PWS.pdf

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Distribution Statement: C

Performance Work Statement for

APY-1/2 Waveguide Switch Repair

Purchase Request: FD2060-25-00010

Date: 03 October 2023

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government Agencies and their contractors only to protect information and technical data that relates to a specific military deficiency and to protect information on the system that is in the concept stage from premature dissemination (03 Oct 23). Other requests for this document shall be referred to 407 SCMS through government contracting office.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties. Disseminate IAW the provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE: Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

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1.0 Description of Services

1.1 Objective(s): This Performance-Based Work Statement (PWS) describes the services required to repair the AN/APY-1/2 Waveguide Switch avionics component. These services require the Contractor to accomplish repair of designated National Stock Number (NSN) observing accepted quality standards and relevant technical standards. The Contractor shall also track and resolve items affected by Product Quality Deficiency Reports (PQDR) and promptly provide serviceable assets within the established Turn Around Time (TAT). The Contractor shall also provide timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF) system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by maintaining the APY-1/2 to provide a continued flow of serviceable assets to the warfighter thus increasing the mission capable rate and reliability of the weapon system. The continued operational availability and reliability of the APY-1/2 is critical to support the current mission requirement of the E-3 Airborne Warning and Control System (AWACS) aircraft. This effort will ensure availability levels are maintained. Continued repair and availability of this system is critical.

1.3 Background: This PWS tasks the Contractor to provide depot repair of specified APY-1/2 Radar system hardware, NSN 5985010659381CW and part number 584R194G01.

2.0 Services Summary

Performance Objectives

PWS

Reference

Performance Threshold

Promptly provide serviceable assets within the established Turn Around Time

(TAT)

1.1, 4.7.6 The Contractor shall repair each asset within the contractually agreed calendar days. No TAT slippage allowed per quarter. TAT for Mission Incapable (MICAP) is 10 days and Surge repair is 8 days ARO/Reps and will be shipped by fastest traceable means.

Maintain Quality of Repair: Comply with the quality levels of repair necessary to return assets in serviceable condition.

Prepare response to PQDR/QDR reports and provide corrective actions.

1.1, 4.15.5 There shall be no PQDR actions permitted during the performance of the contract/order.

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CAV-AF reporting 4.3.3, 4.6.1.1, 4.6.1.4, 4.11.7, 4.15.7

The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Adherence to Contractor Quality Management System

(QMS)

5.11 Contractor shall submit copy of Quality Control Plan

no later than 30 days after contract award. Contractor shall also submit any revisions as updates occur.

100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to enable contract depot repair will not be provided, only unserviceable end item hardware needing repair will be shipped to the contractor.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract.

GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/

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3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will be a basic 12-month period plus four 12-month ordering periods.

4.1.2 Place of Performance: These services shall be performed at repair facilities established by the Contractor. Repair services will not be performed on a USAF installation or Robins AFB.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Ordering Period

Ordering Period

Ordering Period

Ordering Period

DID Title PWS Reference(s)

A001 Supervisor

B001 C001 D001 E001 DI-

MGMT-

81838

Commercial Asset Visibility Air Force (CAVAF) / Contractor Furnished Material End Item Reporting

4.3.3

A002 Supervisor

B002 C002 D002 E002 DI-

MGMT-

80441C

Government Property Inventory Report

4.8

A003 Supervisor

B003 C003 D003 E003 DI-PSSS-

81995

Contract Depot Maintenance Production Report

4.9

A004 Engineer n/a n/a n/a n/a DI-

MGMT-

81803

Item Unique Identification (IUID) Marking Plan

4.3.1.1

A005 Engineer

B005 C005 D005 E005 DI-

MGMT-

81804A

Item Unique Identification (IUID) Marking Activity, Validation and Verification Report

4.3.1.2.2

A006 Engineer

B006 C006 D006 E006 DI-

MISC-

81832

Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition

4.3.4

A007 Engineer n/a n/a n/a n/a DI-QCIC- 81722

Quality Program Plan 5.11

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A008 Engineer

B008 C008 D008 E008 DI-

SAFT-

81563

Accident/Incident Report

5.7.2

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable.

There shall be no more than one total rejection(s) of deliverables per quarter. The Government will reject a deliverable if one or more technical errors or one or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL data deliverables shall be submitted to DODAAC FA8539 via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per month. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair Technical Requirements, Specific

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR. [CDRL A004, DI- MGMT-81803, Item Unique Identification (IUID) Marking Plan]

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry. [CDRL A005, DI-MGMT-81804A, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is

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packaged, marked, and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. [CDRL A001, DI-MGMT- 81838, Commercial Asset Visibility Air Force (CAVAF) / Contractor Furnished Material End Item Reporting]

4.3.4 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. [CDRL A006, DI- MISC-81832, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition]

4.5 Transportation: Transportation requirements shall be IAW DD Form 1653. The Contractor or their shipping vendor will put “Mark for D4M Repair and M/F SDU RIC” in BOLD on ALL shipping documents shipped to SW3211 (Tinker AFB OK). The Contractor should insert this statement in the DD250, Block 14, “Mark For” or similar area on other shipping documents.

Air Force

DLA DISTRIBUTION DEPOT OKLAHOMA

3301 F AVE CEN REC BLDG 506 DR22

TINKER AFB OK 73145-8000

M/F: SDU RIC

CODE

SW3211

The Contractor shall use fast transportation to ship all serviceable end items IAW AFMC FAR 5352.247-9019.

4.6 Receiving Inspection

The Contractor shall support a direct-ship arrangement of assets under this effort to the government directed Source of Repairs (SORs). An inspection shall be performed on the end-item upon its receipt at the Contractor’s facility for proper identity and marking, visible damage, and completeness. If the Contractor determines that the asset is misidentified, improperly packaged, or incomplete, the asset shall be placed in a bonded storeroom awaiting disposition. Any deficiencies found as a result of the above inspection, which render the item outside the scope of the proposed repair effort, shall be brought to the attention of the Government’s Quality Assurance Representative (QAR) and reported to the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO). Any discrepancies identified by this inspection shall be reported on a Supply Discrepancy Report (SDR), Standard Form (SF) 364. The Contractor shall submit the SDR IAW AFJMAN 23-215, (Reporting of Supply Discrepancies) and provide a copy to 407 SCMS/GULB. The Contractor shall not incur any repair cost or perform any repair activity on

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an asset until the cognizant government contracting officer provides specific authorizations for repair of that asset.

4.6.1 Disposition of Assets with Unrecognized Configurations.

The Contractor shall notify the CO of unrecognized configurations of assets or when serial numbers of individual segments/modules are not compatible and request disposition instructions.

4.6.1.1 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application Web SDR link located within the CAV-AF system (Commercial Asset Visibility Air Force / Government Furnished Material Report, DI-MGMT-81634B). The Web address for Online CAV-AF access is:

https://www.CAVAF.com. The Contractor shall courtesy copy (cc) the Production Management Specialist and PCO with all WebSDR submissions. This system of reporting a Supply Discrepancy Report (SDR), formerly called a Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the PCO and Quality Assurance (QA) activity for corrective action.

4.6.1.2 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and PCO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4.6.1.3 Contract line items received with missing SRUs. Missing SRUs are to be furnished by the customer. Missing On Induction, (MOI) the Contractor shall process a SDR (SF Form 364) immediately upon discovery IAW AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the CO within two working days of discovery.

4.6.1.4 Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three workdays. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV-AF.

4.7 Specific Requirements.

The Contractor shall furnish all facilities, parts, materials, equipment, data, and services required to disassemble, inspect, fault isolate, repair as necessary, reassemble, align, and functionally test each item(s) to return the item(s) to serviceable condition completely interchangeable with like item(s) without alteration to other system components or the end item.

4.7.1 For routine orders, the Contractor shall inspect, test, and repair the end item within 90 days after receipt of repairable. Upon evaluation, the Contractor shall separate the end item into two categories: reparable and Beyond Economical Repair (BER). The Contractor shall inform the PCO and ACO of the evaluation results, the quantities of items identified in each category. The Contractor shall provide the information in the Monthly Status Report.

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4.7.2 The end item shall be disassembled, when necessary, repaired, and reassembled to return item(s) to a serviceable condition IAW the item(s) form, fit, and function. All repaired items shall perform IAW drawings and specifications for the manufacturer’s part number.

4.7.3 All repaired end items shall be tested IAW applicable part number Acceptance Test Procedure (ATP). Repaired items shall be returned in a serviceable condition per the ATP.

4.7.4 When directed by the PCO, the Contractor shall immediately put in place procedures to satisfy SURGE and/or MICAP requirements. Quantities and rates of delivery will be negotiated with the

PCO.

4.7.5 Test, Teardown, and Evaluation (TT&E): TT&E is performed by the Contractor to determine the cause of failure prior to conducting actual repair of the item. When situations occur where an asset is provided to the Contractor for repair, but the Contractor cannot duplicate the fault, No Fault Found (NFF), the Contractor shall notify the PCO to report same to the Government. NFF costs will be negotiated, and a second asset will be provided by the Government for repair.

4.7.6 Turn-Around Time (TAT).

When a routine requirement is identified, the Contractor shall deliver serviceable waveguide switch assets within 90 days of induction. When a MICAP requirement is identified, the contractor will use all available resources to deliver serviceable assets within 10 days of MICAP notification.

When a Surge requirement is identified, the contractor will use all available resources to deliver a serviceable asset within 8 days of notification. If the Contractor’s capacity is stressed by the volume of assets being returned for repair, schedule relief will be requested by the Contractor in writing and will be reviewed and granted on a case-by-case basis by the Government. If there are specific long lead items that are not available in the Contractor’s stores, the contractor will be granted schedule relief on a case-by-case basis.

4.7.7 Acceptance Test Procedures (ATP).

All products delivered to the government, shall be tested on the Factory Test Station and shall meet the minimum performance specifications. Repaired items shall be defect free and the Contractor shall meet all Government established suspense dates. If ATP fails on any component, then entire unit is rejected. Cosmetic or other defects that do not affect form, fit, or function of the hardware will not be repaired under the contract.

4.7.8 Beyond Physical Repair (BPR) or Beyond Economical Repair (BER).

The Contractor shall be required to repair all end items unless written directions are provided by the PCO through the ACO. During the routine induction inspection, the inspection may determine that an asset has been received that is BPR or BER. During the Contractor’s inspection of the inducted asset, if physical damage destroys 75% of the physical and electrical integrity of the unit, the Contractor will request condemnation of the asset. Requests for condemnation shall be submitted in writing through the ACO to the PCO for evaluation by the Government Contract Repair Team (CRT). The CRT will then make the final determination and provide disposition instructions to the PCO. For disposition of BPR or BER Assets the Contractor shall take no further repair action until written direction is received from the contracting officer. The contracting officer will notify the Contractor of the authorized disposition which may include one of the following:

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• Disposition instructions for asset return or condemnation

• Retain BER/BPR residual for reclamation purposes.

4.7.9 Configuration Control.

All assets repaired shall be returned in the same part number configuration as received, unless re-identification is required due to reliability or parts obsolescence issues. Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between assets that are undergoing concurrent repair, in order to expedite repair completion. The government shall maintain configuration control and change authority for all upgrades or changes affecting form, fit, function, or interface parameters of the equipment and its sub-assemblies. The Contractor shall maintain configuration of the equipment IAW the requirements of this contract. This requirement shall be in effect for the entire period of performance for this contract, unless otherwise agreed to in writing by the PCO.

4.7.10 Engineering Changes.

The Contractor is authorized to incorporate Class II changes without written authority from 407 SCMS/GULB as long as depot testing capability is not impacted. No Class I Engineering Change Proposal (ECP) changes are authorized or requested under this effort.

4.8 The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. [CDRL A002, DI-MGMT-80441C, Government Property Inventory Report]

4.9 The Contractor report shall provide the Government with monthly maintenance production figures, status, and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. [CDRL A003, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.10 Delivery Schedule:

4.10.1 Routine Requirement: One hundred percent of repaired part numbers shall be delivered IAW the contractual delivery schedule. The Contractor shall meet the contract delivery schedule.

4.10.2 Surge and MICAP Requirements: The Contractor shall ship a serviceable asset within eight calendar days after Surge and ten calendar days after a MICAP requirement is identified to the Contractor by the PCO and an asset is in plant for repair and funded.

4.11 Condemnation, Beyond Economical Repair (BER), Beyond Physical Repair (BPR), and Cannibalization:

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4.11.1 Requests for condemnations shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with the negotiated BER CLIN.

The PCO retains the right to request enlarged color photographs (electronic media preferred) of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number designation. The results of any electrical testing performed, and the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to the Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.11.2 Authorization to accomplish condemnation shall be obtained through the PCO from the Program Manager (PM) for end item(s) determined to be uneconomical to return to a serviceable condition. (FAR Part 45.6, DFAR Part 245.6, DOD 4160.21-M-1, DOD 4100.39-M). The Contractor shall obtain written disposition information from the PCO for assets Beyond Economic Repair (BER) and/or assets Beyond Physical Repair (BPR). Contractor format is acceptable.

4.11.3 The Contractor shall not repair items where the cost of parts and labor exceed 75 percent of the current Standard List Price (SLP) of the items unless authorized by the PM through the PCO.

4.11.4 The Contractor shall be required to repair all items unless the PCO provides direction in writing that a particular item is excluded from these requirements. Request for condemnation shall only be submitted through the PCO for approval/disapproval if the unit falls into one of the criteria specified below:

a. Physical damage destroys 75% of the physical and/or electrical integrity of the unit (i.e.

crushed).

b. Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

c. Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.11.5 Repairable items condemned under the provisions of the contract may be replaced by reparable assets provided by the government from within existing inventory when available at no additional cost to the government. Government program offices may determine to have condemned inventory kept at the Contractor’s facility upon mutual agreement.

4.11.6 Upon receipt of authorization from the government to scrap an item, the Contractor shall complete all actions/directions (including authorized cannibalization) and submit a scrap certificate and DD250, if required, within 30 days.

4.11.7 Cannibalization: The Government will allow the Contractor to cannibalize reparable US Government sub-component assemblies necessary to accomplish timely repair in order to meet the repair schedule. This effort will be allowed only following receipt of approval from the applicable

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task order originating organization. This will be for the repair of a specific serial numbered item or items. The Contractor may cannibalize from the LRU/SRU to accomplish a timely repair of SURGE and MICAP requirements. Parts recovered from cannibalization actions may be utilized by the Contractor during the repair process.

The Contractor shall replace those component parts which were borrowed/cannibalized for the repair of other end items, to return the cannibalized item to serviceable condition. The Contractor shall report these actions through CAV-AF.

4.12 Over and Above.

4.12.1 The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and estimates in support of the Over and Above efforts as requested or directed by the PCO. A failure beyond normal operation could be mishandled units or improper installation or storage.

4.12.2 If, after an item is inducted, an evaluation reveals that the item has significant problems (e.g.

burned boards, lifted tracks, missing components, cannibalization, obsolescence etc.) then the Contractor shall advise the Government on a case-by-case basis and recommend the item be placed in an over and above status. Initial notification regarding the significant problem shall be provided within five business days. Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 days. No further action will be taken until the CO provides direction and funding for induction into over and above work.

4.13 Configuration Control

All assets repaired shall be returned in the same part number configuration as received, unless re-identification is required due to reliability or parts obsolescence issues. Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between assets that are undergoing concurrent repair, in order to expedite repair completion. The government shall maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the equipment and its sub-assemblies. The Contractor shall maintain configuration of the equipment IAW the requirements of this contract. This requirement shall be in effect for the entire period of performance for this contract, unless otherwise agreed to in writing by the PCO.

4.14 Technical Objectives and Goals

All repaired items shall perform IAW drawings and specifications for the manufacturer’s part number.

4.15 Quality Acceptance and Processing

4.15.1 The Contractor shall establish, document, and maintain a quality system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and

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Servicing and supplement requirements imposed by this contract, as a means of ensuring the end item conforms to specified requirements. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment IAW ANSI/NCSL 2340-1. The quality system shall include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

4.15.2 Final Acceptance Testing: The Contractor shall perform a final acceptance test procedure (ATP) to verify repair actions and return to serviceable or like new condition. Each asset must fully pass the ATP requirements before being considered acceptable for return to the Government. Final testing, inspection, quality review, and Government/Customer Source Inspection will be performed prior to returning the item to the directed location.

4.15.3 Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by the DCMA Quality Acceptance Representative (QAR) at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

4.15.4 The Contractor shall investigate all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor. The Contractor shall ensure each DR is processed IAW (IAW) T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System, in a timely manner to meet the suspense dates assigned by the action point agency. When the Contractor receives a DR or quality deficiency report (QDR), the Contractor shall ensure DRs include Analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation. The Contractor as a part of the item’s normal repair process shall conduct these investigations.

4.15.5 100% of end-items identified as serviceable will be delivered to the Government defect free.

There shall be no Product Quality Deficiency Report (PQDR) actions permitted. End items not meeting these criteria will be returned to the Contractor for re-evaluation/repair.

4.15.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

4.15.7 Following quality acceptance by DCMA, the Contractor shall record production and shipment of the asset in CAV-AF.

4.16 Reliability and Maintainability (R&M) Requirements

The Reliability and Maintainability (R&M) of the item repaired under this contract is currently monitored by Air Force data collections systems which capture data and derive R&M metrics (e.g.

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Mean Time Between Failure – MTBF). An item’s R&M characteristics shall not be adversely impacted by the repair/overhaul work covered in this Work Specification.

4.17 Lead (Pb) Free Electronics:

4.17.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore discouraged. The Contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials.

4.17.2 When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the Contractor shall ensure the affected items are marked IAW IPC J-STD-609A- 2010, “Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.

4.18 Electrostatic Discharge (ESD) Control Requirements:

All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classified as ESD controlled items. (Reference MIL-HDBK-773A, Paragraph 5.1). The items shall be handled, replaced, and packaged according to MIL-STD-1686C and MIL-HDBK-263B.

4.19 Excess Material

Government owned material in excess to contract fulfillment and being reclaimed by the government should be packaged IAW contract terms. Packaging instructions for material not covered in the contract shall be obtained from the CO.

4.20 No Fault Found (NFF)/Re-Test Okay (RTOK)

4.20.1 When a No Fault Found (NFF)/Re-Test Okay (RTOK) condition occurs, the Contractor shall notify the PCO to report same to the Government.

4.20.2 The Contractor shall not charge the full repair price, but only the firm-fixed-price associated with NFF/RTOK actions determined during the negotiation of the contract.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

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5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) may be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.4 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

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5.5 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.6 Agency Affirmative Procurement Programs (APP): IAW FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.7 Safety Requirements

5.7.1. Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health, and fire standards.

5.7.2 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name, and title of person(s) reporting

b. Date, time, and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap [CDRL A008, DI-SAFT-81563, Accident/Incident Report].

http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/

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5.7.3 Safety and Health Plan

5.7.3.1 The Contractor shall establish and maintain a safety program IAW OSHA, ESOH, and the contract/order Appendix C (Industrial Safety Requirements).

5.7.3.2 The prime Contractor shall ensure subcontractors comply with the safety requirements.

5.8 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.9 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.10 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/aceptance documents via WAWF.

5.10.1 CDRL data deliverables may be submitted using WAWF to DODAAC FA8539. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.11 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur.

The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. [CDRL A007, DI-QCIC-81722, Quality Program Plan]

5.12 Trafficking in Persons: The Contractor shall comply IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.13 Services will be accepted by the DCMA Quality Assurance Representative (QAR) at the Contractor source of repair facility and prior to return to Government supply locations.

http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication Date of Publication

Section(s) that Apply

T.O. 00-35D-54 USAF Deficiency Reporting, Investigation, and Resolution

1 September 00-35D-54

Entire

T.O. 00-25-260 Methods and Procedures Manual Asset Marking and Tracking Item Unique Identification Marking Procedures

7 Jan 2008 00- 25-260

Entire

DoD 4140.1-R DoD Supply Chain Materiel Management Regulation

23 May 2003 Entire

AFJMAN 23-

Reporting of Supply Discrepancies

21 Jan 1999 Entire

DoD 5200.2-R Personnel Security Program Jan 1987, Chg. 3 23 Feb 1996 DoD 5200.2-R

Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

3 Nov 2008, DoD Manual 5205.02-M

Entire

DoDD 5205.02E

DoD Operations Security (OPSEC) Program

20 Jun 2012 DoDD 5205.02E

Entire

FAR and supplements

Federal Acquisition Regulation Federal Acquisition Regulation

Sections applicable to contract and PWS

None Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, Version 2.5

15 Sep 2012

UID

Accountability

Entire

GIDEP

Operation Manual SO300-

BT-PRO-010

Government-Industry Data Exchange Program (GIDEP) Operations Manual

15 Sep 2010

SO300-BT-

PRO-010

Chapter 2, Participation Requirements

MIL-STD-130N Department of Defense Standard Practice Identification Marking of U.S. Military Property

17 Dec 2007, Chg. 1 16 Nov

2012, MIL-STD-

130N

Entire

MIL-STD-2073-

1E

DoD Standard Practice for Military Packaging

23 May 2008, Chg. 1 Jan 2011, Entire http://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-35D-54.pdf http://everyspec.com/USAF/USAF-Tech-Manuals/TO_00-25-260_2008_14465/ http://everyspec.com/USAF/USAF-Tech-Manuals/TO_00-25-260_2008_14465/ http://dtic.mil/whs/directives/corres/pdf/520002r.pdf http://dtic.mil/whs/directives/corres/pdf/520502m.pdf http://dtic.mil/whs/directives/corres/pdf/520502m.pdf http://dtic.mil/whs/directives/corres/pdf/520502e.pdf http://farsite.hill.af.mil/ http://farsite.hill.af.mil/ http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf http://www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf http://everyspec.com/DoD/DOD-General/SO300-BT-PRO-010_15SEP2010_35173/ http://everyspec.com/DoD/DOD-General/SO300-BT-PRO-010_15SEP2010_35173/ http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf

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MIL-STD-2073-

1E

MIL-STD-

1686C

Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

25 Oct 1995, MIL-STD-

1686C

Entire

MIL-HDBK-

263B

Electrostatic Discharge (ESD) Control Handbook for Protection of Electrical and Electronic Parts, Assemblies, and Equipment (Excluding Electrically Initiated Explosive Devices)

31 Jul 1994, MIL-HDBK-

263B

Entire

AS5553B (R) Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts;

Avoidance, Detection, Mitigation, and Disposition

1 Sep 2016 Paragraphs 3, 3.1, 3.2, 3.3, 4.1.1, 4.1.2.e, 4.1.3, 4.1.4, 4.1.5, 4.1.6, 4.1.7, Appendix A thru H

IPC J-STD-

609A-2010

Marking and Labeling of Components, PCBs and PCBAs to Identify Lead (Pb), Lead- Free (Pb-Free) and Other Attributes

Mar 2010, J-

STD-609A

Entire

National Defense Authorization Act (NDAA)

Ike Skelton National Defense Authorization Act (NDAA) for Fiscal Year 2011 (Public Law 111-383, 10 U.S.C. 2359a) As amended by Section 216 of the NDAA for FY 2016

NDAA Entire

DoD 4000.25-M Defense Logistics Management System (DLMS)

10 Mar 2003 Entire

DoD 4160-M-1 Defense Demilitarization Manual

14 Feb 1995 w/Chg 1

Entire

DoD 4100.39- M

Federal Logistics Information System (FLIS) Procedures Manual

Jan 200. Volume 2

ANSI/ISO/ASQ

Q9001-2000

Quality Managements Systems – Requirements

15 Dec 2000 Entire

DoDD 4715-1E Environment, Safety, and Occupational Health (ESOH)

19 Mar 2005 Entire

MIL-HDBK-

773A

Electrostatic Discharge Protective Packaging

30 Jun 2005, MIL-HDBK-

773A

Paragraph 5.1 http://everyspec.com/MIL-STD/MIL-STD-2000-2999/MIL-STD-2073_1E_CHG-1_30200/ http://everyspec.com/MIL-STD/MIL-STD-2000-2999/MIL-STD-2073_1E_CHG-1_30200/ http://everyspec.com/MIL-STD/MIL-STD-1600-1699/MIL-STD-1686C_5522/ http://everyspec.com/MIL-STD/MIL-STD-1600-1699/MIL-STD-1686C_5522/ http://everyspec.com/MIL-HDBK/MIL-HDBK-0200-0299/MIL_HDBK_263B_162/ http://everyspec.com/MIL-HDBK/MIL-HDBK-0200-0299/MIL_HDBK_263B_162/ http://ipc.org/TOC/J-STD-609A.pdf http://ipc.org/TOC/J-STD-609A.pdf http://www.defenseinnovationmarketplace.mil/resources/RIF_Statutory_Update(FY16_NDAA_Mods).pdf http://everyspec.com/MIL-HDBK/MIL-HDBK-0700-0799/MIL-HDBK-773_18533/ http://everyspec.com/MIL-HDBK/MIL-HDBK-0700-0799/MIL-HDBK-773_18533/

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6.2 Appendix B: REPAIR REQUIREMENTS

Noun NSN / Part Number Totals for FY24 thru 29

Waveguide Switch

5985-01-065-9381CW

584R194G01 24 each