PWS.pdf

14 Dec 2023 PWS Multiple NSNs 1/11

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER, HILL AFB, UTAH 84056-5820

PERFORMANCE WORK SPECIFICATION (PWS)

PR NO: FD20202300901 DATE: 14 December 2023

1.0 SCOPE OF WORK: For the following end item(s), the contractor shall furnish all facilities, parts, materials, data, equipment and services, required to dissemble, (the process of breaking down item(s) into component parts that will be reworked, refurbished, altered, and/or replaced), inspect, repair as necessary (providing manufacturing processes that are similar to the original manufacturing process to totally rebuild items), reassemble, align and functionally test each item(s), returning the item(s) to a serviceable condition. Services to be performed will not be essential in a crisis situation.

1.1 OVER AND ABOVE PROCEEDURES: Over and above procedures will be utilized in the unlikely event that work outside of 1.0 and above, but still within the general scope of the contract, is necessary to satisfactorily complete the contract. In accordance with DFARS PGI 217.77, negotiations shall be in IAW DFARS Clause 252.217.7028.

Request for consideration of over and above shall be made in writing utilizing procedures identified below.

Below listed item(s) will be shipped to contractor to repair:

Item Description NSN Part Number ESD (Yes/No)

CAMERA,TELEVISION 5820-01-598-9437 A2097-000036 No

VIEWER,NIGHT VISION 5855-01-607-2990 200425458-1 No

CAMERA,TELEVISION 5820-01-194-8065 601700-01 Yes

CAMERA,TELEVISION 5820-01-132-3676 654VE0008-2 Yes CAMERA,STILL PICTUR 6720-01-310-5581 8811-7140-1 No

CAMERA,STILL PICTUR 6720-01-540-5524 1026-6415-1 No

CAMERA,STILL PICTUR 6720-01-406-3731 8819-6415-1 No VIEWER,NIGHT VISION 6720-01-560-4531 1026-6430-2 Yes

POWER SUPPLY 6130-01-571-1999 1026-6430-3 Yes

This PWS establishes the minimum work requirements to return the end item(s) to a serviceable but like new condition.

ESD (Electrostatic Discharge - See section 5.3): See above table for ESD control application

2.0 WORK PERFORMANCE REQUIREMENTS:

2.1 TECHNICAL OR PERFORMANCE REQUIREMENTS: Unit will meet all performance requirements of a new item. All repaired/retrofitted items will be configured and perform IAW

14 Dec 2023 PWS Multiple NSNs 2/11 the latest requirements of the Specification Control Drawing and Acceptance Test Plan listed in the Repair Data List (RDL).

2.2 SUBCOMPONENT CHANGE OR REDESIGN: The contractor will identify any proposed/necessary changes to subcomponents, values, part/manufacture substitutions or redesign of subsystems to the 415 SCMS ESA after the Test and Evaluation. If the contractor proposes any internal changes to this item, the contractor shall submit an ECO to the 415 SCMS for review and approval by the designated engineering authority. Submission of ECO(s) does not imply approval. The ECO shall include a coversheet with appropriate CUI, distribution statement, and contract identification information and be accompanied with complete technical documentation, unlimited data rights and shall be submitted to the government for approval.

Contract Data Requirements List D001 DI-SESS-80639E.

2.3 FOREIGN DISCLOSURE RESTRICTIONS: This item contains critical technology and is export controlled. Distribution authorized to DoD and U.S. DoD Contractors only (Critical Technology).

2.4 TEST REQUIREMENTS: The Contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability and full functionality prior to presentation to the Government. This testing will be performed IAW existing approved test plan or IAW developed test plans approved by the Government.

2.5 QUALITY DEFICIENCY REPORTING: Any asset that fails to function within one year after date of repair, and the Government suspects failure is due to quality of workmanship, level of overhaul, or quality of replacement parts used by the contracted repair source, the asset shall be returned to the repair source for correction. This repair shall be accomplished at no additional cost to the government if deemed by 415 SCMS to be the fault of the contractor and will be delivered back to the government under the terms of the original contract. The contractor may dispute Air Force determination of responsibility through the ACO to the PCO with DCMA providing evidence that the failure was not the fault of the contractor. This measure will be accomplished by customer reported deficiencies in the form of product quality deficiency or material deficiency reports according to T.O. 00-35D-54 titled USAF Deficiency Reporting Investigation and Resolution.

3.0 PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

3.1 RECEIVING INSPECTION: Contractor shall notify the ACO/PCO along with the Quality Assurance Representative (QAR) of all damages and shortages, or discrepancies (i.e. items not packaged in accordance with applicable Special Packaging Instructions (SPI)) discovered upon receipt of any item(s). All issues must be reported back to the originating organization for disposition. If items are damaged in transit or assets are found to be misidentified during the inspection process, the ACO/PCO will request disposition instruction from the 415 SCMS. The 415 SCMS will verify if additional assets are available to resubmit to the contractor. If no assets are available, ACO/PCO will address the required changes.

3.2 SECURITY REQUIREMENTS: N/A

3.3 REUSABLE CONTAINERS: Contractor shall handle and store reusable containers and materials used for packing and packaging in a manner, which shall assure that they are retained

14 Dec 2023 PWS Multiple NSNs 3/11 in a serviceable condition for reuse. If the contractor questions the serviceability/condition of the reusable containers, notify the ACO for repair/replacement instructions.

3.4 HANDLING: All items shall be handled and packaged in accordance with applicable Special

Packaging Instructions (SPI).

3.4.1 Care shall be exercised to prevent damage to Government Furnished Property/Equipment while in the contractor’s possession.

3.4.2 All Government Furnished Property shall be stored in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

3.5 SHIPPING DOCUMENT REQUIREMENT: Contractor is required to comply with all

CAV AF requirements identified in the CDRLs (para 9.1) and attachments to the contract. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1A (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box, and one copy will be retained for the contractor’s records. Under no circumstances shall a DD Form 250 or DD Form 1149 ever be sent with a shipment and/or used as a shipping document. NOTE: The DD Form 1348 must be printed when prompted in CAV AF. The DD Form 1348 cannot be printed after that point.

In the event CAV AF system is inoperable or is on a scheduled downtime:

1. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website: https://www.esd.whs.mil/directives/forms/

2. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

4.0 CONDEMNATION: It shall be considered uneconomical to accomplish repair on an end item when the total cost for parts, material, and labor exceeds 75 percent of the stock list price of a new item. Parts obsolescence may also be a condition for BER. Authorization to accomplish repair, condemnation, or disposition shall be obtained through the ACO/PCO from the 415 SCMS for end items determined to be uneconomical to return to a serviceable condition. If BER is approved the contract delivery schedule will be adjusted accordingly to relieve contractor delivery schedule on item.

5.0 GENERAL:

5.1 RELIABILITY AND MAINTAINABILITY (R&M): Additional R&M is not required;

however, existing R&M performance shall not be degraded during this work effort.

5.2 ENVIRONMENTAL IMPACT (EI) REQUIREMENTS: Contract requirements require delivery or use of products that may contain high global warming potential hydrofluorocarbons as a propellant, or as a solvent, or involve maintenance or repair of electronic or mechanical devices.

https://www.esd.whs.mil/directives/forms/

14 Dec 2023 PWS Multiple NSNs 4/11

5.3 ROUTINE, MISSION IMPAIRED CAPABILITY AWAITING PARTS (MICAP), SURGE,

and ESSENTIAL DoD CONTRACTOR SERVICES: The Contractor shall be responsible for returning serviceable assets in the time set forth in this contract. In the event that the Government requires an asset for coverage of a MICAP requirement, the Contractor agrees to enter into negotiations with the Government to expedite delivery of the needed asset(s).

5.4 ELECTROSTATIC DISCHARGE CONTROL: The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program in accordance with MIL-PRF-87893, MIL-STD- 1686, paragraphs 5.1, 5.4, 5.5, 5.6, 5.7, 5.8.2, 5.10, 5.11, 5.12, and 5.13 and with T.O. 00-25- 234, Section VII for all electronics ESD sensitive end items/components.

5.5 DISPOSITION: Repaired parts shall be shipped to the destination specified in the contract.

Disposition of any misidentified items shall be as stated in paragraph 3.1. Delivery shall be according to the delivery schedule in the contract. Early and partial shipments are acceptable.

5.6 SAFETY AND HEALTH: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

6.0 SPECIFIC WORK REQUIREMENTS:

6.1 DISASSEMBLY: The Contractor shall disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation, and maintenance.

6.2 CLEANING: The end item shall be cleaned thoroughly prior to and after disassembly and maintain cleanliness during this maintenance effort. IAW MIL-HDBK-454 and T.O. 1-1-1.

14 Dec 2023 PWS Multiple NSNs 5/11

6.3 CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required, using methods and materials IAW MIL-STD-1568, section 4 and T.O. 1-1-2 as applicable, and specification drawings.

6.4 MAINTENANCE: The contractor shall perform the required maintenance, inspection, reassembly of the reworked end item and components and calibration, if applicable, IAW T.O. 00-25-234.

6.4.1 The contractor shall perform an acceptance test and checkout of each completed end item to assure serviceability prior to presentation to the government.

6.4.2 Upon satisfactory completion of final test, the contractor shall cover and seal all ports, vents and electrical connection/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment. Cap or seal all open flexible or rigid lines, hoses, and fittings at all times when not in use.

6.5 MARKING:

6.5.1 Preservation of Markings: The Contractor shall ensure nameplates and product markings are correct and accurate upon repair completion. The Contractor shall replace damaged markings, identification, and decals IAW drawings or equivalent best commercial practice. The assemblies, subassemblies, and parts that constitute this repair shall be marked for identification in accordance with existing style and format.

6.5.2 If not already marked, Item Unique Item Identifier (IUID) marking shall be accomplished according to MIL-STD-130 and MIL-STD-129 latest versions and per DFARS Clause 252.211.7003. All marking shall be placed in accordance with the technical data for the part.

6.5.2.1 Specification requirements for IUID marking will be contained in the applicable Air Force/OEM Technical Order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering order as applicable. The government will provide IUID marking specifications.

6.5.2.2 In the event the government cannot provide or it is not feasible for the contractor to provide IUID marking specifications a determination and findings will be accomplished IAW DFARS 211.274-2 Policy for unique item identification.

6.5.2.3 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be

14 Dec 2023 PWS Multiple NSNs 6/11 rendered unreadable during repair, the contractor shall notify the PCO/ACO for determination.

6.5.2.4 Prior to government acceptance, the contractor shall submit the required and applicable contingent data to the IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

DCMA has IUID inspection responsibility.

6.5.2.5 Enter logistical data into database

6.6 REFINISHING: Refinish only to the extent necessary to assure adequate protection of all surfaces IAW Technical Data.

6.7 COUNTERFEIT PREVENTION PLAN (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and dispose of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with CDRL C001 (DI- MISC-81832) and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI- MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

6.7.1 At a minimum, the CPP shall address:

6.7.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

6.7.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, Section 3)

6.7.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, Section 3.1)

14 Dec 2023 PWS Multiple NSNs 7/11

6.7.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, Section 3.1.3, 3.1.4)

6.7.1.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, Section 3)

6.7.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat.

4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, Section 3)

6.7.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential.

These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance

14 Dec 2023 PWS Multiple NSNs 8/11 indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, Section 3.1.5)

6.7.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, Section 3.1.7)

6.7.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI).

The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, Section 3.1.8)

6.7.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training.

The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The

14 Dec 2023 PWS Multiple NSNs 9/11

CPP shall describe and list the training provided by the contractor to their personnel. (Ref. AS5553, Section 3.1.1)

7.0 DISCREPANCIES: In case of conflict between this document and any referenced document, contact ACO & PCO for resolution of discrepancy.

8.0 SUPPLY CHAIN RISK MANAGEMENT (SCRM)

Contractor must provide a comprehensive Supply Chain Risk Management (SCRM) Plan in accordance with the instructions to offeror prior to award. This plan must be maintained during performance of this contract, will be incorporated into the contract at award, and must illustrate executable processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and/or drive materiel cost increases to the program. The plan and processes apply to the Contractor and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain from raw material stage to delivery of a finished product.

8.1 The SCRM plan must clearly address the following:

8.1.1 Continuity of Operations (COOP) – Contractor will develop and/or update a Continuity of Operations Procedure/Plan (COOP), which outlines the processes and actions to prepare for, and respond to, planned/unplanned supply chain challenges.

8.1.2 Foreign Influence – The Contractor will disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest must be submitted to the Government cognizant security office.

8.1.3 Cybersecurity -The Contractor will implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. As part of this process, the Contractor will conduct early and continuous monitoring throughout the life of the agreement to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The plan must:

8.1.3.1 Include a description of how the Contractor and any of the Contractor’s subcontractors will provide to the government a system security plan (or extract thereof) in accordance with the NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the Contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

14 Dec 2023 PWS Multiple NSNs 10/11

8.1.3.2 Include a description of how Contractor will protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations.

Inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to the Contractor’s digital information and parts and components.

9.0 DATA DELIVERABLES:

9.1 CAV AF: Contractor shall provide the status of maintenance production, asset management, and condemnations IAW Contract Data Requirements List (CDRL) Exhibit A001 (DI-MGMT-81838), A002 (DI-PSSS-81995A), A003 (DA-MGMT- 80441D) and all requirements of this PWS. Contractor shall be ready to report in CAVAF before receipt of assets. Contractor shall complete on time all required CAVAF production/repair data reporting as required in paragraph 3.5 of this PWS.

9.2 REPAIRED ITEM INSPECTION REPORT: All item failures and component consumption data shall be documented and reported to OO-ALC 415 SCMS IAW with the Repairable Item Inspection Report, CDRL B001 (DI-PSSS-80386A).

9.3 COUNTERFEIT PREVENTION PLAN: The contractor shall provide a Counterfeit Prevention Plan (CPP) per CDRL C001 (DI-MISC-81832), including the identified items of SAE AS5553 per section 6.7.

9.4 ENGINEERING CHANGE PROPOSAL: The contractor shall provide an

Engineering Change Order for any proposed subcomponent substitutions per CDRL Exhibit D001 (DI- SESS-80639E) (see paragraph 2.2).

10.0 SERVICE DELIVERY SUMMARY (SDS):

Performance Objective PWS Para Performance Threshold Surveillance

Reporting in Commercial Asset Visibility Air Force

(CAVAF)

3.5, 8.1 Condition Code changes Must be noted no later than 24 Hrs. after change has taken place. 100% (or as detailed in) DCMA risk Management Plan Accuracy rate for material handling and reporting in CAVAF.

PCO/CAV AF POC

14 Dec 2023 PWS Multiple NSNs 11/11

Performance Objective PWS Para Performance Threshold Surveillance Item failures and component consumption data shall be documented and reported

8.2

Reporting shall take place no later than 7 days after contract or delivery order.

415 SCMS

Counterfeit Prevention Plan 6.7, 8.3 Reporting shall take place no later than 30 days after contract award.

415 SCMS

PREPARED BY: Wyatt Snare 448 SCMW/415 SCMS

X 415 SCMS Engineer