Parts Brokers………………………………………………

7.4. Procurement Policies…………………………………………………………………………..12

7.5. Risk Assessment……………………………………………………………………………….12

7.6. Detection and Avoidance Responsibilities…………………………………………………

7.7. Testing and Verification……………………………………………………………………….12

7.8. Configuration Identification and Traceability……………………………………………….13

7.9. Counterfeit Notification and Reporting……………………………………………………

7.10.Counterfeit Prevention Training……………………………………………………………...13

8. ITEM UNIQUE IDENTIFICATION (IUID) MARKING (IAW AFMCI 20-104 PARAGRAPH

3.12).........................................................................................................................................13/14

9. Diminishing Manufacturing Sources and Material………………………………………….14

10. Contract Data Requirements List.

(CDRL)…………………………………………………..14/15

10.1. Commercial Asset Visibility Air Force (CAV AF) Government Furnished Material Report………………………………………………………………………………………………...14

10.2. Maintenance Data Collection Reporting……………………………………………………..14

10.3. Status Report………………………………………………………………………………….14

10.4. Government Property Inventory Report………………………………………………

10.5. Contract Government Furnished Material (GFM) Requisition and Inventory Report

10.6. Contract Depot Maintenance (CDM) Production Report…………………………………14

10.7. Item Unique Identification (IUID) Marking and Verification Report…………………….14

10.8. Counterfeit Protection Plan (CPP)…………………………………………………………14

10.9. Capabilities Analysis Plan (CAP)……………………………………………………………15

10.10. First Article Test Report……………………………………………………………………...15

10.11. Status of Government Furnished Equipment (GFE) Report……………………………

11. SERVICE SUMMARY………………………………………………………….16

12. TECHNICAL ORDERS AND OTHER DIRECTIVES………………………16/17

12.1 Applicable Non-Government Publications………………………………………………17

1. SCOPE OF SERVICE. This performance work statement (PWS) establishes the minimum work requirements for essential repair to restore the A10 recoverable end-items to a serviceble condition, but not like new cosmetically. This effort is for repair of the RDTU and to bring the UDTU to the latest serviceable configuration.

This repair consists of major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the SRU assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end- item identification. The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the Contractor.

1.1 Contractor must provide a comprehensive Supply Chain Risk Management (SCRM) Plan in accordance with the instructions to offeror prior to award. This plan must be maintained during performance of this contract, will be incorporated into the contract at award, and must illustrate executable processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property;

disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and/or drive materiel cost increases to the program. The plan and processes apply to the Contractor and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain from raw material stage to delivery of a finished product.

1.1.2 The SCRM plan must clearly address the following:

(a) Continuity of Operations (COOP) – Contractor will develop and/or update a Continuity of Operations Procedure/Plan (COOP), which outlines the processes and actions to prepare for, and respond to, planned/unplanned supply chain challenges.

(b) Foreign Influence – The Contractor will disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest must be submitted to the Government cognizant security office.

(c) Cybersecurity -The Contractor will implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. As part of this process, the Contractor will conduct early and continuous monitoring throughout the life of the agreement to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The plan must:

(i) Include a description of how the Contractor and any of the Contractor’s subcontractors will provide to the government a system security plan (or extract thereof) in accordance with the NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the Contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

(ii) Include a description of how Contractor will protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations.

Inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to the Contractor’s digital information and parts and components.

1.2 WORK COMPLIANCE. All work performed by the contractor shall comply with the instructions and technical data requirements contained in this specification. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the CO through the ACO prior to work being started.

1.3 SPECIAL TESTING AND FUNCTION. The contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO through the ACO. The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this work specification and authorized by the government engineering authority.

1.4 SUBCOMPONENTS. The contractor will be allowed to move components among reparable end items to expedite remanufacture, versus maintaining serial number integrity.

1.5 SERVICEABILITY. The contractor will return the recoverable item to the original specifications of the item.

The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government.

1.6 REWORK TESTING. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any 12 month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.

1.7 MODIFICATION AND RELIABILITY. The contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed at no additional cost to the government.

1.8 PARTS CANNABALIZATION. The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the OO-ALC Equipment Manager. Upon completion of the contract, IAW existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.

1.9 NON-MISSION ESSENTIAL SERVICE. This effort is considered a Non-Mission Essential Service.

According to Department of Defense Instruction (DoDI) 1100.22 it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized government representative.

The contractor will contact the Contracting Officer (CO) for instructions concerning services if a crisis situation occurs.

2 DEFINITIONS AND ACRONYMS.

ACRONYM OR

PHRASE

DEFINITION

ACO The Administrative Contracting Officer.

AT Acceptance Test: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

AFTO Air Force Technical Order.

BER Beyond Economical Repair

ACRONYM OR

PHRASE

DEFINITION

CALIBRATION A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested.

CAV AF Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions.

CCA Circuit Card Assembly CDRL Contract Data Requirements List CND Can Not Duplicate CO Contracting Officer CONDEMN A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

COMPONENT A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

DD FORM 1348-1A Department of Defense (DoD) form required to be created and attached on all government property being shipped from the contractor’s facility IAW DLM 4000.25-1 (ref most current amendment or replacement).

DIAGNOSE To ascertain what is causing the end-item to be unserviceable DISASSEMBLE To remove the components that make up the end-item in accordance with disassembly instructions IAW OEM technical data.

DoD Department of Defense DMS Diminishing Manufacturing Source DMSMS Diminishing Manufacturing Source and Material Shortage DRILS Defense Repair Information Logistics System END ITEM The item furnished to the contractor for maintenance ESS Environmental Stress Screening

ESSENTIAL

REPAIR

The minimal parts, labor, and processes required restoring an item to a serviceable condition.

GFE Government Furnished Equipment GFP Government Furnished Property: F-16 C/D Antenna GFM Government Furnished Material IAW In Accordance With INSPECTION A thorough examination of an item to determine its identity and condition.

ITEM The part of assembly furnished to the contractor for maintenance IUID Item Unique Identification – The program was an initiative incorporated by the

Government to improve the tracking of assets during transit, operation, storage, and repair.

This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

MICAP Mission Capability MOD Modification A change in the physical or functional characteristics of a system, equipment or end-item that affects form, fit, or function.

N/A Not Applicable NSN National Stock Number OEM Original Equipment Manufacturer- L3 RANTRON PCO Procurement Contracting Officer PQDR Product Quality Discrepancy Report PMS Production Management Specialist: That individual who develops and prepares the

Contract Maintenance Purchase Request (PR) package, and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the Appendix A.

QAR Quality Assurance Representative QDR Quality Deficiency Report

ACRONYM OR

PHRASE

DEFINITION

RECOVERABLE An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

RTOK Retest Okay SERVICEABLE Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the technical data cited in the PWS.

SOW Statement of Work SRU Shop Replaceable Unit Capabilities Analysis Plan (CAP)

Contractor shall provide a plan to accelerate the rate of delivery called for under this contract, at a price or cost established by negotiation. Option will be permitted for the increase of supplies or services called for under the clause to be expressed as a specific number.

UPDATE To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

USAF United States Air Force

3. DESCRIPTION OF SERVICE. The contractor shall inspect, test, repair, update, reassemble, calibrate, and retest GFP IAW contractor’s technical data specifications to bring the asset to serviceable condition.

3.1. Mission Capability (MICAPs). MICAPs will be identified to the contractor and work priorities will be set by direction of the Government Material Manager (MM), Production Management Specialist (PMS) or Logistics Management Specialist (LMS) to ensure “repair to demand” versus “batch repairing”. To meet this, the contractor will be allowed to move components among reparable end items to expedite repairs.

However, this practice shall be limited as to not produce BER assets as a direct result.

3.2. Inspection. An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility. Any deficiencies found as a result of the inspection shall be brought to the attention of the Production Manager. The contractor shall accomplish a complete inspection of each GFP, GFE, and GFM for the following: Loose, missing or damaged materials and attaching hardware as well as on the structural parts for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing. Also identify assets received in the incorrect shipping container or SPI to the DCMA Rep.

3.3. Corrosion Control and Treatment. Accomplish corrosion control and treatment as required, using methods and materials IAW T.O. 1-1-689, SAE-AS12500 and MIL-STD-1568E.

3.4. Environmental Stress Screening (ESS) Test. The contractor shall conduct an ESS test when the same serial number returns to repair less than 12 months from previous repair date IAW ESD-TR20.20 and MIL- HDBK-344A. If this is within the contractor’s warranty this will be at no cost to the Government.

3.5. Beyond Economical Repair. When GFP is determined to meet BER criteria at 75% of unit cost, the contractor shall request disposition from 416 SCMS. GFP determined to meet BER criteria may be replaced with another like GFP asset depending on stock or the delivery order requirement may be de-obligated as determined by 416 SCMS. NOTE: The CO is the only authorized Government agent to negotiate the cost and terms of the repairs

3.6. Teardown and Evaluation. If the GFP fails AT, the contractor shall conduct teardown and evaluation.

When GFP is determined to meet BER criteria the contractor shall submit a condemnation request to 416 SCMS. GFP determined to meet BER criteria may be replaced with another like GFP asset depending on stock or the delivery order requirement may be de-obligated as determined by 416 SCMS. NOTE: The CO is the only authorized Government agent to negotiate the cost and terms of the repairs.

3.7. Repairs. Major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the SRU assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end- item identification. The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the Contractor.

3.8. Update. The contractor shall update the GFP as outlined in technical orders and other directives listed in Section 11. This shall be accomplished concurrently with the maintenance required by this work specification and shall be to the latest approved and supportable configuration however, functional capabilities for which the item was designed shall not be changed.

3.9. Final Acceptance Test. The contractor shall perform a final acceptance test and checkout to ensure the repaired GFP is serviceable prior to returning it to the Government. Test and checkout shall be accomplished IAW the specifications in Section 11 and the contractor’s technical data. Upon satisfactory completion of final acceptance test the contractor shall cover and seal all port, vents, and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.

3.10. Shipping. Reusable shipping containers, packaging, and crating material in which the asset is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. All assets will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the Government. DD 1348-1A is the authorized shipping document, not a DD250, so that the item can be properly identified.

3.11. Warranty of Work. The contractor shall warranty their work IAW industry standards. The contractor shall provide the terms of their warranty in their bid or proposal prior to contract award. Any rework that is done under warranty shall be at no addition cost to the Government.

3.12. Condemnation and Disposition. Authorization shall be obtained from the CO. The contractor shall e-mail the Equipment Specialist and Production Manager initially for the authorization request. If the Production Manager approves the request the Production Manager will contact the CO for authorization. The contractor will be allowed to retain condemned units for cannibalization of spare parts.

3.13. Product Quality Discrepancy Report (PQDR). If a GFP is received from the contractor and at any time during the warranty period the asset becomes unserviceable the Government will initiate a PQDR and return the asset back to the contractor. The contractor shall repair the GFP to serviceable condition at no additional cost to the Government. In addition, if an asset is returned for rework as a result of a PQDR more than 1 time in any 12 month period then the contractor shall also conduct an ESS at no additional to the Government before returning the GFP to serviceable condition. The contractor shall coordinate actions with the CO and Production Manager. Any tests that will be excluded as part of this effort will have prior written approval from the Production Manager.

4. Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE).

4.1. Joint Inspection There shall be a joint inspection between the Government and Contractor of Government

Furnished Property, equipment, and/or materials within 30 calendar days after contract award and within 30 calendar days before the contract ending date. The contractor shall sign the Government’s joint inspection sheet to show acceptance of assets received.

4.2. Contractor shall notify the CO of damage to the asset(s), within one (1) workday of any damage when the dollar value exceeds $50,000.00 and within two (2) workdays for any damage less than $50,000.00 during the execution of the contract.

4.3. When the Government owned asset is in the possession of the contractor, the asset shall be accounted for, tracked and stored in a secure area where they are protected, and handled in such a manner so as to prevent against all damages, weather, and foreign matter. Further, the contractor shall secure the asset to prevent any damages, pilferages, or loss while in the contractor’s possession IAW DoD 5200.1-R.

4.4. GFP. GFP is the A-10 UDTU/MDTC/RDTU:

UDTU

RDTU

PN: 35Y1000000 (Upgraded)

NSN: 7025-01-406-5838FJ

PN: B001012-10 (Repaired)

NSN: 7025-01-619-5776FJ

4.5. GFM. GFM is applicable to this PWS.

CCA

CCA

PN: B001016-10 Cage: 79986

NSN: 5998-01-620-0281FJ

PN: B001021-10 Cage: 79986

NSN: 5998-01-620-0593FJ

4.6. SPECIAL TOOLS, SPECIAL TEST EQUIPMENT and SUPPORT EQUIPMENT (ST/STE/SE) as GFE:

4.6.1 ST/STE/SE necessary to accomplish maintenance and ensure serviceability of the end-item(s) may be furnished by the Government. The following is the list of Right To Use (RTU) rent free GFE that will be used to support this contract:

GFE. GFE is applicable to this PWS.

LITE Tester (2 each)

PN: B001036

Cage: 79986

MDTC

(2 each)

UDTU

(2 each)

RDTU

(1 each)

PN: 3961000001-12

NSN: 7045-01-406-3579WF

PN: 35Y1000000 (Upgraded)

NSN: 7025-01-406-5838FJ

PN: B001012-10 (Repaired)

NSN: 7025-01-619-5776FJ

4.6.2. All other necessary ST/STE/SE will be furnished by the contractor unless identified within the PWS or appendix B if applicable. If substitute ST/STE/SE are proposed for use in this effort, authorization must be obtained by the ACO/CO from the Logistics Management Specialist (LMS).

4.6.3. For authorization of GFE on this contract, the PMS will contact the ALC Loan Control Officer for government loan property authorization.

4.6.4. While the GFE is in the possession of the contractor, it is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the GFE is returned to the government in the same condition as when provided, less normal wear and tear. GFE will not be requisitioned until it is actually required and will be turned in when no longer required.

4.6.5. Any type of GFP (to include end-items) will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the ACO/CO, PMS, LMS or CAV AF representative. This is the authorized shipping document, not a DD250, so that the item can be properly identified upon contractor’s return

5. Foreign Influence: Foreign Disclosure Restrictions Apply

5.1 The contractor shall disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the Government cognizant security office specified in each DD254.

5.2 The contractor shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security Classification Specification, shall be required. Contractor shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs.

5.3 Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Question must be directed to the U. S. Department of State’s Directive of Defense Trade Controls.

5.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team only after notification to the Procuring Contracting Officer (PCO) and Contracting Officer Representative

(COR).

6. SECURITY AND FOREIGN DISCLOSURE.

6.1 DD Form 254, DoD Contract Security Classification Specification, is NOT required for the UDTU/RDTU.

6.2 Destructive Notice. For classified documents, do NOT apply to the UDTU/RDTU.

6.3 Per export control limitations, Foreign Disclosure Restrictions IAW AFMCMAN 21-149, and AFMCI 20-

102 Do Apply

7 COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE. Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts. At a minimum, the CPP shall address:

7.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies.

The CPP shall address materials, hardware, electronic parts, and procured assemblies.

7.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

7.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

7.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref.

AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received.

The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, which shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

7.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

7.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts.

The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

7.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

7.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

8 Item Unique Identification (IUID) MARKING (IAW: MIL-STD-130N & AFMCI 20-104 Engineering Order# 12C2289-H and 12C2290-H)

8.1 IUID markings are required for all end-items and subcomponents to the end-item per the Government’s

Engineer Order# 12C2289-H and 12C2290-H, CAGE 79986 if no IUID is present or change is required due to label damage or data change the Contractor shall replace them.

8.2 Each completed end-item will be permanently and legibly marked with the contractor’s facility identification.

This identification will display the name of the contractor facility, date of maintenance and contract number.

This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.

8.3 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall replace them IAW Engineering Change Order.

8.4 IUID markings which will be potentially destroyed during repair due to technical direction (i.e. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same UII as part of the repair action.

8.5 The contractor shall submit the required and applicable data for legacy items to the DoD IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

9 Diminishing Manufacturing Sources and Material. The contractor will be responsible to resolve any parts non-availability and/or obsolescence problems. Such solutions might include a life time spares buy-out, qualification of a suitable alternate part etc. As a minimum, such notification shall be provided in writing to the PCO (Parts Non-availability and/or Obsolescence Report). The contractor can contact the Government Equipment Specialist or the Government Engineer for research assistance to resolve any obsolescence problems.

10 Contract Data Requirements List. (CDRL) Reporting and data requirements shall be provided IAW the DD

Form 1423-1, CDRL.

10.1 Commercial Asset Visibility Air Force(CAV AF) Government Furnished Material Report: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMBC personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

10.1.1 Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.

b. DD Form 1348-1A (or most current version) Requirement: Additionally, upon completion of the repair, the contractor is required to print the DD Form 1348-1(in triplicate) from CAVAF.

One copy is to be placed inside the box with the returnable repaired asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report(DD250). If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day.

It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government.

10.2 Maintenance Data Collection Reporting: Serial number tracking by the contractor Is REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items. The contractor shall load Maintenance Data to the Defense Repair Information Logistics System (DRILS) in IAW CDRL A002

10.3 Status Report: The contractor shall deliver monthly status reports IAW CDRL A003 which includes the total quantity of assets at the repair facility, monthly production of assets, and any issues or concerns. This report should be organized by contract order number, line item. NSN, part number, nomenclature, on order quantity, assets received/in-work/shipped/not on contract, quantity shipped to date, and any applicable notes.

10.4 Government Property Inventory Report: The contractor shall provide an Annual Government Property Inventory Report IAW CDRL A004. The contractor shall conduct an annual 100% physical inventory over http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock Number (NSN). The contractor shall submit a Table for each designated repair facility/DoDAAC location for which the contractor has received inventory during the reporting period, including subcontractor facilities if applicable. The report should include all AF Government Furnished Property in possession of the Contractor.

10.5 Contract Government Furnished Material (GFM) Requisition and Inventory Report: The Contractor shall provide a breakout of all GFM inventory within the report by contract and delivery order including a Table for each designated repair facility/ DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. Contractor's CAV AF reporting shall reflect their inventory property control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the contractor's repair facility; shop floor, bond room and/or receiving/shipping docks, etc. for each repair facility location, contractor location, including sub-contractor locations. IAW CDRL A005

10.6 Contract Depot Maintenance (CDM) Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each repair location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A006.

10.7 Item Unique Identification (IUID) Marking and Verification Report: The contractor shall provide a report detailing all IUID marking. The IUID marking activity reports will provided as requested by DCMA.

IAW CDRL A007. Specific guidance for Item Unique Identification is detailed in section 7.

10.8 Counterfeit Protection Plan (CPP). The contractor shall adhere to a counterfeit mitigation program. The contractor shall submit the Counterfeit Protection Plan to the government IAW CDRL C001. Specific guidance for Counterfeit Mitigation Plan is detailed in section 6.

10.9 Production Surge Plan / Capabilities Analysis Plan (CAP): Contractor shall provide a plan to accelerate the rate of delivery called for under this contract, at a price or cost established by negotiation. Option will be permitted for the increase of supplies or services called for under the clause to be expressed as a specific number. IAW CDRL B001

10.10 First Article Test Report: Both Processor and Power Supply CCAs will be installed on a serviceable RDTU. F/A Test will be performed on a LITE System Tester at the contractor’s facility. DCMA and 416 SCMS Engineering will be present for the test. Contractor will provide the government with a detailed report of results and findings from F/A Test. IAW CDRL B002

10.11 Status of Government Furnished Equipment (GFE) Report: Contractor shall provide a Government Furnished Equipment Report upon receipt of the 2 LITE System Testers called out in section 4.6 of PWS.

This report will specify the overall condition of each tester upon delivery from the government. Contractor shall notify the government anytime a tester becomes inoperable and will work with 416 SCMS Engineering to keep testers in serviceable condition. Contractor shall provide a final Government Furnished Equipment Report prior to the 2 LITE System Testers being shipped back to the government detailing the condition of each tester. IAW CDRL A008

11 SERVICE SUMMARY

Performance Objective Performance Threshold Method of Surveillance Frequency

The contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% accuracy in reporting all required discrepancy report documentation.

Government Inspection All GFP

The contractor must repair each item to a serviceable condition.

Item should not be returned for rework more than 1 time in a 12 month period. A 2nd return during a 12 month period will require ESS testing.

Government Inspection Monthly

The contractor will perform Environmental Stress Screening (ESS), when applicable.

When ESS testing is required, the contractor must maintain a 100% accuracy rate to pass the ESS tests. Government

Inspection As required

12 TECHNICAL ORDERS AND OTHER DIRECTIVES

• AFMCI 21-149 Contract Depot Maintenance (CDM) Program

• DoDI 4140.1 Supply Chain Material Management Policy (Replacing DoD

Directive 4140.1 Dec 2011)

• DoDI 4140.67 DoD Counterfeit Prevention Policy (Apr 26 2013)

• DoD 4160.28-M Vol 1. Publication, Defense Demilitarization: Program

Administration (Incorporated and cancelled DoD 4160.21-M-1 June 2011)

• DoD 4100.39-M Federal Logistics Information System (FLIS Manual)

• DLM 4000.25.1 Military Standard Requisitioning and Issue Procedures

(MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

• DLM 4000.25-2 Military Standard Transaction Reporting and Accountability

Procedures (MILSTRAP) replacing DoD 4000.25-2-M Jun 2012

• CAV AF Manual Commercial Asset Visibility Air Force (Version 8.01 or higher)

• MIL-HDBK-344 Environmental Stress Screening of Electronic Equipment

• MIL-I-46058C Insulating Compound, Electrical

• MIL-HDBK-454 Requirements for Electronic Equipment

• MIL-STD-130 Identification Marking of U.S. Military Property

• SAE-AS12500 Corrosion Prevention and Deterioration Control of Electronic

Components and Assemblies

• ESD-TR20.20 Electrostatic Discharge Control Handbook for Protection of

Electrical and Electronic Parts, assemblies and Equipment.

• MIL-STD-1568E Materials and Processes for Corrosion Prevention and Control in

Aerospace Systems

• NAS 847 Cap and Plug, Protective, Dust and Moisture Seal

• ANSI/ESD-S20.20-2021 ESD Association Standard for the Development of an Electrostatic Discharge Control Program for – Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

• MIL-STD-130 Identification Marking of U.S. Military Property

• T.O. 00-5-1 AF Technical Order System

• T.O. 00-5-2 AF Technical Order Distribution System

• T.O. 1-1-689 Avionics Cleaning/Corrosion Manual

• T.O. 1-1-691 Aircraft Weapon System Cleaning and Corrosion Control

• T.O. 33B-1-1 Non-Destructive Inspection Methods

• T.O. 00-20-2 Maintenance Data Documentation

• T.O. 00-25-260 Asset Marking and Tracking Item Unique Identification (IUID)

Marking Procedures

12.1 Applicable Non-Government Publications.

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the CO.

Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is:

DLA DOCUMENT SERVICES/QUICK SEARCH ASSIST

700 Robbins Ave Bldg. 4, Sec D.

Philadelphia, PA 1911-5094

DSN: 442-6396

COMM: (215) 697-6396

WEB: http://quicksearch.dla.mil/ http://quicksearch.dla.mil/